HomeMy WebLinkAbout2019-02-04-Resolutions 19-052_SE Kettlestone Blvd Extension East of Grand Prairie Pkwy, Enigneering AgreementTHE CITY OF WAUKEE, IOWA
RESOLUTION 19-052
APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES BETWEEN
FOTH INFRASTRUCTURE AND ENVIRONMENT, LLC, AND THE CITY OF WAUKEE
[KETTLESTONE BOULEVARD PROJECT, EAST OF GRAND PRAIRIE PARKWAY]
IN THE NAME AND BY THE A UTHORITY OF THE CITY OF WA UKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, the City requires professional services related to the design and construction
administration of Kettlestone Boulevard from Grand Prairie Parkway to approximately 1,800 feet east
of Grand Prairie Parkway; AND,
WHEREAS, City staff recommends retaining the services of Foth Infrastructure and Environment,
LLC, for said services.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Agreement for Professional Consulting Services between Foth Infrastructure and Environment, LLC,
and the City of Waukee [Kettlestone Boulevard Project, East of Grand Prairie Parkway], attached
hereto as Exhibit A, is hereby approved.
Passed by the City Council of the City of Waukee, Iowa, and approved the 4tn day o ebruary, 2019.
yolim d,
Attest:
wjk# P-;q�
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman X
R. Charles Bottenberg X
Courtney Clarke X
Shelly Hughes X
Larry R. Lyon X
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
Kettlestone Blvd - East of Grand Prairie Pkivy
Waukee City Project No.
This Agreement is made and entered into this day of I MY '-' . NM 9. by and between the
CITY OF WAIJKEE, a municipal Corporation, hereinafter reforred to as "City", and FOTH
INFRASTRUCTURE AND ENVIRONMENT, L,LC (Fed. I.D. 420-5814224), a limited liability
company liCCtnSCi1 cinder the laws of the State of Iowa, party of the second part, hereinafter
referred to as "Consultant" as li>Ilows:
THE CITY FIERF.,BY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS
DESCRIBED IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE
PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUMENTATION FOR
THE PROJECT AS GENERALLY DESCRIBED IN THIS AGREEMENT.
I. SCOPE OF SERVICES
Scrvic.s provided under d s Aglccnrent shall he as further (IC;Crilrvcl in AttaChlticllt I. Scope
of Srrciccs.
2. S('HEDLJLF.
flue schedule of the professional ser% ices to he palwn ed shall cMornt to the Schcdulc set
forth in \ttachnncnt 2. Anv deviations from the Schedule shall hC approvCd hy the anthoriied
(`itv relwacnoW e. Me Q ;tyms th;rt On Consultant mit reshunsible lit delay', arisirg
Aoki a change in the scope oC sery ices. a change in the scale ot'thc Project or dehq rcmdOng
from call -es not directly or indirectly 1-ClateCl to the actions of the Consultant.
3. COMPENSATION
A. Ln consideration ol'the profe,simial sm ices pRwAlcd herein. the City agrees to pay the
Constthant the foHowirly mu No VIV-I`X(11M including any, authorized
reimbursable cspcnscs. pursuant to the Schedule of Dees set lolth ill Attachnicrtt 3.
Basic Services of the Consultant
A.
Project Coordination
S
23100
I3.
Design Surveys and Mapping
S
36,000
C.
Preliminary Design and Plans
S
71,000
D.
Pre -Final (Check) Design and Plans
$
62,600
E.
Final Plans and Specifications
S
10,500
F.
Letting Services
$
R.3QQ
Subtotal - Basic Services
S21 1,900
11. Construction Services
A. Construction Administration S 49,500
B. Resident I ngincering/Observation s U
Subtotal Construction Services S131,500
Total Compensation $343,400
Pane I of 27
Foth IIIfrastrucna-e & Environment, IAA
Proicct No. I8W030.0I
Kettlestone Boulevard I'Atrnsion
Fast of Grand Prairie Parkway
Wacker, lon a
13. 1 he Consultant shall im Out: the ('i y lrronthfsfor sm kcs. any rcimhursahle expense,
and ,cry approved allicndincnts to lxlscd upon Service; actuaIiN
i WHI)IL'Icd at the tiirn, of the invoit.'c. I inal pa; menu shall be clue and payabl,: within 30
dns or me City', wccpiln cc or(,on,ullant',,uhnlisSioll of linal in
Accordance in ith the ),copc of' `" cr\ iccs.
C. In considCration ofthc; conlpcn,ation paid to the Con'illhant. the C owr lrltnllt to
perform all professional ,ery im 11, the satisfaction WIC ('itv by Iterft,rlttinlr the
proles, jonal ,oryiecS in it n)anncr Con,i,lent with that degree ol'Carc and skill ordinarily
CxCrUmd by n1ClTlhum o (_on,nhanc, pro esSioll Cnrrclllly I)taCtiCiIr1_1 UndCt,Inlllar
t in uutstanres. 11' the perfornianco. ol, thi5 ;�,trrentent imok e:� tile, setices of others or ill,-
furni;hinrr 0rCClttihmcnt, ,uhhlies. or utalcritils_ Ilic Coll-ultaut a(_,tecs to pay for the
u gull.
d. IW JR/ONCE
\ C'ousultalll understands and agrees drat Consultant ,hall have no ril-ht orco%cra"c undc]
ally and all c.xistim-, or future City comprehclrsive_ sclfor personal injury policies.
Cou,ultant shall provide insurance coycmuc fur and on hehalfofCon,ul hit that "ill
r,uffici'mily protect Consultant or Consultant' rCrl'Cscntative(s) in connection with the
professional services nyllich arc to be provided by Coasultam pur,uant to this ;y<.!rccinwit
includin.� protection i'tom clal nl� Fur hodily it jnr_,, death, property dtlmar�c_ and lost
income, ConSUltant shall provide worker', Coll 1pcnsati(ill insurance coveragt, for
Consultant arul all Corinka u's personnel. (TInsultant shall Me applicable insw-ancc
certificates with the City. and shall also provide cvidcrlec of the following additimml
Covers,
B. Ile Consultant shall provide evidence ofconprchcnsive general liability covcrare and
contractual liability insuraurcc by an insurance, company licensed to do bu,illcss in the
Statc of - Iowa in tyre limits oral least S1,000.000 each pcl- anal il�jury accident andor
death. S 1,000.000 ,general aggwgmc pcnmud injury and:'or death: and S I.OUO MA) for
each property barrage accident The evidence shall designate the, City as an additional
insured and that it cannot be canceled or materially altered without, iyinga the City at
Icasi thirty (30) days written notice by registered mail- return receipt requested.
C. The ('ousmltant ,hall also provide evidence, of ,uuotnobile liability coverage, in the limits
of ai least S 1.000.000 bodily injury and property damage comcn combined. The ridccc ;hull
des piwtc the City its an additional ins vT and that it cannot be cancelled or inatcrially
altered without air ing, the City at least thin) (30) days in ritten notice by reg stored mail,
return receipt rcyuestcd.
I ). The ('onsulttrutt shall provide, evidence of' professional liability insurance, by an insurance
company licensed to do business in the State of- Iowa in the limit OCSI.000.00O for
claims ari,in, out of tyre professional liability ol'the ('onsultarrt. Consultant shall prOVidc
Citv vyrittcn notice within five (5) day, by registered mail- return receipt requested of the
cancellation or material alteration of the professional liability policy.
1�. I ailure of'Con,ultant to maintain any of the insurance coyera(-,es set lorth abo\,c Shall
eon,titute it material breach of,this Aumcnlcnt.
KWu 2 oF27
FOtll IntrasYucuu-e d: Environnacnt, 1.1-C
Proicet No. 18W030.i11
Kettlestone Boulevard Extension
last of Grand Prah is Parkway
Waukee, Iowa
5. NOTIC EE
Arty wicc to the padres requ0d under this oprccntcut shall be in %v riling,. delivered to the
person desi;;nated below, by t:nitcd mail or in hand dcli�cry. al the indicated addre,,
unless othcn\ isc c.icsil!natcd in t�rilin�.
FOR THE CITY:
Namc: Citv of Waukee
Attn: Rudy Koester, P,F-
Title, Director of Public Works
Address: 2:30 G>v'. 1 hckman Road
City, State: W-aukee.,_I_A_ 50263
FOR THE CONSULTANT:
Namc: FOth Infrastructure and Environment
Attn: Patrick P. Kueter', P.E.
Title: Client Director
Address: 8191 Birchwood Court, Suite L.
City, State. Johnston, IA 50131
6. GENERAL COMPLI.ANC'h.
In the conduct of file profcssion,tl sci v iccs contcmplatcd hCrCUndCr. the Consultant shall
coutply with applicable state, federal, and local law roles iuuf regttl awns. technical
standards, or spccific�itiuns�.;.._ctf Iry file Clt�. Consultant Hunt qualilw for and obtain any
required HCCIISCS prior to couuncnccu1�111 ol'\vork, including any professional licenscs
ncccs�;,try to perform v% orl within the State of lo%,va.
STANDARD OF CARE
WNW provided byv the Consultant under this Agrccntew shall be perform d K a nlanner
consi:, 01" with that degree ofcarc and skill ordinarily exercised by members ofthc same
n-olession currently practiclq<, under similar circumstances
INDEPl NDENT CONTRACTOR
Consultant understands and agrees that the ('onsttltant and (consultant's ern1110yCcs and
representatives are not Cite employees Consultant shalf be solely rcNn nsihle for paynwnt of
salaries wages pa}'roll taxes, unemployment hencfits, or any other form of compensation or
benefit to (I ntiuhant or Consultant's employeesrepresentmiv es or other personnel
performing the professional services specified herein whethe. it be ofa direct or indirect
nature. I'tlrthCr. it i', CXprcSsly undeNtood and agre"I that Or mch putpows ne-ither
Consultant nor C'onsultant's employees. representatives or other pe Ammel shall be cmkled to
any City payroll. insurance, uncnWhyinent_ workc•r's compensation re6rancnt, or any other
benefits whatsoever.
NON-DISCRIMINATION
Consultant will not discriminate against any employee of applicant for employment because
of race, color, sex national origin. religion- ago handicap or veteran status. Consultant will.
where appropriate or required take affirmative action to ensure that applicants are employed.
and that employees arc treated, during; employment without rc.t_nrd to their race, color.
or national origin, religion, arc, handicap. or veteran status Consultant "ill cooperate with
the City in using Consultant's but cHlowls to ensure that Disadvantaged Business Enterprises
are afforded the maximum opportunity to compete for subcontracts of work under this
Agreement.
Pace 3 of27
Foth lntiastructure & Environment. I.I.0 Kettlestone Boulevard Extension
Proiert No. 18WOMAI East orGrand Prairie Parkway
Waukee, Iowa
10. HOLD HARMLESS
Consultant agrees to indcnulify and hold hau-nllcss the City, its of'liccrs_ ag'cllt'� quid
cnlployec: front tiny and till claims. sculcnlcnts and j Ogmcnts to include all rcasomablc
investigative fees, ationley's lees and court tv,iw for any danlattc Or loss v.vllic•I1 is due to or
arltie5 hull) a breach of this AL?rcC111C111- of lrolll llgdilt?Cllt acts el101's or Onli-�sioils ill 111C
performance of professional sery i,_ . s tender this ; gi cc•iucnt and tllo5c of its Steil cllnsultant; M
anyone for "Will UOIIn ultant is Ic��all� li<1hlc.
11. ASSIGNMENT
Consultant shall not assi;�u or othctwisc Iransfcr This Agiccnleul of aliv ri-ht or ()bliLratimh
Iherchi \yilhollt first receiving prior \Vriltcn C(,ll,i'il! of the (qty.
12. APPROPRIATION OF FUNDS
�Fhe titnds appropriated for this Agrccmrnt are equal to or exceed the compensal""i to be
Maid to Consultant. The C'i > wlilinuin� obliundon; un Ar this Agreement may he subject to
appropriation of funding, by the City Council. In the Cv CA that sul�l Ont RUIL U is not
approprial"d ill whole or in hart for i onlimled pa lilrnlance of the City's obli,'ations under
this Agrecment. or if apilrohriated funding is not c::llcud;.cl clue to City spending limitations.
the City may terminate this Agreement vcithtll.lt further coiripcwi:illn to the Consultant. To
the 111-catest e.xicut zillovv cal by lavv, the City ;hall ct,illllCii�,ltc Ck+nr,uhanl as provided in
Section i X(A) of ihi:; A(_rccnlent.
13. AUTHORIZED AMENDMENTS TO AGREEMENT
A. The Consultant and the City acknovrlccl1-1c and agrcc that no .uncnchncnt to this Agreement
or other form, order or directive may be issued by the City which require; additional
comprnsable worm to be pCiTormcd if such yvorl: causes the anlouut payable
under the a111011(illci1t order or diiTchve to awcal the ainount appropriated A)r this
Agrcemcnt as listed in Section 3, ahoye, tulles the ('0115Ultant has been I)iccn a vVrilt�'11
assuranec by the ('itv that lawful to cover the costs ol'the additional work
has been made.
A The Consuhant and the City further acknowledge and agive that no amcndmeM to [0,
Agreement or other form, order or dlreCtiVC which requires additional Colnpensable yvork
to be performed under this Agreement shall be iswed by the City unless ftluds are av AhIle
to pay such additional costs_ and tilt Consultant shall not he entitled to ,u1v additional
compensation for tiny additional conlpcllsablc work performed under thi. Agreement. I he
Constltant expressly waives any right to additional Conipcnsation. v, hcthcr in law or
equity. unless prior to rr,lltnicncing the additional vwork the Consultant vvas ukvn a written
antendnlcnt. order or directive describinu the additional compensable vv ot-k to be p�rforllwd
<uld �mini! Iorth tilt aulount of to be paid, such amendnlcnt order or
directive to be sii_ned b_ ' tilt authmkcd City representative. It is tilt Consultant's sole
responsibility to know. determine, and asccradi-i the authority- of'the City rCpresentativC
sii.m111.g, ally a111Cildniellt directive or order.
NTe4of27
I otL Infrastructure & Environment, 1,1.C' Kettlesione Boulevard Extension
Projcct No. 18W030.01 East of Grand Prairie Parkway
Waukee, Iowa
14. OWNERSHIP OF CONSULTING DOCUMENTS
All sketches, U�icin��.�. Marls. shccilic,ttion,,. reports. mid ether data p1cparcd und"'r this
At rcentcnt,ialI bcloIIIC the property ofdw C'it : a repioducible h,ul he J,c!Ik ciC(Ito thr
('ity Ott no addiiion.il coat to the City upon completion of tile plans or temti;"ation of the
sere- icr4 of the ('on;ultant. All drawings and data shall be transmitted in a durable material,
,,61h Whork fjlc, ltr wKQd "Iwn Icasiblc to do ,o. 'I he ('onsultaut's liahility for use of flit'
sketches. tracings plan,, specificatjhe on, reports and other data prepared under in,�greentcnt 4d,u11 he limited to tilt' Projcct.
15. INTERPRETATION
No amcn(Imcm or modification of this shall lre valid unless e.Xpressed in
and executed by the parties `,e.Icio in lie s.uuK° manner �i; the of the A�!rceutent.
This i"; ,G complett'ly integrated Aprccntent =1 contain, the entire agwant'nt of the Marries -
any Ill ior «rittcn or oral agrcentcuts ,hall he of no force ur effect and shall not he hinding
Upon either party. Ile labs, of file SUAC of wwa gm crn and any.judicial action tin(.lcr
the terms of this Ag"I-ceincnt shall be cxclusivcly vv ithin tilt' jury .diction of the district corm
for Dallas County, lobo a_
16. COMPLIANCE WITH FEDERAL LAW
To the extent tutu fcdt'ral approhrr�tion has or will be pr vWcd for the Projcct_ or any Icdcml
rcclttircrnent is unposed on the ProJcct Omsultant agrees that Consultant %bill complb %\ ith all
rclevallt laws- rules and rcZ�ulations hriposcd on City andl'or ('onSultattt ttecessdry for rceeipt
ofthe federal appropriation. Consultant shall provide appropriate certification regarding
('onsnitamw compliance
17. SOLICITATION AND PERFORMANCE
A. The Consultant warrants that it has not employed or retained anv company or person, other
than a bona fide employee working for the Consultant, to solicit or secure this A(-'rccnrcut,
and that the Consultant has not paid or agreed to pay any company or person other than a
bona fide: clnplob,ce. any fee. commission, percenta.gc brokerage fcc gilt or conting-cnl rce.
R. The Consultant shall not engage the scrb-ices of any person or person; in the employ of the
(My at the tints of "munenwky such services "Wmi the a Own con t'nt of the City.
IS. SUSPENSION AND TERMINATION OF AGREEMENT
A. The ri<rht i; reservcd by the City to suspend this Agrcemcnt at ally time. Such sutipension
tray be effected by the City giyilgg v~ rittcn notice to tilt' Consultant. and shall be cffccti%e
as UK date cstabh?ed Al. the suspension notice. Payment for Consultant', sere ices, shall
lac made by the (My for services performed to the date cmabhAcd in the suspension notice.
Should the Cite reinstate the work after notice or swpcnsiou, such reinstatement may be
accomplished by thirty (30) days wKen notice "ithitt a period of Ax (6) months after such
suspension. unless this period is extended by bb rittcn consent of the Consultant.
I3. Upon tcn ( 1 U) day; "rittcn notice to the ('onsuhant the City nt�tb terminate the cement
at any time if it is found that reasons hcvond rile control of either tic City- or Consultant
makc it impossible or against the (Ty' interest to complete the Agreemels In such case,
tie Consultant shall have no claintS against the 01y except for the baluc 01'the work
performcd up to the (late tilt' is tcrntinated.
thge 5 of 27
Moth IIIhastructurc & FrIVir011111en1. [LLC Kctttestonc Boulevard Extension
Project No. 18W030.01 Fast or Grand Prairie Parkway.
Waukee, Iowa
(. t he (T), my ako [erminate this, :Agrccm nt 11 AH-V time if it is I'MInd [hilt th,� ('011SH1tant
h<Is v iola[c(l any material t"rul or condition ofllli; A��.reenlent or that CowmItant has lailcd
to llmintain workers,' coi,lp-11insurance or other insurance provided fur in thi;
Aurcemcm. In the event OFSL •h dL:I','lult hV thud ('01lstl1tant_ the (Atymay giVC tell ( 1 O) &1l 'S
vyrittcn notice to the Consultaul of, the (Atv's intent to terminate the Aj�1rcc1nCHt. C011SUIlallt
"hali lace lets ( 1 O) =_l,ly>; from notification to reniedv the conditions ct7noduNnu the default.
II In the event that this .Apreemn" i; h utjl;;dal 51 OCCOrdaYWC �%ith hnra,(1ral)h of thiti
sectioI, tIi�., City ultly tape possession ofany vyork and nla� complete any vv orl, by vv hatcv cr
Incans the City play Ihe cost of completill,,,,aid yvorlt 'dwil be deducted l'rom the
balance v.hich v,,.ot ld have been due to the ( unsultant had the not heel)
I,W'rnlinat,d alod v (11.1, cotllj)1,Ae,) in v, i!h contract docunnnts
1_. IS (Amsuhant ntav ternlinale this Agreement WA 1S found that the City hits vi0hited auv
material tt..rin or condition ol'thi; /V?reClnCnt. In Ill,' cyent 01'sueh default by the (At_y. the
('omultallt shall ,Live tell ( I O) days written notice to the City of the Consultant's intent to
termillatc the ;AgrCCl)lc:nL (ity "hall haV'c tell 1 O) dabs boon m)tific"il m to remedy the
condiliow� constituting the CUOUlt.
19. TAXES
The Con;nitant shall pay .III sales whi use taxes rcqujred to be Maid to the State of 10yy a on
the "ink cm reed by Ods Aumcment. The (In;uluint sh,lil 1'_,L�CWC 111d deliver alld stlall
C0111SC ally' Sol eUn,IIlt:til( w- u[)colltracwr to exccuIC :md &'ll\t'I. Ill the Clt\ ccIIiI l'alCti aS
rc(luit-M to permit the City to makc application lily refunds of said miles and use lazes w
a n,)lioW Ile CAN ih a ntuni Qxd corporation and not >:,thlw to state and local tax, me lrax,
or federal excise taxes
20. SEVERABILITY
Ifany, portion olIthis A;,rcenieut is held invalid ter unenkrccable by a comI ui well) IC111
jurisdielion, the remaining portions ordAs Agrcemcnt shall continue in fall Force and eilcct.
21. MISCELLANEOUS HEADINGS
" MIC to articles- paragraphs. and subhara tntph> are lur inlilrnlatioll purposes only and '11,111
not be consWrcd a substantive part ol'ihis A_ucenlcnt.
22. FURTHER ASSURANCES
1;ach party hereby agrecs to mccutc antl delivcr stud additional instrunlcntti and documents
and to talc all midi other action as the other party nlay reasonahly request from time to time
in order to clTect the previsions and purposes of this Agreement.
23. COUNTERPARTS
This Qrcenlent may he executed in any nulnher ol,counterparls each of vv Inch shall
cowAitu[c an original docunnut, ne other emalterl)art IleedjnL to be produced, and all of
which "hell taken together shall connlinac the <,une inarulnm.
INge6of27
Foth Infrastructure & Environment, LLC
Project No. 18W030.01
Kettlestone Boulevard Extension
East of Grand Prairie Parkway
Waukee, Iowa
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized officers or agents on the day and year first above written.
CONSULTANT
BY: ' It'-,
Name: Patrick P. Kueter
Title: Client Director
WI SS
i
ame: Joshua C. DeBower, P.E.
Title: Lead Civil Engineer
CITY OF WAUKEE
Title: Mayor
ATTEST
Name: Rebecca D. Schuett
Title: City Clerk
Page 7 of 27
Loth Infrastructure & Environment, 11C
Project No. 18W030.0I
ATTACHMEN'i' 1
SCOPE OF SERVICES
Kettlestone Boulevard Extension
Mast of Grand Prairie Parkway
Waukce. Iowa
The work to be performed by the Consultant under this agreement shall encompass and include
detailed work, services, materials, equipment and supplies necessary to complete analysis and
design for the project.
The project consists of street construction of Kettlestone Blvd east of Grand Prairie Pkwy in
Waukee, Iowa. The Consultant will complete project coordination activities, additional survey
and mapping, preliminary design, final design, and construction phase administration and
observation. Services will also include traffic signal design, interconnect layout, sanitary seNver
and water wain adjustments, and continued utility coordination. This scope of services is based
on the following project assumptions:
• The project involves preliminary design of the full build boulevard section Kettlestone
Blvd from Grand Prairie Pkwy to approximately 1,800' cast of Grand Prairie Pkwy and
final design to 700' east of Grand Prairie Parkway.
• Traffic signal design and construction at Kettlestone Blvd and Grand Prairie Pkwy
utilizing existing conduits and handholes.
• The Consultant shall provide design services and deliverables as necessitated for one (I )
letting by the city on April 30, 2019.
• All necessary permanent easements will be granted via adjacent land development
platting.
The scope of services to be performed by the Consultant shall be completed in accordance with
generally accepted standards of practice and shall include the services to complete the following
tasks:
1. BASIC SERVICES OF THE CONSULTANT
The Consultant shall consult on a regular basis with the City to clarify and define the City's
requirements for the Project and review available data. The City agrees to furnish to the
Consultant full information with respect to the City's requirements, including any special or
extraordinary considerations for the Project or special services needed, and also to make
available pertinent existing data. The Consultant shall provide the following basic services in
regard to the Project:
A. PROJECT COORDINATION
Task 1 — Maintain and Update Project Mailing List
The Consultant will maintain the project mailing list and update it as needed to include
all local officials, agencies and interested parties. The City will provide the initial list of
interested parties,
Page S of 27
hbtlt IlllfasttuCtUIC & FM irorunent. LI-C
Proicet No. I8WO1;0-01
Kettlestone Boulevard Extension
East of Grand Prairie Parkway
Waukee, Iowa
Task 2 — Public Information Meetings
The Consultant will conduct one (1) public informational meeting(s) that will be attended
by a minimum of three (3) staff members of the Consultant. The purpose of the meeting
will be to provide a brief overview of the proposed improvements to the surrounding
businesses. The meeting will include a discussion of the construction plan, as well as
gather information on the concerns, priorities and specific issues of the adjacent property
owners and other affected parties. This task includes preparation of the public
notituation letter, display materials and hand out information for the meeting. The
reserving of the meeting facility and a public notification will be completed by the City.
Task 3 — Individual Property Owner Meetings
The Consultant will conduct one ( I ) meeting with each of five (5) property owners. The
meeting will be attended by a minimum of two (2) staff members of the Consultant. The
purpose of the meeting will be to provide detailed information of the proposed
improvements and impacts to the property. The meeting will include exhibits and an
active discussion including any concerns. This task includes initial contact with the
property owner, preparation of exhibits, the meeting(s) and follow-up.
Task 4 — Utility Coordination
Tile Consultant will conduct two (2) utility coordination meetings with representatives of
various utility companies. The first meeting will be to advise the utility of the nature and
extent of the proposed improvements and solicit mapping and input fi-om the utility to
develop an understanding of the order of magnitude and limitations of their facilities
located within the project corridor. The second meeting will be to review the collected
field data, identify any missing infonnation, share with each utility the proposed
functional layout of the project, and begin initial assessments of impacts to each utility.
The Consultant shall document all communications and correspondence with each utility
company and share with the City prior to the start of preliminary design. Known utilities
in the corridor include:
MidAmerican Energy Company
Centurytmik Communications
Aureon Network Services
• Unite Private Network
• Windstream Communications
• Mediacom Conununicatioils
"bask 5 — Periodic Meetings with Local Elected Officials
Informational update presentations will be provided to the City Council on an as needed
basis during the design development process. The presentations will provide an
introduction/overview of the project and project goals and objectives. It will also provide
an update on design development concepts and schedule. The presentations will be held
in conjunction with the Council Work Sessions. For estimating purposes, it is assumed
that the Consultant will attend two (2) meetings.
Task 6 — Exhibit Preparation for Council Meetings
Exhibits for the design development will consist of aerial mosaics for the project with the
major project features indicated on the exhibit. InClUdc coloring, lettering, and other
techniques to delineate the proposed design and right of -way needs, including typical
sections of the roadway. The figure will indicate right-of-way needs, property lines,
property ownership, access control lines, structure limits, and roadway improvements.
P ,-,c 9 ol'27
Foth lnfrastnucturc & Environment, LU,
Proicct No. 18"'030.01
Kettlestone BoUlevard Extension
Fast of Grand Prairic Parkway
Waukec. Iowa
Task 7 - Project Management
The project manager for the Consultant will be responsible for monthly progress
reporting, minutes of mectin"s, interoffice memoranda, and invoicing. This task also
includes scheduling of staff, coordinating with SUbconSUltants, review of progress, and
senior review ofdeliverables.
R. DESIGN SURVEYS AND MAPPING
The Consultant shall perform field and office tasks required to collect topographic
inibrmatjon deemed necessary to complete the project. The City shall provide aerial
photographic and other available mapping of the Project area. The specific survey tasks
to be performed include the follo%vin():
Task I — Project Control
F,stablish supplemental horizontal and vertical control for the Project area based on the City
permanent Ilorizontal and Vertical Control monuments. Each permanent control point or
hcnchmark shall have horizontal coordinates or elevation, recovery information. and
monument description. Accurate descriptions of the horizontal control points and
benchmarks will be created and recorded on the plan sheets.
Mobile LIDAR Control
Utilize a base rover GNSS survey system to establish coordinates on approximately
15 pavement locations. Each photo control point will be observed twice separated
by a 3-4 hour window to allow different satellite geometry to verify coordinate
accuracy.
Task 2 -Topographic Survey
Perform topographic surveys required for the development of the Project. Horizontal and
vertical accuracies shall be adequate to produce a snap that is compatible with the
topographic data for incorporation into the existing mapping,
Mobile LIDAR Scan and Support
When working within the City right-of-way, safety of the traveling public and the
Field crews are of primary concern. On the day of the scan mission, the Consultant
will provide a survey vehicle equipped with safety lights to assist the Mobile
LIDAR Scan Vehicle (MLSV) with on -site logistics. Coordinate with the City and
local law enforcement to request assistance with a rolling traffic break (during non -
peak hours) behind the MLSV for added level of safety and to minimize
interruption of normal traffic flow. The rolling traffic break minimizes the presence
of potential obstntctions in the scan data that may block the scanner's line -of -sight
and prevent the capture of the full roadway prism and critical design features. The
speed of the MLSV and rolling traffic break is typically just below the posted speed
limit and will result in minimal disruption of normal traffic flow.
Mobile LIDAR Data Adjustment
The scan data will initially be tied to a project specific control point, by use of' a
static GNSS base station, on -board GNSS, and Inertial Measurement Unit (IMU)
sensors. Scan data for this project will further be constrained to the Mobile LIDAR
Control set in above tasks.
Pace 10 of27
I oth infrastructure c Environment, LLC
Project No. 1 SW030.01
Kciticstone 130uleva1'd Extension
Fast ofGrand Prairie Parkway,
Waukee, Iowa
Task 3 - Utility Survey
Utilize the lowa One -Call Design Request Systcm to identify utility owners of record,
obtain existing utility mapping information, and request that buried utilities be marked in
the field. Field survey marked utilities, incorporate into project base map, and document
utility name and contact information on the utility legend. This task includes establishing
manhole and intake elevations for existing sanitary sewer, storm sewer, and roadway
culverts. f;xcavating to expose buried utilities is not part of this agreement.
Anticipated utilities to be surveyed include phone, gas, fiber optic, water main and water
valves, overhead;'underground electrical, and sanitary sewer and storm sewer manholes.
Task 4 - Wetland Delineation Survey — Task not used.
Task 5 - Property Ownership and Research
Research City and County records including right-of-way strip maps, subdivision plats,
section corner ties, and surveys; locate existing boundary corner monuments, establish
property lines, right-of-way lines, section lines, and easements, and determine ownership
of the properties affected by the project. Prepare a drawing with property lines, right-of-
way lines, section lines, and casements within the project area as shown on the existing
plats and other documents of record along with the land corner monuments and boundary
corner monuments located in field. Review property ownership information from public
records and add property owner names to the project mapping for public display and plan
preparation purposes.
Task 6 - Right -of -Way Survey
Perform right-of-way surveys required for the development of the project. The right-of-
way surveys shall be in-depth legal sm-veys for which acquisition plats are to be
developed.
This task includes a thorough search of City, County, and State records to review all
surveys of record pertaining to the survey corridor, including County Auditor's
Subdivision Plats, original government surveys, early surveys made by County
Surveyors, all irregular land survey, and road establishment records. Copies of such
records are to be included in the project file for future reference.
This task also includes obtaining sufficient field data to locate or establish property lines
affected by the project to enable the preparation of the improvement plans. This includes
locating section corners, property pins, and visible lines of occupation such as fences,
field divisions, or any other lines, indicating possession. A diligent -effort must be made
to recover existing land corner monuments necessary to describe the right-of-way along
the project corridor.
The task includes incorporation of property lines, right-of-way lines, and ownership of
properties affected by the project into the base mapping for the project. Tltc base
mapping will identify the owners and approximate boundaries of all appropriate parcels
within the survey limits.
Pagc I 1 of 27
Both Infiastructurc & F11vironnncnt. 11C
Project No. 18WO30.01
Kctticstone t3oulcvurd Extension
Fast of Grand Prairic Parkway.
Waukec_ Iowa
Task 7 - Project Base Map
Incorporate field surveys into an electronic base map to be used for the design of the
project. Incorporate property lines, right-of-way lines, and property ownership for
parcels located within the project limits into the base map.
For budgetary purposes, it is assumed that five (5) parcels are within the project limits.
Task 8 - Soil -Boring Location Survey
Perform soil -boring location surveys to establish location and elevation of proposed
geotechnical investigations consisting of approximately four (4) soil borings.
Task 9 — Pond Sediment Survey - Task not included.
Task 10 — Preparation of Plats
The Consultant shall prepare acquisition plats and legal descriptions for property to be
acquired and needed for construction easements for the project. For estimating purposes,
it assumed that two (2) fee -title plats for acquisitions and four- (4) temporary construction
easements will be needed for this project. Title searches and appraisals are not included
as part of these services.
Individual plats and legal descriptions will be prepared for each parcel. The legal
descriptions shall be metes & bounds descriptions. The plats and legal descriptions shall
comply with requirements of the Iowa Code and shall be prepared by or under the direct
supervision of a duly licensed land surveyor under the laws of the State of Iowa. The
plats shall also be completed in accordance with the City of Waukee requirements.
The following table summarizes the anticipated project right-of-way acquisitions and
easements, for which this scope of service task has been developed:
No.
Parcel Name & Address
Appraisal
Fee -Title
ROW
Temporary
Easements TE
1
Bankers Trust Cornpany
1
2
AP GPP, LC
1
3
Deseret Trust Com any
I
I
4
Swallow, Charles Sanford &
Terry Irene Trust
1
I
Totals
2
4
Task 11 — Staking for Real Estate Negotiations
This task also consists of staking the easement locations for purposes of negotiations.
The staking survey includes the marking of key easement location points in order to
visualize the locations in the field and shall also include marking of existing property
lines locations. For the purpose of this agreement, all permanent and temporary
easements will be staked one ( I ) time.
Page 12 ol'27
Foth lnfraWrUCttlrC & FnBlConlllellf.
Protect No. 18W030.01
Ketticstone Boulevard Extension
East of (nand Prairie Parkway
Waukee. Iowa
Task 12 — Permanent Monumentation of Right -of -Way
This task consists of monumentation of the right-of-way acquired as part of this project
which will be performed upon completion of construction of the proposed improvements.
The monumentation will comply with requirements of the Iowa Code and will be
performed by or under the direct supervision ofa duly licensed land surveyor under the
laws of the State of Iowa.
This task also includes resetting existing right-of-way monumentation for those parcels
with only a temporary construction casement.
"Task 13 - Utility Relocation Staking;
Perform staking to aid in the relocation of utility relocations. This task will include
communication with utility companies regarding their needs and staking. This task
includes ( I ) staking effort per each utility company.
C. PRELIMINARY DESIGN AND PLANS
The Consultant will perform preliminary design services with the primary focus on
geometric plans and profiles, existing and proposed utility locations and right-of-way
requirements. The preparation of the preliminary design plans will depict the proposed
grading, drainage, paving, signin(1. utility relocation, traffic control and other features of
the project.
The work to be performed by the Consultant under the Preliminary Design and Plans phase
will consist of the following tasks: plans will include but not be limited to the following
tasks:
Task 1 — Develop Design Criteria
The Consultant will develop and coordinate with the City design criteria to be used in the
development of the project improvements. Criteria will conform to the City, Iowa
Statewide Urban Design and Specifications (SODAS), and AASHTO Standards and will
be in English units. The criteria to be established include:
• Functional Classification and Design Type
• Design Speed and Regulatory Speed
• Design Vehicles for Intersection Design
• Widths of travel lanes, shoulders, turn lanes, bicycle lanes, trails and right-of-way
• Preferred Clear Zone/Acceptable Cleat- Zone
• Street Lighting Standards
• Storm Drain Standards and Requirements
Documentation of the criteria will be prepared and updated as needed.
Task 2 — Develop Intersection Geometries Truck Turning Movements and Exhibit
Turning templates and software will be utilized to model how all allowed vehicles will
navigate the corridor as well as to/from the corridor from streets and accesses. An exhibit
will be produced to document these movements and their functionality in the corridor.
Page 13 of27
1=oth Intinstructurc N-, 1:nvironnunt. LLU
Project No. 18W030.01
Kettlestone Boulevard Extension
East of Grind Prairic Parkway
Waukee, Iowa
Task 3 — Preliminary Uesi,r, and Plan Preparation
Upon completion of' the preliminary plans, the design plans will be approximately 60
percent complete. The work to be performed by the Consultant under Preliminary Design
shall consist of the following tasks:
'Title and General Information Sheets (A Sheets)
This task consists of assembling the preliminary title and general information sheets. The
preliminary title sheets will include the following: Index of Sheets, Legend, Location Map,
Project plumber, Design Traffic data.
Preliminary Typical Sections (B Sheets)
Typical sections will be developed for the mainline street improvements. The typical
sections will reflect little widths, curb section and type, sidewalk widths, trail widths, right-
of-way widths, pavement types and clear Tones. This task does not include pavement and
subgrade design.
This task also includes identifying the potential storm sewer, water main and other utility
locations in the development of the typical sections. The scope of services for this task
does not include design calculations and capacity analysis for storm sewer, water mains or
sanitary sewer.
This task also consists of drafting typical cross sections and standard details to be utilized
for the improvements.
Plan and Profiles (D and E Sheets)
Preliminary roadway geometries, connecting roadway geometries and pedestrian facility
geometrics will be developed for the project based on survey centerline establishment,
preferred alternative conceptual geometrics and approved SUDAS design criteria.
Utilizing the preliminary geometrics, the horizontal alignments and vertical profiles for the
mainline, connecting roadways and pedestrian facilities will be developed. The alignments
and profiles will be based on the established design criteria.
This task also consists of the development of preliminary plan and profile sheets that will
show the existing topography along with the proposed improvements. Proposed Right -of -
Way and Construction Easement limits based on the catch point lines for all roadways and
pedestrian facilities will be shown. Included will be the necessary CADD work to show
the preliminary design features for the proposed improvements.
Traffic Control, Stayiniz,, Pavement Markings and Traffic Signink;(J Sheets)
A preliminary traf'fie control concept will be developed to indicate how the project will
generally be constructed as well as maintenance of' traffic through construction. The
staging plan will consider all elements of construction including roadway, side roads,
driveways, storm sewer, utility improvements and property access.
This task also consists of the development of sheets reflecting the staging plan for inclusion
in the preliminary plan set.
Page 14 of 27
Ioth Infrastructure & 1-:nvironmcnt. LLU
Project No. 1 SW030.01
Kettlestone Boulevard Extension
East of Grand Prairic Parkway
Waukee. lmva
"This task also includes the preliminary development of pavement markings and traffic
signing plans to be placed into service following construction. The traffic control
devices, procedures, and layouts shall be as per the Manual on Uniform Traffic Control
Devices (MUTCD).
Storm Drainage Design (M Sheets)
Existing hydrologic and hydraulic conditions will be invCntoried and impacts ofthe
proposed system analyzed area -wide. Once the impacts have been quantified, the
preliminary storm sewer layout will be developed and sizing based on proposed
improvements and existing drainage patterns utilizing Chapter 2 of the SUDAS Design
Manual. Resolve potential conflicts with underground utilities and other design
elements. Vertical Profiles are not developed as part of this task. The layout will be
included in the plan view of the mainline plan and profile sheets.
Potential conflicts with underground utilities should be resolved at this time.
Traffic Signal Design N Sheets)
This task consists of preliminary traffic signal modification and new layouts for the
following intersection(s):
Permanent Traffic Si<Tnals:
• Grand Prairie Pkwy and SE Kettlestone Blvd
The preliminary plans will include traffic signal pole layout and major equipment layout.
This task also includes gathering information on the type of equipment to be used for the
project using available design standards of the City, and the Manual on Uniform Traffic
Control Devices (MUTCD). The preliminary plans will include the interconnect layout.
Sidewalk Plan (S Sheets)
Develop preliminary curb ramp layout and accessible curb ramp design in accordance with
Chapter 12 of Iowa SUDAS Design Manual. Design ramp geometric configurations
alternatives, identify surface requirement, review general horizontal curb openings, cross
Slopes, running slope, and identify sidewalk width and passing space within the corridor.
PreliminaryDesi<gn Cross -Sections (W Sheets) - This item consists of the preliminary
design and drafting of individual cross sections for the project. Cross sections will be
designed and drawn at 50-foot maximum intervals, with additional cross -sections included
as necessary. Cross sections will show the centerline, the existing ground elevations as
well as the final project grading, fore slope and back slope information, special sub -grade
treatments, ditches, pavement replacement, and other pertinent information.
Task 4 - Preliminary Field Review
A field review will be held with the Project Development Team to discuss key issues and
design concepts, including drainage, access control, traffic control/stage construction and
right of -way. The review will determine the completion of the plan design, identify needed
adjustments to minimize potential property impact and confirm the proposed staging plans.
Revisions will be noted for preparation of the final design. Completion of the field review
will allow preparation for Final Plans.
Pau I j of 27
Foth Ittfrastructw-c K' f:nvirotut1cnt, I.I U
Project No. 18W030.01
Kettlestone koulevard F,Ixtension
Fast of Grand Prairic Parkway
Waukee, Iowa
Task 5 — Geotechnical Exploration and Analyses (Allender Butzke Engineers, Inc.)
Complete geotechnical exploration along the project corridor mainline. These services will
be in general accordance with the standard specifications for subsurface investigations and
design. This task includes the necessary field and office services to provide a geotechnical
report for the project. The task involves completing four (4) borings. The borings will be
15 to 20-ft deep. The borings will be for purposes of the roadway and utility design.
moisture contents, groundwater levels, laboratory testing and engineering analysis. The
soil borings shall include coordination of traffic control measures and arranging a utility
locate through Iowa One Call. The backhlling of the boreholes will be performed
following the soil borings.
This subsurface exploration will include laboratory testing, engineering analysis,
pavement design and a written report.
The results of our field and laboratory programs will be evaluated by a professional
geotechnical engineer licensed in the State of Iowa. Based on the results of our
evaluation, an engineering report will be prepared and include the following information:
• Description of the project.
• Computer=enerated boringlogs with soil stratification based on visual soil
classification
• Summarized laboratory data on the boring logs
• Groundwater levels observed during and shortly after completion of drillin�(T
• Boring location diagram
• Subsurface exploration procedures
• Subsurface soil conditions
In addition, geotechnical recommendations for the project will include:
• Bearing soils for culverts
• Settlement and global slope stability review (as defined above)
• Earthwork constriction
• Expansive soil design considerations, if applicable
• Cut and fill construction
• Excavation and backfill
• Site preparation, including the suitability of the existing on -site soils for use as
structural fill
• Subsurface drainage recommendations
• Subgrade preparation recommendations for grade supported pavements
• Minimum Portland Cement Concrete pavement thicknesses.
The scope of services does not include side streets, which can be incorporated by contract
amendment upon the request of the City.
Page 16 of 27
Toth InlraSU'UCtUFC & I'll vironmcnt. I.I.0
Project No. I RWO10.01
Kettlestone Boulevard Extension
fast ofGrand Prairie Parkway
Waukee. lo�\a
Task 6 — Quality Control
Ongoing quality control input from the Project Tcam and the Consnitant'S senior
technical staff will occur throughout the development of preliminary plans. The design
engineer is responsible for making specific recommendations and ensuring that critical
issues are discussed and resolved prior to submittal of the preliminary plan set to the
Project Team.
Review the preliminary engineering plan set for technical accuracy, as well as for general
constructability and conformance with the project design criteria.
Task 7 — Preliminary Opinion of Probable Cost
A preliminary opinion of probable construction cost for the project will be prepared.
Preliminary cost estimates will be based on representative major project elements and
recent bid information. Detailed quantity takeoffs will not be developed for the
preliminary cost estimate and at times, percentages of overall budgeted cost may be
utilised to develop the estimate.
Task 8 — Budget Review
Using the Opinion of Probable Cost, the Consultant shall, if necessary, make
recommendations pertaining to modifications in the Project in order to address budgetary
concerns.
Task 9 — Monthly Project Status Meetings
It is estimated that the Consultant's staff will attend three (3) meetings with the City, and
others to review progress, assist in decision -making, and receive direction from the City.
It is understood by the parties that the Consultant will attend additional meetings as needed
to complete the Project.
Task 10 — Acquisition Determination
Identification of permanent right-of-way and permanent/temporary easement needs will be
determined based on the preliminary design development. The requirements will take into
consideration the proposed improvements, utilities, construction staging and access, utility
relocation and other critical construction elements.
Task 11 — Preparation of Right -of -Way Exhibits
The Consultant shall prepare an exhibit that clearly and distinctly show, impacts to
properties to inform the City of the project impacts.
Task 12 — Preparation of Exhibits for Individual Property Owner Discussions
The Consultant shall prepare exhibits that clearly and distinctly show impacts to properties
to use during discussions with property owners.
Task 13 — Public Notice of Project
The Consultant shall prepare a project notice letter for property owners directly adjacent
to the project. This letter will provide a brief project description, notification of property
surveys, anticipated schedule and contact information. "The Consultant shall distribute
the notice letter following the City review and approval.
Past 17 of 27
Loth InI'NISI ucrure 6& I-;nvironmcnt. I:L(
Proicct No. 18W030.01
Ketttestone Boulevard Extension
Fast of Grand Prairie Parkway
Waukcc. Iowa
D. PRE -FINAL (CHECK) DESIGN AND PLANS
Based upon approved preliminary design, field review, and the public informational
meeting, the Consultant shall subsequently proceed with final design, contract drawings,
specifications and opinion of probable construction costs for the award ofa single Contract
For the construction of the proposed improvements. The work tasks to be performed include
the following:
Task 1 — Incorporate City Comments from Preliminary Plan Review
The Consultant will respond to comments resulting from the preliminary plan review and
field review. Recommended modifications will be incorporated into the plan set. The
Consultant will revise preliminary construction plans and special provisions to incorporate
appropriate comments.
Task 2 — Pre -Final (Check) Design and Plan Preparation
The C'onsultant shall provide the following deliverables:
Final Title Sheets (A Sheets) - This item consists of finalizing the title sheet. The title
sheets will include the following: Index of Sheets, Legend, Location Map, Project Number
and Design Traffic Data.
Final Typical Sections (B Sheets) - This item consists of final design and drafting of typical
cross sections and standard details to be utilized for the improvements.
Final Quantities (C Sheets) - This item consists of final bid items to be included in the
Project, as well as final quantity tabulations, and the development of the general notes and
estimate reference information. This item also includes the final design and drafting of
erosion control measures to be provided on the Project.
Final Plan and Profiles (D and E Sheets) - This item consists of the final design and drafting
of roadway plan and profile sheets, including the detail information required for plan
approvals, permitting, and construction of the proposed improvements. This task also
consists of the final design and drafting for the installation of new utilities and utility
adjustments that can be determined from coordination with the utility companies at the
time of design.
Final Erosion Control Plan (EC Sheets)
This task consists of the development of erosion control sheets that show a draft pollution
prevention plan, existing and proposed topography, location of proposed best management
practices, and permanent surface restoration types.
Final Survey Reference (G Sheets)
This task consists of assembling reference ties to the plan control points and the benchmark
data used to develop the plans and to be preserved throughout construction of the project.
This task also includes preserving any Government Corners that are found in the vicinity
of the proposed construction.
Pane IS of 27
Foth In fi asU ucturc & Fm 6 onment. 11C
Project No. 1 KW030.01
Kettlestonc Boulevard t?xtcnsion
Fast of( irand Prairic Parkway
\V"aukcc. lowa
Right -of -Way (1-1 Shccts)
This item consists of final dcsign and layout of temporary casements required to construct
the project.
Final Traffic Control/Staging, Pavement Markings Traffic Signim,, (.I Sheets) — This item
consists of final dcsign and drafting of the traffic control and staging plans.
This task also includes the finalization of the development of pavement markings and
traffic signing plans to be placed into service following construction. It is assumed that the
City will install the permanent signing for the Project.
Tlic traffic control devices, procedures, and layouts shall he as per the Manual on Uniform
Traffic Control Devices (MUTCD).
Final Geometric Slaking, Jointing, and Edge Profiles (L Sheets) - This item consists of the
final dcsign and drafting of jointing details, spot elevations, and geometric layouts for all
non- typical pavement areas.
Final Design of Storm Drainage Systems (M Sheets) - This item consists of final design
and drafting of storm sewers, storm sewer inlets, manholes, open ditches, culverts, and
other storm drainage related facilities for the Project. This item also includes the design
and drafting of storm profiles and cross sections.
Final Traffic Signal Design N Sheets) - This task consists of the final design and drafting
of nevv pennanent traffic signals. Included in this task will be the signal layout plans,
wiring diagrams, major equipment, poles, signal heads, quantities, special provisions,
underground interconnect, and other elements of the traffic signal installations, as
necessary, to accommodate the roadway design, as well as proposed phasing and initial
timing of traffic signals. This task will include the interconnect layout and necessary
details.
Final Sanitary Sewer and Water Main Adjustment DesiLm (0 Sheets) - This task consists
of the final design of the sanitary sewer and water main adjustments that will show the
proposed improvements, flow line elevations (where necessary,) rim elevations, utility
access locations, hydrant and valve locations.
Final Roadway Lighting Plans (P Sheets) — This task consists of final design and drafting
of the photometric plan and locations of poles on the drawings. The plans will include
general layout features, including pole locations, hndholes, transformers and
wiring/conduit locations.
Final Sidewalk Plan (S Sheets) - Develop final curb ramp layout and accessible curb ramp
dcsign in accordance with Chapter 12 of Iowa SUDAS Design Manual. Finalize ramp
geometric configurations and calculate horizontal curb openings, cross slopes, running
slope, and label sidewalk width and passing space within the corridor.
Final Tabulation of Earthwork (T Sheets) - This task consists of final design and drafting
of the soils information and earthwork quantities.
Page 19 of 27
Foth Infrastructure & Fnvironnicnt, l.t.(' Kettlestone Boulcvard Fxtension
Project No. 1 HWO30.01 Fast of Grand Prairie Parkway
Waukee. Iowa
Final Construction Details (U Sheets - This item consists of the final design and drafting
of special project details not covered in other items. Included are such items as special
grading details, channel grading, culvert details not included in the standard drawings,
special storm sewer or manhole details not included in the standard drawings, special
paving details, and other required miscellaneous details found to be required fir completion
of the project.
Final Design Cross -Sections W and X Sheets - This item consists of the final design and
drafting of individual cross sections for the project. Cross sections will be designed and
drawn at 50-foot maximum intervals, with additional cross -sections included as necessary.
Cross sections will show the existing ground elevations as well as the final project grading,
including ioreslope and backslope information, special sub -grade treatments, ditches,
pavement replacement, and other pertinent information.
Task 3 — Project Permitting
The Consultant will assist the City in preparing applications for permits from governmental
authorities that have jurisdiction to approve the design of the project and participate in
consultations with such authorities, as necessary. The Consultant will prepare the
following document for the project:
• IDNR Water Supply Section, Construction Permit Application
• IDNR NPDES Stormwater Discharge Permit
• Notice of Publication
Any fees for construction permits, licenses or other costs associated with permits and
approvals will be the responsibility of the City. The Consultant will provide technical
criteria, written descriptions and design data for the C'ity's use in tiling the applications For
permits. The Consultant will prepare the permit applications and other documentation.
Task 4 - Quality Control
Involve ongoing quality control input from the Project Team and the Consultant's senior
technical staff throughout the development of Check Plans. The design engineer is
responsible for snaking specific recommendations and ensuring that critical issues are
discussed and resolved prior to submittal of the Check Plans set to the Project Team.
Review the Check Plans set for technical accuracy, as well as for general constructability
and conformance with the project design criteria.
E. FINAL PLANS AND SPECIFICATIONS
The Consultant will coordinate and manage the final project development submittals to
the City for the project. The work tasks to be performed or coordinated by the Consultant
will include the following:
Task 1 — Incorporate City Comments from Clieck Plans Submittal
The Consultant will respond to comments resulting from the Check Plans review.
Recommended modifications will be incorporated into the plan set.
Page 20 of27
FOth III fr,ISICUC[U['C & F1161onmcnt. LL(' Kettlestone BOLllevard tixtension
Proicct No. I Rw030.0 I Fast of (irand Prairie Parkway
Waukee, Iowa
Task 2 — Final Plan Submittal
The Consultant will submit Final Plans.
Task 3 — Project Manual
This task consists of providing a Project Manual for the Project, including Notice of
Ilearing and Lctting, Instruction to Bidders, Bid Forms, Bond Forms, Agreement Forms,
General Conditions of the Construction Contract, Supplementary General Conditions,
and Detailed Construction Specifications.
Task 4 — Opinion of' Probable Construction Cost
'I he Consultant shall update a Final Opinion of Probable Construction Cost for the
project at the time of,completion of the Check Plans. Detailed quantity takeoffs will be
developed for the opinion ofprohable cost.
F. LETTING SERVICES
The Consultant will coordinate and manage the letting process for the project. The work
tasks to be perf'ornied or coordinated by the Consultant shall include the following:
Task 1 — Advertisement for Bids/Bid Phase
The Consultant shall assist in the preparation of the notice to Contractors. The
Consultant shall disseminate contract documents. The work tasks to be performed or
coordinated by the Consultant shall include the following: sending informal notice of
project to contractors, copying of plans and project manual, distribution of plans and
project manual, distribution of bid tabulation, preparation of construction contract
documents and arrange preconstruction meeting.
The work tasks to be performed or coordinated by the City during the Bid Period
Services shall include the following: publishing the notice of hearing and letting
(Consultant shall prepare the notice of hearing and letting).
Task 2 — Plan Clarification
The Consultant shall be available to answer questions from contractors prior to the letting
and shall issue addenda as appropriate to interpret, clarify or expand the bidding
documents.
Task 3 -- Letting, Bid Tabs, and Award Recommendation
The Consultant shall have a representative present when the bids are opened, shall make
tabulation of bids for the City, shall advise the City on the responsiveness of the bidders,
and assist the City in making the award of contract. After the awards are made, the
Consultant shall assist in the preparation of the necessary contract documents.
II. CONSTRUCTION SERVICES
The Consultant shall consult on a regular basis with the City to clarify and define the City's
requirements for the Project and review available data. The City agrees to furnish to the
Consultant full information with respect to the City's requirements, including any special or
extraordinary considerations for the Project or special services needed, and also to make
available pertinent existing data. The Consultant shall provide the following:
Page 21 of 27
['Oil) Infrastructure d Environment. LLC
Project No. I KW03o.01
A. Construction Administration
KetlIcstonc Boulevard t•:xtension
Fast of Grand Prairie Parkway
Waukee. Iowa
Construction administration services shall consist of office based services to assist the
City in implementing the construction contract for this project. The work tasks to be
performed by the Consultant shall include:
PI'e-COIIStrUCtton MCet1nP
The Consultant shall Conduct a pre -Construction meeting after award of construction
contract for the City's Contractor, subcontractors, utility companies, and other interested
parties.
Shop Drawings Submittal Reviews
The Consultant shall review shop drawings, samples, and other data which the Contractor
is required to submit, but only for conformance with design concept of the Project and
conformance with the information given in the contract documents. The Consultant shall
evaluate and determine the acceptability of substitute materials and equipment proposed
by the Contractor. The Consultant shall have authority to require special inspection or
testing of the work, and shall receive and review all certificates of inspections, testing,
and approvals required.
Site Visits
I❑ connection with observations of the Contractor's work while it is in progress:
• The Consultant shall make visits to the site at intervals appropriate to the various
stages of construction as the Consultant deems necessary (estimated to be one (I ) site
visit per week) in order to observe as an experienced and qualified design
professional the progress and quality of the various aspects of the Contractor's work.
Based on information obtained during such visits and on such observations, the
Consultant shall determine, in general, if such work is proceeding in accordance with
the Plans, and the Consultant shall keep the City informed of the progress of the
work.
Tile purpose of the Consultant's visits to the site will be to enable the Consultant to
better carry out his duties and responsibilities during the construction phase and, in
addition, by exercise of the Consultant's efforts as an experienced and qualified
design professional, to provide for the City a greater degree of confidence that the
completed work of the Contractor will conform to the Plans, and that the integrity of
the design concept as reflected in the Plans has been implemented and preserved by
the Contractor.
The Consultant shall not during such visits supervise, direct, or have control over the
Contractor's work, nor shall the Consultant have authority over or responsibility for
the means, methods, techniques, sequences, or procedures of construction selected by
the Contractor for safety precautions and programs incident to the work or for any
failure of the Contractor to comply with laws, rules, regulations, ordinances, codes, or
orders applicable to the Contractor furnishing and performing Ills work.
During such visits, the Consultant may disapprove of or reject the Contractor's work
while it is in progress if the Consultant believes that such work will not produce a
completed Project that conforms to the Plans, or that it will prejudice the integrity of
the design concept of the Projcct as reflected in the Plans.
Pace 22 of 27
Foth Infra;nucturc K Fnvironnicnt. LLU
Project No. IHWt OMI
Ketticstone Boulevard Extension
East of Grand Prairic Pakwav
Waukee, Iowa
Weekly Progress Meetings
The Consultant shall conduct weekly progress meeting with the City, Contractor, and
Utility Companies to review progress, update the project schedule, resolve conflicts, and
deternme any corrective actions if necessary . The Consultant shall assist the Contractor
in communicating upcoming construction activities with the adjacent businesses and
property owners.
Utility Coordination
The Consultant shall continue coordination, if necessary, for utility companies unable to
relocate prior to the commencement of construction. This task include the
coordination of any utilities that wcrc not identified prior to construction.
Pav Requests and Change Order Preparation
The Consultant shall prepare contractor pay requests and issue necessary interpretations
and clarifications of the Plans, and in connection therewith, prepare change orders as
required.
Final Inspections and Project Close -Out
The Consultant shall conduct an inspection in the company of the City to determine if the
wort: is substantially complete and a final inspection to determine if the completed work
is acceptable. The Consultant may recommend, in writing, final payment to the
Contractor and may give written notice to the City and the Contractor that the work is
acceptable. "phis task will also include assembling final project documentation,
certifications, and attendance at the project audits.
Record Drawin2s
This task consists of preparation of construction record drawings defining the actual
location of improvements and fixtures. The Consultant shall prepare record drawings
showing those chanties made during construction, based on the marked -up drawings and
other data furnished by the Contractor and the Resident Construction Observer. The
Consultant shall provide the City with the following:
• One (1) full size original of the record drawings.
• Digjtal version, half and full size, of record drawings
• Master CARD file
• Electronic Construction Documentation
o Approved Submittals
o Material Certifications
o Meeting Minutes
o Pay Requests
o Change Orders
o Certificate of Acceptance
Page 23 of 27
Foth lnfl'aStI'uelUl-C & Environment. LLC'
Project No. iKW030.01
Kcttlestone Boulevard Extension
East of Grand Prairie Parkwav
Waukee. lowa
The above Construction Administration Services is for 2019 Calendar Year only and
includes a maximum of 3 10 hours of effort. In the event the construction period exceeds
the contract working day or unanticipated conditions require Construction Administration
in excess of hours stated, the Consultant shall notify the City as it approaches this limit
and determine the additional effort to complete the project. The Consultant and City
shall work to develop a mutual resolution for the remaining effort.
B. RESIDENT ENGINEERING/013SERVATION
Only upon written authorization to proceed by the Cit_v to the Consultant, the work to be
Performed under this phase of the Project shall include frequent resident observation of
the construction work in addition to that included under Construction Administration.
The Consultant shall determine the amounts owing to the Contractor and recommend, in
writing, payments to the Contractor in such amounts. Such recommendations of payment
will constitute a representation to the City, based on such observations and review that
the work progressed to the point indicated, and that to the best of the Consultant's
knowledge, information, and belief, quality of such work is generally in accordance with
the Plans. In the case of unit -price work, the Consultant's recommendation of payment
Will include final determinations of the quantities and classifications of such work.
This phase consists of coordinating Held -testing of construction materials incorporated
into the project with the City's independent testing consultant. Prepare written reports
that doCutllent compliance or non-compliance of construction materials. Also included is
observing the performance of construction work and advising the Contractor and the City
of non -complying work or materials incorporated into the project.
The Consultant will also record survey data on installed underground utilities as allowed
by the Contractor's schedule.
The above Resident Engineering/Observation estimate includes a maximum of 1,026
hours of effort for the 2019 Calendar Year only. In the event the Construction Period
exceeds the contract working days or unanticipated conditions require Resident
Engineering/ Observation in excess of hours stated, the Consultant shall notify the City as
it approaches this limit and determine the additional effort to complete the project. The
Consultant and City shall wort: to develop a mutual resolution for the remaining effort.
Pauc 24 ot'27
Ioth Intrastructurc & Environment. 11C
Projcct No. 18W00.01
Kctticstone Boulevard Extension
East of Grand Prairie Parkway
Waukee. lowa
PROJECT DELIVERABLES
The scope of services shall be considered complete upon completion and delivery of the following
items to the satisfaction of the City:
• Preliminary Design Plans
• Pre -Final (Check) Plans
• Geotechnical Report
• Final Plans
• Projcct Specifications
• Permanent (Fee -Title) Plats, Permanent Easement and Temporary basement Plats (2 copies)
• Project Close-out Documentation
ADDITIONAL SE'RVICES:
Additional Services are not included in this Agreement. If authorized under a Supplemental
Agreement the Consultant shall furnish or obtain from others the following services:
1.) Contaminated Soils Investigations
2.) Special Geotechnical Considerations
3.) Subsurface Utility Investigations
4.) Appraisals
5.) Review Appraisals
6.) Report of Record Ownership and Liens (Title Searches)
T) Eminent Domain Proceedings
8.) Real Estate Services
9.) Special Assessment Calculations
10.) Environmental Services
11.) Streetscape Design
12.) Landscape Lighting Design
13.) Bridge Design
14.) Pedestrian Underpass or Overpass Design
15.) Structural/Retaining Wall Design
16.) Coordinated Traffic Signal Timing Plans
17.) Construction Period Testing Services
18.) Construction Survey
19.) Storm Water Pollution Prevention Monitoring
CITY'S RESPONSIBILITIES:
The City shall provide the following:
1. Provide existing utility plans and studies.
2. Provide existing street and utility plans/record drawings and utility maps for the project area.
3. Provide existing topographic base mapping, aerial photo images and other available electronic
files pertinent to the Project.
Page 2� ot'27
Foth ]ntrastruettnFe & timVironnaent. I I.0 Kettlestone Boulcvard F;xtmsiom
Proicct No. 18W030.01 Fast of Grand Prairie Parkway.
Waukee, Iowa
ATTACHME T 2
SCHEDULE
The Consultant shall complete the following phases of tlic Project in accordance with the
schedule shown-, assuming notice to Process is issuers by the City on or before Fehruary 4, 2019.
1. E3asic Services of the Consultant
A. Project Coordination
13. Preliminary Dcsi"n
C. Final Plans and Specifications
D. Project Letting
11. Construction Period Services
A. Construction Administration
13. Resident Construction Observation
Page 26 of 27
Thru October 31, 2019
March 15, 2019
April 1 1, 2019
April 30, 2019
May 2019 to November 2019
May 2019 to November 2019
Foth Infrastructure & EnViron MCnl.
Project No. 1 SW030.01
LLU Kettlestone Boulevard FXtensliln
Fast of Grand Prairie Parkway
W;aukec, lo��a
ATTACHNIENT 3
SCHEDULE OF FEES
FOTH INFRASTRUCTURE
AND ENVIRONMENT, L.I,.0
2019 STANDARD HOURLY RATE SCHEDULE
Classification
Hourly Rate
Classification
Hourly Rate
I)irector
S 19S.00
Project Scientist II
S 140.00
Project Manager IV
S 193.00
Project Scientist I
S 114.00
Projcet Manager III
S184.00
Technology Manager
S160.00
Project Manager II
S 174.00
Lead Technician
S 139.00
Project Manager I
S165.00
Technician VI
S131.00
Lead Project Fngineer
$184.00
Technician V
S127.00
Project Fngineer IV
S169.00
Technician IV
S116.00
Project Engincer III
S156.00
Technician III
S105.00
Project Fngineer If
S 147.00
Technician II
S 93.00
Project Engineer I
S 139.00
Technician I
S 78.00
Staff Fn(;inecr IV
S137.00
Construction Manager
S160.00
Staff En;Oincer III
S 131.00
Land Surveyor IV
S 164.00
Staff Engineer II
S122.00
Land Surveyor III
S152.00
Staff Engineer I
SI 12.00
Land Surveyor II
S141.00
Planner IV
S 184.00
Land Surveyor I
S 129.00
Planner III
S I55.00
Project Administrator II
S 98.00
Planner 11
S 129.00
Project Administrator I
S 78.00
Planner I
S 1 12.00
Administrative Assistant
S 60.00
REINIBURSABLE EXPENSES
1. All materials and supplies used in the performance of work on this project will be billed at cost plus
10%.
2. Auto mileage will be reimbursed per the standard mileage reimbursement established by the Internal
Revenue Service. Service vehicle mileage will be reimbursed on the basis of S0.88 per mile.
3. Charges for outside services such as soils and materials testing, fiscal, legal and all other direct
expenses will be invoiced at cost plus 101%.
ADJUSTMENTS TO FEE SCHEDULE
1. Fee schedule effective January 1, 2019. Rates subject to change annually on January 1.
Page 27 of 27