HomeMy WebLinkAbout2016-11-21-J01L Ashworth Rd Xenia Water Main_Release Retainage► O Waukee
a (■f I THE KEY TO GOOD LIVING
AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: November 21, 2016
AGENDA ITEM: Consideration of approval of Release of Retainage to Halbrook Excavating for
the 2016 Ashworth Road Xenia Water Main Improvements Project in the amount
of $2,905.00
FORMAT: Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Halbrook Excavating has completed the project and lien
waivers received.
FISCAL IMPACT INCLUDING COSTBENEFIT ANALYSIS: $2,905.00
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the release of retainage to Halbrook Excavating for the 2016
Ashworth Road Xenia Water Main Improvement Project in the amount of
$2,905.00
ATTACHMENTS: 1. Letter of Recommendation
PREPARED BY: Beth Richardson
REVIEWED BY: John Gibson
PUBLIC NOTICE INFORMATION —
NAME OF PUBLICATION:
DATE OF PUBLICATION:
VEENSTRA & KIMM, INC.
3000 Westown Parkway • West Des Moines, Iowa 50266-1320
515-225-8000. 515-225-7848(FAX) • 800-241-8000 (WATS)
October 11, 2016
John Gibson
City of Waukee
805 University Avenue
Waukee, IA 50263
WAUKEE, IOWA
2016 ASHWORTH ROAD XENIA WATER MAIN IMPROVEMENTS
CHANGE ORDER NO. 1 AND PARTIAL PAYMENT NO. 2 (FINAL)
Enclosed are three signed copies each of Change Order No. 1 and Partial Payment No. 2
(Final) in accordance with the contract between the City of Waukee and Halbrook
Excavating for the 2016 Ashworth Road Xenia Water Main Improvements project.
Change Order No. 1 is to adjust plan quantities to as -constructed quantities. Partial
Payment No. 2 (Final) is for seeding and traffic control.
We recommend payment by the City Council of the City of Waukee to Halbrook
Excavating in the amount of $4,322.50. We also recommend the retainage in the amount
of $2,905.00 be paid 31 days after acceptance of the work by the City of Waukee.
Please execute all three copies of Partial Payment No. 2 (Final) in the spaces provided.
Return one copy to Veenstra & Kimm, Inc., forward one copy to Halbrook Excavating with
payment, and retain one copy for your files.
If you have any questions or comments, please contact us at 225-8000.
SKK
275267
Enclosures
cc: Tim L. Royer, City of Waukee w/enclosure
Brad Deets, City of Waukee w/enclosure
Becky Schuett, City of Waukee w/enclosure
Halbrook Excavating w/enclosure
West Des Moines • Coralville • Omaha • Moline • Mason City • Sioux City • Liberty
VEENSTRA & KIMM, INC.
3000 Westown Parkway • West Des Moines, Iowa 50266-1320
515-225-8000 0 515-225-7848(FAX) 0 800-241-8000(WATS)
PAY ESTIMATE NO. 2
Date: October 7, 2016 (FINA1)
Project Title
2016 Ashworth Road Xenia
Water Main Improvements
Waukee, Iowa
Contractor
Halbrook Excavating
4807 SE Rio Court
Ankeny, Iowa 50021
Orig. Contract
Amount & Date
$ 54,900.00
May 2, 2016
Pay Period
July 1, 2016 to September 30, 2016
BID ITEMS
Description
Unit
Estimated
Quantity
Unit Price
Extended
Price
Quantity
Complete
Value
Completed
1.1
Traffic Control
LS
XXXX
XXXX
$ 10,500.00
100.00%
$10,500.00
1.2
Seeding
LS
XXXX
XXXX
$ 3,500.00
100.00%
$3,500.00
1.3
5" PCC Trail Removal and
Replacement
SF
100
$20.00
$ 2,000.00
260
$5,200.00
1.4
12" Water Main Directional
Bored in Place
LF
130
$ 100.00
$ 13,000.00
130
$13,000.00
1.5
8" Water Main in Open Cut
LF
105
$ 80.00
$ 8,400.00
105
$8,400.00
1.6
8" Gate Valve
Ea.
2
$ 2,250.00
$ 4,500.00
2
$4,500.00
1.7
Relocate Hydrant
Ea.
1
$ 1,500.00
$ 1,500.00
1
$1,500.00
1.8
Connection to Existing System
Ea.
3
$ 1,500.00
$ 4,500.00
3
$4,500.00
1.9
Tapping Valve and Sleeve
Ea.
1
$ 7,000.00
$ 7,000.00
1
$7,000.00
EdTOTAL
$ 54,900.00
$58,100.00
MATERIALS STORED SUMMARY
Number of
Description Units Unit Price Extended Cost
Total $0.00
V&K job No. 275267 Page 1 of 2
SUMMARY
Contract Price
Value Completed
Original Contract Price
$54,900.00
$ 58,100.00
Approved Change Order (list each)
No. 1
$ 3,200.00
$
$
$
Revised Contract Price
$ 58,100.00
$ 58,100.00
Materials Stored
$ 0.00
Value of Completed Work and Materials Stored
$ 58,100.00
Less Retained Percentage (5%)
$ 2,905.00
Net Amount Due This Estimate
$ 55,195.00
Less Estimate(s) Previously Approved
No. 1
$ 50,872.50
2
$
3
$
4
$
5
$
6
$
7
$
8
$
Total Previously Approved
$ 50,872.50
Percent Complete
100%
Amount Due This Estimate
$ 4,322.50
The amount $4,322.50 is recommended for approval for payment in accordance with the terms of the
Contract. The amount of $2,905.00 is payable 31 days after final acceptance of the project.
Prepared By:
Recommended By:
Approved By:
Halbrook Excavating
Veenstra & Kimm, Inc.
City of Waukee
sign A
Gu
Signature
Signature
Title
Title t
Title
— —I
ro
Date
Date to
,/ /'^
Date
V&K Job No. 275267 Page 2 of 2