HomeMy WebLinkAbout2021-06-30-2071
AN ORDINANCE PROVIDING FOR THE ESTABLISHMENT, POWERS AND DUTIES
OF A PARK AND RECREATION BOARD
§207.1 Purpose. The purpose of this ordinance is to create a park and recreation
board to plan, develop and conduct community-wide recreational and leisure facilities and activities
which are designed to strengthen family and community relationships; thereby enhancing the
quality of life in the Waukee community.
§207.2 Board Created, Appointed; Terms: There shall be a Park and Recreation
Board for the City of Waukee consisting of a Chairperson and nine (9) citizens of legal age whose
members shall be appointed by the Mayor subject to the approval of the City council for three (3)
year overlapping terms to expire on January 31 of the appropriate year. Members named upon the
enactment of this chapter shall hold office for such terms as the Mayor shall designate with the
approval of the City Council. The terms of not more than three (3) members shall expire in any one
year.
A. If any vacancy exists on the Board, a successor for the remainder of the term shall
be appointed in the same manner as the original appointee. The position of any
Board member shall be vacant if the member resigns, moves permanently from
the City, or if said member is absent without due explanation from six consecutive
regular meetings of the Board, except in the case of sickness, or is removed for
cause by the Mayor with the approval of the Council.
B. Qualifications of the Board Members shall be a minimum age of eighteen years
and reside within the corporate limits of the City of Waukee, Dallas County, Iowa.
Board Members are required to possess a vital interest in parks and recreation as
demonstrated by application for the position and recommendation by a citizen of
Waukee.
October 7, 2013 – Ordinance 2742
§207.3 Officers, Terms; Compensation: Officers of the Board shall consist of a
Chairperson, Vice Chairperson and Secretary.
A. The Chairperson, Vice Chairperson and Secretary will be elected by the Board,
nomination having been made from the floor. Nominations shall be received by
the highest ranking officer present from the previous year. A majority vote of
those present shall constitute an election, providing a quorum is present.
B. Tenure of Office. The tenure for an officer shall be for a period of one year. An
officer may be elected for a succeeding year.
§207.4 Waukee Park and Recreation Board Powers, Policies and
Procedures.
A. Mission Statement. The mission statement of the Parks and Recreation Board
(“Board”) is to develop and enhance community-wide recreational/leisure plans,
utilizing park/community facilities, designed and planned to strengthen family and
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community relationships therby enhancing the quality of life in the Waukee
Community. In addition, the Board will assist in working with other
recreation/athletic organizations serving the greater Waukee area as needed.
B. General Powers and Duties
1.In addition to its duty to develop and enhance plans for community parks
and recreation and the respective facilities and to update and revise these
plans as required, the Board shall have all administrative powers in the
adoption of policies, rules and regulations, subject to City Council review,
pertaining to the use and control of all parks and recreational grounds and
facilities. The Board will provide reasonable notice of services to the
using public, and address and resolve grievances regarding facilities and
policies of the Board. Unresolved grievances maybe appealed to the City
Council.
2.Rates and Charges. The Board has the power and authority to establish
fees, rates and charges for the use of a community park, recreational
ground or recreational facility, or for participation in a recreational
program or activity. However, the City Council has at all times the power
and authority to establish, impose, adjust and provide for the collection of
rates and charges when such action is necessary to produce gross revenue
at least sufficient to pay the expenses of operation and maintenance of a
common park, recreation ground or other facility, or to pay the principal
and interest of any revenue bonds and pledge orders as may come due.
3.Gifts. The Board has the power and authority to solicit, accept or reject
any gifts made to the Board. All major gifts such as land, building, and
etc. requiring a transfer of title will be subject to City Council approval.
4.Contracts. The Board has the power to authorize and execute on behalf of
the City of Waukee without action of the City Council for contracts with
public or private entities for service relative to recreational programs and
activities. Such contracts will be evidenced by a written document
approved as to form by the City Attorney and certified consistent with the
current budget by the Director of Finance.
5.Leasing to Organizations. The Board has the authority to lease, under
reasonable rules and requirements, a particular park or portion thereof, as
follows:
a. For a period not in excess of ten (10) days to charitable, fraternal and
patriotic organizations, for the purpose of permitting such
organizations to conduct celebrations, anniversaries and entertainment.
b. For a period not to exceed six (6) months, as the Board shall deem
proper, for the purpose of permitting the playing of amateur or
professional athletic games.
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6.Budget. Submit a recommended budget for consideration by the City
Council for inclusion in the annual budget.
§207.5 Powers and Duties of Officers
A.Chairperson. The duties of the chairperson will be:
1.To preside over all meetings of the Board.
2.To appoint standing committees as may be authorized by the Board.
3.To represent or designate a representative of the Board at public affairs.
B.Vice Chairperson. The duties of the Vice Chairperson will be:
1.To act as the Chairperson in the event that the office of Chairperson is
vacated due to illness, resignation, absence, or other cause.
2.To chair the Parks and Recreation Budget and Finance Committee.
3.To perform any other duties assigned.
C.Secretary. The duties of the Secretary will be:
1.To review and maintain a permanent record of and sign the proceeding of
all Board meetings.
2.To be responsible for copies of the minutes to the office of the City Clerk,
the Office of the Parks and Recreation Director (s) and all Board Members
and other entitled to be informed of any special meeting.
3.To notify Board Members and others entitled to be informed of any special
meetings.
4.To see that a permanent file of all minutes and formal reports accepted by
the Board is maintained.
§207.6 Duties and Responsibilities of Board Members
A. Each Board Member upon appointment is responsible for each of the following:
To assist the Parks and Recreation Director in the formation of policies and
programs for parks, recreation, and open spaces.
1.To attend meetings scheduled by the Board.
2.To serve on standing and/or special committees.
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3.To stay informed about the status of facilities, equipment, and programs.
4.To recommend policies for the Parks and Recreation Department.
5.To remain informed about the status of the Parks and Recreation budget
and needs in facilities and programs.
6.To review long-range Parks and Recreation development plans
periodically and to establish and maintain a five-year park and recreation
management plan.
7.To seek in the development of a broad variety of programs, areas,
facilities, and services to meet community needs and demands.
B. Each Member is to serve on the Board without compensation. A member may
receive actual expenses incurred in conducting business for the Board and may
apply for reimbursement when attending seminars or conventions authorized by
the Board. Such expenses must be approved prior to being incurred.
§207.7 Meetings and Reports.
A.Regular meetings of the Board shall be at monthly intervals.
B.Special meetings may be called by the Chairperson or upon the request of at least
2 Board Members with not less than 3 days notice of such meeting.
C.All meetings are to be held at a time and place designated by the Board and shall
be open to the public pursuant to the Iowa Open Meeting Law.
D.Minutes of each meeting and any requested reports shall be kept, and a draft copy
will be filed with City Hall and submitted to the City Council.
E.The regular meeting held in January of each year shall be known as the
organizational meeting. The purpose of this meeting shall be the election of
officers, the appointments of committees, the presentation of annual reports,
determination of time and place of regular meetings for the upcoming year, and
other business that may need to come before such meeting. At any meeting of the
Board, a majority of the Board (five members) shall constitute a quorum. A
quorum shall be present before the Board takes action on any matter before the
Board.
§207.8 Budget and Finance
A.The Board will assist the Parks and Recreation Director (“Director”) in the
preparation of an annual budget for the operation of the Parks and Recreation
Department based upon the municipal fiscal year. This proposed budget will be
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submitted to the City Administrator for approval at such times as designated by
the City Administrator.
B.Complete records of revenues and expenditures of the Parks and Recreation
Account shall be maintained in City Hall.
C.The fiscal year of the Board shall correspond with the municipal fiscal year, and
therefore shall be from July 1 to June 30.
D.The annual budget recommendation must be approved by the Board no later than
the December meeting prior to the commencement of the fiscal year.
E.The Board or its delegates may review, upon request, payment of bills, claims,
invoices, and payrolls relative to the operation of the programs and development
of facilities.
§207.9 Parks and Recreation Committees
A.Standing Committees. The Chairperson shall appoint three Board Members to
serve on one of the following committees:
1. Budget and Finance Committee. This committee shall be responsible for
seeing that the final proposed budget is prepared by the Director, will
review the proposed budget and submit it to the entire Board for approval.
This committee will make monthly reviews of the budget status regarding
expenditures and receipts and may make recommendations to the proposed
budget.
2. Recreation Committee. This committee shall be responsible for periodic
reviews of recreational services and programs and shall be available to the
Director for consultation, advice, and/or recommendations which may be
necessary for effective functioning of the recreation program. The
committee shall report activities and submit recommendations to the
Board for final action.
3. Parks and Facilities Committee. This committee shall be responsible for
periodic evaluation of recreational facilities and shall be available to the
Director for consultation, advice and assistance necessary for the effective
development, coordination and maintenance of parks and facilities. This
committee is responsible for reporting its activities and submitting
recommendations to the Board for final action. A member of this
committee shall attend Planning and Zoning Board scheduled meetings
and report back to this committee relevant information obtained from the
meetings.
4. Ad Hoc Committees. Ad hoc committees may be appointed by the
Chairperson upon the concurrence of the Board.
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§207.10 Parks and Recreation Personnel.
A.The City Administrator will employ, supervise, evaluate, or discharge all parks
and recreation employees, as provided by City Ordinance.
§207.11 Roberts Rules of Order.
A. The most recent edition of Roberts Rule of Orders shall be informally followed in
all meetings of this Board.
§207.12 Appeal. Any person aggrieved by a decision of the Board may file
an appeal with the Council within thirty (30) days of the action appealed from.
§207.13 Board Discontinued. The Council may discontinue the Board by
adopting a resolution proposing the action, and publishing notice as provided in Section
362.3 of the Iowa Code, of the resolution and of a date, time and place of a public hearing
on the proposal, and may discontinue the Board by ordinance, amendment or resolution not
sooner than thirty days following the hearing.
August 3, 1992 – Ordinance 2161
April 19, 2004 – Ordinance 2469
October 21, 2019 – Ordinance 2937