HomeMy WebLinkAbout2021-10-18-I07 Sugar Creek Park Playground and Surfacing_Accept QuoteAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: October 18, 2021
AGENDA ITEM:Consideration of approval of a resolution accepting a quote for the
purchase of playground equipment and surfacing at Sugar Creek Park
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: The attached proposal is the authorization to order
the playground equipment and surfacing for Sugar Creek Park. The
purchase of this equipment and surfacing will be through the Equalis
Group Purchasing Program which is an intergovernmental cooperative
purchasing program in which the City of Waukee is a member. All
bidding laws have been met by the group and prices were established for
the 2021 calendar year in 2020. The lead time on this equipment is
approximately 10-12 weeks and will be ready for installation early spring
2022. The park is scheduled to open June 1st 2022. The Equalis Group
Discount is $30,853.05 off the Retail Price of the play equipment,
surfacing, and installation. The total price of the play equipment,
surfacing, and installation is $210,648.95.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the Resolution
ATTACHMENTS: Proposal
PREPARED BY: Matt Jermier
REVIEWED BY:
Sugar Creek Park
Sugar Creek Bid Package $590,560.00
Playground, Surfacing, Installation $210,648.95
Design/Engineering $94,179.00
Total Project Cost $895,387.95
Budget $1,000,000
I7
THE CITY OF WAUKEE, IOWA
RESOLUTION 2021-
ACCEPTING QUOTE FOR THE PURCHASE OF PLAYGROUND EQUIPMENT AND
SURFACING AT SUGAR CREEK PARK PROJECT
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Iowa is a duly organized municipality within Dallas County;
AND,
WHEREAS, on September 20, 2021, the Waukee City Council approved construction contract
and bond for certain public improvements described in general as the Sugar Creek Park
(Resolution #2021-388); AND,
WHEREAS, as a separate purchase for the Sugar Creek Park Project, City staff recommend
accepting a quote through the Equalis Group Purchasing Program in the amount of $210,648.95
for playground equipment, surfacing and installation; AND,
WHEREAS, the Equalis Group Purchasing Program is an intergovernmental cooperative
purchasing program of which the City of Waukee is a member; AND,
WHEREAS, all bidding laws have been met by the Equalis Group Purchasing Program and
prices were established for the 2021 calendar year in 2020.
NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this
18th day of October, 2021, that the quote from the Equalis Group Purchasing Program for Sugar
Creek Park playground equipment, surfacing and installation is hereby approved.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman Pierce
R. Charles Bottenberg
Chris Crone
Larry R. Lyon
Ben Sinclair
abcreative
Sugar Creek Park
Proposal # 120-142758-1
July 14, 2021
Presented by
ABCreative
July 14, 2021
Matt Jermier
City of Waukee Parks and Recreation
805 University Ave
Waukee, IA 50263
Dear Matt Jermier:
ABCreative is delighted to provide Waukee with this playground equipment proposal.
This design was developed with your specific needs in mind, and we look forward to
discussing this project further with you to ensure your complete satisfaction.
ABCreative is confident that this proposal will satisfy Waukee’s functional,
environmental, and safety requirements -- and most importantly -- bring joy and
excitement to the children and families directly benefiting from your new playground.
You have our personal commitment to support this project and your organization in
every manner possible, and we look forward to continue developing a long-standing
relationship with Waukee. We appreciate your consideration and value this opportunity
to earn your business.
Sincerely,
Larry Rife
ABCreative
33160 W 83rd Street
De Soto, KS 66018
Design Summary
ABCreative is very pleased to present this Proposal for consideration for the Sugar
Creek Park located in Waukee. BCI Burke Company, LLC has been providing
recreational playground equipment for over 90 years and has developed the right mix of
world-class capabilities to meet the initial and continuing needs of Waukee. We believe
our proposal will meet or exceed your project’s requirements and will deliver the
greatest value to you.
The following is a summary of some of the key elements of our Proposal:
Project Name: Sugar Creek Park
Project Number: 120-142758-1
User Capacity: 151
Age Groups: Ages 5-12 years
Dimensions: 90' 9" x 98' 0"
Designer Name: Stevie Rosenkranz
ABCreative has developed a custom playground configuration based on the
requirements as they have been presented for the Sugar Creek Park playground
project. Our custom design will provide a safe and affordable playground environment
that is aesthetically pleasing, full of fun for all users and uniquely satisfies your specific
requirements. In addition, proposal # 120-142758-1 has been designed with a focus on
safety, and is fully compliant with ASTM F1487 and CPSC playground safety standards.
We invite you to review this proposal for the Sugar Creek Park playground project and
to contact us with any questions that you may have.
Thank you in advance for giving us the opportunity to make this project a success.
Proposal # 120-142758-1
July 14, 2021
2021 Pricing
Proposal Prepared for:Project Location:Proposal Prepared by:
Larry Rife Sugar Creek Park ABCreative
abcreative . 33160 W 83rd Street
278 SE Cedarwood Dr Waukee, IA 50263 De Soto, KS 66018
Grimes, IA 50111 Phone: 913-583-3332
Phone: 515-333-9800 Fax:
info@abcreative.net
Larry Rife
Phone: 515-333-9800
Fax:
larry@abcreative.net
Component No. Description Qty User Cap Ext. User Cap Weight Ext. Weight
Burke Basics
370-1634 LEVEL X LINK 1 2 2 45 45
550-0099 TOT SEAT, 7' & 8' SINGLE, STD... 1 1 1 12 12
550-0112 BELT SEAT, 8' PAIR, STD CHAIN 1 2 2 20 20
550-0191 KONNECTION SWING 1 2 2 64 64
550-0201 SINGLE POST SWING ASSEMBLY 5"... 1 0 0 220 220
550-0202 SINGLE POST SWING ADD-ON 5" OD 1 0 0 145 145
560-2605 LEVEL X GROUND LINK 1 1 1 9 9
560-2613 LEVEL X ALLY CENTER 1 41 41 1,121 1,121
660-0101 INSTALL KIT, BURKE BASICS - P... 1 0 0 2 2
Intensity
370-1616 TAKTIKS, TALL ROPE WALL 1 2 2 31 31
370-1675 STRAIGHT OVERHEAD, NUCLEUS 2 6 12 53 106
470-0101 DYNAMIC PAD 2 2 4 27 54
570-0860 3-IN-A-ROW RING PANEL 1 4 4 54 54
Nucleus
072-0500-108C 5" OD X 108" CAPPED POST 2 0 0 57 114
072-0500-124C 5" OD X 124" CAPPED POST 1 0 0 65 65
072-0500-132C 5" OD X 132" CAPPED POST 3 0 0 69 207
072-0500-140C 5" OD X 140" CAPPED POST 1 0 0 74 74
072-0500-148C 5" OD X 148" CAPPED POST 2 0 0 78 156
072-0500-176C 5" OD X 176" CAPPED POST 2 0 0 92 184
072-0502-172S 5" OD X 172" SWAGED POST 4 0 0 90 360
072-0502-188S 5" OD X 188" SWAGED POST 4 0 0 99 396
072-5503-108T 5" OD X 108" TOP ALUMINUM CAP... 2 0 0 21 42
072-5503-92T 5" OD X 92" TOP ALUMINUM CAPP... 2 0 0 18 36
270-0009 8" CLOSURE PLATE, ELLIPSE 3 0 0 8 24
270-0112 UNITARY ENCLOSURE 1 0 0 34 34
270-0120 EVOLUTION UNITARY ENCLOSURE 6 0 0 34 204
270-0129 TRIANGLE PLATFORM 3 2 6 48 144
270-0130 SQUARE PLATFORM 4 6 24 106 424
270-0292 EVOLUTION CENTER MOUNT ENCLOS... 1 0 0 40 40
270-0299 ABSTRACT PLATFORM LADDER 24" 1 1 1 24 24
370-0103 STEEP PEAK CLIMBER 72" 1 2 2 136 136
370-0166 PODSTEP CLIMBER 64-72" 1 10 10 143 143
370-0472 40" TRANSITION STAIR W/HANDRA... 1 4 4 229 229
Proposal # 120-142758-1
July 14, 2021
2021 Pricing
370-0862 TREE BRANCH CLIMBER 48" 1 2 2 17 17
370-1622 TAKTIKS TRAIL TOWER 1 5 5 52 52
370-1641 VERVE XS CLIMBER 64" DK 1 4 4 47 47
370-1649 EVOLUTION, DECK TO ROOF CLIMB... 1 7 7 472 472
370-1669 SHASTA CLIMBER, POST TO POST 2 2 4 16 32
370-1696 VIA CLIMBER 48"-56" 1 2 2 68 68
470-0075 CRESCENT PLATFORM 1 1 1 52 52
470-0117 COBRA SLIDE CURVED 144" 1 3 3 463 463
470-0754 VELO SLIDE 64"-72", W/O HOOD 1 2 2 111 111
470-0770 EZ TENSION 15' X 15' SHADEPLA... 1 0 0 329 329
470-0804 SLIDE HOOD, LOW SIDE WALL 1 0 0 32 32
470-0867 EVOLUTION SQUARE ROOF 1 0 0 76 76
470-0869 SERENITY SPOT, TO DECK 1 2 2 285 285
570-1544 EVOLUTION SHORT CURVED TOP BA... 1 0 0 50 50
570-1545 EVOLUTION 6' OPENING BARRIER 1 0 0 78 78
570-1546 EVOLUTION TALL BARRIER 1 0 0 78 78
570-1557 EVOLUTION TALL CURVED TOP BAR... 1 0 0 114 114
570-2705 SPINNER CRESCENT PANEL 1 1 1 17 17
600-0104 NPPS SUPERVISION SAFETY KIT 1 0 0 3 3
660-0103 MAINTENANCE KIT, STRUCTURE 1 0 0 7 7
660-0104 INSTALLATION KIT, STRUCTURE 1 0 0 5 5
670-0423 POST, FOOTER EXTENSION 5" OD ... 4 0 0 11 44
Total User Capacity: 151
Total Weight: 7,351 lbs.
Total Price: $105,467
Information is relative to the Jul 14 2021 4:35AM database.
Special Notes:
Prices do not include freight, unloading, material storage, site excavation/preparation, removal of existing equipment,
removal of excess soil from footing holes, site security, safety surfacing, installation, or sales tax (if applicable). Prices
are based on standard colors per CURRENT YEAR BCI Burke Catalog. Custom colors, where available, would be an
extra charge. Pricing is valid for 30 days from the date of this proposal.
Proposal # 120-142758-1
July 14, 2021
2021 Pricing
Selected Color List
Color Group Color
Phase 1
Platform Blue
Accessory Lime
2 Color Extruded/Flat (outer) Lime
2 Color Extruded/Flat (inner) Black
Post Navy
Rotomolded Granite
Kore Konnect Navy
1 Color Extruded/Flat Blue
Intensity/Rocky Mountain Granite
Canopy Blue
Phase 2
Contemporary Swing Fittings Navy
Accessory Lime
Rotomolded Granite
Proposal # 120-142758-1
July 14, 2021
2021 Pricing
Konnection SwingTM
Safety Standards & Guidelines - Reference Information
The Konnection Swing was designed to provide an intergenerational play opportunity and offer everyone the
childhood joy of swinging! While researching the use of swings, two trends stood out to us - caregivers
pushing infants in bucket seat swings and adults swinging with children on their lap. Both situations could
be improved with the design of a swing designed to foster connection and increase safety. The Konnection
Swing was developed as a direct result of this. The overall design is focused on fostering true connection in
both eye contact and proximity leading to increased engagement for all users. Hands-free swinging allows
the caregiver to hold, interact and play with the child as they both experience the thrill of swinging together.
The Konnection Swing is IPEMA Certified and meets or exceeds the requirements of ASTM F1487-17,
which is recognized as the standard of care in the playground industry. This ASTM public playground safety
standard is revised every two to three years to remain current with innovation and market trends.
The CPSC Public Playground Safety Handbook hasn’t been revised since 2008 and doesn’t include new
product categories that have been innovated in recent years. There are a couple of points to note when
deciding to purchase a multi-user swing:
Multi-user swings are innovative and CPSC Public Playground Safety Handbook doesn’t have a
standard that specifically covers them.
CPSC 5.3.8.3.1 – CPSC recommends that belt swing seats should be designed to accommodate no
more than one user at any time. While the Konnection Swing is a single axis swing, it is clearly not a
belt seat.
CPSC 2.3.1 – CPSC says that swings intended for more than one user are not recommended
because their greater mass, as compared to single occupancy swings, presents a risk of impact
injury.
o The ASTM safety standard, F1487, was revised in 2011 to add maximum impact
requirements for swings and the Konnection Swing has been tested and is compliant with
ASTM impact requirements.
o CPSC has written a letter stating that “the swing impact test in F1487-11 is a reasonable
approach to address the concerns posed by unoccupied, heavy, multiple occupancy swings.”
CPSC has always included an exemption to both recommendations listed above for tire swings,
which are multiple occupancy swings that are suspended from a single pivot and permit swinging in
any direction.
CPSC also emphasizes that their Handbook provides recommendations, not requirements. If a
jurisdiction adopts the Handbook’s recommendations as mandatory requirements, that jurisdiction
would need to determine how the requirements should be applied in any particular instance.
Name
Date
Name Name
Phone Phone
Email Email
1 89,646.95$ 89,646.95$
1 4,118.00$ 4,118.00$
1 31,175.00$ 31,175.00$
1 58,700.00$ 58,700.00$
1 9,760.00$ 9,760.00$
1 1,967.00$ 1,967.00$
1 12,952.00$ 12,952.00$
1 2,330.00$ 2,330.00$
Total 210,648.95$
The Material Deposit required for this order is:
33160 W. 83rd Street
De Soto, KS 66018
Page 1 of 2
Installation of aggregate (Retail 14,700)
Playground Design 120-142758-1 (Retail $105,467)
___________ (Acknowledge With Initials) Credit Cards: ABcreative will accept American Express, MasterCard, and Visa credit cards for the payment
of Invoices. Those who wish to pay with a credit card after utilizing NET TERMS will be subject to a 3.5% service fee applied at the time of payment.
Equalis Group Discount (Per Contract #2020.05.4A)
Freight
www.abcreative.net Friday, September 17, 2021
Installation of Playground Equipment (Retail $35,332)
Installation of Playground Equipment (Per Contract #2020.05.4A)
Pour N' Place for 8' fall height. 100% Color. Flush to edge of concrete, 3477 sf at 3.75" thick, (Retail
$66,527)
PnP Design (Retail $11,061)
Polyurethane Surcharge: Surcharge is based on current market pricing and will not apply if not
incurred by DuraPlay. Surcharge may be adjusted, reduced or eliminated based on market conditions
at time of installation.
Installation of Drain Tile in playground (attaching to tile installed by other)
Main Office: 913-583-3332
Qty Description Unit Price Total
Ship To:Bill To:
Sugar Creek ParkWaukee Parks and Recreation. Attn: Matt Jermier
AddressAddress Waukee, IA 50263
TBD515-978-0007
TBD
PROPOSAL: 120-142758-1
Waukee Parks and Recreation
Address 805 300th St, Waukee, IA 50263
___________ (Acknowledge With Initials) Payments: FULL PREPAYMENT is required for all orders under $2,500. PREPAYMENT of MATERIAL
DEPOSIT is required to initiate order.
mjermier@waukee.org
805 300th St. Waukee, IA 50263
Thank you for this opportunity! We look forward to working with you!Terms: Net 60
( ) -
Shipping Address
Signature
___________ (Acknowledge With Initials) Pricing: Product prices for the referenced Proposal/Quote are firm for 30 days. Freight estimates are assumed to be a single
shipment and are firm for 10 days from Proposal/Quote date. Any applicable taxes not shown will be applied at the time of order. Tax Exemption Certificates verifying
tax exempt must be submitted prior to authorizing a product order.
___________ (Acknowledge With Initials) Rock Clause: ABCreative Proposals/Quotes that include an Installation price are subject to a “Rock Clause” whereby when
underground rock encountered during installation in excess of 12-inches square by 2-inches thick will incur additional charges as follows: $750 first hour (one hour
minimum) and $195 for each additional hour - Reg Rate (Does NOT include Prevailing Wage). Work onsite will NOT stop or be delayed for authorization to proceed.
___________ (Acknowledge With Initials) Installation Services & Site Access: ABcreative Proposals/Quotes that include an Installation price assume normal soil
conditions, full access to a level project site and project site accessibility for all necessary machinery and equipment. ABcreative Proposals/Quotes do not include rock
excavation (See Rock Clause), hand digging or grading to level. Rock excavation; hand digging; and/or grading necessary to achieve a level project site, will result in
additional charges to be paid by the Customer. Protection for proper curing periods for concrete footings is the Customer’s responsibility. All underground private assets
in a project area must be located by the Customer. Examples of underground private assets includes, but is not limited to irrigation, sewer, storm drains, pet
containment systems, drain lines, utilities, fiber optic, and electrical. ABcreative is not responsible for damage or repairs to any underground private asset not marked
prior to installation.
ABcreative General Terms & Special Conditions
___________ (Acknowledge With Initials) Delivery & Acceptance: It is the responsibility of the Customer to designate a Customer Representative to accept, offload and
securely store product. A Customer Representative’s name, delivery address and a direct contact phone number is required at time of any order. For truckload type
deliveries where equipment is packaged in crates or wrapped on pallets, Customers are required to have access to and the capability to operate the appropriate
machinery required for safe product offloading. Offloading product is at the sole expense and risk of the Customer. When accepting deliveries, it is the Customer’s
responsibility to visually inspect packages for correct package labeling, signs of damage, and verify the number of packages delivered as per the Bill of Lading issued by
the delivery agent. Any shortage, discrepancy or content damages must be noted (and photographed, for record) on the delivery ticket and acknowledged by the
delivery driver. It is the Customer’s responsibility to open and inspect accepted deliveries to verify contents within five (5) days of delivery. Concealed damage must be
reported within ten (10) calendar days of the receiving date or be subject to potential additional charges for new/replacement equipment orders, re-shipping fees and
ancillary handling and administrative fees.
___________ (Acknowledge With Initials) Rescheduling: A $1,500 remobilization fee will be charged when ABcreative instllation crews are restricted or not allowed to
access project sites to perform work on an approved, scheduled installation date. Rescheduling of lost work days will be at the discrection of ABcreative based on the
availability of personnel and without penalty.
___________ (Acknowledge With Initials) The terms and conditions set forth in this agreement, and the Customer purchase order accepted by us, shall in all respects
govern the sale. To the extent any other agreements exist between the Customer and ABcreative, the terms stated herein shall control. On all ABcreative proposals, the
Customer is responsible for completeness, accuracy and conformity to their plans and specifications. ABcreative will not proceed with orders until all details such as
materials, options, colors, etc. are complete and accurate.
Date
Page 2 of 2
(Name/Ph. Number of Customer Representative Accepting
Delivery
___________ (Acknowledge With Initials) Warranty: All claims for warranty should be called into your ABcreative Project Manager. Safekeeping of Owner’s Manuals,
product specifications and related purchasing documents is critical for referencing component parts required for future repairs and maintenance. Manufacturer’s
warranties are varied and will be provided at the time of delivery. Replacement of vandalized or stolen parts is not covered by warranty. All product warranties
originate with the product manufacturer and ABcreative does not provide any separate warranty, whether expressed or implied.
___________ (Acknowledge With Initials) Returns: Returns are subject to the manufactures’ restocking fee terms. Returns must be processed within 45 days of the Bill
of Lading ticket date for delivery. All returnable products must include original packaging, have never been installed and have been securely stored in an indoor facility
until a return is processed. Please contact your ABcreative Project Manager to request a Return Authorization Ticket.
___________ (Acknowledge With Initials) Insurance Requirements: ABcreative maintains Worker’s Compensation and Commercial General Liability insurance
coverages.
___________ (Acknowledge With Initials) Shipping: Shipping Schedules/Lead-times are specific to the manufactures ABcreative represents and can vary based on the
time of year product orders are placed. At the time an order is placed, ABcreative will provide an Order Acknowledgment that includes an estimated shipping and
delivery schedule. Shipping and delivery dates are not guaranteed.
To accept this quote, please print name, sign, date and return to ABcreative.
After signature, this form becomes contract for purchase of item(s) mentioned above. Credit card payments accepted on condition.
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