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HomeMy WebLinkAbout2019-03-04-Resolutions 19-085_NW Sunrise Dr-Raccoon River Valley Trail Traffic Signalization, Engineering AgreementTHE CITY OF WAUKEE, IOWA RESOLUTION 19-085 APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES BETWEEN FOTH INFRASTRUCTURE AND ENVIRONMENT, LLC, AND THE CITY OF WAUKEE [NW SUNRISE DRIVE AND RACCOON RIVER VALLEY TRAIL TRAFFIC SIGNALIZATION PROJECT] IN THE NAME AND BY THE A UTHORITY OF THE CITY OF WA UKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, the City requires professional services related to the design and construction administration for traffic signalization at the future NW Sunrise Drive and Raccoon River Valley Trail, including connection to the City's fiber system at 10`" Street; AND, WHEREAS, City staff recommends retaining the services of Foth Infrastructure and Environment, LLC, for said services. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the Agreement for Professional Consulting Services between Foth Infrastructure and Environment, LLC, and the City of Waukee [NW Sunrise Drive and Raccoon River Valley Trail Traffic Signalization Project], attached hereto as Exhibit A, is hereby approved. Passed by the City Council of the City of Waukee, Iowa, and Fy `�' of March, 2019. R. arles Bottenberg, Mayor Pro Tern Attest: Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE Anna Bergman X R. Charles Bottenberg X Courtney Clarke Shelly Hughes X Larry R. Lyon X NAY ABSENT X ABSTAIN AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES NW Sunrise Drive & Raccoon River Valley Trail Traffic Signalization Waukee City Project No. This Agreement is made and entered into tills''**' day of a(t/ , 2019, by and between the CITY OF WAUKEE, a municipal corporation, hereinafter referred to as "City", and FOTH INFRASTRUCTURE AND ENVIRONMENT, LLC, (Fed. I.D. #20-5814224), a limited liability company licensed under the laws of the State of Iowa, party of the second part, hereinafter referred to as "Consultant" as follows: THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS DESCRIBED IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUMENTATION FOR THE PROJECT AS GENERALLY DESCRIBED IN THIS AGREEMENT, 1. SCOPE OF SERVICES Services provided under this Agrecnrlent shall be as further described in Attachment 1, Scope of' Services. 2. SCHEDULE The schedule of the professional services to be performed shall conform to the Schedule set l'orth in Attachment 2. Anv deviations from the Schedule shall be approved by the aIutlhorircd City representative. The City agrees that the Consultant is not responsible for delays arising I'rom a change in the scope of services. a change in the scale of the Project or delays resulting from causes not directly or indirectly related to the actions ofthe Consultant. 3. COMPENSATION A. In consideration of the professional services provided herein, the City aorces to pay the Consuhant the following sum NOT -TO -I X(. :ED, Including any authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment 3. 1. Basic Services of the Consultant A. Project Coordination $ 4,000 B. Traffic Signal Plans $ 32,800 C. Letting Services S 3,500 Subtotal — Basic Services $ 40,300 11. Construction Period Services A. Construction Administration $ 11,200 B. Construction Survey $ 3,000 C. Resident Engineering/Observation $ 14,100 Subtotal — Construction Services $ 28,300 Total Compensation $ 68,600 Pagc 1 of 17 Foth tntiastructure and F:mironment. LLC ?AV Sunrise Dr K Raccoon Rwa Valley "Trail Foth Project Number 19Vd004.00 Traffic Signal Design Waukee, Iowa B. The Consultant shall invoice the City numA ly for services, any reinilxtusable expenses and any approved amendments to this Agreement, based upon scrviccs actually completed at the time of the; invoice. Final payment shall be due and payable within 30 days of the City's acceptance of Conmrlmm's submission of final deliverables in accordance with the Scopc of scrviccs. C, In consideration of the compensation paid to the (Walimm, the Consuhant agrees to perform all professional services to the satisfaction or we City by performing the prorassjonal scrviccs in a sumner consistent with that degree ofcare and skill ordinarily exercised by members of Consultant's profession currently practicing corder similar circumstances. If the performance of this Agreement involves the services of others or the furnishing of equipment, supplies, or materials, the Consultant agrccs to pay for the same in {lull. 4. INSURANCE. A. Consultant understands and agrees that Consultant Shall have no right of coverage under any and all existing or future Ol.y comprehensive, self or personal injury Policies. Consultant shall provide insurance coverage for and on behalf, of Consultant that Will sufficiently Protect Consukant or Consultant' rcpreserrtativc(s) in connection %with the professional services Which are to be Provided by Consultant pw5uam to this Agreement, including Protection from claims for bodily injury, death, property damage_ and Dist income Consultant shall Provide worker's compensation insurance covcraue for Consultant and all Consultant's Personnel. Consultant shall file applicable insurance certificates With the City, and shall also provide evidence of the following additional coverage. B. 'Ile Consultant shall provide evidence of comprehensive general liability coverage and contractual liability insurance by an insurance company licensed to do business in the State of Iowa in the limits of at (cast 5K000.000 cash personal injury accident and/or death; SI,000.000 general aggregate Personal injury and/or death: and S1,0001000 for each property damage accident_ The evidence shall designate the City Its an additional insured. and that h cannot be canceled or materially ahcred without giving the City at least thirty (30) days written notice by registered mail. return receipt requested. C. ']'Ile Consultant shall also provide evidence ofautom bile liability coverage in the limits of at least S 1.000,000 bodily injury and property damage combined. The evidence shall designate the City as an additional insurccl, and that it cannot be cancelled or materially altered without giving the City at least thirty (30) days Written notice by registered mail, return receipt requested. II Ile Consultanl shall provide evidence of professional liability insurance, by an insurance company licensed to del business in the State of lolva, in the limit of S1,000,000 for claims arising out of the professional liability of the Consultant. C MISLll(iant Shall pr )vide Uty %vrkten notice within live (5) days by registered mail. return receipt requested of the cancellation or material alteration of tlic professional liability policy. PBge 2 of 17 Foth InfrastructUre and Fnvironmcnt, LLC Foth Project Number 19W004.00 N\V Sunrise Dr & Raccoon River Valley Trail Traffic Signal Design Waukee, Iowa F. 1=ailure of C'orim hart to maintain any of the insurance coverages set forth above shall constitute a material hreach of this Agreenront. 5. NOTICE Any notice tote parties rccluired under this agreement shall be in writing, delivered to the person dcsignated below, by C;nitcd States mail or in hand delivay at the indicated address unless otherwise designated in writing. FOR THE CITY: Name: Citv of Waukee Attn: Rudy Koester, P.E. Title: Director of Public Works Address: 230 W. Hickman Road_ City, State: Waukee, IA 50263 FOR THE CONSULTANT: Name: Foth Infrastructure and Environment Attn: Patrick P. Kuetcr, P.E. Title: Client Director Address: 8191 Birchwood Court, Suite L City, State: Johnston, IA 50131 6. GENERAL COMPLIANCE In the conduct of the professional services contemplated hereunder. the Consultant shall comply with applicable state, ederal, and local law. rules. and regulations, technical standards, or specifications issued by the City. C'onsultant must qualify for and obtain any required licenses prior to commencement of work, including any professional licenses neressary to perform wrtrk within the State of Iowa. 7. STANDARD OF CARE Services provided by the Consultant under this Agreement shall be performed in a manner Consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. INDEPENDENT CONTRACTOR Consultant understands and agrees that the Consultant and Consultant's employccs and representatives arc not City employees. Consultant shall be solely responsible fin- payment of spodes, wages, payroll taxes. unemployment benefits, or any other Ann of corrtpensation or benefit to Consultant or Consultant's employccs. representatives or other personnel per[orming the professional services specified herein, .whether it be of it direct or indirect nature. Further. it is expressly understood and agreed that for Such puI-poSCS neither Consultant nor Consultant's employccs. representatives or other personnel shall be entitled to any City payroll, insurance, unemployment. worker's compensation_ retircmcnt, or any other benefits whatsoever. NON-DISCRIMINATION (brisuhant well not Kcr nikate against any employee of applicant Ar employment becatac of' race, color, scx. national origin- religion. ago handicap. or veteran status. Consultant will. %where appropriate or required.. take affirmative action to ensure that applicants arc employed. and that employees are twatcd, during employment, vvKhm regard to their race, color, sex, or national origin, religiom ago. handicap, for veteran status. Consultant will ccxaperate with the City in using; Consultant's best efforts to ensure that Disadvantaged business Fnterprises are afforded the maximum opportunity to compete f<tr subcontracts of work under this Agreement. Page 3 of 17 Foth Infrastructure and Environment, LLC NW Sunrise Dr & Raccoon River Valley Trail NO Project Number 19W00410 Traffic Signal Design Waukee, Iowa 10. HOLD HARMLESS Consultant agrees to indemnify and hold ha nless the City- its officers. agents. and employees from any and all claims, settlements and judgments, to include all reasonable investigative Cces. attorney's Ices, and court costs for any danlauc or loss which is due to or arises from a breach of this AgrennerrL or fr mu ncghgcnt acts. arrot:s or omissions in the per1,61-111ance of professional Sorvicrs under this Agrccment and those of its sub consultants or anyone for "thorn Consultant is legally liable. 11. ASSIGNMENT Consultant shall not assign or otherwise transfer this Agreement or any right or obligations therein without first receiving prim- written consent of, tile City. 12. APPROPRIATION OF FUNDS The funds appropriated for this Agreement are equal R a exceed the compensation to be paid to Consultant. The ('ity's continuing obligations tinder this Agreement may be subject to appropriation of funding by the Oty Onmcil. In the event that Sufficient funding is not appraapriatcd in whole or in part for continued performance of the City's obligations under this Agreement, or WapproprAwd funding is not expended due. to City spending limitations, We City rimy terminate this Agreement whhmn further compensation to the Consultant. To Be greatest extent allowed by law, the City shall compensate Consultant as pmvWcd in Section 1 X(A) of this Agreement. 13. AUTHORIZED AMENDMENTS TO AGREEMENT A. The Consultant and the City acknowledge and agree that no amendment to this Agreement or other form, order or directive may be issued by the City which requires additional compensable work to be perArmed if such work causes the aggregate amount payable under the amendment, order or directive to e.KCCcd the amount appropriated for this Agrecruent as listed in Section 3, above, unless the Consultant has been given a vwritten assurance by the City that lawful appropriation to cover the costs of the additional work has been made. I3. The Consultant and the City further acknowledge and agree that no ,amendment to this Agreement or other torn, order or directive which requires additional compcnsable -work- to be pcdwmed under this Agreement shall be issued by the City unless funds are available to pay such additional costs. and the Consultant shall not he entitled to any additional compensation for any additional compcnsablc Work performed under this Agreement. The Consultant expressly waives any right to additional compensation, w1mhcr in law or equity, unless prior to cmnmcnciiw the additional work the. C0115Ultant was given a written amendment. order or directive describing the additional compcnsablc work to be perfornied and setting Forth the amount of coanpeawation to be paid. suclr anTreradnrcnt. order or directive to be signed by the authorized City representative. It is the Consultant's sole responsibility to know, deteinune, and ascertain the authority of the City rgwcswVM ve signing any amendment, directive or order. Page 4 of 17 Foth Intrastructure and Environment, LLC NW Sunrise Dr & Raccoon River Valley Trail Foth Proiect Number I9W00d.00 Traffic Signal Design Waukee, Iowa 14. OWNERSFIIP OF CONSULTING DOCUMENTS Al sketches, tracings, plans. specifications, reports, and other data prepared under this Agreement shall become the property of the (Alyy a reproducible so shall be delivered to the City at no additional cost to the (1, upon completion of the }Mans or termination ofthe scrviccs of the (_`onsultanl. All drawings and data shall be transmAted in a durable material. With electronic files provided when feasible to do so, "Tlae C�0HSUltalat'S liability for use of the sketches, tracings. plans, specifications, reports, and other data prepared under this Agreement shall be limited to the Project. 15. INTERPRETATION No anacndmcrtt or modification ollhis Agreement shall he slid tualeSs expressed in Writin-, and executed by Be parties hereto in the same manner as the execution of the A!l-cement. This is a completely integrated Agreement and contains the entire agreement of the parties; any prior written or oral agreements shall be of no force or effect and shall not be binding, upon either party. The laws of the State of Iowa shall govern and any judicial action under the terms of this Agreement shall be excluskely Within the jurisdiction of Be district court for Dallas County, lt>wa. 16, COMPLIANCE WITII FEDERAL LAW To the extent any federal appropriation has or will be provided for the Project, or any federal requirement is imposed on the PR jcct. Consultant agrccs that Consultant Will cotuply with WI relevant laws. rules and regulations imposed on (`it_y and/or Consultant necessary [or receipt of the federal appropriation. Consultant shall provide appropriate certification regarding Consultant's compliance. 17. SOLICITATION AND PERFORMANCE A. The C'onsuhant warrants that it has not employed or retained any company or person.. other than a bona lick employee working for the ('onsultant, to Solicit or Secure this Agreement, and that the Consultant hits not paid or agreed to pay arty comb,. na 'Or person other thaut a bona hole employee. any fee, commission, percentage.. brokerage fee, gill or contingent fee. B. The Consultant Shall not engage Be services of any person or persons in the employ of the: City at the time of s)rni encin<, such services without Be "Thten consent of Be City. 18. SUSPENSION AND TERMINATION OF AGREEMENT A. The right is reson ed by the (qty to suspend this Agreement at any time. Such suspension may he effected by this City Qving written notice to the Consultant, and shall be effective as of the date established in Be suspension notice. Payment for C`onsultant',," services shall be made by the City for services performed to the date established in the suspension notice. Should the City reinstate the Work after notice of suspension, Such reinstatement may be accomplished by thirty (30) clays written notice N ithin a period of' six (6) mo ni-is after such suspcilsion, unless this period is extended by ~written consent of' the Cbnsuhant. Page 5 of 17 Foth Infrasnucturc and Environment. I.I.0 NW Sunrise [h & Raccoon River Valley Trail Foth Project Number 19W004.00 Traffic Signal Design Waukee, Iowa 13. Upon ten (10) days %%ritlen nt.ttice tea the C'onSultant, the City may termina(C the Agrecment at any time if it is found that reasons beyond the control of either the City or Consultant ruake it impossible or against the Oty's interest to complete the Agreement. In Such case. the (Tintiuhms Shall have no chinas agabst the City except for the value of the work performed ill) to the date the Arrect»cnt is terminated. U. Ile City nay also WnNnaw Ibis Agwetnent at quay tinge if it is found that the (_'0llSUltant has violated any material term or condition of this Agrcement or that C'on chant his Failed to maintain workers' compensation inst.tranec or other insurance provided for in this In the cvcnt of Such default by the Consultant, the City may give ten (10) days written notice to the Consultant of the C'ity's intent to terminate the Agreement. Consultant .shall have ten 00) daYs from notification to remedy the conditions ccnStitutin!z the default. D. In the event that this Agreement is terminated in accordance with paragraph C of this section, the City may tale possession of any work and may corrtplete any work by whatever moans the City nay select. Ile cost of completing said work shall be deducted From the balance vvhich would have been clue to the Consultant had the Agreement not been terminated and wo)ik cOnapletcd in accordance with contract documents. F. "Ile Consultant may terminate this Agrccmcnt if it is round that the City has violated any niatcrial term or condition of this Agreement. In Be event of such default by the City, the Consultant shall give ten (10) days written notice to the City of' the C'onsultant's intent to terminate, the ;agreement. C'ity shall have ten (10) days from notification to remedy the conditions constituting the default. 19. TAXES The Cotsultani shall pay all sales and use taxes required to he paid to the State of Iowa on the work covered by this Agreement. The Consultant shall execute and deliver and shall cause any soh -consultant ur subcontractor to execute and deliver to (he City certificates as required to permit Be City to make application for refunds of said stiles and use taxes as applicable. The City is a municipal corporation and not Subject to state and local tax, use tax, or federal excise taxes. 20. SEVER ABILITY If any portion of this Agreement is held invalid Or unenforceable by 11 Mal of CoMpctcnt jurisdiction, the rcuinining portions of this Agrecmctat shall continue in full force and effect. 21. MISCELLANEOUS HEADINGS Title to article, paragraphs, and subparagraphs are for information purposes only and shall not be considered a substantive part of this Agreement. 22. FURTI-IER ASSURANCES Each party hereby agrees to exccuic mid deliver such additional instrurncnts and documents and to take all such other action as the other party may reasonably request from time to time in order to effect the provisions and purposes of this Agreement. Page 6 of 17 Foth Infrastructure and Environment, LLC Foth Project Number 19W004.00 NW Sunrise Dr & Raccoon River Valley Trail Traffic Signal Design Waukee, Iowa 23. COUNTERPARTS This Agreement may be executed in any number of counterparts. each of which shall constitute an original document, no other comiterpart needing to be produced, and till of which when taken together shall ct vistitute the same instrunicnt. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized officers or agents on the day and year first above written. CONSULTANT BY: 1' �u ` Name: Patrick P. Kueter Title: Client Director Page 7 of 17 CITY OF WAUKEE Name: William F. Peard Title: Ma ATTEST LX� Name: Title:. I/ Foth Inirastructw'e and Environment, J.t_C NW Sunrise Dr & Raccoon Rivui- Valley frail Foth Project Number 19WO04.00 Traffic Signal Dcsign Waukcc, Iowa ATTACHMENT 1 SCOPE OF SERVICES The work to be performed by the Consultant under this agreement shall encompass and include detailed work, services, materials, equipment and supplies necessary to complete the traffic signal design improvements for the project. The project consists of complete traffic signal design at the intersection of NW Sunrise Drive and the Raccoon River Valley Trail including connection to the existing City fiber system at 10"' Street in Waukee, Iowa. Investigation into bicycle detection is included as part of this design. The scope of services to be performed by the Consultant shall be completed in accordance with generally accepted standards of practice and shall include the services to complete the following tasks: 1. BASIC SERVICES OF THE CONSULTANT 'file Consultant shall consult on a regular basis with the City to clarify and define the City's requirements for the Project and review available data. The City agrees to furnish to the Consultant full information with respect to the City's requirements, including any special or extraordinary considerations for the Project or special services needed, and also to make available pertinent existing data. A. Project Coordination 1.1 Project Management File project manager will be responsible for the development and tracking of the project plan for the project development. This includes task identification, staff scheduling and coordination, project communications, progress reporting and invoicing, and other important elements of the project. The project duration is assumed to be I I months. 1.2 Project Review Meeting Maintain communications with the project development team and various other designated representatives. The project development team will include the City of Waukee Public Works Department and the project Consultant. Meet to review progress and to discuss specific elements of the project design (assume two (2) meetings in Waukee). The meeting will also serve to establish schedules, develop project goals, promote a dialog between the various entities, improve the decision -making process, and expedite design development. Prepare minutes of meetings and keep documentation of other communications. For budget Purposes, it is assumed that the meeting will be attended by two (2) staff members of the Consultant. The following Project Review Meetings are included with the scope of work: Preliminary Design Phase - one (1) meeting Final Design Phase — one (1) meeting 1.3 Quality Control Plan Establish review and checking procedures for project deliverables. Designate responsibility for implementation of the plan. Paue 8 of 17 Fbth Infi-astriicturc and Environment. LLC Foth Project Number 19W004.00 B. 'Traffic Signal Design and Plans NW Sunrise Dr & Raccoon River Valley Trail Traffic Signal Design Waukee. Iowa 1.1 Dcvclop Functional Plans This task consists of preparation of functional traffic signal plans for the intersection of NW Sunrise Drive and the Raccoon River Valley Trail with connection to the existing City fiber systeuI at IW' SU-CCt. The u-affic signal layout plans will include control cabinet, traffic signal poles, pedestrian push buttons, connection to the fiber system, handholes and conduit locations. The development of functional plans will identify and address the potential issues with the proposed traffic signal installation, including horizontal and vertical clearances, existing utilities, general traffic operations/improvements and construction staging. This task includes review of existing public and private utility plans, including water main, sewer, electric, gas, telephone and cable. 1.2 Research Bicycle/Pedestrian Detection The Consultant shall research different bicycle and pedestrian detection types to deploy at the trail crossing. The Consultant shall review with the City the results of the research to determine the functionality of and type of detection to deploy. This task may include product demonstration meetings. For budgetary purposes, three (3) product demo meetings are anticipated. 1.3 Topognraphic Survey The Consultant shall review the topographic survey information required for the development of the project provided by the City from the most recent site plan submittals. 1.4 ExistinP Utilities Contact utility owners of record or the "one call" representative and request a copy of existing layout plans and that buried utilities are marked in the field. Work with City staff to establish plan locations (if'possible) for utilities that fall within the limits of the project and are visible or have been marked on the ground by the utility owner. Show utility name and describe the utility on the listing and the plot. The Consultant shall utilize existing utility mapping and field locates established by others to further develop the base mapping for the project. This task includes review of topographic field surveys by others of existing utilities, public and private, within the prn_ject limits. Excavating to expose buried utilities is not part of this contract. Utilities to be incorporated into the plans include phone, gas, fiber optic, water main, overhead and underground electrical, sanitary sewer and storm sewer. 1.5 Base Mapping Files The Consultant will incorporate the existing utility mapping and right-of-way information into the base mapping CADD files containing existing topographic and aerial photo images. The design shall be completed in Microstation format. Right-of-way information shall be obtained from the City or Dallas County. Aerial photography and GIS information for public utilities shall be provided by the City. 1.6 Utility Coordination The Consultant will coordinate with individual utility companies to address specific conflicts. The functional plans will be sent to the appropriate utility companies for utility verification and review of any potential conflicts with existing or proposed utility systems. Page 9 of 17 Eoth lnfrastructurc and Environment. l,l_C F'oth Project Number I9W004.00 NW Sunrise Dr & Raccoon Rivcr Valley Trail Traffic Signal Design Waukee, lowa 2.0 Preliminaiy Plans Upon completion of the preliminary plans, the design plans will be approximately 75 percent complete. The work to be performed by the Consultant under Preliminary Design shall consist of the following tasks: 2.1 Plan Preparation - Title Sheet and Typical Details Prepare title sheet and typical cross -sections and details for the proposed project. 2.2 Plan Preparation - Traffic Signals This task consists of the development of preliminary traffic signal plans for the project intersection and of fiber optic interconnect to 10`t' Street using available design standards of the City, SODAS, Iowa DOT, and the MUTCD. The signal layouts, major equipment locations, signal signing, and conduit layout will be developed and plan sheets prepared for the intersections. 2.3 Quality Control - Plan Set Involve ongoing quality control input from the City and the Consultant's senior technical staff throughout the development of preliminary plans and documents for each project segment. The Consultant is responsible for making specific recommendations and ensuring that critical issues are discussed and resolved prior to submittal of the preliminary plan. Review the preliminary engineering plan set for technical accuracy, as well as for general constructability and conformance with the project design criteria. 2.4 Field Review A Field Review will be completed to address key issues and design concepts, including utility conflicts, access control, traffic control/staged construction and right-of-way. The review will determine the complction of the preliminary design, identify any necessary signal layout adjustments to minimize potential property impact and confirm the proposed staging plans. Revisions will be noted for preparation of the final design. 2.5 Opinion of Probable Construction Cost Prepare a preliminary opinion of probable construction cost for project. Preliminary cost estimate shall be based on representative project elements. Estimated quantity takeoffs will be developed for this cost estimate. 3.0 Final Plans Following the completion of preliminary design and plan preparation the Consultant shall subsequently proceed with final design, contract drawings, special provisions, and estimates for the proposed improvements. The work tasks to be performed by the Consultant under Final design shall include the following: 3.1 Title Sheet This item consists of finalizing the title sheet. The title sheet will include the following: Index of Sheets, Index of SODAS Standard Figures, Legend, Location Map, Project Number, Letting Date and Design Designation. 3.2 Typical Details This item consists of finalizing the typical cross -sections and details through discussions with City staff to ensure equipment preferences and installation methods are met. Nee 10 of 17 Moth Infrastructure and Environment, L.L.0 NW Sunrise Dr & Raccoon River Vallev Trail Foth Project Number 19\V004.00 Traffic Signal Design WaWkcc, Iowa 3.3 Estimate of Ouantities This item consists of tabulating quantities 3.4 Traffic Signal Desikm This task consists of the final design and drafting of the traffic signals at the designated locations. Included in this task will be the signal layout, wiring diagrams, major equipnnent locations, special provisions and other elements of the traffic signal installation, as necessary to accommodate the intersection geometric design, as well as phasing and timing of traffic signals. 3.5 Opinion of Probable Construction Cost Prepare opinion of probable construction cost for project. Final cost estimate shall be based on representative project elements. Detailed quantity takeoffs will be developed for the final cost estimate. 3.6 Preparation of Project Manual The task consists of preparation of a Project Manual utilizing the standard City front-end dOCUme11t5, including Notice of Hearing and Letting, Instruction to bidders, Bid forms, Bond Forms, Agreement Forms, General Conditions of Construction Contract, Supplementary General Conditions, and Detailed Construction Specifications. Also, the SUDAS Specifications shall be used with the City of Waukee's supplemental specifications to the SUDAS specifications. The Consultant will prepare special provisions for the project for any additions and/or revisions to the standard and supplemental specifications. 3.7 Interinn Approval Request for Use of Bicycle Signal Face The Consultant will coordinate with the Iowa DOT Office of Traffic and Safety to request Federal Highway Administration (FHWA) approval for tine use of a Bicycle Signal Face at the proposed traffic signal on behalf of the City. C. Letting Services 1.0 Project Lettim-, Services The Consultant will coordinate and manage the letting process for the project. The work tasks to be performed or coordinated by the Consultant shall include the following: 1.1 Advertisement for Bids/Bid Phase The Consultant shall assist in the preparation of the notice to Contractors. The Consultant shall disseminate contract documents. The work tasks to be performed or coordinated by the Consultant shall include the following: sending informal notice of project to contractors, copying of plans and project manual, distribution of plans and project manual, distribution of bid tabulation, preparation of construction contract documents and arrange preconstructron meeting. "IThe work tasks to be performed or coordinated by the City during the Bid Period Services shall include tine following: publishing the notice of hearing and letting (Consultant shall prepare the notice of hearing and letting). 1.2 Plan Clarification The Consultant shall be available to answer questions from contractors prior to the letting and shall issue addenda as appropriate to interpret, clarify or expand the bidding documents. Page I I of 17 Foth lnfi'attructurc and t?m'ironmcnt, 1_1-C Foth ProjectNumbcr 19W004.00 NW Sunrisc Dr & Raccoon River Valley Trail Traffic Signal Design Waukee, Iowa 1.3 Lettint, Bid Tabs. and Award Recommendation The Consultant shall have a representative present when the bids are opened, shall make tabulation of bids for the City, shall advise the City on the responsiveness of the bidders, and assist the City in making the award of contract. After the awards are made, the Consultant shall assist in the preparation of the necessary contract documents. If. CONSTRUCTION PERIOD SERVICES The Consultant shall consult on a regular basis with the City to clarify and define the City's requirements for the Project and review available data. The City agrees to furnish to the Consultant full information with respect to the City's requirements, including any special or extraordinary considerations for the Project or special services needed, and also to make available pertinent existing data. The Consultant shall provide the following: A. Construction Administration 1.0 Limited Construction Period Services shall consist of office based services to assist the City in implementing the construction contract for this project. The work tasks to be performed by the Consultant shall include: 1.1 Pre -construction Meetintt The Consultant shall conduct a pre -construction meeting after award of construction contract for the City's Contractor, subcontractors, utility companies, and other interested parties. 1.2 Shop Drawings The Consultant shall review shop drawings, samples, and other data which the Contractor is required to submit, but only for conformance with design concept of the Project and conformance with the information given in the contract documents. The Consultant shall evaluate and determine the acceptability of substitute materials and equipment proposed by the Contractor. The Consultant shall have authority to require special inspection or testing of the work, and shall receive and review all certificates of inspections, testing, and approvals required. 1.3 Site Visits Ili connection with observations of the Contractor's work while it is in progress: 1.3.1 The Consultant shall make visits to the site at intervals appropriate to the various stages of construction as the Engineer deems necessary (estimated to be one site visit per month minimum, with up to weekly visits during peak construction activity periods) in order to observe as an experienced and qualified design professional the progress and quality of the various aspects of the Contractor's work. Based on information obtained during such visits and on such observations, the Consultant shall determine, in general, if such work is proceeding in accordance with the Plans, and the Consultant shall keep the City informed of the progress of the work. 1.3.2 The purpose of the Consultant's visits to the site will be to enable the Consultant to better carry out his duties and responsibilities during the construction phase and, in addition, by exercise of the Consultant's efforts as an experienced and qualified design professional, to provide for the. City a greater degree of confidence that the completed work of the Contractor will conform to the Plans, and that the integrity of the design concept as reflected in the Plans has been impleniented and preserved by the Contractor. Page 12 of 17 FOth Infi-astrAucture and Ftivironment, I_.LC NW Sunrise Dr & Raccoon River Valley Trail Foth Projcct Number I9W004.00 Traffic Signal Desibn Waukee, Iowa 1.3.3 The Consultant shall not during such visits supervise, direct, or have control over the Contractor's work, nor shall the Consultant have authority over or responsibility for the means, methods, techniques. sequences, or procedures of construction selected by the Contractor for safety precautions and programs incident to the work or for any failure of' the Contractor to comply with laws, rules, regulations, ordinances, codes, or orders applicable to the Contractor furnishing and pert-orming his work. 1.3.4 During such visits, the Consultant may disapprove of or reject the Contractor's work while it is in progress if the Consultant believes that such work will not produce a completed Project that conforms to the Plans, or that it will prejudice the integrity of the design concept of the Project as reflected in the Plans. 1.4 Pay Requests and Change Order Preparation The Consultant shall prepare contractor pay requests and issue necessary interpretations and clarifications of the Plans, and in connection therewith, prepare change orders as required. 1.5 Final Inspections and Project Close -Out The Consultant shall conduct an inspection in the company of the City to determine if the work is substantially complete and a final inspection to determine if the completed work is acceptable. The Consultant may recommend, in writing, final payment to the Contractor and may give written notice to the City and the Contractor that the work is acceptable. This task will also include assembling final project dOC1,1111entatlOn, certifications, and attendance at the project audits. 1.6 Record Drawings This task consists of preparation of construction record drawings defining the actual location of improvements and fixtures. The Consultant shall prepare record drawings showing those changes made during construction, based on the marked -up drawings and other data furnished by the Contractor and the Resident Construction Observer. The Consultant shall provide the City with one (1) reproducible copy of the record drawings. B. Construction Survey Only upon written authorization to proceed by the City to the Consultant, the work to be performed under this phase of the Project shall include providing construction survey for the project. Construction survey shall include qualified personnel, equipment, and supplies required for a one-time staking of the following items: 1.1 Project Control. This task includes verifying existing horizontal and vertical control as shown in the project plans and supplement with additional control points as -needed to complete the project. Tie- ins with existing roadways shall be checked for correctness of alignment prior to construction staking. This task does not include resetting all property corners disturbed by construction. 1.2 Traffic Si >na1 Ma: of r Equipment This task includes staking the traffic signal pole and pedestrian pole locations, the traffic signal controller cabinet footing location, detection locations, and handhole locations. These points shall be marked by placement of a metal pin or wood hub, flat, and lath. Survey work documentation shall be in a format acceptable to the City. Survey work shall be done with a Professional Engineer licensed in the State of Iowa or a Professional Land Page 13 of 17 Fotlt Infrastructure and I twhonment, LLC NW Sunrise Dr & Raccoon River Valley Trail Foth Project Number 19W004.00 traffic Signal Design Waukee, Iowa Surveyor licensed in the State of Iowa in responsible charge, in accordance with provisions of Chapter 542 B, Code of Iowa. C. Resident Engineering/Observation Only upon written authorization to proceed by the City to the Consultant, the work to be performed under this phase of the Project shall include frequent resident observation of the construction work in addition to that included under Construction Administration. The Consultant shall determine the amounts owing to the Contractor and recommend, in writing, payments to the Contractor in such amounts. Such recommendations of payment will constitute a representation to the City, based on such observations and review that the work progressed to the point indicated, and that to the best of the Consultant's knowledge, information, and belief, quality of such work is generally in accordance with the Plans. In the case of unit -price work, the Consultant's recommendation of payment will include final deten-tinations of the quantities and classifications of such work. "Phis phase consists of coordinating field-testing of construction materials incorporated into the project with the City's independent testing consultant. Prepare written reports that document compliance or non-compliance of construction materials. Also included is observing the performance of construction work and advising the Contractor and the City of non -complying work or materials incorporated into the project. The Consultant will also record survey data on installed underground utilities as allowed by the Contractor's schedule. The above Resident Engineering/Observation estimate includes a maximum of 160 hours of effort. In the event the Construction Period exceeds the contract working days or unanticipated conditions require Resident Engineering/Observation in excess of' 160 hours of effort for 2019, the Consultant shall notify the City as it approaches this limit and determine the additional effort to complete the project. The Consultant and City shall work to develop a mutual resolution for the remaining effort. PROJECT DELIVERABLES: The scope of services shall be considered complete upon completion and delivery of the following items to the satisfaction of the City: • Three (3) paper sets of the original signed final drawings (half -sire 1 I "x 17") and final project manual that includes specifications, engineer's final opinion of probable cost, and contract documents • Electronic copy in pdf format of signed final drawings, final project manual that includes specifications, engineer's final opinion of probable cost, and contract documents • One (1) paper set of the signed record drawings (half -sire 1 1 "x 17") • Electronic copy in pdf format of the signed record drawings Page 14 of 17 Toth h7fraStrUCWre and Environment, I I.0 Foth Project Number 19W004.00 NW Sunrise Dr & Raccoon River Valley frail Traffic Signal Design Waukee, Iowa ADDITIONAL SERVICES: Additional Services are not included in this Agreement. If authorized under a Supplemental Agreement the Consultant shall furnish or obtain from others the following services: 1.) Additional traffic counts 2.) Trail/Sidewalk Pedestrian Ramp Design 3.) Right -of -Way Acquisition Services 4.) Preparation of Environmental Evaluation and Documentation 5.) Contaminated Soils Investigations 6.) Bridge/Structural Design 7.) Lighting Design 8.) Streetscape Design 9.) Subsurface Utility Investigations 10.) Construction Period Testing Services CITY'S RESPONSIBILITIES: The City shall provide the following: 1. Provide existing utility plans and studies. 2. Provide existing street and utility plans/record drawings and utility maps for the project area. 3. Provide existing topographic base mapping, aerial photo images and other available electronic files pertinent to the Project. Page 15 of 17 Moth InfraStrUCturc and FnVll011111ent_ LLC F'oth Project Number 19W004.00 ATTACHMENT 2 SCHEDULE NW Sunrise Dr & Raccoon River Valley Trail "Traffic Signal Design Waukee. Iowa The Consultant shall complete the following phases of the Project in accordance with the schedule shown; assuming notice to process is issued by the City on or before February 4, 2019. I. Basic Services of the Consultant A. Contract Management B. Traffic Signal Design C. Bidding & Letting Services II. Construction Services Page 16 of' 17 February 2019 — October 2019 February 2019 — March 2019 April 2019 May 2019 November 2019 Foth InfniStRICtlll'C and Environment, LLC NW Sunrise Dr & Raccoon River valley Trail Foth Project Number I9W004.00 Traffic Signal Design WaAce. Iowa ATTACHMENT 3 SCHEDULE OF FEES FOTI1 INFRASTRUCTURE, AND ENVIRONMENT, L,.L.0 2018 STANDARD HOURLY RATE SCHEDULE CLASSIFICATION Director Project Manager Project Scientist Project Engineer Staff Engineer Planner Technology Manager Technician Construction Manager Land Surveyor' Project Administrator Administrative Assistant HOURLY RATE $191.00 $160.00-$186.00 $110.00-513 5.00 $134.00-$178.00 $108.00-$132.00 $108.00-S 178.00 $155.00 $75.00-$134.00 S 155.00 $125.004158.00 575.00-595.00 $60.00 REIMBURSABLE EXPENSES 1. All materials and supplies used in the performance of work on this project will be billed at cost plus 10%. 2. Auto mileage will be reimbursed per the standard mileage reimbursement established by the Internal Revenue Service. Service vehicle mileage will be reimbursed on the basis of $0.88 per mile. 3. Charges for outside services such as soils and materials testing, fiscal, legal will be billed at their invoice cost plus 15%. 4. All other direct expenses will be invoiced at cost plus 10%. ADJUSTMENTS TO FEE SCHEDULE 1. Fec schedule effective January 1, 2018. Rates subject to change annually on January 1. Paee 17 of 17