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Home My WebLink About2016-12-19-J01G Polk County Public Safety Communications MOU AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: December 19, 2016 AGENDA ITEM: Consideration of approval of a resolution approving Memorandum of Understanding between Polk County and Waukee regarding Central Iowa Regional Public Safety Communications System (CIRPSCS) FORMAT: Resolution SYNOPSIS INCLUDING PRO & CON: The Waukee fire department provides mutual aid to Polk county fire/EMS agencies; this MOU facilitates approval for installation of Polk County operating channels in Waukee radios. This MOU covers Waukee Police and Fire. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: No cost. Radio re-programming will be concurrent with other projects. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: Steve Brick has reviewed and has no issues from a legal standpoint. RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Proposed Resolution II. Memorandum of Understanding PREPARED BY: Clint Robinson REVIEWED BY: PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: THE CITY OF WAUKEE, IOWA RESOLUTION 16- APPROVING MEMORANDUM OF UNDERSTANDING BETWEEN POLK COUNTY AND WAUKEE REGARDING CENTRAL IOWA REGIONAL PUBLIC SAFETY COMMUNICATIONS SYSTEM (CIRPSCS) IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Iowa is a duly organized municipality within Dallas County; AND, WHEREAS, the Waukee Fire Department provides mutual aid to Polk County fire and EMS agencies as needed; AND, WHEREAS, a Memorandum of Understanding is proposed between Polk County and Waukee to provide for improved radio communications between those entities through the use of the Central Iowa Regional Public Safety Communications System (CIRPSCS); AND, WHEREAS, Waukee Fire Department and Police Department radios shall be reprogrammed to access CIRPSCS in concurrence with other projects and at no additional cost; AND, WHEREAS, the City Attorney has reviewed the memorandum of understanding and finds it satisfactory. NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 19th day of December, 2016, that it hereby approves a Memorandum of Understanding between Polk County and Waukee regarding Central Iowa Regional Public Safety Communications System (CIRPSCS). ____________________________ William F. Peard, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk ROLL CALL VOTE AYE NAY ABSENT ABSTAIN Anna Bergman Brian Harrison Shelly Hughes Larry R. Lyon Rick Peterson M E M O R A N D U M O F U N D E R S T A N D I N G between Polk County and Waukee regarding Central Iowa Regional Public Safety Communications System Page 1 of 4 10/11/2016 I. Introduction This Memorandum of Understanding (MOU) is entered into by Polk County, and the municipality of Waukee, Iowa. Today’s public safety realities have highlighted the need for this type of agreement based on surrounding agencies communicating on the Central Iowa Regional Public Safety Communications System (CIRPSCS). The CIRPSCS is a public- private partnership between Polk County and RACOM Corporation servicing agencies dispatched by the Polk County Sheriff’s Office. This MOU addresses the current challenge of surrounding agencies operating on disparate radio systems. To ensure that the public safety community reaches optimal utilization of finite communications resources and maximum interoperability, this agreement will establish the guidelines for surrounding agencies to communicate on the CIRPSCS. In addition, this agreement allows for a partnership between local governments which mutually benefits the public safety and public service officials serving our citizens. II. Purpose The purpose of this agreement is to provide for improved radio communications between Polk County, the Municipality and agencies dispatched by the Polk County Sheriff’s Office. Specifically, Polk County and the Municipality agree to the following obligations per this agreement. Obligations of Polk County:  Polk County agrees to allow the Municipality access to the CIRPSCS. Obligations of the Municipality in use of the CIRPSCS:  The Municipality agrees to acquire and maintain their own compatible communications subscriber equipment.  The Municipality agrees to follow all applicable FCC rules and regulations.  The Municipality agrees to only communicate with agencies dispatched by the Polk County Sheriff’s Office on the CIRPSCS.  The Municipality agrees to abide by all applicable Polk County policies and procedures while operating on the CIRPSCS.  The Municipality agrees to follow the National Incident Management System (NIMS) recommendation for use of plain language while operating on the CIRPSCS. III. Definitions “Agreement” means this MOU between Polk County and the Municipality, setting forth the services provided as well as the terms and conditions under which the services are provided and includes its exhibits, attachments, and any renewals or attachments. IV. Policy It shall be the policy that Polk County radio system resources will be used for interagency communications between Polk County agencies and agencies not dispatched by the Polk M E M O R A N D U M O F U N D E R S T A N D I N G between Polk County and Waukee regarding Central Iowa Regional Public Safety Communications System Page 2 of 4 10/11/2016 County Sheriff’s Office. Use of the CIRPSCS resources will last for the duration of an incident or event or until this agreement is amended or terminated. Polk County will dictate all future use of the radio system resources and be responsible for the authorization of future users. V. User Procedure Requirements As previously stated in this document, the CIRPSCS is intended for use when it will enhance the safety or effectiveness of personnel performing their operational responsibilities. The CIRPSCS may be requested, if needed, to allow interagency communications between each agency’s personnel dealing with incident operational responsibilities. Specific training, exercise, and equipment requirements will be addressed and managed by the Polk County Sheriff’s Office. VI. Financial Responsibility Each agency, entity or jurisdiction shall assume the initial cost and ongoing cost to maintain their own communications equipment for the duration of this agreement. This includes, but is not limited to: subscriber equipment (control stations, mobiles, and portables), accessories, installation, batteries, programming, upgrades, updates, and other consumables etc. No user or air time fees shall be borne by the Municipality for use of the CIRPSCS for interoperability purposes. VII. Maintenance All parties understand that maintenance will be required on an ongoing basis. Each agency, entity or jurisdiction shall assume the cost of all operation, maintenance, repairs, and license designations of their own communications equipment and shall keep their equipment in a clean, safe, and good operating condition for the duration of this agreement. VIII. Governance The Polk County Sheriff’s Office will be responsible for the enforcement of local communications capabilities agreed to in this MOU. IX. Updates to the MOU This agreement may be revised or amended at any time by mutual agreement of all parties and the governance body. Once the language of the MOU is modified, the Polk County Sheriff’s Office will provide all parties of the MOU with written notification of the change and reissue the modified MOU. X. Duration This agreement shall remain in effect from the latest date written below through June 30, 2019, or until such time as either party, upon thirty (30) days prior, provides written notice to the other party requesting the agreement’s cancellation (see “Termination” below). This agreement can be renewed prior to its expiration upon written agreement of the parties. M E M O R A N D U M O F U N D E R S T A N D I N G between Polk County and Waukee regarding Central Iowa Regional Public Safety Communications System Page 3 of 4 10/11/2016 XI. Termination Either party may terminate this agreement by giving thirty (30) days advanced written notice to the other party via US Postal Service mail. If a party terminates their participation in this agreement, the party shall be liable only for performance rendered or costs incurred in accordance with the terms of this agreement prior to the effective date of termination. Written notice by the Municipality may be mailed to the Polk County Sheriff’s Office, 1985 NE 51st Place, Des Moines, Iowa 50313. XII. Local Considerations This agreement and the rights and obligations of the parties hereto shall be governed by, and construed according to, the laws of the State of Iowa, United States of America. In addition, this agreement adheres to the Polk County Communications Center policies, procedures and guidelines established by the Polk County Sheriff’s Office. M E M O R A N D U M O F U N D E R S T A N D I N G between Polk County and Waukee regarding Central Iowa Regional Public Safety Communications System Page 4 of 4 10/11/2016 XIII. Signatures Polk County Sheriff’s Office Bill McCarthy, Sheriff (Signature) ____________________________________________ (Date) _______________ City of Waukee Bill Peard, Mayor (Signature)____________________________________________ (Date) ________________