HomeMy WebLinkAbout2021-09-20-I01zAA Hickman Rd and Berkshire Pkwy-Waco Pl Interesection_Set PHAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: September 20, 2021
AGENDA ITEM:Consideration of approval of a resolution ordering construction of the
U.S. 6 (Hickman Road) & Berkshire Parkway/SE Waco Place
Intersection Improvements project and fixing a date for hearing thereon
and taking bids therefor
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The project includes all materials, equipment,
transportation and labor necessary to lengthen concrete left turn lanes, reconstruct trail and
sidewalk ramps, and construct a traffic signal at the intersection of U.S. Highway 6 (E Hickman
Road) and Berkshire Parkway/SE Waco Place. Project items include subgrade preparation and
treatment, Portland Concrete Cement left turn lane extensions on Hickman Road, sidewalk/trail
ramp paving, pavement markings, traffic signalization and traffic control. This project is being
administered and lead by the City of Clive. The City of Clive will be holding the public hearing
and receiving the bids for this project.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the Resolution
ATTACHMENTS: I. Notice of Public Hearing
II. Resolution
PREPARED BY:Beth Richardson
REVIEWED BY:Rudy Koester RK
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
I1AA
RESOLUTION 2021-
RESOLUTION ORDERING CONSTRUCTION OF THE
HICKMAN ROAD (US 6) & BERKSHIRE PKWY/SE WACO PL
INTERSECTION PROJECT, AND FIXING A DATE FOR
HEARING THEREON AND TAKING OF BIDS THEREFOR
WHEREAS, it is deemed advisable and necessary to construct certain public improvements
described in general as the Hickman Road (US 6) & Berkshire Pkwy/SE Waco Pl Intersection
Project; and
WHEREAS, pursuant to an Intergovernmental Agreement between the Cities of Clive and
Waukee, Iowa, it is deemed beneficial to jointly undertake a public improvement project involving
improvements at the intersection of US 6 (Hickman Road) and Berkshire Parkway/SE Waco Place;
and
WHEREAS, the City of Clive will serve as the lead agency for the Project and will enter
into the construction contract for the Project; and
WHEREAS, the Cities of Clive and Waukee have agreed to divide the actual construction
costs of the Project equally as shown in Exhibit B to the Intergovernmental Agreement; and
WHEREAS, the City of Clive has caused to be prepared plans, specifications and form of
contract, together with estimate of cost, which are now on file in the Office of the Waukee City
Clerk for public inspection, for the construction of the public improvements; and
WHEREAS, the plans, specifications and form of contract are deemed suitable for the
making of the public improvements; and
WHEREAS, final grades have been established by ordinance, consistent with the plans for
all street improvements included in the proposed construction; and
WHEREAS, before the plans, specifications, form of contract and estimate of cost may be
adopted, and a contract for the construction of the public improvements is entered into, it is
necessary, pursuant to Chapter 26, Code of Iowa, to hold a public hearing and to advertise for bids:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WAUKEE, STATE OF IOWA:
Section 1.That it is hereby determined that it is necessary and advisable to construct certain
public improvements described in general as the Hickman Road (US 6) & Berkshire Pkwy/SE
Waco Pl Intersection Project, in the manner set forth in the plans and specifications and form of
contract, above referred to, the cost thereof to be paid in accordance with the provisions as set out
in the posted Notice to Bidders and published Notice of Public Hearing; the public improvements
being more generally described as follows:
This project includes all materials, equipment, transportation and labor necessary
to lengthen PCC left turn lanes, reconstruct trail and sidewalk ramps, and
construct a traffic signal at the intersection. Project items include subgrade
preparation and treatment, PCC turn lane extension and sidewalk/trail ramp
paving, pavement markings, traffic signalization and traffic control. Specific
project location along with the kind and approximate quantity of materials to be
used shall be as set forth in the Plans and Specifications.
Section 2.That the amount of the bid security to accompany each bid shall be in an amount
which shall conform to the provisions of the notice to bidders approved as a part of the
specifications.
Section 3.That the City Clerk be and is hereby directed to cause to be posted a notice to
bidders once in a relevant contractor plan room service with statewide circulation and a relevant
construction lead generating service with statewide circulation and on an internet site sponsored
by either the City or a statewide association that represents the City. Posting shall be not less than
thirteen clear days nor more than forty-five days prior to November 2, 2021, which is hereby fixed
as the date for receiving bids. The bids are to be filed prior to 2:00 P.M., on such date.
Section 4.That the City Council hereby delegates to the designated representative for the
City of Clive, as determined by the City Council of the City of Clive, the duty of receiving, opening
and tabulating bids for construction of the Project. Bids shall be received and opened as provided
in the public notice and the results of the bids shall be considered at the meeting of this Council
on November 15, 2021, at 5:30 P.M.
Section 5.That the City Clerk be and is hereby directed to publish notice of hearing once
in a legal newspaper, printed wholly in the English language, published at least once weekly and
having general circulation in this City. Publication shall be not less than four clear days nor more
than twenty days prior to the date hereinafter fixed as the date for a public hearing on the plans,
specifications, form of contract and estimate of costs for the project, the hearing to be at 5:30 P.M.
on November 15, 2021.
PASSED AND APPROVED this 20th day of September, 2021.
Mayor
ATTEST:
City Clerk