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Home My WebLink About2021-12-20-Regular Agenda►1i� V/aukee WAUKEE CITY COUNCIL U �•-, P THE KEY TO GOOD 11VING REGULAR MEETING J �vJc� � DATE: MONDAY, DECEMBER 20, 2021 TIME: 5:30 P.M. PLACE: WAUKEE CITY HALL, 230 W. HICKMAN RD., WAUKEE, IA 50263 *Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/a/352651371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In -person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk's office at 515-978-7904. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. OPEN FORUM [Pursuant to City Council Rules of Procedure, presentations under Open Forum shall be limited to three (3) minutes per individual. Please refer to the footnotes on this agenda for more detailed Open Forum procedures"'.] E. AGENDA APPROVAL F. PRESENTATIONS: 1) Independent Auditor's Final Report for the fiscal year ending June 30, 2021 2) RESOLUTION: Consideration of approval of the Independent Auditor's Final Report for the fiscal year ending June 30, 2021 G. PUBLIC HEARINGS: 1) On plans, specifications, form of contract and estimate of cost [Waukee Public Works Site Expansion Phase 1 Project] H. PUBLIC HEARING ACTION ITEMS: 1) Waukee Public Works Site Expansion Phase 1 Project A. RESOLUTION: Consideration of approval of a resolution approving plans, specifications, form of contract and estimate of cost B. RESOLUTION: Consideration of approval of a resolution awarding contract C. RESOLUTION: Consideration of approval of a resolution approving contract and bond ACTION ITEMS: 1) CONSENT AGENDA PART 1 [All items listed under the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time Council votes on the motion.] A. Consideration of approval of 12/20/2021 Bill List; 12/10/2021 Payroll B. Consideration of approval of City Council Minutes of 12/06/2021 Regular Meeting, 12/13/2021 Work Session C. Consideration of approval of receipt and file of 11/30/2021 correspondence from Mediacom regarding programming changes and rate adjustments D. Consideration of approval of a resolution approving seasonal job descriptions and pay grades [Site Supervisor, Field Crew Lead, Field Crew, Lead Concession Attendant, Concession Attendant and Sugar Creek Municipal Golf Course Intern] E. Consideration of approval of a resolution approving Limited Part Time/Seasonal/Intern Compensation Plan F. Consideration of approval of a resolution authorizing an increase to the "Trade Time for Fitness" employee benefit program G. Consideration of approval of a resolution approving City of Waukee Amended Employee Handbook, Revision No. 1 H. Consideration of approval of a resolution approving Amendment No. 1 to Policy for the Expenditure of Funds in Recognition and Support of Employees, Elected Officials and Volunteers I. Liquor License Applications, Renewals: 1. Consideration of approval of 12-month Class E Liquor License for RAYA, LLC, d/b/a Waukee Liquor & Food Mart [763 SE Alice's Road] 2. Consideration of approval of a Fiscal Year 2022 Iowa Retail Permit Application for Cigarette/Tobacco/ Nicotine/Vapor for RAYA, LLC, d/b/a Waukee Liquor & Food Mart [763 SE Alice's Road] 3. Consideration of approval of Ownership Update and renewal of 12-month Class E Liquor License with Class C Beer Permit and Class B Wine Permit privileges for Casey's Marketing Company, d/b/a Casey's General Store #3640 [870 NE Alice's Road] J. Contracts, Agreements: 1. Consideration of approval of resolution approving License Agreement with foreUp and Golf Compete, Inc., for services at Sugar Creek Municipal Golf Course 2. Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Hotel R&D, LLC [Hotel Feasibility Study] 3. Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Snyder & Associates, Inc. [Grand Prairie Parkway and SE Tallgrass Lane Traffic Signals Project] 4. Consideration of approval of a resolution approving Professional Consulting Services Amendment No. 2 with Calhoun -Burns and Associates, Inc. [Broderick Pond Reconstruction Project, Douglas Pkwy. Bridge and Recreation Trail Underpass] 5. Consideration of approval of a resolution approving contract and bond [NW Douglas Parkway Culvert and Pond Improvements Project] K. Change Orders, Payment Estimates, Acceptance of Public Improvements, Releases of Retainage: 1. Consideration of approval of Payment Estimate No. 2 to Concrete Connection, LLC, for the Sugar Creek Park Project in the amount of $147,276.60 2. Consideration of approval of Payment Estimate No. 14 to Larson Construction Company, Inc., for the Triumph Park Project in the amount of $771,272.95 3. Consideration of approval of Payment Estimate No. 4 to Larson Construction Company, Inc., for the Triumph Park Fishing Pier Project in the amount of $30,735.60 4. Consideration of approval of Change Order No. 1 to Grimes Asphalt and Paving Corporation for the 2021 Asphalt Overlay Improvements Project increasing the contract in the amount of $7,547.44 5. Consideration of approval of Payment Estimate No. 1 to Grimes Asphalt and Paving Corporation for the 2021 Asphalt Overlay Improvements Project in the amount of $235,068.48 6. Consideration of approval of Payment Estimate No. 4 to Concrete Technologies, Inc., for the Ute Avenue and Ashworth Road Intersection Project in the amount of $196,001.77 7. Consideration of approval of Payment Estimate No. 11 to Concrete Technologies, Inc., for the Warrior Lane Improvements Phase 1 Project in the amount of $274,960.50 8. Consideration of approval of Payment Estimate No. 6 to Elder Corporation for the NW Douglas Parkway Construction Project, NW 101h Street to NW 2nd Street, in the amount of $83,234.07 9. Consideration of approval of Payment Estimate No. 7 to Elder Corporation for the NW 211 Street Construction Project, NW Venture Drive to NW Douglas Parkway, in the amount of $376,161.22 10. Consideration of approval of Payment Estimate No. 8 to Alliance Construction Group, LLC, for the SE Ashworth Road Corridor Improvement Project, SE Parkview Crossing Drive to SE Glacier Trail, in the amount of $229,630.27 11. Consideration of approval of Payment Estimate No. 5 to J&K Contracting, LLC, for the Little Walnut Creek North Trunk Sewer Extension Phase 2 Project in the amount of $247,131.89 12. Consideration of approval of Change Order No. 1 to Busy Bee Construction, LLC, for the Transite Water Main Replacement Phase 2 Project increasing the contract in the amount of $8,000.00 13. Consideration of approval of Payment Estimate No. 3 to Busy Bee Construction, LLC, for the Transite Water Main Replacement Phase 2 Project in the amount of $127,365.25 14. Consideration of approval of Payment Estimate No. 4 to C.L. Carroll Co., Inc., for the 2021 Well Rehabilitation Phase 2 Project in the amount of $171,000.00 15. Consideration of approval of a resolution accepting public improvements [Ashworth Acres Plat 3] 16. Consideration of approval of a resolution accepting public improvements [Hamilton Ridge Plat 2] 17. Consideration of approval of a resolution accepting public improvements [Hamilton Ridge Plat 3] 18. Consideration of approval of release of retainage to Q3 Contracting, Inc., for the 2021 University Avenue Pavement Patching Project in the amount of $7,449.66 19. Consideration of approval of release of retainage to J&K Contracting, LLC, for the Southwest Area Trunk Sewer Extension Phase 2 Project in the amount of $39,853.11 L. Fixing Dates for Public Hearings: 1. Consideration of approval of a motion setting January 3, 2022, as the date of public hearing on a Lease Agreement [Finn & Laughlin Family Dentistry] 2. Consideration of approval of a motion setting January 17, 2022, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from R-3 [Multi -Family Residential District] to R-4 [Row Dwelling and Townhome Dwelling District] (Prairie Village Townhomes Plat 1) 2) CONSENT AGENDA PART 2 [All items listed under the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time Council votes on the motion.] A. Consideration of approval of a resolution approving Lease, Business Property between Waukee Community School District and City of Waukee, Iowa [Materials Storage] B. Consideration of approval of a resolution fixing date for a public hearing on the proposal to enter into a Second Amended and Restated Agreement for Private Development with The Quarter at Waukee, LLC, and Waukee Prairie Apartments, LLC 3) ORDINANCE: Consideration of approval of an ordinance to amend Chapter 6, City Elections, by repealing Section 6.07, Voting Precincts, and enacting new election precincts as specified [second, third (final) readings] 4) ORDINANCE: Consideration of approval of an ordinance to amend Chapter 68, Parking Regulations, City of Waukee, Iowa, by amending Section 68.09, No Parking Zones [second, third (final) readings] 5) ORDINANCE: Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to K-MF Stacked Med and K-MF Stacked High, a property known as ARAC, LLC [third (final) reading] 6) RESOLUTION: Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Veenstra & Kimm, Inc. [31d Street Elevated Storage Tank Replacement Project] 7) RESOLUTION: Consideration of approval of a resolution approving Agreement for Professional Consulting Services with OPN Architects [Public Safety Facility Project, Architectural Services] 8) RESOLUTION: Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Sidekick Development, LLC [Public Safety Facility Project, Owner's Representation] 9) RESOLUTION: Consideration of approval of a resolution approving Offer to Buy Real Estate and Acceptance (Nonresidential) [Prairie Rose Waukee, LLC] 10) RESOLUTION: Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Snyder & Associates, Inc. [Douglas Parkway Grade, Partial Pave and Joint Utility Trench Project] 11) RESOLUTION: Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Snyder & Associates, Inc. [NW Douglas Parkway & NW 10th Street Traffic Signal Project and NW Douglas Parkway & N Warrior Lane Traffic Signal Project] 12) RESOLUTION: Consideration of approval of a resolution approving City of Waukee Safe Routes to School Guide 13) RESOLUTION: Consideration of approval of a resolution of support for Des Moines International Airport Terminal Project J. REPORTS: A. City Administrator Report B. City Attorney Report C. Council Member Reports ADJOURNMENT Upcoming City Council meetings: 0110312022 Regular Meeting, 0111012022 Work Session, 0111712022 Regular Meeting *Pursuant to §21.4(2) of the Code of Iowa (2021), the City has the right to amend this agenda up until 24 hours before the posted meeting time. The City of Waukee is pleased to provide accommodations to disabled individuals or groups and encourages their participation in city government. Should special accommodations be required, please contact the Clerk's office at least 48 hours in advance at 978-7904 or email bschuettawaukee.org to have reasonable accommodations provided. **Rules of Order and Decorum for the Zoom Meeting** Any member of the public who would like to ask questions or make comments during either the Open Forum or Public Hearing portions of the meeting may participate by using the RAISE HAND feature. Participants must be recognized by the presiding officer and must state their full name and address before addressing the City Council. If you are participating via phone, the raise and lower hand feature can be activated by using *9. After you are recognized, use *6 to unmute your audio. The Chat and Q&A functions will be turned off during the meeting. Questions or comments for the Public Hearing portion of the meeting may also be submitted in advance by emailing bschuettawaukee.org before 5:00 p.m. the day of the meeting. Any questions or comments submitted by this deadline will be read aloud by City staff during that particular Public Hearing.