HomeMy WebLinkAbout2016-12-19-J01B 12052016_12122016_minutes
WAUKEE CITY COUNCIL MINUTES
December 5, 2016
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor Pro
Tem Peterson at 5:32 p.m. in the Council Chambers at Waukee City Hall, 230 W. Hickman Rd.
(B) Pledge of Allegiance
(C) Roll Call – The following members were present: Council Members Anna Bergman, Brian Harrison,
Shelly Hughes, Larry R. Lyon, Rick Peterson. Absent: Mayor William F. Peard.
Also present: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Public Works Director John Gibson, Marketing and Communications
Director Summer Evans, Police Chief John Quinn, City Clerk Rebecca D. Schuett, City Attorney
Steve Brick.
(D) Open Forum
(E) Agenda Approval – Council Member Lyon moved to approve the agenda; seconded by Council
Member Harrison. Results of vote: Ayes: Bergman, Harrison, Hughes, Lyon, Peterson. Nays: None.
Motion carried 5 – 0.
(F) Mayor’s Report
(G) Presentations: None
(H) Public Hearings:
1) On the proposed vacation of a portion of a Surface Water Flowage and Surface Water
Storage Easement [Southfork Plat 1, Lot 22] – Mayor Pro Tem Peterson opened the public
hearing and asked if any written correspondence had been received; City Clerk Schuett replied in
the negative. Development Services Director Deets briefly reviewed the easement vacation
area, stating that the current property owners wish to make improvements to their home that
would extend into the existing easement. The City engineer and engineers working on behalf of
the property owner have reviewed the easement and both agree that there is no issue with
vacating the proposed portion of the easement. No comments were made by the public present.
(I) Public Hearing Action Items:
1) Resolution: Consideration of approval of a resolution approving vacation of a portion of a
Surface Water Flowage and Surface Water Storage Easement [Southfork Plat 1, Lot 22] –
City Attorney Brick asked if the Southfork Homeowners Association was aware of the proposed
easement vacation; Development Services Director Deets replied in the affirmative, noting that
the homeowners association approves of the vacation. Council Member Lyon asked what
precipitated the request to vacate the easement portion; Mr. Deets replied that the property
owners wish to build a deck onto their home and it was discovered that the proposed deck would
encroach on the existing easement. Council Member Hughes moved to approve the resolution;
seconded by Council Member Harrison. Results of vote: Ayes: Bergman, Harrison, Hughes,
Lyon, Peterson. Nays: None. Motion carried 5 – 0. (Resolution #16-507)
(J) Action Items
1) Consent Agenda: Council Member Lyon moved to approve the Consent Agenda; seconded by
Council Member Harrison. Results of vote: Ayes: Bergman, Harrison, Hughes, Lyon, Peterson.
Nays: None. Motion carried 5 – 0.
A. Consideration of approval of 12/05/2016 Bill List; 11/15/2016 Payroll:
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 12/05/2016:
CITY OF WAUKEE HEALTH INSURANCE DEDUCTION $4,448.26
COMMUNICATIONS WORKERS OF
AMERICA CWA LOCAL 7102 UNION DUES 838.14
EFTPS FICA TAX WITHHOLDING 76,399.32
IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 1,616.70
MEALS FROM THE HEARTLAND MEALS FROM HEARTLAND DEDUCTION 97.58
TOTAL ADMINISTRATIVE SERVICES
CORP SECTION 125 MEDICAL DEDUCTIONS 4,347.11
2
UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 203.38
WAUKEE PUBLIC LIBRARY FRIENDS
FOUNDATION
LIBRARY FRIENDS FOUNDATION
PAYROLL CONTRIBUTION 27.11
ABSOLUTE TRANSPORTATION, LLC BUS RENTAL FOR LIGHTS TOUR 575.00
BANK OF AMERICA OCTOBER '16 STATEMENT 11,425.09
GREATER DES MOINES
PARTNERSHIP
ANNUAL LEGISLATIVE LEADERSHIP
LUNCH 35.00
CHARTER BANK 2016 REV-GOLF & GO-GOLF PRIN/INT 68,488.83
BILL GORDISH ICE SCULPTING 550.00
WEST BANK 2016A INTEREST 3,520.00
*TOTAL* $172,571.52
UNPAID BILLS PRESENTED FOR APPROVAL 12/05/2016:
ACCESS SYSTEMS NOVEMBER '16 SERVICE FEE $7,233.28
ACCESS SYSTEMS LEASING NOVEMBER '16 COPIER/PRINTER LEASE 3,355.98
ADEL AUTO PARTS MANUAL TRANSFER PUMP/OIL FILTERS 54.96
AT&T MOBILITY NOV '16 STATEMENT 58.13
BACHARACH INC CALIBRATION-ODOROMETER 195.00
BANKERS TRUST COMPANY
DECEMBER '16 SINKING FUND
TRANSFER 641,500.00
BAX SALES, INC
WILTON 6" CAM ACTION DRILL
PRESS/75# CABLE TIE 655.90
BIRDS & BLOOMS SUBSCRIPTION 19.98
BLACK HILLS ENERGY NOV '16 STATEMENT 2,891.25
BOUND TREE MEDICAL MEDICAL SUPPLIES 695.91
BRELSFORD PROPERTIES LLC EXPRESS WASHES 10.00
CARPENTER UNIFORM CO VEST - GITZEN/BELT-CICHOSKI 2,623.15
CFI SALES INC
10 PLY GALAXY MARATHONER/AIR
LIQUID VALVES 631.50
CHEMSEARCH TEL-X PLUS AEROSOL/YEILD AEROSOL 452.11
CINTAS CORPORATION FIRST AID KIT SUPPLIES 447.93
CITY OF ANKENY VIKINGS/LIONS GAME REC FEES 1,515.00
CIVIC PLUS WEBSITE & PAYMENT MODULE FEES 4,813.00
COMMERCIAL APPRAISERS OF
IOWA
SOUTH OUTFALL SANITARY SEWER
PROJECT 4,800.00
CONTROL INSTALLATIONS OF
IOWA, INC CAMERA #2 EQUIPMENT BAY 588.08
CORELL CONTRACTOR INC ASPHALT 333.48
CRYSTAL CLEAR BOTTLED WATER WATER 7.50
DALE EDWARDS TRUCKING INC HAULING STONE 2,406.44
DAVIS EQUIPMENT CORPORATION
CONTROLLER TROUBLE
SHOOTING/FILTERS 2,527.47
DELTA DENTAL DEC '16 DENTAL INSURANCE PREMIUM 7,729.73
DENMAN & COMPANY LLP FY '16 AUDIT 9,900.00
DES MOINES REGISTER SUBSCRIPTION 276.02
DISCOUNT SCHOOL SUPPLY
STORYTIME CRAFT
SUPPLIES/SENSORY TIME MATERIALS 149.60
DISPLAY SALES
36" GOLD STAR TOPPER WITH
MINILIGHTS 112.00
DOG WASTE DEPOT DOG WASTE ROLLS 93.60
EARL MAY SEED & NURSERY PEAT 19.98
ELECTRIC PUMP & TOOL INC IMPELLER KIT/GASKET 3,745.40
ELECTRICAL ENGINEERING
EQUIPMENT CO REEL/SEALANT 223.58
ELECTRONIC ENGINEERING CO ANT/VHF/150-174MHZ/ON-GLASS 187.40
EMERGENCY MEDICAL PRODUCTS,
INC. GLOVES 233.35
3
FAREWAY STORES, INC.
WATER FOR CONFERENCE
ROOMS/SUPPLIES LIB. PROGRAMS 49.87
FASTENAL COMPANY GLOVES/EAR PLUGS/EYEWEAR 239.44
FIRST CHOICE COFFEE SERVICES COFFEE 101.38
FOTH INFRASTRUCTURE &
ENVIRONMENT LLC GENERAL ENGINEERING SERVICES 16,658.32
G & K SERVICES INC MAT SERVICES 238.86
G & L CLOTHING
SHIRTS CAMPBELL/BAKER/SHARON/
WERTS/KOESTER 1,188.00
GALL'S INC PANTS & SHIRT - WISE/POSADAS 240.96
GAS PRODUCTS SALES R25017 2" FLANGED B34IMRV 3/8" 1,340.42
GRIMES ASPHALT & PAVING 1/2 MM-AMES/RAP 501.72
HAWKEYE TRUCK EQUIPMENT
PHILLIPS MOTOR/HARNESS REPAIR
KIT/BEARING 749.59
HAZARDOUS WASTE
MANAGEMENT, INC. SWEPT DIESEL TANK/BIOCIDE 444.00
HD SUPPLY WATERWORKS PVC PIPE/GASKET/SLEEVE 441.36
HOLMES MURPHY
DEC '16 HMA MONTHLY CONSULTING
FEE 3,546.71
HY-VEE NOVEMBER '16 FUEL 2,960.26
INDUSTRIAL SALES COMPANY INC
DRISCO 6500 CTS/HIGHLINE VB/WIRE
TRACER/BALL VALVE 5,415.04
INFRASOURCE CONSTRUCTION,
LLC
SUMMER SET OAKS/ALICE
PATRICIA/GPP-SE ASHWORTH 35,992.55
INGERSOLL RAND AIRCARE ADVANTAGE 602.09
INGRAM LIBRARY SERVICES BOOKS 3,819.60
INTERSTATE ALL BATTERY CENTER BATTERIES 136.85
IOWA ASSOCIATION OF MUNICIPAL
UTILITIES
0Q TEST GRADING & RECORD KEEPING
- ROYER 15.00
IOWA MUNICIPALITIES WORKERS'
COMPENSATION ASSN
DECEMBER '16 WORKERS
COMPENSATION 19,156.00
IOWA RURAL WATER ASSOCIAT 2017 COMMUNITY MEMBERSHIP DUES 375.00
IOWA SIGNAL INC INSTALL LED LUMINAIRE 710.83
IOWA WORKFORCE DEVELOPMENT LABORSHED STUDY 1,000.00
ISAAC OAKS FURNACE REBATE 75.00
ISU EXTENSION - DALLAS CO
CIC ORNAMENTAL & TURFGRASS
APPLICATORS 35.00
ISWEP
CONCRETE LUNCH & LEARN -
CORKREAN/TIBBLES 30.00
JACIE PALIZZOLO
REFUND FOR RETURNED ITEM -
MINECRAFT 11.97
JONI MOORE
REFUND FOR RETURNED ITEM -
HAYLEY THE RAIN FAIRY 4.99
KATHY BURKE FURNACE/THERMOSTAT REBATE 105.00
KENNY'S GARAGE, INC REFUND ON LIQUOR LICENSE 633.75
KOONS GAS MEASUREMENT ROTARY GAS METER 1,793.68
KRAVITCH MACHINE COMPANY TELESCOPING EYE GAS GATE KEY 377.88
LARSON DATA COMMUNICATIONS
WATER TOWER ANTENNA
INSTALLATION 5,779.15
LAWSON PRODUCTS INC
DRILL BIT/PLUG PIPE
ADAPTER/WEATHERPACKS 400.90
MARK STUCHEL INC. ADAPTOR 48.25
MARTIN MARIETTA AGGREGATE,
INC. ROAD STONE 1,648.55
MENARDS
GLASSMASTER 30 YR/GUTTER
APRON/SHINGLES 1,062.39
MERRITT COMPANY INC NOVEMBER '16 CLEANING 610.00
MID AMERICAN ENERGY NOVEMBER '16 STATEMENT 28,811.33
4
MIDWEST BEARING & SUPPLY PARTS 18.10
MIDWEST ENERGY ASSOCIATION 2017 GAS MEMBERSHIP INVESTMENT 1,877.40
MIRIAM RINEHART
REFUND FOR RETURNED ITEM -
AMELIA'S 5TH GRADE NOTE 9.95
MOBOTREX, INC BOONE DR FLASHING LIGHT REPAIR 1,495.00
MUNICIPAL EMERGENCY SERVICES,
INC.
CROSSFIRE KNIGHT STRUCTURAL
BOOTS 350.00
MUNICIPAL SUPPLY, INC. METERS 1,727.10
MUTUAL OF OMAHA DEC '16 LIFE & DISABILITY PREMIUM 3,309.25
NAPA AUTO PARTS STORE HYD HOSE FITTINGS 46.54
NATIONAL RECREATION AND PARK
ASSOCIATION NRPA MEMBERSHIP - JERMIER 165.00
NATIONWIDE OFFICE CLEANERS
LLC CLEANING 2,100.05
NORTHERN TOOL & EQUIPMENT FOLDING ALUMINUM PLATFORM 38.98
OFFICE DEPOT FOLDERS/PAPER/PADS/POUCH 206.33
ORKIN PEST CONTROL PEST CONTROL SRVCS 65.97
PALMERS DELI & MARKET STAFF GOAL SETTING LUNCH 114.00
PLUMB SUPPLY COMPANY GALV. REDC COUPLING 62.58
POLLARDWATER 6 MONITOR WELL PLUG 90.61
POWER PLAN TRACTOR PARTS 395.06
PRAXAIR DISTRIBUTION #440 CYLINDER 64.13
PROFESSIONAL DEVELOPERS OF
IOWA MEMBER DUES - DUTCHER 670.00
QUALITY STRIPING INC 2016 DURABLE RESTRIPE PROJECT 70,234.58
RDG PLANNING & DESIGN RAILROAD PERGOLA ADD'L SRVCS 4,434.81
RED WING SHOE STORE BOOTS - ELLIOT 324.99
RESULTS BODYLAB RESULTS BOOT CAMP 924.00
RICK'S TOWING TOWING 85.00
ROCKMOUNT RESEARCH & ALLOYS,
INC ZETA STRIP 2"X12" 1,192.06
S & H ELECTRIC INC MOTOR 175.00
SANDRA LANZ
REFUND FOR RETURNED ITEM - THE
5TH WAVE 18.99
SDS BINDERWORKS, INC. SUBSCRIPTION 755.25
SHANAN VAUDT FURNACE/THERMOSTAT REBATE 180.00
SHIVE HATTERY INC.
WESTON PKWY/R22 INTRSCTN
IMPRVMNTS 2,362.08
SNYDER & ASSOCIATES INC
SIGNAL EQUIPMENT RVW & CCTV
DESIGN 786.50
SPORTS ILLUSTRATED SUBSCRIPTION 89.04
SPRAYER SPECIALTIES INC
REAR MOUNT FRAME/PUMP/DRIVE
KIT/BALL VALVE 2,413.48
STAR EQUIPMENT LTD DOUBLE DRUM RIDING ROLLER 450.00
STATE LIBRARY OF IOWA
PUBLIC LIBRARY SUPPORT CLASS -
ELDRIDGE 20.00
STEM EDUCATION & LEARNING, LLC
MECHANICAL ENGINEERING/ROBOTICS
PROGRAMS 948.00
STIVERS FORD ALIGNMENT/TIRE ROTATION 104.90
STOREY-KENWORTHY COMPANY TAX FORMS W2'S/1099'S 244.85
TEAM SERVICES INC CONSTRUCTION TESTING SERVICES 991.70
THE UPS STORE SHIPPING 52.10
THE WALDINGER CORP
HVAC PREVENTATIVE MAINT.
AGREEMENT 981.50
TOMPKINS INDUSTRIES PIPE/COUPLER 616.41
TOTAL ADMINISTRATIVE SERVICES FLEXPLAN ADMIN 01/17 - 3/17 1,112.16
TRUCK EQUIPMENT INC LIGHTING HARNESS/HARNESS KIT 276.65
5
UNITED PARCEL SERVICE SHIPPING 35.98
UNIVERSAL PRINTING SERVICES ENVELOPE #10 WINDOW 3,569.65
UNIVERSITY OF IOWA HYGIENE OCTOBER '16 TESTING FEES 187.50
UTILITY SAFETY AND DESIGN INC.
FINALIZE GAS SYSTEM MODEL/NAT
GAS ODORANT 3,866.50
VAN METER INDUSTRIAL INC CEMENT/COUPLING 61.80
VAN-WALL EQUIPMENT INC TOGGLE/CABLE/HYD. QUICK 235.09
VERIZON WIRELESS NOVEMBER '16 STATEMENT 4,198.38
WASTEWATER RECLAMATION
AUTHORITY DECEMBER '16 FEES 108,076.50
WAUKEE ROTARY CLUB NEW MEMBERSHIP DUES - BERGMAN 127.60
WEST DES MOINES WATER WORKS DECEMBER '16 WATER TOWER RENT 729.00
*TOTAL* $1,061,506.50
PAYROLL 11/15/2016:
ABBOTT, BRENT $1,352.32
ADKINS, COREY 1,202.99
ALDRICH, SHAWN 1,529.79
APPLE, WILLIAM 553.44
ARIAS, HECTOR 2,572.30
ARMSTRONG, BRETT 1,947.80
BAKER, RANDY 1,658.61
BAUMAN, LISA 1,225.44
BERG, BROOKE 84.24
BERGMAN, ANNASTASIA 392.49
BOHARDT, HAZEL 382.42
BRUNS, RACHEL 1,672.77
BURKHART, LINDA 2,730.52
BUSH, COURTNEY 1,057.31
CAMPBELL, JUDY 535.12
CAMPBELL, SCOTT 2,403.47
CASEY, MARK 32.51
CICHOSKI, KELLI 1,769.89
CLEMEN, ANTHONY 995.39
COLE, JACOB 391.68
CORKREAN, JENNIFER 1,675.18
CRAVEN, GAYLA 69.64
CUNNINGHAM, DEANA 593.86
CUNNINGHAM, SCOTT 2,137.28
DANIEL, COLE 1,271.34
DAVIS, BRIAN 670.69
DEETS, BRADLY 2,900.55
DEZEEUW, DAVID 2,126.63
DODGE, JUSTIN 1,861.25
DUNBAR, DIANA 998.11
DUTCHER, DAN 3,006.11
EDWARDS, DANAE 1,507.12
ELDRIDGE, MALLORY 711.65
ELLIOTT, STEVE 1,728.53
EVANS, SUMMER 1,983.94
EVERMAN, MASON 322.46
FLUGGE-SMITH, JAMIE 1,855.31
FORRET, DENNIS 197.29
FREDERICK, JUSTIN 1,872.28
FROEHLICH, WILLIAM 368.10
6
GIBSON, JOHN 3,273.66
GITZEN, ROBERT 1,644.63
GODWIN, EDWARD 97.39
GROVE, BRIAN 87.83
HANSON, ANTHONY 2,942.26
HANSON, LAURA 1,348.81
HARDIN, THOMAS 341.87
HARRISON, BRIAN 392.49
HASKINS, STACEY 1,221.89
HEIMANN, RONALD 2,107.90
HENTGES, ERIC 753.91
HERR, JENNA 1,422.00
HERRICK, ROBERT 2,196.22
HILGENBERG, ADAM 2,035.93
HOLDEN, PATRICIA 2,682.79
HOPTON, SIMONE 104.93
HUGHES, RACHELLE 391.27
HUSTED, TROY 1,589.94
HUTTON, JOSHUA 603.14
JENSEN, CHAD 602.98
JERMIER, MATTHEW 2,594.36
KASS, ANDREW 2,137.30
KASZINSKI, BRETT 591.56
KELLER, CHRISTOPHER 1,611.47
KERR, JACOB 1,518.58
KESSLER, MATTHEW 2,097.07
KIES, SUSAN 1,797.19
KOESTER, EVAN 1,803.87
KOPPES, BROOKE 38.71
LARSON, KENNETH 169.08
LARSON, KRISTINE 2,405.30
LAUGHRIDGE, DANIEL 1,515.67
LEMKE, NEIL 1,377.51
LONG, JEREMY 2,391.54
LYNCH, SHANNON 1,483.05
LYON, LARRY 393.55
MANNING, JOSHUA 1,817.56
MAPES, TROY 2,598.36
MCCLINTIC, JAMES 1,050.02
MCKERN, DOUGLAS 237.79
MEDDERS, BRETT 1,571.49
MELLENCAMP, JEFFREY 2,978.15
MESCHER, MATTHEW 45.36
MINIKUS, JOSHUA 2,281.55
MOERMAN, TIMOTHY 4,429.88
MURRA, BRIAN 2,059.29
NICELY-GREEN, CODY 309.98
NITZEL, NICOLE 601.67
NORTON, PATRICK 323.12
OAKLEY, JON 1,997.59
OLSEN, KARI 1,442.64
OSTRING, KATHLEEN 1,352.48
PARISH, TONJA 1,395.98
PARKER, SUSAN 115.67
PEARD, WILLIAM 492.27
7
PERDRIAU, MARIE 225.93
PETERSON, KATIE 1,190.52
PETERSON, OREN 1,854.67
PETERSON, RICK 393.55
PETTIT, BRANDON 1,825.46
PINEGAR, TOMMIE 1,294.70
PIZINGER, JAMES 584.60
POSADAS, OSCAR 371.38
PURVIS, KATHRYN 1,205.51
QUINN, JOHN 2,716.64
RASH, RONALD 1,781.33
RICHARDSON, ELIZABETH 1,643.72
ROBINSON, CLINT 3,093.99
ROYER, TIMOTHY 2,697.76
ROYSTER, JACOB 1,319.56
SCHAUFENBUEL, KARI 988.06
SCHETTLER, RODNEY 2,370.50
SCHUETT, REBECCA 2,100.62
SEDDON, JOSH 127.89
SHARON, JEREMIAH 1,444.64
SPOSETO, MACKENZIE 1,931.51
SPRAGUE, MATTHEW 1,956.58
STAROSELSKY, GALENA 811.23
STEINKE, KURT 642.23
STEPHENS, CLINT 141.97
STEWARD, ERIC 1,766.23
STOTZ, MELISSA 515.99
THAYER, CHANDLER 639.98
TIBBLES, STEVEN 1,515.00
TUEL, JASON 545.10
TYSDAL, THOMAS 2,277.92
VANDE KAMP, JOSHUA 1,563.42
VOEGTLE, TIMOTHY 1,496.25
WALLACE, ERIC 1,866.93
WASKE, CHARLES 1,952.11
WAYCASTER, SAVANNAH 184.57
WERNIMONT, THOMAS 357.47
WERTS, DANIEL 1,932.85
WESTON STOLL, KERI 1,498.27
WHITE, JASON 1,342.55
WHITE, LEAH 1,207.52
WIGGINS, MATHEW 862.06
WILSON, JODY 864.98
WINTERS, TROY 1,781.30
WISE, NATHAN 2,561.32
WOOD, DANIEL 848.79
WRIGHT, PAUL 722.89
YATES, CASSANDRA 403.07
*TOTAL* $192,637.44
B. Consideration of approval of City Council Minutes of 11/21/2016 Regular Meeting
C. Consideration of approval of a resolution appointing Paying Agent, Note Registrar, and Transfer
Agent, approving the Paying Agent and Note Registrar and Transfer Agent Agreement and
authorizing the execution of the Agreement [$2,685,000 Sewer Revenue Capital Loan Notes,
Series 2016C] (Resolution #16-508)
8
D. Consideration of approval of a motion that the form of Tax Exemption Certificate be placed on file
and approved [$2,685,000 Sewer Revenue Capital Loan Notes, Series 2016C]
E. Consideration of approval of a motion that the form of Continuing Disclosure Certificate be place
on file and approved [2,685,000 Sewer Revenue Capital Loan Notes, Series 2016C]
F. Consideration of approval of a resolution approving and authorizing a form of Loan Agreement
and authorizing and providing for the issuance of Capital Loan Notes and providing for a method
of payment of the Notes [$2,685,000 Sewer Revenue Capital Loan Notes, Series 2016C]
(Resolution #16-509)
G. Consideration of approval of release of retainage to Manatts, Inc., for the SE Alice’s Road/SE
Olson Drive and Grand Prairie Parkway/SE Ashworth Road 2016 Turn Lane Widenings in the
amount of $8,218.38
H. Consideration of approval of release of retainage to Paco Construction, LLC, for the 2016
Asphalt Overlay Project in the amount of $9,263.63
I. Consideration of approval of a resolution approving Sanitary Sewer Easement associated with
Little Walnut Creek Lift Station Expansion Project [Philip E. Broderick, LLC, and Charlotte R.
Broderick, LLC] (Resolution #16-510)
J. Consideration of approval of a resolution approving Sanitary Sewer Easement associated with
Little Walnut Creek Lift Station Expansion Project [Ladco Properties XXXI, LLC] (Resolution #16-
511)
K. Consideration of approval of a resolution approving Sanitary Sewer Easement associated with
Little Walnut Creek Lift Station Expansion Project [Young Men’s Christian Association of Greater
Des Moines, Iowa] (Resolution #16-512)
L. Consideration of approval of a resolution approving Public Overland Flowage Easement [Grant
Woods Waukee Plat 1, Lot 11] (Resolution #16-513)
M. Consideration of approval of a resolution approving updated 28E Agreement for Mutual Aid
Services with all Polk County Fire and EMS agencies (Resolution #16-514)
2) Ordinance: Consideration of approval of an ordinance removing the Amendment No. 7
Area from the division of revenues under Iowa Code Section 403.19 for the Waukee
Unified Urban Renewal Plan [second reading] – Council Member Lyon moved to approve the
second reading of the ordinance in title only; seconded by Council Member Bergman. Results of
vote: Ayes: Bergman, Harrison, Hughes, Lyon, Peterson. Nays: None. Motion carried 5 – 0.
3) Resolution: Consideration of approval of a resolution approving the waiver of a portion of
building permit fee for charitable purposes for the construction by Greenland Homes of a
home at 685 NE Wilden Drive – Council Member Bergman moved to approve the resolution;
seconded by Council Member Hughes. Development Services Director Deets reviewed the
request to waive the building permit fee, as the proceeds from the sale of the home will be
donated to Children’s Cancer Connection. City staff recommends waiving the $3,004.64 building
permit fee. Mr. Deets noted that the City will be recognized for the donation in a half-page ad in
the Des Moines Register. Council Member Bergman asked if the fee waiver sets a precedent;
Mr. Deets replied that the last such waiver was approximately 10 years ago, so while it may set a
precedent, it is not a common request. Council Member Peterson asked that there be some
documentation that the funds are delivered to the charity as promised. Results of vote: Ayes:
Bergman, Harrison, Hughes, Lyon, Peterson. Nays: None. Motion carried 5 – 0. (Resolution
#16-515)
(K) Reports – Reports made by Council Members Bergman, Peterson, Harrison, Hughes.
Council Member Lyon moved to adjourn; seconded by Council Member Bergman. Ayes: All. Nays: None.
Motion carried 5 – 0.
Meeting Adjourned at 5:46 p.m.
____________________________________
Rick Peterson, Mayor Pro Tem
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
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WAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
December 12, 2016
A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:31 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call – The following members were present: Mayor William F. Peard; Council Members Anna
Bergman, Larry R. Lyon, Rick Peterson. Absent: Council Members Brian Harrison, Shelly Hughes.
(Council Member Hughes arrived at 5:32 p.m. Mayor Peard left at 6:16 p.m.)
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Public Works Director John Gibson, Community and Economic
Development Director Dan Dutcher, Parks and Recreation Director Matt Jermier, Marketing and
Communications Director Summer Evans, Human Resource Director Patty Holden, Fire Chief Clint
Robinson, Police Chief John Quinn, City Clerk Rebecca D. Schuett.
C. Agenda Approval – Council Member Lyon moved to approve the agenda, tabling item E3 until the
January 9, 2017, work session meeting; seconded by Council Member Peterson. (Council Member
Hughes arrived at 5:32 p.m.) Results of vote: Ayes: Bergman, Hughes, Lyon, Peterson. Nays: None.
Absent: Harrison. Motion carried 4 – 0 – 1.
D. Action Items:
1) Motion: Consideration of approval of Change Order No. 3 to Rognes Corp. for the
Northwest Area Trunk Sewer Extension, Phase 1 Project, increasing the contract price by
$147,437.50 – Council Member Lyon moved to approve; seconded by Council Member Bergman.
Public Works Director Gibson reviewed the work associated with the change order, including the
relocation of a manhole in order to keep the sewer pipe below the surface of the streambed.
Council Member Peterson asked if there was a less expensive option; Mr. Gibson replied in the
negative, adding that the project engineer and City staff reviewed the costs proposed by the
contractor and found them reasonable. Results of vote: Ayes: Bergman, Hughes, Lyon, Peterson.
Nays: None. Absent: Harrison. Motion carried 4 – 0 – 1.
E. Work Session:
(The council followed the work session agenda in a different order than posted.)
1) 2017 Waukee legislative priorities – City Administrator Moerman shared proposed strategy and
priorities. After a brief discussion, the City Council asked that the Iowa League of Cities be invited
to a January 2017 meeting to present on their priorities. Mayor Peard and Mr. Moerman will meet
regularly with lobbyists Carney & Appleby during the session.
2) 2017 legislative session review with Carney & Appleby, PLC – Presentation made by Jim
Carney and Doug Struyk with Carney & Appleby. There was some discussion on TIF, local option
sales tax, and backfill. (Mayor Peard left at 6:16 p.m.)
3) TABLED
4) Public safety space needs assessment – Fire Chief Robinson and Police Chief Quinn discussed
how the current Public Safety Building is insufficient to meet future needs. Chief Robinson and
Chief Quinn spoke of the desire to maintain a joint facility for any potential new space; Chief
Robinson noted the importance of the location of a future facility for the fire department to maintain
coverage and response times. Both chiefs recommended contracting with Design Alliance to
conduct a space needs assessment. City Administrator Moerman added that the cost for the
space needs assessment would be included as part of the upcoming FY2018 budget approval
process and that a new facility was not anticipated to be built until at least 2023.
5) Parkland use requirements – City Administrator Moerman noted a provision in the current
restrictive covenants related to the Copeland property purchase that limits potential uses for the
property. The original sellers are agreeable to amending the restrictive covenants to allow for
additional uses.
6) Capital Improvement Program for Fiscal Years 2018-2022 – City Administrator Moerman and
Finance Director Burkhart reviewed improvements proposed in 2017-2019, as well as future
2
unfunded projects. Parks and Recreation Director Jermier briefly reviewed a potential dog park
location.
In the interest of time, City Administrator Moerman recommended all remaining work session items be
postponed to a later date; the City Council agreed with the recommendation.
F. Comments
Council Member Bergman moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays: None.
Motion carried 4 – 0.
Meeting Adjourned at 6:58 p.m.
____________________________________
William F. Peard, Mayor
Attest:
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Rebecca D. Schuett, City Clerk