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HomeMy WebLinkAbout2022-08-01 Resolution 2022-330_Fund Expenditure Policy Amendment 2THE CITY OF WAUKEE, IOWA RESOLUTION 2022-330 APPROVING AMENDMENT NO.2 TO A POLICY FOR THE EXPENDITURE OF FUNDS IN RECOGNITION AND SUPPORT OF EMPLOYEES, ELECTED OFFICIALS AND VOLUNTEERS IN THE NAME AND BY THE A UTHORITY OF THE CITY OF WA UKEE, IOWA WHEREAS, the City of Waukee, Iowa is a duly organized municipality within Dallas County; AND, WHEREAS, the City of Waukee is committed to ensuring that all City expenditures serve a public purpose; AND, WHEREAS, the Waukee City Council believes that the recognition and support of the work done by City employees, elected officials and volunteers is a proper outlay of funds for a public purpose; AND, WHEREAS, on November 19, 2018, the Waukee City Council approved a Policy for the Expenditure of Funds in Recognition and Support of Employees, Elected Officials, Volunteers and Esteemed Colleagues (the "Policy") (Resolution # 18-466); AND, WHEREAS, since approval of the Policy, the Policy has been updated and amended as necessary (Amendment No. 1 approved December 20, 2021, as Resolution #2021-513); AND, WHEREAS, City staff recommend Amendment No. 2 to the Policy reflect current practices. NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this lst day of August, 2022, that Amendment No. 2 to the Policy for the Expenditure of Funds in Recognition and Support of Employees, Elected Officials, and Volunteers, attached hereto as Exhibit A, is hereby approved. I T�i I - Courtney Clarke, Mayor Attest: wj,k�MA 0 Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Anna Bergman Pierce X R. Charles Bottenberg X Chris Crone X Larry R. Lyon X Ben Sinclair X CITY OF WAUKEE, IOWA POLICY FOR THE EXPENDITURE OF FUNDS IN RECOGNITION AND SUPPORT OF EMPLOYEES, ELECTED OFFICIALS AND VOLUNTEERS (AMENDMENT NO. 2) The following are policy guidelines for the expenditure of City funds in recognition and support of employees, elected officials and volunteers: 1) Years of Service — Refer to the City of Waukee Employee Handbook and Amendments, Section 7.17, Expenditure of Fundy Policy 2) Employee Retirement — Refer to the City of Waukee Employee Handbook and Amendments, Section 7.17, Expenditure of 'unds Policy 3) Employee Support — Refer to the City of Waukee Employee Handbook and Amendments, Section 7.17, L'xpenditure of Funds Policy 4) Volunteers — The City may purchase food and/or non-alcoholic beverages for volunteers during large community -wide events and projects, including but not limited to city clean-up days, major park equipment installation and emergency operations. 5) Other Expenditures a. The City may purchase food and/or non-alcoholic beverages for special or work session meetings of the Waukee City Council or any citizen board or commission established by resolution or ordinance. b. The City may purchase food and/or non-alcoholic beverages for City -sponsored meetings, informational sessions, or open houses that are open to the general public. All employees are reminded that the public purpose or benefit to the public must be kept in mind and expenditures for these purposes deserve close scrutiny and such purposes shall not be abused.