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HomeMy WebLinkAbout2021-12-20-Regular Minutes►,4 Waukee �-, THE KEY TO GOOD LIVING WAUKEE CITY COUNCIL MINUTES December 20, 2021 (A) Call to Order — The regular meeting of the Waukee City Council was called to order by Mayor Clarke at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom. (B) Pledge of Allegiance (C) Roll Call — The following members were present: Mayor Courtney Clarke; Council Members Anna Bergman Pierce (electronically), R. Charles Bottenberg, Chris Crone, Ben Sinclair. Absent: Council Member Larry R. Lyon. (Council Member Pierce began in -person participation at 6:01 p.m.; Council Member Lyon arrived at 6:10 p.m.) Also in attendance: City Administrator Tim Moerman, Assistant City Administrator Brad Deets, Finance Director Linda Burkhart, Public Works Director/City Engineer Rudy Koester, Planning Coordinator Andy Kass, Parks & Recreation Director Matt Jermier, Marketing & Communications Director Summer Evans, Human Resources Director Michelle Lindsay, Police Lt. Scott Cunningham, Police Officer Rod Schettler, City Clerk Rebecca D. Schuett, City Attorney Steve Brick. (D) Open Forum (E) Agenda Approval — Council Member Bottenberg moved to approve the agenda; seconded by Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (F) Presentations: 1) Independent Auditor's Final Report for the fiscal year ending June 30, 2020 — Presentation made by David Ellis with Denman & Co. Audit Supervisor Joe Sparks with Denman & Co. was also in attendance. 2) Resolution: Consideration of approval of the Independent Auditor's Final Report for the fiscal year ending June 30, 2021— Council Member Bottenberg moved to approve the resolution; seconded by Council Member Sinclair. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (Resolution #2021- 505) (G) Public Hearings: 1) On plans, specifications, form of contract and estimate of cost [Waukee Public Works Site Expansion Phase 1 Project] — Mayor Clarke opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett replied that none had been received in the clerk's office. Public Works Director/City Engineer Koester gave a brief overview of the project for a new equipment and salt storage facility, including parking and site improvements. He then discussed the project budget and construction schedule. No comments were made by the public in attendance. (H) Public Hearing Action Items: 1) Waukee Public Works Site Expansion Phase 1 Project A. Resolution: Consideration of approval of a resolution approving plans, specifications, form of contract and estimate of cost — Council Member Sinclair moved to approve the resolution; seconded by Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (Resolution #2021-506) B. Resolution: Consideration of approval of a resolution awarding contract — Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Public Works Director/City Engineer Koester reviewed the bid tabulation, recommending award of the base bid and Alternates 1 and 2 to Core Construction Services, LLC, of Des Moines, IA, in the amount of $5,922,700.00. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (Resolution #2021-507) C. Resolution: Consideration of approval of a resolution approving contract and bond - Council Member Crone moved to approve the resolution; seconded by Council Member Bottenberg. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 - 0 - 1. (Resolution #2021-508) Action Items: 1) Consent Agenda Part 1: Council Member Sinclair moved to approve Consent Agenda Part 1; seconded by Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 - 0 - 1. A. Consideration of approval of 12/20/2021 Bill List; 12/10/2021 Payroll: Total Unpaid Bills Presented for Approval : $2,064,064.78 Total Checks Issued Prior to Council Approval: (A) Prior to Last Council Meeting 2,727.74 (B) After Last Council Meeting 554,248.29 (C) Payroll Taxes & Reimbursements 155,425.43 (D) Utility Refunds 3,106.96 Payroll Checks Issued: (E) 12/10/2021 340,304.25 'TOTAL" $3,119,877.45 FY 2022 Fund Recap: Expenditures Revenues Budgeted Year To Date Budgeted Year To Date 010 General Fund $16,326,795 $7,079,091 $16,767,357 $6,534,058 011 General Fund-Hotel/Motel Tax 13,800 14,107 48,100 16,841 060 Road Use Tax Fund 3,266,914 1,292,365 3,127,850 866,080 070 Firemen's Association _ - _ 080 Library Foundation 085 Asset Forfeitures _ _ 090 North Residential TIF 91,444 269 - - 091 Hickman West Indust Park TIF 758,806 - 819,208 483,350 092 Enterprise Business Park TIF Fund _ _ - _ 093 Waukee Urban Renewal Area TIF Fund 6,949,333 3,121 4,344,814 2,076,827 094 Gateway Urban Renewal 1,991,977 803,427 2,610,558 741,775 095 Autumn Ridge Urban Renewal 492,992 - 716,298 357,587 096 Waukee West Urban Renewal 2,500 - _ _ 097 Southwest Business Park 93,000 26,219 93,182 10,227 098 Waukee Central URA 176,800 92,428 179,086 - 110 Debt Service Fund 14,538,957 1,672,584 16,172,409 2,473,598 111 Special Assessments Fund - - - 15,876 210 Employee Benefits Fund 2,600,000 - 2,651,127 1,214,742 211 Local Option Sales Tax 1,097,969 - 3,176,500 1,030,282 212 Public Improvement Fund - - - 1,616 327 Capital Projects 45,120,941 15,303,281 22,315,000 3,293,007 330 City Wide SA Sidewalk Project - - - 950 510 Water Utility Fund 8,197,060 2,961,187 6,397,300 6,209,519 520 Sewer Utility Fund 7,179,626 4,422,024 6,460,900 4,117,017 521 University Ave Trunk Sewer Project - - - 297 522 Waste Water Treatment PI - - - 42 523 E Area Pump Sta Treatment - - - 146 540 Gas Utility Fund 9,400,209 3,877,452 8,554,950 2,256,628 560 Storm Sewer Utility Fund 1,306,771 299,001 1,192,200 574,292 570 Utility Bill Fund 442,610 168,238 417,600 205,199 590 Solid Waste Collect & Rcycl Fund 1,528,400 806,183 1,527,500 648,397 2 750 Golf Course Fund 582,532 227,908 600,000 404,297 810 Equipment Revolving Fund 30,000 - - 191 'TOTAL' $122,189, 436 $39, 048, 885 $98,171, 939 $33, 532, 841 CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 12/20/2021 ANDERSON, MARCUS UTILITY REFUND $433.69 BARLOW, ERIC R UTILITY REFUND 41.18 CARSTENSEN, PATRICK L UTILITY REFUND 49.80 CHARTER BANK 2019C - PRIN/INTEREST 12,165.79 CITY OF WAUKEE HEALTH INSURANCE DEDUCTION 14,134.07 DOUGHERTY, ALEXANDRA C UTILITY REFUND 39.85 EDGINGTON, RYAN A UTILITY REFUND 50.00 EFTPS FICA TAX WITHHOLDING 121,545.73 FLEMING, ALLISON A UTILITY REFUND 40.60 G.M. NORTHRUP CORP UTILITY REFUND 438.33 GREENLAND HOMES UTILITY REFUND 247.51 HEITHOFF, DANIEL M UTILITY REFUND 100.00 HOLLAR, JEFF R UTILITY REFUND 62.34 HOMETOWN VALUES UTILITY REFUND 1.34 HULSE, JADE L UTILITY REFUND 59.32 ICMA RETIREMENT TRUST 457 ICMA RETIREMENT 10,401.63 IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 392.31 ISOLVED BENEFIT SERVICES, INC SECTION 125 MEDICAL DEDUCTIONS 8,713.87 JONES, SHANNAN E UTILITY REFUND 39.85 KC KETTLESTONE, L.C. FY22 DEVELOPER REBATE 491,472.61 KETTLEVIEW LLC FY22 DEVELOPER REBATE 40,755.99 KOSSOFF, NICHOLAS R UTILITY REFUND 68.12 KRESS, THOMAS L UTILITY REFUND 41.64 KRUZICH, CHRISTINA A UTILITY REFUND 71.12 LANGE, KEVIN / DEB UTILITY REFUND 100.00 MATHEY, YOELEVI UTILITY REFUND 128.62 MEALS FROM THE HEARTLAND MEALS FROM HEARTLAND DEDUCTION 46.00 DECEMBER 2021 STATEMENT- PUBLIC MI -FIBER, LLC SAFETY 753.90 NEOGI, PAMELA UTILITY REFUND 90.69 PARKER, ZACHARY B UTILITY REFUND 21.53 PLUMMER, JONAH M UTILITY REFUND 116.76 POLISHED NAILS SALON UTILITY REFUND 200.00 PORTER, WILLIAM P UTILITY REFUND 155.35 PROSKEY, KRISTEN B UTILITY REFUND 100.00 SHEA, STEVE D JR. UTILITY REFUND 29.49 SHELMAN, KATE L UTILITY REFUND 57.57 SMITH, JACOB R UTILITY REFUND 18.26 SULTAN, ROSHAN UTILITY REFUND 100.00 TANZANITE HOMES UTILITY REFUND 29.68 UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 41.67 US POSTAL SERVICE NOVEMBER 2021 REGULAR BILLING 2,727.74 WASSON, KALEY B UTILITY REFUND 59.27 WAUKEE AREA CHRISTIAN SERVICES WAUKEE AREA CHRISTIAN SERVICES DEDUCTION 62.24 WAUKEE BETTERMENT FOUNDATION WAUKEE BETTERMENT FOUNDATION DEDUCTION 80.00 WAUKEE PUBLIC LIBRARY FRIENDS LIBRARY FRIENDS FOUNDATION FOUNDATION PAYROLL CONTRIBUTION 7.91 WEST BANK HOLIDAY GIFT CARDS 9,100.00 WILKINSON, BRAD UTILITY REFUND 82.21 WINDSCHITL, NOAH J UTILITY REFUND 32.84 'TOTAL' $715, 508.42 3 UNPAID BILLS PRESENTED FOR APPROVAL 12/20/2021: # 1 LAWN CARE AND LANDSCAPING, LLC MEDIAN MAINTENANCE CONTRACT $6,600.00 3CMA MEMBER DUES- SUMMER EVANS 400.00 911 CUSTOM, LLC BALLISTIC SHIELDS 2,352.50 ADEL AUTO PARTS ROTORS 580.92 AHLERS & COONEY PC 2021 B BOND FEES 37,771.10 AIRGAS USA LLC OXYGEN 131.16 PAY EST #8 - SE ASHWORTH ROAD ALLIANCE CONSTRUCTION GROUP CORRIDOR 229,630.27 AMAZON CREDIT PLAN NOVEMBER 2021 STATEMENT 1,412.42 AMAZON.COM ELECTRIC EAR MUFFS 2,362.14 AMERITAS LIFE INSURANCE COMPANY DEC'21 VISION INSURANCE PREMIUM 2,477.04 ANKENY SANITATION INC. DECEMBER 2021 STATEMENT 134,212.90 ARNOLD MOTOR SUPPLY MASKING TAPE 49.68 DEV REFUND - ASHWORTH ACRES ASHWORTH LAND, LLC PLAT 3 4,000.00 BARKPASS, LLC BARKPASS 1,788.00 BAX SALES INC DRILL BITS, 2 BATTERY PACKS 883.58 BDI SIGNS BUSINESS DESIGNS INC WINTERFEST SIGNS 90.00 BIG GREEN UMBRELLA MEDIA INC NOVEMBER 2021 WAUKEE LIVING 1,596.00 BOLTON & MENK, INC WAUKEE/DOUGLAS PKWY EXTENSION 5,233.50 BOOT BARN INC OVERALLS/BOOTS- ROTH 1,540.28 BOUND TREE MEDICAL EMS SUPPLIES 1,252.24 FY22 JULY'21- SEPT'21 28E BRAVO GREATER DES MOINES QUARTERLY CONTRIBUTION 9,302.98 PRAIRIE ROSE PARCEL 21-144 BRICK GENTRY BOWERS SWARTZ EARNEST 5,000.00 BUSINESS PUBLICATIONS ADVERTISING 730.00 PAY EST #3 - TRANSITE WATER MAIN BUSY BEE CONSTRUCTION REPLC PHASE 2 127,365.25 PAY EST #4 - 2021 WELL C L CARROLL CO INC REHABILITATION PHASE 2 171,000.00 CALHOUN-BURNS AND ASSOCIATES, INC DOUGLAS PKWY EXTENSION 25,961.93 RFUND SURETY BOND - 390 CAPITAL LANDSCAPING ARROWHEAD DRIVE 2,000.00 CAPITAL SANITARY SUPPLY RESTROOM CLEANER/TOILET PAPER 99.64 CHERRY BLITZ WIPES/RUSTORE CERTIFIED LABRATORIES AEROSOL 305.20 CFI SALES INC VALVES 150.50 FIRST AID KIT SUPPLIES- PUBLIC CINTAS CORPORATION WORKS 825.37 SKATE PARK ADVENTURE PASS FOR CITY OF DES MOINES PARKS & REC CHECKOUT 75.00 CITY OF WEST DES MOINES DECEMBER 2021 WESTCOM 59,256.79 CIVIC OPTIMIZE ENCRYPTED FORMS CIVIC PLUS TOOL 5,548.00 CLAYTON ENERGY CORPORATION NOVEMBER 2021 COMMODITY 538,231.87 CONCRETE CONNECTION, LLC PAY EST #2 - SUGAR CREEK PARK 147,276.60 PAY EST #11 - WARRIOR LANE IMP CONCRETE TECHNOLOGIES, INC. PHASE 1 470,962.27 CONSOLIDATED COMMUNICATIONS NOVEMBER 2021 STATEMENT- PUBLIC ENTERPRISE SERVICES INC WORKS 1,353.97 CRYSTAL CLEAR BOTTLED WATER WATER 58.70 CHAMELEON/WINDSHIELD CYPRESS SOLUTIONS, INC MOUNT/CABLE/CABLE COVER 1,249.90 D & K PRODUCTS INC. FERTILIZER 91.73 DAN'S OVERHEAD DOORS 4 SERVICE DOOR MAINTENANCE 200.50 DEERY, DEERY & DEERY, LLC FY22 DEVELOPER REBATE 92,427.71 DEMCO INC. PROCESSING SUPPLIES 115.40 DES MOINES PRINTING BUSINESS CARDS 37.50 DES MOINES WATER WORKS NOVEMBER 2021 STATEMENT 101,672.43 4 DINNER DELIGHTS DIRECTV DOG WASTE DEPOT EARL MAY SEED & NURSERY ECO-CLEANING SERVICES ELDER CORPORATION - CIP ELECTRIC PUMP & TOOL INC EMERGENCY APPARATUS MAINTENANCE INC. EMPLOYEE BENEFIT SYSTEMS ENERTECH FAREWAY STORES, INC. FARNSWORTH GROUP, INC FASTENAL COMPANY FEDEX OFFICE FIRST CHOICE COFFEE SERVICES FOREMOST PROMOTIONS FOTH INFRASTRUCTURE & ENVIRONMENT LLC GALL'S INC GATEHOUSE MEDIA IOWA HOLDINGS GRAHAM TIRE OF DES MOINES GRIMES ASPHALT & PAVING GROEBNER & ASSOCIATES INC HAWKEYE TRUCK EQUIPMENT HEARTLAND CO-OP HILLYARD INC HOTSY CLEANING SYSTEMS INC. INDUSTRIAL SALES COMPANY INC- WF INFOBASE INFRASOURCE CONSTRUCTION, LLC INGRAM LIBRARY SERVICES INTERSTATE ALL BATTERY CENTER IOWA DEPT OF PUBLIC SAFETY INTELLIGENCE BUREAU IOWA DEPT OF TRANSPORTATION IOWA IRRIGATION, CORP. IOWA LEAGUE OF CITIES IOWA ONE CALL IOWA SIGNAL INC J & K CONTRACTING, LLC JERICO SERVICES INC JOHN'S TREE SERVICE, INC. KARLCHEVROLET KAY PARK-REC CORP KELLI POTTS FLANAGAN KIMBALL MIDWEST KING'S MATERIAL INC KOONS GAS MEASUREMENT WINTERFEST NOVEMBER 2021 STATEMENT- PUBLIC WORKS DOG WASTE BAGS/TRASH CAN LINERS WINTERFEST CARPET CLEANING PAY EST #7 - NW 2ND STREET PROJECT LIFT STATION REPAIR T915 REPAIR JAN '22 HEALTH INSURANCE MONTHLY PREMIUM 2021 PHONE SURVEY PRODUCTION TEEN PROGRAM SUPPLIES PUBLIC WORKS SITE EXPANSION PHASE 1 BATTERIES KETTLESTONE FLYER COFFEE/PAPER PLATES/CUPS HOLIDAY ORNAMENTS GENERAL ENGINEERING SERVICES SHIRTS/BADGES/EMBOIDERY- PETTIT NOVEMBER 2021 STATEMENT TIRES PAY EST #1 - 2021 ASPHALT OVERLAY IMPROVEMENTS WG EHS PE45MIL YLW 2500 PISTON STYLE ACTUATOR KIT NOVEMBER 2021 STATEMENT- GOLF COURSE PAPER TOWELS/TOILET PAPER SCHEDULED MAINTENANCE/OIL PUMP/NOZZLE/COUPLER DRISCO YELLOW STRIPE ONLINE RESOURCE FOR PATRONS ASHLEY ACRES BOOKS BATTERIES ONLINE WARRANTS OCTOBER 2021- DECEMBER 2021 AGGREGATE TECHNICIAN CERTIFICATION- ROTH KETTLESTONE IRRIGATION PUMP CONVERSION 2022 MAYOR'S ASSOCIATION DUES- CLARKE OCTOBER 2021 STATEMENT ASHWORTH & WARRIOR SCHOOL FLASHER PAY EST #5 - LITTLE WALNUT CREEK NORTH TRUNK SEWER DUST CONTROL ASH TREE REMOVAL- CENTENNIAL 21 CHEVY TAHOE 8439 BENCHES FOR WESTOWN MEADOWS THERMOSTAT REBATE SWIVEL HOSE ENDS SWINGS AT CENTENNIAL METERS 1,224.00 129.02 357.80 173.79 550.00 459,395.29 329.95 1,734.08 176,210.16 7,500.19 66.68 23,909.61 24.93 112.00 295.39 565.10 33,721.23 1,719.35 5,695.82 901.70 235,068.48 1,245.39 226.00 205.55 224.66 382.76 74, 557.12 998.00 5,605.20 2,444.26 443.04 978.00 480.00 59,829.71 30.00 1,023.10 15,418.00 286,985.00 4,012.50 5,400.00 120,668.77 840.00 30.00 484.80 4,646.82 772.72 5 LARSON CONSTRUCTION CO INC LIBERTY READY MIX LIFETIME ATHLETIC LOGAN CONTRACTORS SUPPLY INC MACQUEEN EQUIPMENT MARK STUCHEL INC. MARTIN MARIETTA AGGREGATE, INC MATHESON TRI-GAS INC MENARDS MERCY CLINICS OCCUPATIONAL MEDICINE CLINIC MID AMERICAN ENERGY MOBOTREX, INC MOLLY OLSON MUNICIPAL SUPPLY INC. MURPHY TRACTOR & EQUIPMENT NAPA AUTO PARTS STORE NATIONWIDE OFFICE CLEANERS LLC OCLC INC OFFICE DEPOT O'HALLORAN INTERNATIONAL INC. ONE SOURCE OUTDOOR RECREATION PRODUCTS PEAK DISTRIBUTING PITNEY BOWES PLAYCORE WISCONSIN INC PLUMB SUPPLY COMPANY Q3 CONTRACTING RANGEMASTERS TRAINING CENTER RAY O'HERRON CO., INC. ROCKMOUNT RESEARCH & ALLOYS, INC SHOTTENKIRK CHEVROLET-PONTIAC SIOUX SALES COMPANY SKOLD DOOR & FLOOR COMPANY INC SNYDER & ASSOCIATES INC SPLAW PROPERTIES, LLC SRIXON STIVERS FORD STOREY-KENWORTHY COMPANY STRYKER SALES CORPORATION STUDIO BEA DANCE SUNFLOWER FINE ART LLC. TEAM SERVICES INC THE VENTURE GROUP LLC TINO BACKSEN TREASURER STATE OF IOWA TREASURER STATE OF IOWA TREASURER STATE OF IOWA PAY EST #14 - TRIUMPH PARK PROJECT CONCRETE WINTER TENNIS LESSONS SESSION 2 ROTARY HAMMER/BRUSH LESS KITIWARNING FLAG/BATTERY WATER PUMP REPAIR 500LM USB-C RECH ANGULAR LITE ROAD STONE CYLINDERS CHRISTMAS LIGHTS PRE -EMPLOYMENT PHYSICAL LAUREL ST STOPLIGHTS WMIS #2860966 TRAFFIC SIGNALS GRAPHIC DESIGN WORK METERS WINDOW/SEAL BK 7 BLADE & 4 CONNECTOR CLEANING SERVICES- LIBRARY CAPRIAREADY/CAPIRA SELF CHECKOUT PAPER TOWELS/CUPS/MARKERS/COFFEE/FAC E MASKS/LABELS TRUCK MAINTENANCE PRE -EMPLOYMENT BACKGROUND CHECK MIRACLE LEAGUE HOMER SCULPTURE HAND SCRUB/CARB&CHOKE CLEANER/BRAKE CLEANER QUARTERLY LEASE OF DIGITAL MAILINGS REPLACEMENT PLAYGROUND PIECE CENTENNIAL COUPLINGS RETAINAGE - 2021 UNIV AVE PAVEMENT PATCHING PROJEC AMMUNITION SHIRTS - GI BBS/KINNEY/JACKSON/QUINN ZETA STRIP 2X12 VEHICLE MAINTENANCE HOLSTER- BORICH + ONE EXTRA CHECKED TIMER ON DOOR GENERAL ENGINEERING 2021-2022 DECEMBER 2021 ANNEX LEASE GOLF BALLS TAIL LIGHTS W2 AND 1099 ORDER BATTERIES FALL SESSIONS 1 & 2 ART CLASSES SE ASHWORTH RD CORRIDOR IMPROVEMENTS CLEANING SERVICES- PD FURNACE REBATE NOV'21 WATER EXCISE TAXES NOV'21 SEWER SALES TAXES NOV'21 GAS SALES TAXES 802,008.55 4,310.00 1,601.60 1,899.21 1,468.63 139.59 749.09 344.49 89.97 961.00 37,082.46 12,164.00 175.00 7,735.85 418.27 31.27 2,039.43 2,600.00 274.24 2,269.54 45.00 12, 500.00 419.72 2,690.61 6,490.75 228.58 7,449.66 31,139.80 68.00 1,306.76 552.49 337.25 288.00 15,877.51 4,504.83 297.48 605.03 360.91 2,276.32 739.20 600.00 6,025.46 823.00 75.00 23,158.87 4,013.78 11,282.14 51 TREASURER STATE OF IOWA TREASURER STATE OF IOWA TRUCK EQUIPMENT INC UNIVERSAL PRINTING SERVICES UNIVERSITY OF IOWA OFFICE OF THE STATE ARCHAEOLOGIST UPHDM OCCUPATIONAL MEDICINE US CELLULAR UTILITY SAFETY AND DESIGN INC. VAN METER INDUSTRIAL INC VEENSTRA & KIMM INC WALLACE CENTERS OF IOWA WASTEWATER RECLAMATION AUTHORITY WAUKEE AERIAL, LLC WAUKEE CHAMBER OF COMMERCE WAUKEE HARDWARE & VARIETY WAUKEE POWER EQUIPMENT WD DESIGNS XENIA RURAL WATER DISTR 'TOTAL" PAYROLL 12/10/2021: ABRAMOWITZ, LEVI ADKINS, COREY ADKISSON, JENNIFER AHRENS, ELIZA ALDRICH, SHAWN ANDERSON,SARA ARIAS, HECTOR BAKER, RANDY BASYE,JONATHA BAUMAN, LISA BECKNER, HALEY BEDFORD,SAMANTHA BERG,BROOKE BORICH, CHELSEA BOYLE, GAVIN BROOKS, AMBER BROWN, ANGALEA BROWN, JENNIFER BROWN, NATHAN BRUENING, BENJAMIN BRUNS, RACHEL BURKHART, LINDA BURKHART, MARK CAMPBELL, SCOTT CARPENTER,PAUL CARROLL,JOSEPH CHRISTENSEN, ABAGAIL CICHOSKI, KELLI CLAYTON, EMMA CLEMEN,ANTHONY COGGESHELL, LEE CORKREAN, JENNIFER COUGHLIN, RYANN COUGHLIN, TONI NOV '21 GOLF COURSE SALES TAXES NOV '21 STORM WATER SALES TAXES RUBBER BUMPER NOVEMBER 2021 STATEMENT INSERT PROGRAM SPEAKER DRUG SCREENS NOVEMBER 2021 STATEMENT 10" PROJECT LIGHT BULBS- TRIANGLE NOVEMBER 2021 STATEMENT ADULT PROGRAM SPEAKER JANUARY 2021 FEES COMMUNITY PHOTO/VIDEO AERIAL SHOTS MEMBERSHIP RENEWAL FY22 NOVEMBER 2021 STATEMENT- PARKS & REC CHAIN SAW CHAINS STAFF SHIRTS DECEMBER 2021 STATEMENT $2,283.29 1,917.53 627.74 1,480.90 2,336.17 1,726.15 2,744.26 2,286.75 1,564.89 2,133.86 1,504.70 1,393.34 308.40 1,951.04 845.58 355.57 1,528.28 2,445.55 2,258.45 410.78 2,935.51 4,409.46 810.61 3,342.27 1,912.64 2,383.83 1,426.38 2,172.77 11.62 2,279.66 1,982.80 2,586.25 32.26 1.095.87 608.76 2,102.14 6.10 824.11 40.00 172.00 645.50 61,478.58 344.10 49,459.64 540.00 126,362.00 380.00 15, 000.00 413.54 105.76 1,144.60 276.44 $5, 005, 700.55 INA COX, BENJAMIN 139.47 CRAVEN, GAYLA 100.35 CRONE, ERIN 26.01 CROSS, JONATHAN 1,183.04 CUNNINGHAM, SCOTT 3,879.80 DANIEL, COLE 1,706.80 DEBOER, MELISSA 2,619.63 DEETS, BRADLY 4,738.27 DEZEEUW, DAVID 3,792.29 DODGE, JUSTIN 3,088.20 EDWARDS, DANAE 2,459.04 EVANS, SUMMER 3,099.31 FLUGGE-SMITH, JAMIE 2,220.40 FREDERICK, JUSTIN 2,620.15 FREDERICKSEN, BROCK 1,427.53 FROEHLICH, WILLIAM 775.30 FURRY, ALISSA 147.75 FYFE, JUSTIN 1,827.96 GARLICH, ELIZABETH 158.75 GAVIN, HALEY 740.35 GIBBS, AUSTIN 2,030.81 GIBSON IV, WILLIAM 1,847.48 GILCHRIST, NICHOLAS 1,670.15 GILMORE, JOANNA 798.19 GITZEN, ROBERT 3,765.68 GOINS, ANDREA 2,358.09 GROVE, BRIAN 229.49 GUESS, CHRISTOPHER 1,688.48 GUESS, KATHRYN 2,640.66 HANSON, LAURA 2,030.05 HEIMANN, RONALD 3,079.99 HENTGES, ERIC 2,220.87 HERRICK, ROBERT 3,396.86 HILGENBERG, ADAM 2,895.79 HOWELL, GABRIELLA 29.78 HUSTED, TROY 2,283.32 HUTTON, JOSHUA 2,325.48 JACKSON, COLE 2,085.54 JERMIER, MATTHEW 4,111.49 JOHNSON, WYATT 732.79 KAMMERER, EMMILY 295.00 KAPPOS, SARA 2,810.73 KASS, ANDREW 2,893.76 KASZINSKI, BRETT 376.65 KELLER, CHRISTOPHER 3,081.54 KICKBUSH, CHRISTOPHER 2,201.06 KINNEY, SCOTT 2,765.35 KLEINWOLTERINK, COLE 1,913.06 KLEVER, JUDY 1,424.29 KNEPPER, AARON 222.87 KOESTER, RUDY 3,685.43 KREFT, ALEXUS 316.48 KUHLMAN, TERESA 19.40 LARSON, KENNETH 385.13 LARSON, KRISTINE 3,498.51 LAUGHRIDGE, DANIEL 2,294.09 LE, SON 3,391.22 LEMKE, NEIL 2,360.86 8 LEVSEN, BRYAN 2,635.56 LINDSAY, MICHELLE 2,072.06 LONG, JEREMY 3,828.63 LYNCH, JEREMY 1,554.29 MAGNUSSEN, JACK 356.99 MANNING, JOSHUA 2,915.63 MAREAN, JOSHUA 1,647.79 MAREK, JAMES 1,987.73 MCCAY, BRENDA 204.73 MCCOY, CARA 494.83 MEEKER, BRYCE 2,437.46 MELLENCAMP, JEFFREY 3,785.69 METTEE, WILLIAM 1,884.01 MINAR, VANESSA 1,182.52 MINIKUS, JOSHUA 2,773.57 MOERMAN, TIMOTHY 5,070.15 MORRIS, ASHLEY 1,616.13 MURRA, BRIAN 3,508.99 NELSON, DAVID 1,468.44 NEWBURY, NICHOLAS 1,804.99 NICHOLS, ANDREW 1,813.20 OLDHAM, JAMES 1,924.00 OLSASKY, JOHN 475.03 OSBORN, RYAN 338.02 OSBORN, SARAH 1,887.27 OSTRING, KATHLEEN 3,370.36 PARISH, TONJA 2,288.16 PATTERSON, KEVIN 1,508.19 PAYNE, THOMAS 1,636.98 PERKINS, JACOB 1,923.72 PETTIT, BRANDON 3,316.83 PIZINGER, JAMES 1,668.09 PORTER, NICKOLAS 665.82 PURVIS, KATHRYN 1,846.09 QUAM, BRADLEY 1,536.58 QUICK, TIMOTHY 283.71 QUINN, JOHN 4,332.26 RASH, RONALD 2,844.76 RICHARDSON, DACE 1,766.31 RICHARDSON, ELIZABETH 2,872.13 ROBBINS, CORBY 2,179.93 ROBINSON, CLINT 4,415.28 ROBINSON, NATHANIEL 520.27 ROTH, TITO 1,462.65 ROTSCHAFER, CARMEN 1,462.65 ROYER, TIMOTHY 4,538.50 SAENGKIO, DONNY 2,123.51 SAGER, AARON 204.05 SCHAUFENBUEL, KARI 1,070.25 SCHETTLER, RODNEY 3,899.76 SCHUETT, REBECCA 3,530.96 SCHULTZ, JEFFREY 2,161.58 SEDDON, JOSH 2,399.38 SEELY, AUSTEN 431.58 SHAFFER, CHET 204.05 SMITH, BLAKE 1,648.04 SNOW, SUSAN 105.42 SPOSETO, MACKENZIE 3,349.49 9 STEINKE, KURT 1,123.64 STEPHENS, CLINT 210.76 STEWARD, ERIC 2,817.10 STIFEL, DALTON 2,383.99 STONE, GREGORY 43.63 STOTZ, MELISSA 654.12 SULLIVAN, RYAN 531.13 TAYLOR, CHRISTINA 128.99 THAYER, CHANDLER 2,366.12 TOWNSEND, MCKENNA 2,845.14 TRUMAN, GRAHAM 166.41 TYSDAL, THOMAS 3,573.61 VANDEKAMP, JOSHUA 2,903.95 VENTO, NICHOLAS 461.67 VOEGTLE, TIMOTHY 2,462.23 WASKE, CHARLES 2,539.46 WERTS, DANIEL 2,958.79 WESTON STOLL, KERI 2,301.89 WHITE, JASON 1,755.10 WHITHAM JOHNSON, JENNIFER 571.91 WIGGINS, MATHEW 3,171.22 WILLIAMS, SUSAN 2,299.27 WINTERS, TROY 3,284.64 WISE, NATHAN 3,776.38 WOOD, DANIEL 1,627.37 YOUNG, JOHNATHAN 2,224.93 YOUSO, ANTHONY 1,493.77 *TOTAL* $340, 304. 25 B. Consideration of approval of City Council Minutes of 12/06/2021 Regular Meeting, 12/13/2021 Work Session C. Consideration of approval of receipt and file of 11/30/2021 correspondence from Mediacom regarding programming changes and rate adjustments D. Consideration of approval of a resolution approving seasonal job descriptions and pay grades [Site Supervisor, Field Crew Lead, Field Crew, Lead Concession Attendant, Concession Attendant and Sugar Creek Municipal Golf Course Intern] (Resolution #2021-509) E. Consideration of approval of a resolution approving Limited Part Time/Seasonal/Intern Compensation Plan (Resolution #2021-510) F. Consideration of approval of a resolution authorizing an increase to the "Trade Time for Fitness" employee benefit program (Resolution #2021-511) G. Consideration of approval of a resolution approving City of Waukee Amended Employee Handbook, Revision No. 1 (Resolution #2021-512) H. Consideration of approval of a resolution approving Amendment No. 1 to Policy for the Expenditure of Funds in Recognition and Support of Employees, Elected Officials and Volunteers (Resolution #2021-513) I. Liquor License Applications, Renewals: 1. Consideration of approval of 12-month Class E Liquor License for RAYA, LLC, d/b/a Waukee Liquor & Food Mart [763 SE Alice's Road] 2. Consideration of approval of a Fiscal Year 2022 Iowa Retail Permit Application for Cigarette/Tobacco/ Nicotine/Vapor for RAYA, LLC, d/b/a Waukee Liquor & Food Mart [763 SE Alice's Road] 3. Consideration of approval of Ownership Update and renewal of 12-month Class E Liquor License with Class C Beer Permit and Class B Wine Permit privileges for Casey's Marketing Company, d/b/a Casey's General Store #3640 [870 NE Alice's Road] J. Contracts, Agreements: 1. Consideration of approval of resolution approving License Agreement with foreUp and Golf Compete, Inc., for services at Sugar Creek Municipal Golf Course (Resolution #2021-514) 2. Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Hotel R&D, LLC [Hotel Feasibility Study] (Resolution #2021-515) 10 3. Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Snyder & Associates, Inc. [Grand Prairie Parkway and SE Tallgrass Lane Traffic Signals Project] (Resolution #2021-516) 4. Consideration of approval of a resolution approving Professional Consulting Services Amendment No. 2 with Calhoun -Burns and Associates, Inc. [Broderick Pond Reconstruction Project, Douglas Pkwy. Bridge and Recreation Trail Underpass] (Resolution #2021-517) 5. Consideration of approval of a resolution approving contract and bond [NW Douglas Parkway Culvert and Pond Improvements Project] (Resolution #2021-518) K. Change Orders, Payment Estimates, Acceptance of Public Improvements, Releases of Retainage: 1. Consideration of approval of Payment Estimate No. 2 to Concrete Connection, LLC, for the Sugar Creek Park Project in the amount of $147,276.60 2. Consideration of approval of Payment Estimate No. 14 to Larson Construction Company, Inc., for the Triumph Park Project in the amount of $771,272.95 3. Consideration of approval of Payment Estimate No. 4 to Larson Construction Company, Inc., for the Triumph Park Fishing Pier Project in the amount of $30,735.60 4. Consideration of approval of Change Order No. 1 to Grimes Asphalt and Paving Corporation for the 2021 Asphalt Overlay Improvements Project increasing the contract in the amount of $7,547.44 5. Consideration of approval of Payment Estimate No. 1 to Grimes Asphalt and Paving Corporation for the 2021 Asphalt Overlay Improvements Project in the amount of $235,068.48 6. Consideration of approval of Payment Estimate No. 4 to Concrete Technologies, Inc., for the Ute Avenue and Ashworth Road Intersection Project in the amount of $196,001.77 7. Consideration of approval of Payment Estimate No. 11 to Concrete Technologies, Inc., for the Warrior Lane Improvements Phase 1 Project in the amount of $274,960.50 8. Consideration of approval of Payment Estimate No. 6 to Elder Corporation for the NW Douglas Parkway Construction Project, NW 10th Street to NW 2nd Street, in the amount of $83,234.07 9. Consideration of approval of Payment Estimate No. 7 to Elder Corporation for the NW 2nd Street Construction Project, NW Venture Drive to NW Douglas Parkway, in the amount of $376,161.22 10. Consideration of approval of Payment Estimate No. 8 to Alliance Construction Group, LLC, for the SE Ashworth Road Corridor Improvement Project, SE Parkview Crossing Drive to SE Glacier Trail, in the amount of $229,630.27 11. Consideration of approval of Payment Estimate No. 5 to J&K Contracting, LLC, for the Little Walnut Creek North Trunk Sewer Extension Phase 2 Project in the amount of $247,131.89 12. Consideration of approval of Change Order No. 1 to Busy Bee Construction, LLC, for the Transite Water Main Replacement Phase 2 Project increasing the contract in the amount of $8,000.00 13. Consideration of approval of Payment Estimate No. 3 to Busy Bee Construction, LLC, for the Transite Water Main Replacement Phase 2 Project in the amount of $127,365.25 14. Consideration of approval of Payment Estimate No. 4 to C.L. Carroll Co., Inc., for the 2021 Well Rehabilitation Phase 2 Project in the amount of $171,000.00 15. Consideration of approval of a resolution accepting public improvements [Ashworth Acres Plat 3] (Resolution #2021-519) 16. Consideration of approval of a resolution accepting public improvements [Hamilton Ridge Plat 2] (Resolution #2021-520) 17. Consideration of approval of a resolution accepting public improvements [Hamilton Ridge Plat 3] (Resolution #2021-521) 18. Consideration of approval of release of retainage to Q3 Contracting, Inc., for the 2021 University Avenue Pavement Patching Project in the amount of $7,449.66 19. Consideration of approval of release of retainage to J&K Contracting, LLC, for the Southwest Area Trunk Sewer Extension Phase 2 Project in the amount of $39,853.11 L. Fixing Dates for Public Hearings: 1. Consideration of approval of a motion setting January 3, 2022, as the date of public hearing on a Lease Agreement [Finn & Laughlin Family Dentistry] 2. Consideration of approval of a motion setting January 17, 2022, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from R-3 [Multi -Family Residential District] to R-4 [Row Dwelling and Townhome Dwelling District] (Prairie Village Townhomes Plat 1) 2) Consent Agenda Part 2: Council Member Sinclair moved to approve Consent Agenda Part 2; seconded by Council Member Crone. Council Member Bottenberg stated that he would abstain from voting due to a professional conflict of interest. Results of vote: Ayes: Crone, Pierce, Sinclair. Nays: None. Abstentions: Bottenberg (professional conflict of interest). Absent: Lyon. Motion carried 3 — 0 — 1 — 1. 11 A. Consideration of approval of a resolution approving Lease, Business Property between Waukee Community School District and City of Waukee, Iowa [Materials Storage] (Resolution #2021-522) B. Consideration of approval of a resolution fixing date for a public hearing on the proposal to enter into a Second Amended and Restated Agreement for Private Development with The Quarter at Waukee, LLC, and Waukee Prairie Apartments, LLC (Resolution #2021-523) 3) Ordinance: Consideration of approval of an ordinance to amend Chapter 6, City Elections, by repealing Section 6.07, Voting Precincts, and enacting new election precincts as specified [second, third (final) readings] — Council Member Sinclair moved to approve the second reading of the ordinance in title only, waive the third reading, and place the ordinance on final passage; seconded by Council Member Bottenberg. Assistant City Administrator Deets reviewed the proposed precincts and requested the waiver of the third reading due to timing considerations in meeting state requirements. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (Ordinance #3014) 4) Ordinance: Consideration of approval of an ordinance to amend Chapter 68, Parking Regulations, City of Waukee, Iowa, by amending Section 68.09, No Parking Zones [second, third (final) readings] — Council Member Crone moved to approve the second reading of the ordinance in title only, waive the third reading, and place the ordinance on final passage; seconded by Council Member Bottenberg. Public Works Director/City Engineer Koester briefly reviewed the proposed parking modifications. Mayor Clarke asked when the ordinance would go into effect and if impacted residents would be informed of the changes; Mr. Koester replied that the ordinance is in effect following publication and that letters would be mailed to abutting property owners. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (Ordinance #3015) 5) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to K-MF Stacked Med and K-MF Stacked High, a property known as ARAC, LLC [third (final) reading] — Council Member Crone moved to approve the third reading of the ordinance in title only and place it on final passage; seconded by Council Member Sinclair. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (Ordinance #3016) 6) Resolution: Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Veenstra & Kimm, Inc. [3rd Street Elevated Storage Tank Replacement Project] — Council Member Sinclair moved to approve the resolution; seconded by Council Member Crone. Public Works Director/City Engineer Koester reviewed the proposed project, bid timeline and construction schedule. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (Resolution #2021-524) 7) Resolution: Consideration of approval of a resolution approving Agreement for Professional Consulting Services with OPN Architects [Public Safety Facility Project, Architectural Services] — Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Assistant City Administrator Deets discussed the selection process for planning and preliminary design of the Public Safety Facility, noting that an additional contract for the final design would be considered pending satisfactory completion of the concept design. Council Member Bottenberg asked if the City had experience using OPN Architects; Mr. Deets noted a current project in Waukee on which they were contracted, as well as some larger projects in other metro communities. Mr. Deets then reviewed the next steps in the process related to the preliminary design. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (Resolution #2021-525) 8) Resolution: Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Sidekick Development, LLC [Public Safety Facility Project, Owner's Representation] — Council Member Sinclair moved to approve the resolution; seconded by Council Member Crone. (Council Member Pierce began in- 12 person participation at 6:01 p.m.) Assistant City Administrator Deets reviewed the scope of work and associated fees. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (Resolution #2021-526) 9) Resolution: Consideration of approval of a resolution approving Offer to Buy Real Estate and Acceptance (Nonresidential) [Prairie Rose Waukee, LLC] — Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Assistant City Administrator Deets noted a council priority to create affordable housing options in Waukee. As such, City staff analyzed sites within the community and negotiated the proposed purchase agreement. The purchase has a March 1 closing date and is subject to property appraisal. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (Resolution #2021-527) 10) Resolution: Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Snyder & Associates, Inc. [Douglas Parkway Grade, Partial Pave and Joint Utility Trench Project] — Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Public Works Director/City Engineer Koester briefly reviewed the project scope, budget and construction schedule. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (Resolution #2021-528) 11) Resolution: Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Snyder & Associates, Inc. [NW Douglas Parkway & NW 1011 Street Traffic Signal Project and NW Douglas Parkway & N Warrior Lane Traffic Signal Project] — Council Member Pierce moved to approve the resolution; seconded by Council Member Crone. (Council Member Lyon arrived at 6:10 p.m.) Public Works Director/City Engineer Koester briefly reviewed the project scope, budget and construction schedule. Results of vote: Ayes: Bottenberg, Crone, Lyon, Pierce, Sinclair. Nays: None. Motion carried 5 — 0. (Resolution #2021-529) 12) Resolution: Consideration of approval of a resolution approving City of Waukee Safe Routes to School Guide — Council Member Bottenberg moved to approve the resolution; seconded by Council Member Sinclair. Public Works Director/City Engineer Koester reviewed guide highlights, ongoing efforts and next steps. Council Member Crone asked if the newly -opened NW 2nd St. extension was working well; Mr. Koester replied in the affirmative. Mayor Clarke asked how elected officials would be informed when future route gaps are discovered; Mr. Koester answered that they would be brought forward during Capital Improvement Project (CIP) planning. Mayor Clarke then asked about the timing for the next steps; Mr. Koester stated that the initial committee would be established within six months. Results of vote: Ayes: Bottenberg, Crone, Lyon, Pierce, Sinclair. Nays: None. Motion carried 5 — 0. (Resolution #2021-530) 13) Resolution: Consideration of approval of a resolution of support for Des Moines International Airport Terminal Project — Council Member Lyon moved to approve the resolution; seconded by Council Member Crone. City Administrator Moerman reviewed the Des Moines International Airport Authority request, recommending a $722,670.00 contribution toward the project. Council Member Bottenberg stated that he would abstain from voting due to a professional conflict of interest. Results of vote: Ayes: Crone, Lyon, Pierce, Sinclair. Nays: None. Abstentions: Bottenberg (professional conflict of interest). Motion carried 4 — 0 — 1. (Resolution #2021-531) (J) Reports — Reports made by City Administrator Moerman; City Attorney Brick; Council Members Lyon, Sinclair. Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays: None. Motion carried 5 — 0. Meeting Adjourned at 6:23 p.m. L Courtney Clarke, Mayor 13 Attest: Ul ' Rebecca D. Schuett, City Clerk 14