HomeMy WebLinkAbout2021-11-15-I01H_01 Juvenile Justice Agency Info Sharing AgrAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: November 15, 2021
AGENDA ITEM:Consideration of approval of a resolution approving Waukee Juvenile Justice
Agency Information Sharing Agreement
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: The purpose of this Agreement is to allow for the sharing
of information among the Waukee Public Schools, Waukee Police
Department, and Dallas County Juvenile Court, prior to a student's
adjudication, in order to promote and collaborate to improve school safety,
reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-
of-school suspensions, and to support alternatives to in-school and out-of-
school suspensions and expulsions. The information sharing is also designed
to supplement educational programs through coordinated and appropriate
services designed to correct behaviors that lead to truancy, suspension, and
expulsions and to support students in successfully completing their education.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: The Waukee Police Department recommends approval.
RECOMMENDATION: Approve the resolution, pending approval by the Waukee Community
School District and Dallas County Juvenile Court.
ATTACHMENTS: I. Proposed Resolution
II. Waukee Juvenile Justice Agency Information Sharing Agreement
PREPARED BY: Police Chief John Quinn
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
I1H1
THE CITY OF WAUKEE, IOWA
RESOLUTION 2021-
APPROVING WAUKEE JUVENILE JUSTICE AGENCY INFORMATION SHARING
AGREEMENT
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, a proposed Juvenile Justice Agency Information Sharing Agreement would facilitate the
sharing of information among the Waukee Community School District, Waukee Police Department
and Dallas County Juvenile Court prior to a student's adjudication, in order to promote and collaborate
to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and
out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and
expulsions; AND,
WHEREAS, the information sharing is also designed to supplement educational programs through
coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension,
and expulsions and to support students in successfully completing their education;
NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council that the Waukee
Juvenile Justice Agency Information Sharing Agreement is hereby approved, pending approval by the
Waukee Community School District and the Dallas County Juvenile Court.
Passed by the City Council of the City of Waukee, Iowa, and approved the 15th day of November,
2021.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman Pierce
R. Charles Bottenberg
Chris Crone
Larry R. Lyon
Ben Sinclair
WAUKEE JUVENILE JUSTICE AGENCY INFORMATION SHARING AGREEMENT
Statement of Purpose: The purpose of this Agreement is to allow for the sharing of information among
the Waukee Public Schools, Waukee Police Department, and Dallas County Juvenile Court, prior to a
student's adjudication, in order to promote and collaborate to improve school safety, reduce alcohol and
illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support
alternatives to in-school and out-of-school suspensions and expulsions. The information sharing is also
designed to supplement educational programs through coordinated and appropriate services designed to
correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully
completing their education.
Identity of Agencies: This Agreement is between the Waukee Community School District ("District"),
Waukee Police Department, and Dallas County Juvenile Court.
Statutory Authority: This Agreement implements Iowa Code § 280.25 and is consistent with the
Family Educational Rights and Privacy Act ("FERPA"), 20 U.S.C. § 1232g and 34 C.F.R. 99.38.
Parameters of Information Exchange:
1.The District may share any information with Waukee Police Department and Dallas County
Juvenile Court contained in a student's permanent record which is directly related to the
juvenile justice systems ability to effectively serve the student.
2.Prior to adjudication, information contained in the permanent record may be disclosed by the
District to Waukee Police Department and Dallas County Juvenile Court without parental
consent or court order.
3.Information contained in a student's permanent record may be disclosed by the District to
Waukee Police and Dallas County Juvenile Court after adjudication only with parental
consent or a court order.
4.Information shared pursuant to the Agreement is used solely for determining the programs
and services appropriate to the needs of the student or student's family or coordinating the
delivery of programs and services to the student or student's family.
5.Information shared under the Agreement is not admissible in any court proceedings which
take place prior to a disposition hearing, unless written consent is obtained from a student's
parent, guardian, or legal or actual custodian.
6.Information obtained by the school from other juvenile justice agencies may not be used as
the basis for disciplinary action of the student.
7.This Agreement only governs a school district's ability to share information and the purposes
for which that information can be used. Other agencies are bound by their own respective
confidentiality policies.
Records Transmission: The individual requesting the information should contact the District's records
department or the building in which the student is currently enrolled or was enrolled. The District or
building will forward the records within 10 business days of the request.
Confidentiality: Confidential information shared between the Waukee Police, Dallas County Juvenile
Court, and the District shall remain confidential and shall not be shared with any other person, school,
school district, or agency unless otherwise provided by law. Information shared under the Agreement is
not admissible in any court or proceedings which take place prior to a disposition hearing, unless written
consent is obtained from a student's parent. Agencies or individuals violating the terms of this
Agreement, subject their entity represented and themselves personally to legal action pursuant to federal
and state law.
Amendments: This Agreement constitutes the entire Agreement among the agencies with respect to
information sharing. Agencies may be added to this Agreement at the sole discretion of the District.
Term: This Agreement is effective from _____________, 2021 until further notice.
Termination: The District may terminate this Agreement at any time if the District determines that the
Waukee Police Department or Dallas County Juvenile Court has violated the intent or letter of this
Agreement, or if the District's Board of Directors revokes its policy allowing information sharing
agreements. Upon termination of this Agreement, both parties agree that they will immediately
discontinue sharing information with the other party. The requirements of this Agreement with respect
to confidentiality and non-disclosure shall survive termination and remain in full force and effect for any
information shared between the District, Waukee Police, and Dallas County Juvenile Court prior to
termination
Approved:
For Waukee Community School District:
Signature:
Title:
Address: 560 SE University Avenue, Waukee, Iowa 50263
Phone Number: (515) 987-5161
Date: ___________________________________________
For Waukee Police Department:
Signature:
Title: Chief John Quinn
Address: 1300 SE LA Grant Parkway, Waukee, Iowa 50263
Phone Number: (515) 978-7979
Date: ___________________________________________
Signature:
Title: Mayor Courtney Clarke
Address: 230 W. Hickman Road, Waukee, Iowa 50263
For Dallas County Juvenile Court:
Signature:
Title:
Address:
Phone Number:
Date: ___________________________________________