HomeMy WebLinkAbout2021-12-20-Regular Minutes►,4 Waukee
�-, THE KEY TO GOOD LIVING
WAUKEE CITY COUNCIL MINUTES
December 20, 2021
(A) Call to Order — The regular meeting of the Waukee City Council was called to order by Mayor
Clarke at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom.
(B) Pledge of Allegiance
(C) Roll Call — The following members were present: Mayor Courtney Clarke; Council Members
Anna Bergman Pierce (electronically), R. Charles Bottenberg, Chris Crone, Ben Sinclair.
Absent: Council Member Larry R. Lyon. (Council Member Pierce began in -person participation
at 6:01 p.m.; Council Member Lyon arrived at 6:10 p.m.)
Also in attendance: City Administrator Tim Moerman, Assistant City Administrator Brad Deets,
Finance Director Linda Burkhart, Public Works Director/City Engineer Rudy Koester, Planning
Coordinator Andy Kass, Parks & Recreation Director Matt Jermier, Marketing & Communications
Director Summer Evans, Human Resources Director Michelle Lindsay, Police Lt. Scott
Cunningham, Police Officer Rod Schettler, City Clerk Rebecca D. Schuett, City Attorney Steve
Brick.
(D) Open Forum
(E) Agenda Approval — Council Member Bottenberg moved to approve the agenda; seconded by
Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays:
None. Absent: Lyon. Motion carried 4 — 0 — 1.
(F) Presentations:
1) Independent Auditor's Final Report for the fiscal year ending June 30, 2020 —
Presentation made by David Ellis with Denman & Co. Audit Supervisor Joe Sparks with
Denman & Co. was also in attendance.
2) Resolution: Consideration of approval of the Independent Auditor's Final Report for
the fiscal year ending June 30, 2021— Council Member Bottenberg moved to approve the
resolution; seconded by Council Member Sinclair. Results of vote: Ayes: Bottenberg, Crone,
Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (Resolution #2021-
505)
(G) Public Hearings:
1) On plans, specifications, form of contract and estimate of cost [Waukee Public Works
Site Expansion Phase 1 Project] — Mayor Clarke opened the public hearing and asked if
any written correspondence had been received; City Clerk Schuett replied that none had
been received in the clerk's office. Public Works Director/City Engineer Koester gave a brief
overview of the project for a new equipment and salt storage facility, including parking and
site improvements. He then discussed the project budget and construction schedule. No
comments were made by the public in attendance.
(H) Public Hearing Action Items:
1) Waukee Public Works Site Expansion Phase 1 Project
A. Resolution: Consideration of approval of a resolution approving plans,
specifications, form of contract and estimate of cost — Council Member Sinclair
moved to approve the resolution; seconded by Council Member Crone. Results of vote:
Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4
— 0 — 1. (Resolution #2021-506)
B. Resolution: Consideration of approval of a resolution awarding contract — Council
Member Crone moved to approve the resolution; seconded by Council Member Sinclair.
Public Works Director/City Engineer Koester reviewed the bid tabulation, recommending
award of the base bid and Alternates 1 and 2 to Core Construction Services, LLC, of Des
Moines, IA, in the amount of $5,922,700.00. Results of vote: Ayes: Bottenberg, Crone,
Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (Resolution
#2021-507)
C. Resolution: Consideration of approval of a resolution approving contract and
bond - Council Member Crone moved to approve the resolution; seconded by Council
Member Bottenberg. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays:
None. Absent: Lyon. Motion carried 4 - 0 - 1. (Resolution #2021-508)
Action Items:
1) Consent Agenda Part 1: Council Member Sinclair moved to approve Consent Agenda Part
1; seconded by Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Pierce,
Sinclair. Nays: None. Absent: Lyon. Motion carried 4 - 0 - 1.
A. Consideration of approval of 12/20/2021 Bill List; 12/10/2021 Payroll:
Total Unpaid Bills Presented for Approval
:
$2,064,064.78
Total Checks Issued Prior to Council Approval:
(A) Prior to Last Council Meeting
2,727.74
(B) After Last Council Meeting
554,248.29
(C) Payroll Taxes & Reimbursements
155,425.43
(D) Utility Refunds
3,106.96
Payroll Checks Issued:
(E) 12/10/2021
340,304.25
'TOTAL"
$3,119,877.45
FY 2022 Fund Recap:
Expenditures
Revenues
Budgeted
Year To Date
Budgeted
Year To Date
010 General Fund
$16,326,795
$7,079,091
$16,767,357
$6,534,058
011 General Fund-Hotel/Motel Tax
13,800
14,107
48,100
16,841
060 Road Use Tax Fund
3,266,914
1,292,365
3,127,850
866,080
070 Firemen's Association
_
-
_
080 Library Foundation
085 Asset Forfeitures
_
_
090 North Residential TIF
91,444
269
-
-
091 Hickman West Indust Park TIF
758,806
-
819,208
483,350
092 Enterprise Business Park TIF Fund
_
_
-
_
093 Waukee Urban Renewal Area TIF Fund
6,949,333
3,121
4,344,814
2,076,827
094 Gateway Urban Renewal
1,991,977
803,427
2,610,558
741,775
095 Autumn Ridge Urban Renewal
492,992
-
716,298
357,587
096 Waukee West Urban Renewal
2,500
-
_
_
097 Southwest Business Park
93,000
26,219
93,182
10,227
098 Waukee Central URA
176,800
92,428
179,086
-
110 Debt Service Fund
14,538,957
1,672,584
16,172,409
2,473,598
111 Special Assessments Fund
-
-
-
15,876
210 Employee Benefits Fund
2,600,000
-
2,651,127
1,214,742
211 Local Option Sales Tax
1,097,969
-
3,176,500
1,030,282
212 Public Improvement Fund
-
-
-
1,616
327 Capital Projects
45,120,941
15,303,281
22,315,000
3,293,007
330 City Wide SA Sidewalk Project
-
-
-
950
510 Water Utility Fund
8,197,060
2,961,187
6,397,300
6,209,519
520 Sewer Utility Fund
7,179,626
4,422,024
6,460,900
4,117,017
521 University Ave Trunk Sewer Project
-
-
-
297
522 Waste Water Treatment PI
-
-
-
42
523 E Area Pump Sta Treatment
-
-
-
146
540 Gas Utility Fund
9,400,209
3,877,452
8,554,950
2,256,628
560 Storm Sewer Utility Fund
1,306,771
299,001
1,192,200
574,292
570 Utility Bill Fund
442,610
168,238
417,600
205,199
590 Solid Waste Collect & Rcycl Fund
1,528,400
806,183
1,527,500
648,397
2
750 Golf Course Fund 582,532 227,908 600,000 404,297
810 Equipment Revolving Fund 30,000 - - 191
'TOTAL' $122,189, 436 $39, 048, 885 $98,171, 939 $33, 532, 841
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 12/20/2021
ANDERSON, MARCUS
UTILITY REFUND
$433.69
BARLOW, ERIC R
UTILITY REFUND
41.18
CARSTENSEN, PATRICK L
UTILITY REFUND
49.80
CHARTER BANK
2019C - PRIN/INTEREST
12,165.79
CITY OF WAUKEE
HEALTH INSURANCE DEDUCTION
14,134.07
DOUGHERTY, ALEXANDRA C
UTILITY REFUND
39.85
EDGINGTON, RYAN A
UTILITY REFUND
50.00
EFTPS
FICA TAX WITHHOLDING
121,545.73
FLEMING, ALLISON A
UTILITY REFUND
40.60
G.M. NORTHRUP CORP
UTILITY REFUND
438.33
GREENLAND HOMES
UTILITY REFUND
247.51
HEITHOFF, DANIEL M
UTILITY REFUND
100.00
HOLLAR, JEFF R
UTILITY REFUND
62.34
HOMETOWN VALUES
UTILITY REFUND
1.34
HULSE, JADE L
UTILITY REFUND
59.32
ICMA RETIREMENT TRUST 457
ICMA RETIREMENT
10,401.63
IOWA DEPT OF HUMAN SERVICES
CHILD SUPPORT
392.31
ISOLVED BENEFIT SERVICES, INC
SECTION 125 MEDICAL DEDUCTIONS
8,713.87
JONES, SHANNAN E
UTILITY REFUND
39.85
KC KETTLESTONE, L.C.
FY22 DEVELOPER REBATE
491,472.61
KETTLEVIEW LLC
FY22 DEVELOPER REBATE
40,755.99
KOSSOFF, NICHOLAS R
UTILITY REFUND
68.12
KRESS, THOMAS L
UTILITY REFUND
41.64
KRUZICH, CHRISTINA A
UTILITY REFUND
71.12
LANGE, KEVIN / DEB
UTILITY REFUND
100.00
MATHEY, YOELEVI
UTILITY REFUND
128.62
MEALS FROM THE HEARTLAND
MEALS FROM HEARTLAND DEDUCTION
46.00
DECEMBER 2021 STATEMENT- PUBLIC
MI -FIBER, LLC
SAFETY
753.90
NEOGI, PAMELA
UTILITY REFUND
90.69
PARKER, ZACHARY B
UTILITY REFUND
21.53
PLUMMER, JONAH M
UTILITY REFUND
116.76
POLISHED NAILS SALON
UTILITY REFUND
200.00
PORTER, WILLIAM P
UTILITY REFUND
155.35
PROSKEY, KRISTEN B
UTILITY REFUND
100.00
SHEA, STEVE D JR.
UTILITY REFUND
29.49
SHELMAN, KATE L
UTILITY REFUND
57.57
SMITH, JACOB R
UTILITY REFUND
18.26
SULTAN, ROSHAN
UTILITY REFUND
100.00
TANZANITE HOMES
UTILITY REFUND
29.68
UNITED WAY CENTRAL IOWA
UNITED WAY DEDUCTION
41.67
US POSTAL SERVICE
NOVEMBER 2021 REGULAR BILLING
2,727.74
WASSON, KALEY B
UTILITY REFUND
59.27
WAUKEE AREA CHRISTIAN SERVICES
WAUKEE AREA CHRISTIAN SERVICES
DEDUCTION
62.24
WAUKEE BETTERMENT FOUNDATION
WAUKEE BETTERMENT FOUNDATION
DEDUCTION
80.00
WAUKEE PUBLIC LIBRARY FRIENDS
LIBRARY FRIENDS FOUNDATION
FOUNDATION
PAYROLL CONTRIBUTION
7.91
WEST BANK
HOLIDAY GIFT CARDS
9,100.00
WILKINSON, BRAD
UTILITY REFUND
82.21
WINDSCHITL, NOAH J
UTILITY REFUND
32.84
'TOTAL'
$715, 508.42
3
UNPAID BILLS PRESENTED FOR APPROVAL 12/20/2021:
# 1 LAWN CARE AND LANDSCAPING, LLC
MEDIAN MAINTENANCE CONTRACT
$6,600.00
3CMA
MEMBER DUES- SUMMER EVANS
400.00
911 CUSTOM, LLC
BALLISTIC SHIELDS
2,352.50
ADEL AUTO PARTS
ROTORS
580.92
AHLERS & COONEY PC
2021 B BOND FEES
37,771.10
AIRGAS USA LLC
OXYGEN
131.16
PAY EST #8 - SE ASHWORTH ROAD
ALLIANCE CONSTRUCTION GROUP
CORRIDOR
229,630.27
AMAZON CREDIT PLAN
NOVEMBER 2021 STATEMENT
1,412.42
AMAZON.COM
ELECTRIC EAR MUFFS
2,362.14
AMERITAS LIFE INSURANCE COMPANY
DEC'21 VISION INSURANCE PREMIUM
2,477.04
ANKENY SANITATION INC.
DECEMBER 2021 STATEMENT
134,212.90
ARNOLD MOTOR SUPPLY
MASKING TAPE
49.68
DEV REFUND - ASHWORTH ACRES
ASHWORTH LAND, LLC
PLAT 3
4,000.00
BARKPASS, LLC
BARKPASS
1,788.00
BAX SALES INC
DRILL BITS, 2 BATTERY PACKS
883.58
BDI SIGNS BUSINESS DESIGNS INC
WINTERFEST SIGNS
90.00
BIG GREEN UMBRELLA MEDIA INC
NOVEMBER 2021 WAUKEE LIVING
1,596.00
BOLTON & MENK, INC
WAUKEE/DOUGLAS PKWY EXTENSION
5,233.50
BOOT BARN INC
OVERALLS/BOOTS- ROTH
1,540.28
BOUND TREE MEDICAL
EMS SUPPLIES
1,252.24
FY22 JULY'21- SEPT'21 28E
BRAVO GREATER DES MOINES
QUARTERLY CONTRIBUTION
9,302.98
PRAIRIE ROSE PARCEL 21-144
BRICK GENTRY BOWERS SWARTZ
EARNEST
5,000.00
BUSINESS PUBLICATIONS
ADVERTISING
730.00
PAY EST #3 - TRANSITE WATER MAIN
BUSY BEE CONSTRUCTION
REPLC PHASE 2
127,365.25
PAY EST #4 - 2021 WELL
C L CARROLL CO INC
REHABILITATION PHASE 2
171,000.00
CALHOUN-BURNS AND ASSOCIATES, INC
DOUGLAS PKWY EXTENSION
25,961.93
RFUND SURETY BOND - 390
CAPITAL LANDSCAPING
ARROWHEAD DRIVE
2,000.00
CAPITAL SANITARY SUPPLY
RESTROOM CLEANER/TOILET PAPER
99.64
CHERRY BLITZ WIPES/RUSTORE
CERTIFIED LABRATORIES
AEROSOL
305.20
CFI SALES INC
VALVES
150.50
FIRST AID KIT SUPPLIES- PUBLIC
CINTAS CORPORATION
WORKS
825.37
SKATE PARK ADVENTURE PASS FOR
CITY OF DES MOINES PARKS & REC
CHECKOUT
75.00
CITY OF WEST DES MOINES
DECEMBER 2021 WESTCOM
59,256.79
CIVIC OPTIMIZE ENCRYPTED FORMS
CIVIC PLUS
TOOL
5,548.00
CLAYTON ENERGY CORPORATION
NOVEMBER 2021 COMMODITY
538,231.87
CONCRETE CONNECTION, LLC
PAY EST #2 - SUGAR CREEK PARK
147,276.60
PAY EST #11 - WARRIOR LANE IMP
CONCRETE TECHNOLOGIES, INC.
PHASE 1
470,962.27
CONSOLIDATED COMMUNICATIONS
NOVEMBER 2021 STATEMENT- PUBLIC
ENTERPRISE SERVICES INC
WORKS
1,353.97
CRYSTAL CLEAR BOTTLED WATER
WATER
58.70
CHAMELEON/WINDSHIELD
CYPRESS SOLUTIONS, INC
MOUNT/CABLE/CABLE COVER
1,249.90
D & K PRODUCTS INC.
FERTILIZER
91.73
DAN'S OVERHEAD DOORS 4
SERVICE DOOR MAINTENANCE
200.50
DEERY, DEERY & DEERY, LLC
FY22 DEVELOPER REBATE
92,427.71
DEMCO INC.
PROCESSING SUPPLIES
115.40
DES MOINES PRINTING
BUSINESS CARDS
37.50
DES MOINES WATER WORKS
NOVEMBER 2021 STATEMENT
101,672.43
4
DINNER DELIGHTS
DIRECTV
DOG WASTE DEPOT
EARL MAY SEED & NURSERY
ECO-CLEANING SERVICES
ELDER CORPORATION - CIP
ELECTRIC PUMP & TOOL INC
EMERGENCY APPARATUS MAINTENANCE
INC.
EMPLOYEE BENEFIT SYSTEMS
ENERTECH
FAREWAY STORES, INC.
FARNSWORTH GROUP, INC
FASTENAL COMPANY
FEDEX OFFICE
FIRST CHOICE COFFEE SERVICES
FOREMOST PROMOTIONS
FOTH INFRASTRUCTURE &
ENVIRONMENT LLC
GALL'S INC
GATEHOUSE MEDIA IOWA HOLDINGS
GRAHAM TIRE OF DES MOINES
GRIMES ASPHALT & PAVING
GROEBNER & ASSOCIATES INC
HAWKEYE TRUCK EQUIPMENT
HEARTLAND CO-OP
HILLYARD INC
HOTSY CLEANING SYSTEMS INC.
INDUSTRIAL SALES COMPANY INC- WF
INFOBASE
INFRASOURCE CONSTRUCTION, LLC
INGRAM LIBRARY SERVICES
INTERSTATE ALL BATTERY CENTER
IOWA DEPT OF PUBLIC SAFETY
INTELLIGENCE BUREAU
IOWA DEPT OF TRANSPORTATION
IOWA IRRIGATION, CORP.
IOWA LEAGUE OF CITIES
IOWA ONE CALL
IOWA SIGNAL INC
J & K CONTRACTING, LLC
JERICO SERVICES INC
JOHN'S TREE SERVICE, INC.
KARLCHEVROLET
KAY PARK-REC CORP
KELLI POTTS FLANAGAN
KIMBALL MIDWEST
KING'S MATERIAL INC
KOONS GAS MEASUREMENT
WINTERFEST
NOVEMBER 2021 STATEMENT- PUBLIC
WORKS
DOG WASTE BAGS/TRASH CAN LINERS
WINTERFEST
CARPET CLEANING
PAY EST #7 - NW 2ND STREET
PROJECT
LIFT STATION REPAIR
T915 REPAIR
JAN '22 HEALTH INSURANCE MONTHLY
PREMIUM
2021 PHONE SURVEY PRODUCTION
TEEN PROGRAM SUPPLIES
PUBLIC WORKS SITE EXPANSION
PHASE 1
BATTERIES
KETTLESTONE FLYER
COFFEE/PAPER PLATES/CUPS
HOLIDAY ORNAMENTS
GENERAL ENGINEERING SERVICES
SHIRTS/BADGES/EMBOIDERY- PETTIT
NOVEMBER 2021 STATEMENT
TIRES
PAY EST #1 - 2021 ASPHALT OVERLAY
IMPROVEMENTS
WG EHS PE45MIL YLW 2500
PISTON STYLE ACTUATOR KIT
NOVEMBER 2021 STATEMENT- GOLF
COURSE
PAPER TOWELS/TOILET PAPER
SCHEDULED MAINTENANCE/OIL
PUMP/NOZZLE/COUPLER
DRISCO YELLOW STRIPE
ONLINE RESOURCE FOR PATRONS
ASHLEY ACRES
BOOKS
BATTERIES
ONLINE WARRANTS OCTOBER 2021-
DECEMBER 2021
AGGREGATE TECHNICIAN
CERTIFICATION- ROTH
KETTLESTONE IRRIGATION PUMP
CONVERSION
2022 MAYOR'S ASSOCIATION DUES-
CLARKE
OCTOBER 2021 STATEMENT
ASHWORTH & WARRIOR SCHOOL
FLASHER
PAY EST #5 - LITTLE WALNUT CREEK
NORTH TRUNK SEWER
DUST CONTROL
ASH TREE REMOVAL- CENTENNIAL
21 CHEVY TAHOE 8439
BENCHES FOR WESTOWN MEADOWS
THERMOSTAT REBATE
SWIVEL HOSE ENDS
SWINGS AT CENTENNIAL
METERS
1,224.00
129.02
357.80
173.79
550.00
459,395.29
329.95
1,734.08
176,210.16
7,500.19
66.68
23,909.61
24.93
112.00
295.39
565.10
33,721.23
1,719.35
5,695.82
901.70
235,068.48
1,245.39
226.00
205.55
224.66
382.76
74, 557.12
998.00
5,605.20
2,444.26
443.04
978.00
480.00
59,829.71
30.00
1,023.10
15,418.00
286,985.00
4,012.50
5,400.00
120,668.77
840.00
30.00
484.80
4,646.82
772.72
5
LARSON CONSTRUCTION CO INC
LIBERTY READY MIX
LIFETIME ATHLETIC
LOGAN CONTRACTORS SUPPLY INC
MACQUEEN EQUIPMENT
MARK STUCHEL INC.
MARTIN MARIETTA AGGREGATE, INC
MATHESON TRI-GAS INC
MENARDS
MERCY CLINICS OCCUPATIONAL
MEDICINE CLINIC
MID AMERICAN ENERGY
MOBOTREX, INC
MOLLY OLSON
MUNICIPAL SUPPLY INC.
MURPHY TRACTOR & EQUIPMENT
NAPA AUTO PARTS STORE
NATIONWIDE OFFICE CLEANERS LLC
OCLC INC
OFFICE DEPOT
O'HALLORAN INTERNATIONAL INC.
ONE SOURCE
OUTDOOR RECREATION PRODUCTS
PEAK DISTRIBUTING
PITNEY BOWES
PLAYCORE WISCONSIN INC
PLUMB SUPPLY COMPANY
Q3 CONTRACTING
RANGEMASTERS TRAINING CENTER
RAY O'HERRON CO., INC.
ROCKMOUNT RESEARCH & ALLOYS, INC
SHOTTENKIRK CHEVROLET-PONTIAC
SIOUX SALES COMPANY
SKOLD DOOR & FLOOR COMPANY INC
SNYDER & ASSOCIATES INC
SPLAW PROPERTIES, LLC
SRIXON
STIVERS FORD
STOREY-KENWORTHY COMPANY
STRYKER SALES CORPORATION
STUDIO BEA DANCE
SUNFLOWER FINE ART LLC.
TEAM SERVICES INC
THE VENTURE GROUP LLC
TINO BACKSEN
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
PAY EST #14 - TRIUMPH PARK
PROJECT
CONCRETE
WINTER TENNIS LESSONS SESSION 2
ROTARY HAMMER/BRUSH LESS
KITIWARNING FLAG/BATTERY
WATER PUMP REPAIR
500LM USB-C RECH ANGULAR LITE
ROAD STONE
CYLINDERS
CHRISTMAS LIGHTS
PRE -EMPLOYMENT PHYSICAL
LAUREL ST STOPLIGHTS WMIS
#2860966
TRAFFIC SIGNALS
GRAPHIC DESIGN WORK
METERS
WINDOW/SEAL
BK 7 BLADE & 4 CONNECTOR
CLEANING SERVICES- LIBRARY
CAPRIAREADY/CAPIRA SELF
CHECKOUT
PAPER
TOWELS/CUPS/MARKERS/COFFEE/FAC
E MASKS/LABELS
TRUCK MAINTENANCE
PRE -EMPLOYMENT BACKGROUND
CHECK
MIRACLE LEAGUE HOMER SCULPTURE
HAND SCRUB/CARB&CHOKE
CLEANER/BRAKE CLEANER
QUARTERLY LEASE OF DIGITAL
MAILINGS
REPLACEMENT PLAYGROUND PIECE
CENTENNIAL
COUPLINGS
RETAINAGE - 2021 UNIV AVE
PAVEMENT PATCHING PROJEC
AMMUNITION
SHIRTS -
GI BBS/KINNEY/JACKSON/QUINN
ZETA STRIP 2X12
VEHICLE MAINTENANCE
HOLSTER- BORICH + ONE EXTRA
CHECKED TIMER ON DOOR
GENERAL ENGINEERING 2021-2022
DECEMBER 2021 ANNEX LEASE
GOLF BALLS
TAIL LIGHTS
W2 AND 1099 ORDER
BATTERIES
FALL SESSIONS 1 & 2
ART CLASSES
SE ASHWORTH RD CORRIDOR
IMPROVEMENTS
CLEANING SERVICES- PD
FURNACE REBATE
NOV'21 WATER EXCISE TAXES
NOV'21 SEWER SALES TAXES
NOV'21 GAS SALES TAXES
802,008.55
4,310.00
1,601.60
1,899.21
1,468.63
139.59
749.09
344.49
89.97
961.00
37,082.46
12,164.00
175.00
7,735.85
418.27
31.27
2,039.43
2,600.00
274.24
2,269.54
45.00
12, 500.00
419.72
2,690.61
6,490.75
228.58
7,449.66
31,139.80
68.00
1,306.76
552.49
337.25
288.00
15,877.51
4,504.83
297.48
605.03
360.91
2,276.32
739.20
600.00
6,025.46
823.00
75.00
23,158.87
4,013.78
11,282.14
51
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TRUCK EQUIPMENT INC
UNIVERSAL PRINTING SERVICES
UNIVERSITY OF IOWA OFFICE OF THE
STATE ARCHAEOLOGIST
UPHDM OCCUPATIONAL MEDICINE
US CELLULAR
UTILITY SAFETY AND DESIGN INC.
VAN METER INDUSTRIAL INC
VEENSTRA & KIMM INC
WALLACE CENTERS OF IOWA
WASTEWATER RECLAMATION
AUTHORITY
WAUKEE AERIAL, LLC
WAUKEE CHAMBER OF COMMERCE
WAUKEE HARDWARE & VARIETY
WAUKEE POWER EQUIPMENT
WD DESIGNS
XENIA RURAL WATER DISTR
'TOTAL"
PAYROLL 12/10/2021:
ABRAMOWITZ, LEVI
ADKINS, COREY
ADKISSON, JENNIFER
AHRENS, ELIZA
ALDRICH, SHAWN
ANDERSON,SARA
ARIAS, HECTOR
BAKER, RANDY
BASYE,JONATHA
BAUMAN, LISA
BECKNER, HALEY
BEDFORD,SAMANTHA
BERG,BROOKE
BORICH, CHELSEA
BOYLE, GAVIN
BROOKS, AMBER
BROWN, ANGALEA
BROWN, JENNIFER
BROWN, NATHAN
BRUENING, BENJAMIN
BRUNS, RACHEL
BURKHART, LINDA
BURKHART, MARK
CAMPBELL, SCOTT
CARPENTER,PAUL
CARROLL,JOSEPH
CHRISTENSEN, ABAGAIL
CICHOSKI, KELLI
CLAYTON, EMMA
CLEMEN,ANTHONY
COGGESHELL, LEE
CORKREAN, JENNIFER
COUGHLIN, RYANN
COUGHLIN, TONI
NOV '21 GOLF COURSE SALES TAXES
NOV '21 STORM WATER SALES TAXES
RUBBER BUMPER
NOVEMBER 2021 STATEMENT INSERT
PROGRAM SPEAKER
DRUG SCREENS
NOVEMBER 2021 STATEMENT
10" PROJECT
LIGHT BULBS- TRIANGLE
NOVEMBER 2021 STATEMENT
ADULT PROGRAM SPEAKER
JANUARY 2021 FEES
COMMUNITY PHOTO/VIDEO AERIAL
SHOTS
MEMBERSHIP RENEWAL FY22
NOVEMBER 2021 STATEMENT- PARKS
& REC
CHAIN SAW CHAINS
STAFF SHIRTS
DECEMBER 2021 STATEMENT
$2,283.29
1,917.53
627.74
1,480.90
2,336.17
1,726.15
2,744.26
2,286.75
1,564.89
2,133.86
1,504.70
1,393.34
308.40
1,951.04
845.58
355.57
1,528.28
2,445.55
2,258.45
410.78
2,935.51
4,409.46
810.61
3,342.27
1,912.64
2,383.83
1,426.38
2,172.77
11.62
2,279.66
1,982.80
2,586.25
32.26
1.095.87
608.76
2,102.14
6.10
824.11
40.00
172.00
645.50
61,478.58
344.10
49,459.64
540.00
126,362.00
380.00
15, 000.00
413.54
105.76
1,144.60
276.44
$5, 005, 700.55
INA
COX, BENJAMIN
139.47
CRAVEN, GAYLA
100.35
CRONE, ERIN
26.01
CROSS, JONATHAN
1,183.04
CUNNINGHAM, SCOTT
3,879.80
DANIEL, COLE
1,706.80
DEBOER, MELISSA
2,619.63
DEETS, BRADLY
4,738.27
DEZEEUW, DAVID
3,792.29
DODGE, JUSTIN
3,088.20
EDWARDS, DANAE
2,459.04
EVANS, SUMMER
3,099.31
FLUGGE-SMITH, JAMIE
2,220.40
FREDERICK, JUSTIN
2,620.15
FREDERICKSEN, BROCK
1,427.53
FROEHLICH, WILLIAM
775.30
FURRY, ALISSA
147.75
FYFE, JUSTIN
1,827.96
GARLICH, ELIZABETH
158.75
GAVIN, HALEY
740.35
GIBBS, AUSTIN
2,030.81
GIBSON IV, WILLIAM
1,847.48
GILCHRIST, NICHOLAS
1,670.15
GILMORE, JOANNA
798.19
GITZEN, ROBERT
3,765.68
GOINS, ANDREA
2,358.09
GROVE, BRIAN
229.49
GUESS, CHRISTOPHER
1,688.48
GUESS, KATHRYN
2,640.66
HANSON, LAURA
2,030.05
HEIMANN, RONALD
3,079.99
HENTGES, ERIC
2,220.87
HERRICK, ROBERT
3,396.86
HILGENBERG, ADAM
2,895.79
HOWELL, GABRIELLA
29.78
HUSTED, TROY
2,283.32
HUTTON, JOSHUA
2,325.48
JACKSON, COLE
2,085.54
JERMIER, MATTHEW
4,111.49
JOHNSON, WYATT
732.79
KAMMERER, EMMILY
295.00
KAPPOS, SARA
2,810.73
KASS, ANDREW
2,893.76
KASZINSKI, BRETT
376.65
KELLER, CHRISTOPHER
3,081.54
KICKBUSH, CHRISTOPHER
2,201.06
KINNEY, SCOTT
2,765.35
KLEINWOLTERINK, COLE
1,913.06
KLEVER, JUDY
1,424.29
KNEPPER, AARON
222.87
KOESTER, RUDY
3,685.43
KREFT, ALEXUS
316.48
KUHLMAN, TERESA
19.40
LARSON, KENNETH
385.13
LARSON, KRISTINE
3,498.51
LAUGHRIDGE, DANIEL
2,294.09
LE, SON
3,391.22
LEMKE, NEIL
2,360.86
8
LEVSEN, BRYAN
2,635.56
LINDSAY, MICHELLE
2,072.06
LONG, JEREMY
3,828.63
LYNCH, JEREMY
1,554.29
MAGNUSSEN, JACK
356.99
MANNING, JOSHUA
2,915.63
MAREAN, JOSHUA
1,647.79
MAREK, JAMES
1,987.73
MCCAY, BRENDA
204.73
MCCOY, CARA
494.83
MEEKER, BRYCE
2,437.46
MELLENCAMP, JEFFREY
3,785.69
METTEE, WILLIAM
1,884.01
MINAR, VANESSA
1,182.52
MINIKUS, JOSHUA
2,773.57
MOERMAN, TIMOTHY
5,070.15
MORRIS, ASHLEY
1,616.13
MURRA, BRIAN
3,508.99
NELSON, DAVID
1,468.44
NEWBURY, NICHOLAS
1,804.99
NICHOLS, ANDREW
1,813.20
OLDHAM, JAMES
1,924.00
OLSASKY, JOHN
475.03
OSBORN, RYAN
338.02
OSBORN, SARAH
1,887.27
OSTRING, KATHLEEN
3,370.36
PARISH, TONJA
2,288.16
PATTERSON, KEVIN
1,508.19
PAYNE, THOMAS
1,636.98
PERKINS, JACOB
1,923.72
PETTIT, BRANDON
3,316.83
PIZINGER, JAMES
1,668.09
PORTER, NICKOLAS
665.82
PURVIS, KATHRYN
1,846.09
QUAM, BRADLEY
1,536.58
QUICK, TIMOTHY
283.71
QUINN, JOHN
4,332.26
RASH, RONALD
2,844.76
RICHARDSON, DACE
1,766.31
RICHARDSON, ELIZABETH
2,872.13
ROBBINS, CORBY
2,179.93
ROBINSON, CLINT
4,415.28
ROBINSON, NATHANIEL
520.27
ROTH, TITO
1,462.65
ROTSCHAFER, CARMEN
1,462.65
ROYER, TIMOTHY
4,538.50
SAENGKIO, DONNY
2,123.51
SAGER, AARON
204.05
SCHAUFENBUEL, KARI
1,070.25
SCHETTLER, RODNEY
3,899.76
SCHUETT, REBECCA
3,530.96
SCHULTZ, JEFFREY
2,161.58
SEDDON, JOSH
2,399.38
SEELY, AUSTEN
431.58
SHAFFER, CHET
204.05
SMITH, BLAKE
1,648.04
SNOW, SUSAN
105.42
SPOSETO, MACKENZIE
3,349.49
9
STEINKE, KURT
1,123.64
STEPHENS, CLINT
210.76
STEWARD, ERIC
2,817.10
STIFEL, DALTON
2,383.99
STONE, GREGORY
43.63
STOTZ, MELISSA
654.12
SULLIVAN, RYAN
531.13
TAYLOR, CHRISTINA
128.99
THAYER, CHANDLER
2,366.12
TOWNSEND, MCKENNA
2,845.14
TRUMAN, GRAHAM
166.41
TYSDAL, THOMAS
3,573.61
VANDEKAMP, JOSHUA
2,903.95
VENTO, NICHOLAS
461.67
VOEGTLE, TIMOTHY
2,462.23
WASKE, CHARLES
2,539.46
WERTS, DANIEL
2,958.79
WESTON STOLL, KERI
2,301.89
WHITE, JASON
1,755.10
WHITHAM JOHNSON, JENNIFER
571.91
WIGGINS, MATHEW
3,171.22
WILLIAMS, SUSAN
2,299.27
WINTERS, TROY
3,284.64
WISE, NATHAN
3,776.38
WOOD, DANIEL
1,627.37
YOUNG, JOHNATHAN
2,224.93
YOUSO, ANTHONY
1,493.77
*TOTAL*
$340, 304. 25
B. Consideration of approval of City Council Minutes of 12/06/2021 Regular Meeting, 12/13/2021
Work Session
C. Consideration of approval of receipt and file of 11/30/2021 correspondence from Mediacom
regarding programming changes and rate adjustments
D. Consideration of approval of a resolution approving seasonal job descriptions and pay grades
[Site Supervisor, Field Crew Lead, Field Crew, Lead Concession Attendant, Concession
Attendant and Sugar Creek Municipal Golf Course Intern] (Resolution #2021-509)
E. Consideration of approval of a resolution approving Limited Part Time/Seasonal/Intern
Compensation Plan (Resolution #2021-510)
F. Consideration of approval of a resolution authorizing an increase to the "Trade Time for Fitness"
employee benefit program (Resolution #2021-511)
G. Consideration of approval of a resolution approving City of Waukee Amended Employee
Handbook, Revision No. 1 (Resolution #2021-512)
H. Consideration of approval of a resolution approving Amendment No. 1 to Policy for the
Expenditure of Funds in Recognition and Support of Employees, Elected Officials and Volunteers
(Resolution #2021-513)
I. Liquor License Applications, Renewals:
1. Consideration of approval of 12-month Class E Liquor License for RAYA, LLC, d/b/a Waukee
Liquor & Food Mart [763 SE Alice's Road]
2. Consideration of approval of a Fiscal Year 2022 Iowa Retail Permit Application for
Cigarette/Tobacco/ Nicotine/Vapor for RAYA, LLC, d/b/a Waukee Liquor & Food Mart [763 SE
Alice's Road]
3. Consideration of approval of Ownership Update and renewal of 12-month Class E Liquor License
with Class C Beer Permit and Class B Wine Permit privileges for Casey's Marketing Company,
d/b/a Casey's General Store #3640 [870 NE Alice's Road]
J. Contracts, Agreements:
1. Consideration of approval of resolution approving License Agreement with foreUp and Golf
Compete, Inc., for services at Sugar Creek Municipal Golf Course (Resolution #2021-514)
2. Consideration of approval of a resolution approving Agreement for Professional Consulting
Services with Hotel R&D, LLC [Hotel Feasibility Study] (Resolution #2021-515)
10
3. Consideration of approval of a resolution approving Agreement for Professional Consulting
Services with Snyder & Associates, Inc. [Grand Prairie Parkway and SE Tallgrass Lane Traffic
Signals Project] (Resolution #2021-516)
4. Consideration of approval of a resolution approving Professional Consulting Services Amendment
No. 2 with Calhoun -Burns and Associates, Inc. [Broderick Pond Reconstruction Project, Douglas
Pkwy. Bridge and Recreation Trail Underpass] (Resolution #2021-517)
5. Consideration of approval of a resolution approving contract and bond [NW Douglas Parkway
Culvert and Pond Improvements Project] (Resolution #2021-518)
K. Change Orders, Payment Estimates, Acceptance of Public Improvements, Releases of
Retainage:
1. Consideration of approval of Payment Estimate No. 2 to Concrete Connection, LLC, for the Sugar
Creek Park Project in the amount of $147,276.60
2. Consideration of approval of Payment Estimate No. 14 to Larson Construction Company, Inc., for
the Triumph Park Project in the amount of $771,272.95
3. Consideration of approval of Payment Estimate No. 4 to Larson Construction Company, Inc., for
the Triumph Park Fishing Pier Project in the amount of $30,735.60
4. Consideration of approval of Change Order No. 1 to Grimes Asphalt and Paving Corporation for
the 2021 Asphalt Overlay Improvements Project increasing the contract in the amount of $7,547.44
5. Consideration of approval of Payment Estimate No. 1 to Grimes Asphalt and Paving Corporation
for the 2021 Asphalt Overlay Improvements Project in the amount of $235,068.48
6. Consideration of approval of Payment Estimate No. 4 to Concrete Technologies, Inc., for the Ute
Avenue and Ashworth Road Intersection Project in the amount of $196,001.77
7. Consideration of approval of Payment Estimate No. 11 to Concrete Technologies, Inc., for the
Warrior Lane Improvements Phase 1 Project in the amount of $274,960.50
8. Consideration of approval of Payment Estimate No. 6 to Elder Corporation for the NW Douglas
Parkway Construction Project, NW 10th Street to NW 2nd Street, in the amount of $83,234.07
9. Consideration of approval of Payment Estimate No. 7 to Elder Corporation for the NW 2nd Street
Construction Project, NW Venture Drive to NW Douglas Parkway, in the amount of $376,161.22
10. Consideration of approval of Payment Estimate No. 8 to Alliance Construction Group, LLC, for the
SE Ashworth Road Corridor Improvement Project, SE Parkview Crossing Drive to SE Glacier Trail,
in the amount of $229,630.27
11. Consideration of approval of Payment Estimate No. 5 to J&K Contracting, LLC, for the Little Walnut
Creek North Trunk Sewer Extension Phase 2 Project in the amount of $247,131.89
12. Consideration of approval of Change Order No. 1 to Busy Bee Construction, LLC, for the Transite
Water Main Replacement Phase 2 Project increasing the contract in the amount of $8,000.00
13. Consideration of approval of Payment Estimate No. 3 to Busy Bee Construction, LLC, for the
Transite Water Main Replacement Phase 2 Project in the amount of $127,365.25
14. Consideration of approval of Payment Estimate No. 4 to C.L. Carroll Co., Inc., for the 2021 Well
Rehabilitation Phase 2 Project in the amount of $171,000.00
15. Consideration of approval of a resolution accepting public improvements [Ashworth Acres Plat 3]
(Resolution #2021-519)
16. Consideration of approval of a resolution accepting public improvements [Hamilton Ridge Plat 2]
(Resolution #2021-520)
17. Consideration of approval of a resolution accepting public improvements [Hamilton Ridge Plat 3]
(Resolution #2021-521)
18. Consideration of approval of release of retainage to Q3 Contracting, Inc., for the 2021 University
Avenue Pavement Patching Project in the amount of $7,449.66
19. Consideration of approval of release of retainage to J&K Contracting, LLC, for the Southwest Area
Trunk Sewer Extension Phase 2 Project in the amount of $39,853.11
L. Fixing Dates for Public Hearings:
1. Consideration of approval of a motion setting January 3, 2022, as the date of public hearing on a
Lease Agreement [Finn & Laughlin Family Dentistry]
2. Consideration of approval of a motion setting January 17, 2022, as the date of public hearing on an
ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain
property from R-3 [Multi -Family Residential District] to R-4 [Row Dwelling and Townhome Dwelling
District] (Prairie Village Townhomes Plat 1)
2) Consent Agenda Part 2: Council Member Sinclair moved to approve Consent Agenda Part
2; seconded by Council Member Crone. Council Member Bottenberg stated that he would
abstain from voting due to a professional conflict of interest. Results of vote: Ayes: Crone,
Pierce, Sinclair. Nays: None. Abstentions: Bottenberg (professional conflict of interest).
Absent: Lyon. Motion carried 3 — 0 — 1 — 1.
11
A. Consideration of approval of a resolution approving Lease, Business Property between Waukee
Community School District and City of Waukee, Iowa [Materials Storage] (Resolution #2021-522)
B. Consideration of approval of a resolution fixing date for a public hearing on the proposal to enter
into a Second Amended and Restated Agreement for Private Development with The Quarter at
Waukee, LLC, and Waukee Prairie Apartments, LLC (Resolution #2021-523)
3) Ordinance: Consideration of approval of an ordinance to amend Chapter 6, City
Elections, by repealing Section 6.07, Voting Precincts, and enacting new election
precincts as specified [second, third (final) readings] — Council Member Sinclair moved
to approve the second reading of the ordinance in title only, waive the third reading, and
place the ordinance on final passage; seconded by Council Member Bottenberg. Assistant
City Administrator Deets reviewed the proposed precincts and requested the waiver of the
third reading due to timing considerations in meeting state requirements. Results of vote:
Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0
— 1. (Ordinance #3014)
4) Ordinance: Consideration of approval of an ordinance to amend Chapter 68, Parking
Regulations, City of Waukee, Iowa, by amending Section 68.09, No Parking Zones
[second, third (final) readings] — Council Member Crone moved to approve the second
reading of the ordinance in title only, waive the third reading, and place the ordinance on
final passage; seconded by Council Member Bottenberg. Public Works Director/City
Engineer Koester briefly reviewed the proposed parking modifications. Mayor Clarke asked
when the ordinance would go into effect and if impacted residents would be informed of the
changes; Mr. Koester replied that the ordinance is in effect following publication and that
letters would be mailed to abutting property owners. Results of vote: Ayes: Bottenberg,
Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (Ordinance
#3015)
5) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning
Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to K-MF
Stacked Med and K-MF Stacked High, a property known as ARAC, LLC [third (final)
reading] — Council Member Crone moved to approve the third reading of the ordinance in
title only and place it on final passage; seconded by Council Member Sinclair. Results of
vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried
4 — 0 — 1. (Ordinance #3016)
6) Resolution: Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Veenstra & Kimm, Inc. [3rd Street Elevated
Storage Tank Replacement Project] — Council Member Sinclair moved to approve the
resolution; seconded by Council Member Crone. Public Works Director/City Engineer
Koester reviewed the proposed project, bid timeline and construction schedule. Results of
vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried
4 — 0 — 1. (Resolution #2021-524)
7) Resolution: Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with OPN Architects [Public Safety Facility Project,
Architectural Services] — Council Member Crone moved to approve the resolution;
seconded by Council Member Sinclair. Assistant City Administrator Deets discussed the
selection process for planning and preliminary design of the Public Safety Facility, noting
that an additional contract for the final design would be considered pending satisfactory
completion of the concept design. Council Member Bottenberg asked if the City had
experience using OPN Architects; Mr. Deets noted a current project in Waukee on which
they were contracted, as well as some larger projects in other metro communities. Mr. Deets
then reviewed the next steps in the process related to the preliminary design. Results of
vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried
4 — 0 — 1. (Resolution #2021-525)
8) Resolution: Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Sidekick Development, LLC [Public Safety
Facility Project, Owner's Representation] — Council Member Sinclair moved to approve
the resolution; seconded by Council Member Crone. (Council Member Pierce began in-
12
person participation at 6:01 p.m.) Assistant City Administrator Deets reviewed the scope of
work and associated fees. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays:
None. Absent: Lyon. Motion carried 4 — 0 — 1. (Resolution #2021-526)
9) Resolution: Consideration of approval of a resolution approving Offer to Buy Real
Estate and Acceptance (Nonresidential) [Prairie Rose Waukee, LLC] — Council Member
Crone moved to approve the resolution; seconded by Council Member Sinclair. Assistant
City Administrator Deets noted a council priority to create affordable housing options in
Waukee. As such, City staff analyzed sites within the community and negotiated the
proposed purchase agreement. The purchase has a March 1 closing date and is subject to
property appraisal. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None.
Absent: Lyon. Motion carried 4 — 0 — 1. (Resolution #2021-527)
10) Resolution: Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Snyder & Associates, Inc. [Douglas Parkway
Grade, Partial Pave and Joint Utility Trench Project] — Council Member Crone moved to
approve the resolution; seconded by Council Member Sinclair. Public Works Director/City
Engineer Koester briefly reviewed the project scope, budget and construction schedule.
Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon.
Motion carried 4 — 0 — 1. (Resolution #2021-528)
11) Resolution: Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Snyder & Associates, Inc. [NW Douglas
Parkway & NW 1011 Street Traffic Signal Project and NW Douglas Parkway & N Warrior
Lane Traffic Signal Project] — Council Member Pierce moved to approve the resolution;
seconded by Council Member Crone. (Council Member Lyon arrived at 6:10 p.m.) Public
Works Director/City Engineer Koester briefly reviewed the project scope, budget and
construction schedule. Results of vote: Ayes: Bottenberg, Crone, Lyon, Pierce, Sinclair.
Nays: None. Motion carried 5 — 0. (Resolution #2021-529)
12) Resolution: Consideration of approval of a resolution approving City of Waukee Safe
Routes to School Guide — Council Member Bottenberg moved to approve the resolution;
seconded by Council Member Sinclair. Public Works Director/City Engineer Koester
reviewed guide highlights, ongoing efforts and next steps. Council Member Crone asked if
the newly -opened NW 2nd St. extension was working well; Mr. Koester replied in the
affirmative. Mayor Clarke asked how elected officials would be informed when future route
gaps are discovered; Mr. Koester answered that they would be brought forward during
Capital Improvement Project (CIP) planning. Mayor Clarke then asked about the timing for
the next steps; Mr. Koester stated that the initial committee would be established within six
months. Results of vote: Ayes: Bottenberg, Crone, Lyon, Pierce, Sinclair. Nays: None.
Motion carried 5 — 0. (Resolution #2021-530)
13) Resolution: Consideration of approval of a resolution of support for Des Moines
International Airport Terminal Project — Council Member Lyon moved to approve the
resolution; seconded by Council Member Crone. City Administrator Moerman reviewed the
Des Moines International Airport Authority request, recommending a $722,670.00
contribution toward the project. Council Member Bottenberg stated that he would abstain
from voting due to a professional conflict of interest. Results of vote: Ayes: Crone, Lyon,
Pierce, Sinclair. Nays: None. Abstentions: Bottenberg (professional conflict of interest).
Motion carried 4 — 0 — 1. (Resolution #2021-531)
(J) Reports — Reports made by City Administrator Moerman; City Attorney Brick; Council Members
Lyon, Sinclair.
Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays:
None. Motion carried 5 — 0.
Meeting Adjourned at 6:23 p.m.
L
Courtney Clarke, Mayor
13
Attest:
Ul '
Rebecca D. Schuett, City Clerk
14