HomeMy WebLinkAbout2021-09-07-J01zDD Triumph Park_Change Order 4AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: September 7, 2021
AGENDA ITEM:Consideration of approval of Change Order No. 4 to Larson Construction,
Co., Inc., for the Triumph Park Project increasing the contract in the amount
of $65,005.52.
FORMAT:Consent
SYNOPSIS INCLUDING PRO & CON: Change Order No. 4 to Larson Construction, Co., Inc., is
for:
Item #1: $16,911.44
This was a request from Mid-American Energy to Re-locate the main electrical feed to the complex.
Due to a number of outside influences including the 10th Street widening project the transformer pad
and mainline was moved north. We also had to add in a small piece of concrete to provide access for
Mid-American Energy.
Items #2, #4, #7, #8, #9: $34,360.05
These are all adjustments that were necessary due to the grading of the overall site being completed
under two separate contracts. The mass grading and storm water utility work was completed as part of
the original high school project. These changes accommodate several adjustments to final RIM
elevations of storm sewers, cross-slope adjustments to the final grade of future Douglas Avenue,
adjustments to storm sewer intakes and manholes, slight grading adjustments to the quad paving areas
around the concession stands, and the capping of a manhole that was no longer needed once the
baseball fields were made bigger to allow for 14 year old baseball. The overall site grading and
sanitary and storm sewer utilities were installed as a part of the 160 acre mass grading.
Item #3: Credit ($7,383.72)
This was a change in ceiling treatment in the 3 concession stands. This will allow for better access
above the ceiling for future maintenance.
Item #5: $1,185.11
This was a request from City Staff to adjust the overall shape of the enclosure to accommodate better
use of the Fuel enclosure at the maintenance shop.
Item #6: $19,932.64
This work was anticipated as a likely change to the project when it was bid. The City and the design
team in conjunction with Waukee Betterment Foundation were still trying to determine the best way to
recognize the $3 Million worth of contributors to the project. Adjustments were made to the Miracle
Field restroom lighting and base course of the block associated with the building. The largest 15
donors names will be permanently fixed within the block work of the building and back lighting to
properly recognize these contributors in the evening hours. City Staff believes that this will be a focal
point of the entire complex and with it being adjacent to the main parking lot it will showcase the
generosity that has been given to the Miracle League All-Inclusive area it deserves.
J1DD
Change Order #4 Total: $65,005.52
Project Budget Update
Total Construction Project Total: $18,866,000
Change Order 1, 2, 3, 4 Total: $272,861.71
Budgeted Contingency (3%) Total: $592,080.00
Remaining Contingency Total: $319,218.29
Percentage of Project Complete(Estimate) 70% completed due to all 3 ball field quads
being exactly the same
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: Approve Change Order
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Letter of Recommendation
II. Change Order No. 4
PREPARED BY: Matt Jermier
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
September 2, 2021
Mr. Matt Jermier, Director
Waukee Parks and Recreation Department
City of Waukee
805 University Avenue
Waukee, IA 50263
RE: Change Order #4
Triumph Park
Dear Mr. Jermier:
Attached please find Change Order #4 totaling the amount of $65,005.52, for approval and signature by
Waukee City Council. Quantities have been reviewed and agreed upon by the contractor, City staff, and
Confluence. The City and the Design Team have been on site reviewing items, attending meetings and
completing site review several times a week for the past two months. The nine items below are all things
that have been thoroughly reviewed with the team and remain as items that are beyond the original
scope of services. The dollar amounts you see have been debated and pushed back on in some cases.
These also only represent a fraction of the field adjustments and minor modifications that happen on a
20+ Million dollar project over two months. Many of those discussions happen in the field, get approved
and we agree to move forward with no cost changes. Your staff and design team are working hard to
keep these change orders to a minimum.
This Change Order accounts for nine separate items:
Item #1: (Transformer Pad Relocation) $16,911.44
This item is related to a request from Mid-American Energy to Re-locate the main electrical feed to the
complex. Due to a number of outside influences the transformer pad and mainline was moved North.
This change order accommodates this change. There was additional grading necessary to develop a
new pad in that location as well as some storm drainage adjustments that needed to be made. We also
added in a small piece of concrete to make the transformer more accessible.
Item #2: (Storm Sewer Height Adjustments) $9,804.90
This change is related to this work being completed under two separate contracts. The mass grading
and storm water utility work was completed as part of the original high school project. This change order
accommodates several adjustments to final RIM elevations of that previous work. In all cases for this
change order the elevations were raised to make them easier to maintain going forward.
Item #3: (FRP Panels - credit) ($7,383.72)
The original ceiling treatment in the 3 Concessions Stands consisted of 4x8 sheets FRP on ¾ plywood.
The manufacturer recommended a different product line that would be less expensive and allow for
better access above the ceiling. The design team reviewed the option and we agreed it would be
appropriate for the space and provide a credit for the project.
Item #4: (Grading Connection changes / revisions) $9,102.57
The work associated with this change was to solve a cross-slope issue that was created when matching
the trail connections to the future Douglas Avenue Street on the Northeast corner of the project. Once
staked in the field, Bishop Engineering asked the team to review the stakes. We all agreed that there
was a better solution that eliminated any concern of completed grades and cross-slopes. Confluence re-
graded this area and issued the change. This change incorporates the additional dirt work and sub-
grade that was necessary to complete the desired modification.
Item #5: (Fuel Enclosure Adjustments) $1,185.11
This overall shape of the enclosure was adjusted slightly to accommodate the use of it. The dollar figure
included accounts for additional block and associated labor that was necessary to complete the
structure.
Item #6: (Miracle Field Donor Wall Adjustments) $19,932.64
This work was anticipated as a likely change to the project when it was bid. The City and the design
team in conjunction with Betterment Association were still discussing how to recognize the donors to the
project. The Bid documents included what we thought it might be, but over time it was adjusted and the
agreed upon solution required some adjustment to the lighting and base course of the block associated
with the Miracle Field Restroom building. This change accounts for the adjusted building materials,
lighting, and labor to complete the work.
Item #7: (Storm Sewer Height Adjustments) $8,312.85
This change is very similar to Item #2. In walking the site, we identified three storm intakes that seemed
deeper than they needed to be. For ease of maintenance and adjacent features the manholes were
raised and the grads around them revised to create a better long term solution.
Item #8: (Quad Grading Adjustments) $3,431.72
As we began laying out the internal Quads in the field; we determined that it would function better if we
modified the grades of each of them slightly. This cost accounts for minor grading adjustments within
the paved areas, some additional gravel sub-base that was necessary, and then feathering those grade
changes out beyond the paved areas. (Overall about $1,250 per quad.)
Item #9: (Manhole Capping + Grading Revisions) $3,708.01
Similar to Items #2 and #7 this is a change from the phase one grading plan that was completed. After
that plan was completed; the City asked to adjust the outfield fences of the baseball quad out another
15 feet. In completing this request; we then eliminated one drainage area and this intake remained. The
change is to seal the manhole and bury the structure. To minimize cost we adjusted some grades
around an adjacent wall to provide the soil needed. So, the work includes some minor grading, a new
cover, and sealing of the manhole.
Confluence recommends approval of CO with payment as indicated.
If there are any questions, please let me know.
Respectfully,
Confluence City of Waukee
___________ ____________________________________
Matthew O. Carlile, PLA, ASLA. LEED AP Tim Moerman
Principal City Administrator