HomeMy WebLinkAbout2021-06-30-1091
ESTABLISHING THE POWERS AND DUTIES OF THE CITY CLERK
§109.1 Appointment and Term. The City Clerk shall be appointed by a majority
vote of the council at a regular meeting of such body. The City Clerk shall hold office at the
pleasure of the council and shall be subject to removal by a majority vote thereof.
§109.2 General Duties. The City Clerk shall exercise the powers and perform the
duties prescribed by State Law and by City Ordinance.
§109.3 Additional Duties. In addition, and to the extent not in conflict with State
Law, the powers and duties of the City Clerk, enumerated by City Ordinance are as follows:
1.Prepare and publish a condensed statement of council proceedings to include
the total expenditure from each city fund. The statement shall further
include a list of all claims allowed, a summary of all receipts and the gross
amount of the claims.
2.Record each measure taken by the council, stating where applicable whether
the mayor signed, vetoed, or took no action on the measure and what action
the council made upon the mayor’s veto.
3.Cause to be published all ordinances and amendments enacted by the city.
All such measures, except motions, shall be authenticated with the Clerk’s
signature, certifying the time and place of publication when required.
4.Maintain copies of all effective city ordinances and codes for public use.
5.Publish notice of public hearings, elections and other official actions as
required by state and city law.
6.Certify all measures establishing any zoning district, building lines, or fire
limits, and a plat showing each district, lines or limits to the recorder of the
county containing the affected parts of the city.
7.Following council adoption of the budget, certify the necessary tax levy for
the following year to the county auditor and the county board of supervisors.
8.Prepare the annual public report, publish it, and send a certified copy to the
state auditor and other state officers as required by law.
9.Maintain all city records as required by law.
10.Have custody and be responsible for the safekeeping of all writings or
documents in which the municipality is a party in interest unless otherwise
specifically directed by law or ordinance.
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11.Furnish upon request to any municipal officer a copy of any record, paper or
public document under the City Clerk’s’ control when it may be necessary to
such officer in the discharge of the officer’s’ duty. The City Clerk shall
furnish a copy to any citizen when requested upon payment of the fee set by
council resolution.
12.The City Clerk shall, under the direction of the mayor or other authorized
officer, affix the seal of the corporation to those public documents or
instruments, which by ordinance are required to be attested, by the affixing
of the seal.
13.Provide for and preserve a correct record of the proceedings of meetings of
all committees, boards and commissions of the city.
14.Keep and file all communications and petitions directed to the city council
or to the city generally. The City Clerk shall endorse thereon the action of
the city council taken upon matters considered in such communications and
petitions.
15.Issue all licenses and permits approved by the council, and keep a record of
licenses and permits issued which shall show date of issuance, license or
permit number, official receipt number, name of person to whom issued,
term of license or permit, and purpose for which issued.
16.Inform all persons appointed by the mayor or city council to offices in the
municipal government of their position and the time at which they shall
assume the duties of their office.
17.Compile and preserve a complete record of every city election, regular or
special, and perform duties required by law or ordinance of the city clerk in
regard to elections.
18.Post an agenda of all council meetings as required by law and list on the
agenda all items requested by the mayor or any council member.
19.The City Clerk shall exercise such other duties and responsibilities as shall
be directed by the City Council and the Mayor.
May 17, 1999 – Ordinance 2281
June 3, 2013 – Ordinance 2734