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HomeMy WebLinkAboutAssistant City Administrator Page 1 Assistant City Administrator Council Approved 6/7/2021 Revised 10-2021 Revised 3-2022 City of Waukee JOB DESCRIPTION Job Title: Assistant City Administrator Reports To: City Administrator Dept/Div: Administration Direct Reports: None Pay Grade: D1 FLSA Status: Exempt – Executive JOB PURPOSE: Under the general direction of the City Administrator, provides professional management support and guidance, as assigned, to Departments, activities and/or special projects to ensure alignment with the policies and goals of the City Administrator and City Council; provides accurate and timely information to support decision-making and policy direction; assists in the overall daily administration, decision-making and policy direction; recommends organizational enhancements and restructuring as necessary; provides effective, professional leadership, positioning the City to meet the community’s current and future needs through appropriate technologies and services. ESSENTIAL FUNCTIONS: (Order of Essential Functions does not indicate importance of functions.) 1. Provides support to the City Administrator by serving as a liaison on major projects; managing oversight of departments or divisions as assigned; supervising and directing staff; expediting resolution of matters as directed by the City Administrator; providing special research and support. 2. Represents the City and City Administrator to management staff, elected officials, outside agencies and/or the public; creates, presents, and explains City programs, policies, and activities; negotiates and resolves sensitive, significant and/or controversial issues. 3. In the City Administrator’s absence, or as directed, represents the City Administrator at meetings and events. 4. Assists with the development implementation, tracking, and reporting of the City’s annual strategic plan; provides support to the City Administrator’s office, city departments and elected officials. 5. Makes recommendations to the City Administrator for the development and implementation of policies and procedures; convenes employees in problem-solving and system improvement processes to increase efficiency and effectiveness of organizational operation. 6. Leads community engagement efforts on issues that impact neighborhoods and/or segments of the population. 7. Participates in and contributes to the development and administration of the City’s operational budget and capital improvement program and implements each upon approval by the Council. 8. Ensures fair and consistent treatment of all employees in the organization and that all employees comply with all City policies and procedures. 9. Represents the City in regional issues requiring long-term time commitment to resolve. Communicates effectively and provides information to the City Administrator for making sound decisions. 10. Addresses citizen issues and concerns, as directed, by working with staff to solve problems and reporting the results to the City Administrator. 11. Performs other duties or assumes other responsibilities as apparent or assigned. SUCCESS FACTORS: 1. Excellent oral and written communication and presentation skills. 2. Strong research capabilities and analytical/mathematical abilities; ability to analyze, interpret and compile complicated data. 3. Ability to negotiate complex and/or difficult agreements and resolutions. 4. Sound leadership and management skills with a proven ability to lead teams of executives, managerial and professional staff. 5. Strong project management skills. Page 2 Assistant City Administrator Council Approved 6/7/2021 Revised 10-2021 Revised 3-2022 6. Ability to handle confidential information in a sensitive manner. 7. Ability to establish and maintain effective working relationships with internal and external customers, including discretion, integrity, and diplomacy, 8. Attentive to the City’s standards for customer service, accuracy, quality, efficiency, and all City policies and procedures ensuring that all work is performed, and all staff members meet those standards while exhibiting consistent treatment of all staff. QUALIFICATIONS: 1. Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, Economic Development, or related field, master’s preferred. 2. Five (5) years of experience in municipal government at a senior managerial or executive leadership level. 3. Knowledge of the principles and methods of public administration and public finance; experience in municipal finance. 4. Considerable knowledge of municipal, county, state and federal community-related statutes. 5. Knowledge of economic development practices and a minimum of five years successful related experience. 6. Access to reliable transportation with insurance at required state levels to conduct business throughout the assigned area. PHYSICAL REQUIREMENTS: 1. Able to effectively present information and respond to questions from groups of directors, staff, developers, contractors, colleagues, elected officials and the general public. 2. Able to prepare and present accurate and reliable reports containing findings and recommendations. 3. Able to function productively in a standard office environment accessing cabinets, shelving, work areas and office equipment. 4. Able to sit for long periods of time and to maintain focus on project such as computer screen. 5. Able to effectively communicate orally (in person and over the telephone) and in writing (using electronic devices and handwritten) in English with other employees and the community. WORKING CONDITIONS: 1. Climate-controlled office with hazards typical of that environment; minimal outdoor work is required. 2. Position requires travel within and outside of the City which imposes common travel hazards. 3. Standard work hours must be flexible and include evenings and weekends and will be greater than 40 hours per week for a large percentage of the year. 4. To successfully fulfill the essential functions of this position, employee must maintain standard work hours within Waukee City Hall.