HomeMy WebLinkAbout2021-10-11-Work Session MinutesWAUKEE CITY COUNCIL MINUTES
WORK SESSION MEETING
October 11, 2021
A. Call to Order — The work session meeting of the Waukee City Council was called to order by
Mayor Clarke at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call — The following members were present: Mayor Courtney Clarke; Council Members
Anna Bergman Pierce, R. Charles Bottenberg, Chris Crone, Larry R. Lyon, Ben Sinclair. Absent:
None.
Also in attendance: City Administrator Tim Moerman, Assistant City Administrator Brad Deets,
Public Works Director/City Engineer Rudy Koester, Finance Director Linda Burkhart, Human
Resources Director Michelle Lindsay, IT Director Son Le, Fire Chief Clint Robinson, Police Chief
John Quinn, City Clerk Rebecca D. Schuett.
C. Agenda Approval — Council Member Sinclair moved to approve the agenda, removing Work
Session item D14; seconded by Council Member Bottenberg. Results of vote: Ayes: Bergman
Pierce, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 — 0.
D. Work Session:
1) Red Flag Policy review — Utility Customer Service Supervisor Kathy Ostring reviewed
proposed policy updates to improve customer service and convenience, including the
installation of an outdoor payment kiosk.
2) Purchase cards and policy — Accounting Manager Rachel Bruns discussed the proposed
policy.
3) FY2021-2022 Strategic Plan: Safe Routes to School — Marcus Coenen with Snyder &
Associates presented a guide outline, including the City's role, potential partners, funding
sources, traffic calming measures, next steps and timeline.
4) FY2021-2022 Strategic Plan: Public Safety Facilities RFP review — Assistant City
Administrator Deets reviewed the RFP process and timeline, including the necessity for a
public referendum.
5) West Des Moines annexation moratorium agreement — Assistant City Administrator
Deets noted a request by certain property owners with a preference for annexation into
Waukee. Mr. Deets reviewed certain considerations related to the request and discussed
council options moving forward.
6) Annexation Services professional services agreement — Assistant City Administrator
Deets reviewed the proposed scope of agreement for continued conversations with property
owners.
7) Public Works Cold Storage Facility update — Public Works Director/City Engineer Koester
reviewed proposed plans, project budget and construction schedule.
8) Public Works Facility Second Floor reconfiguration — Public Works Director/City
Engineer Koester reviewed proposed plans, project budget and construction schedule.
9) Northeast Outfall Sewer professional services agreement — Public Works Director/City
Engineer Koester reviewed proposed plans, project budget and construction schedule.
10) FY2021-2022 Strategic Plan: Sustainability Plan discussion — Mayor Clarke proposed a
framework for council review of sustainability priorities.
11) FY2021-2022 Strategic Plan: Gas hedging strategy update — Public Works Director/City
Engineer Koester discussed past natural gas pricing history, global supply and demand as a
contributing factor in market volatility, and how the City proposes to respond to that volatility.
There was some discussion on proactive communication strategies regarding gas usage and
prices.
12) Road and infrastructure project updates — Public Works Director/City Engineer Koester
provided an update on various projects under construction.
13) 2022 lobbying services and legislative priorities — City Administrator Moerman discussed
a proposed lobbying strategy and priorities.
14) REMOVED FROM AGENDA
E. Council Liaison Reports — Report made by Council Member Sinclair.
F. Comments — City Administrator Moerman briefly reviewed the policy for annual contributions to
non-profit organizations.
Council Member Lyon moved to adjourn; seconded by Council Member Crone. Ayes: All. Nays:
None. Motion carried 5 — 0.
Meeting Adjourned at 7:51 p.m.
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Courtney Clarke, Mayor
Attest:
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Rebecca D. Schuett, City Clerk