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Home My WebLink About2021-01-04-Regular Minutesfflf4 \//aukee ' 1w, THE KEY TO GOOD LIVING WAUKEE CITY COUNCIL MINUTES January 4, 2021 *Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council was conducted electronically as holding the meeting in person was impossible or impractical. **Prior to the meeting being called to order, Mayor Clarke informed City staff via email that she would not be in attendance and that Council Member Bottenberg would serve as presiding officer. (A) Call to Order — The regular meeting of the Waukee City Council was called to order by Presiding Officer Bottenberg at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom pursuant to the electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8. (B) Pledge of Allegiance (temporarily suspended) (C) Roll Call — The following members were present: Council Members R. Charles Bottenberg (electronically), Chris Crone, Larry R. Lyon (electronically), Ben Sinclair. Absent: Mayor Courtney Clarke, Council Member Anna Bergman. Also in attendance: City Administrator Tim Moerman, Development Services Director Brad Deets (electronically), Public Works Director/City Engineer Rudy Koester (electronically), Finance Director Linda Burkhart (electronically), Human Resources Director Michelle Lindsay (electronically), Marketing & Communications Director Summer Evans (electronically), IT Director Son Le (electronically), Police Lt. Scott Cunningham (electronically), City Clerk Rebecca D. Schuett, City Attorney Steve Brick (electronically). (D) Open Forum (E) Agenda Approval — In light of Mayor Clarke's absence, Council Member Sinclair moved to approve the agenda, tabling items J1C through J1G under the Consent Agenda, and tabling items J3 through J8 under the Regular Agenda, to the January 18, 2021, regular meeting; seconded by Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 — 0 — 1. (F) Monthly Mayor's Report — No report made. (G) Presentations: 1) Iowa League of Cities 2021 legislative priorities — Presentation made electronically by Daniel Stalder, Government Affairs Outreach Coordinator with the Iowa League of Cities. (H) Public Hearings: 1) On the intent to commence a public improvement project known as SE Ashworth Road Corridor Improvement Project — Presiding Officer Bottenberg opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett replied in the negative. Public Works Director/City Engineer Koester reviewed the project area and planned construction schedule for improvements to the SE Ashworth Rd./Grand Prairie Pkwy. intersection and approaches. The City has not yet come to agreements with two abutting property owners on property and easement acquisition. The public hearing and subsequent approval of the project would allow the City to acquire the necessary property through the eminent domain process. Mr. Koester emphasized that City staff would continue with good faith efforts to acquire the necessary property, resorting to the use of eminent domain only if needed. No comments were made by the public in attendance. 2) On the annexation of consenting property by the City of Waukee, Iowa [William Fox Farm Co. Property] — Presiding Officer Bottenberg opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett replied in the negative. Development Services Director Deets reviewed the annexation application, adding that the (J) Waukee Community School District intends to purchase the property for new school construction. No comments were made by the public in attendance. Public Hearing Action Items: 1) Resolution: Consideration of approval of a resolution approving and authorizing a public improvement project to construct the SE Ashworth Road Corridor Improvement Project, funding of final site -specific design, final route/site selection, to acquire land for the project by purchase and, if necessary, to authorize the use and acquisition of property by eminent domain — Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 — 0 — 1. (Resolution #2021-001) 2) Resolution: Consideration of approval of a resolution approving the annexation of consenting property by the City of Waukee, Iowa [William Fox Farm Co. Property] — Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 — 0 — 1. (Resolution #2021-002) Action Items: 1) Consent Agenda Part 1: Council Member Sinclair moved to approve Consent Agenda Part 1; seconded by Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 — 0 — 1. A. Consideration of approval of 01/04/2021 Bill List: Total Unpaid Bills Presented for Approval : Total Checks Issued Prior to Council Approval: (A) Prior to Last Council Meeting (B) After Last Council Meeting (C) Payroll Taxes & Reimbursements (D) Utility Refunds $912,156.12 20,805.36 220,843.83 181, 537.49 4,773.39 `TOTAL' $1,340,116.19 FY 2021 Fund Recap: Expenditures Budgeted Year To Date 010 General Fund $17,557,944 $6,297,770 011 General Fund-Hotel/Motel Tax - 2,638 060 Road Use Tax Fund 2,671,322 1,233,440 070 Firemen's Association - - 080 Library Foundation - - 085 Asset Forfeitures - - 090 North Residential TIF - 509 091 Hickman West Indust Park TIF 1,742,506 - 092 Enterprise Business Park TIF Fund - - 093 Waukee Urban Renewal Area TIF Fund 2,048,762 2,676 094 Gateway Urban Renewal 869,532 46,636 095 Autumn Ridge Urban Renewal 374,581 - 096 Waukee West Urban Renewal - 702 097 Southwest Business Park 26,288 098 Waukee Central URA - - 110 Debt Service Fund 9,518,084 1,208,005 111 Special Assessments Fund - - 210 Employee Benefits Fund 2,475,000 - 211 Local Option Sales Tax 523,620 - 212 Public Improvement Fund 2,000,000 - 327 Capital Projects 26,109,000 12,472,739 330 City Wide SA Sidewalk Project - - 510 Water Utility Fund 688,232 2,150,694 520 Sewer Utility Fund 3,269,446 4,972,023 2 Revenues Budgeted Year To Date $16,886,337 $6,859,837 - 820 445,822 1,027,379 823,245 490,171 3,731,276 2,080,371 1,327,728 827,045 711,471 349,032 71,049 36,702 154,346 - 10,975,755 2,571,201 - 16,132 2,501,444 1,303,439 2,923,900 796,287 2,000,000 2,001,585 23,432,370 9,188,026 - 2,412 5,791,584 4,292,895 1,721,061 4,409,667 521 University Ave Trunk Sewer Project 522 Waste Water Treatment PI 523 E Area Pump Sta Treatment 540 Gas Utility Fund 560 Storm Sewer Utility Fund 570 Utility Bill Fund 590 Solid Waste Collect & Rcycl Fund 750 Golf Course Fund 810 Equipment Revolving Fund 7,172,989 1,980,128 394,960 1,428,400 594,288 2,839,849 1,848,945 173,987 833,336 267,658 'TOTAL' $81, 418, 794 $34, 377, 895 CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 01/04/2021 BOTIC, ALMIRA UTILITY REFUND CHAMBERS, BONITA UTILITY REFUND DARNELL, BRENT UTILITY REFUND DOBBS, CHANDLER P UTILITY REFUND ESTES CONSTRUCTION UTILITY REFUND IPERS IPERS DEDUCTIONS KOESTER CONSTRUCTION UTILITY REFUND KOESTER CONSTRUCTION UTILITY REFUND MASTERSON & BOTTENBERG LLP UTILITY REFUND MUELLER, DAVID S UTILITY REFUND RJ LAWN SERVICE INC UTILITY REFUND ROEPKE, RILEY A UTILITY REFUND ROUDYBUSH, EDGAR UTILITY REFUND SHELTON, BOBBI UTILITY REFUND STALHEIM, KAREN A UTILITY REFUND TD&I CABLE MAINTENANCE INC UTILITY REFUND TREASURER STATE OF IOWA STATE TAX WITHHOLDING IOWA DEPARTMENT OF HUMAN 8,638,750 1,140,833 395,196 1,425,900 608,500 15,000 $85, 721, 567 SERVICES JANUARY 2021 STATE SHARE GEMT SJM CONSTRUCTION, INC SNEEZE GUARD MODIFICATIONS SPLAW PROPERTIES, LLC JANUARY 2021 RENT & INSUANCE WAUKEE COMMUNITY SCHOOL DISTRICT - FUEL SEPT/OCTOBER 2020 FUEL EMPLOYEE BENEFIT SYSTEMS FRONTLINE WARNING SYSTE,S IOWA DEPARTMENT OF NATURAL RESOURCES IOWA DEPARTMENT OF NATURAL RESOURCES UNITED PARCEL SERVICE SAM'S CLUB WEST BANK VERIZON WIRELESS 'TOTAL' JANUARY 2021 HEALTH INSURANCE MONTHLY PREMIUM SIREN REPAIRS PERMIT LITTLE WALNUT CREEK SEWER LITTLE WALNUT CREEK NORTH TRUNK SEWER SHIPPING DECEMBER 2020 STATEMENT WELLNESS COMMITTEE GIFT CARDS DECEMBER 2020 STATEMENT UNPAID BILLS PRESENTED FOR APPROVAL 01/04/2021: ADEL AUTO PARTS BUTANE FUEL ALL STAR PRO GOLF INC. BAG SHAG AMAZON.COM COMPUTER BATTERY BACKUP ANKENY SANITATION INC. 20YD FLAT DUMP/RETURN ARDICK EQUIPMENT CO., INC. STREET SIGNS AT&T MOBILITY DECEMBER 2020 STATEMENT AUTOZONE TIRE CLEANER/PAINT TOUCH UP BACKGROUND INVESTIGATION BUREAU, LLC ANNUAL SUBSCRIPTION BAX SALES, INC HOSE CLAMPS BDI SIGNS BUSINESS DESIGNS INC VEHICLE MAGNETS 26,288 41 143 3,124,962 638,024 231,353 734,872 397,782 178 $41, 406, 643 $76.16 203.88 108.67 31.36 429.91 142, 210.44 2,153.67 446.00 39.57 79.25 115.60 94.33 38.05 66.80 64.56 825.58 39,327.05 2,786.19 1,747.92 4,504.83 11, 766.42 165,007.32 48, 780.00 100.00 350.00 16.51 320.12 1,000.00 5,269.88 $427, 960.07 $25.36 171.44 629.10 452.92 534.10 113.66 32.05 168.00 1,002.83 216.00 3 BLACK HILLS ENERGY BLUE OTTER SOLUTIONS, LLC BOLTON & MENK, INC BOOT BARN INC BOUND TREE MEDICAL BRICK GENTRY BOWERS SWARTZ BROADCAST MUSIC INC BRYANNA & COLIN DOOLEY C2G CORPORATION CALHOUN-BURNS AND ASSOCIATES, INC CAPITAL SANITARY SUPPLY CENTURYLINK CINTAS CORPORATION CITY OF WAUKEE CORE & MAIN LP D & K PRODUCTS INC. DELTA DENTAL DEMCO INC. DES MOINES REGISTER DES MOINES STAMP MFG CO DETROIT INDUSTRIAL TOOL DINNER DELIGHTS DIRECTV ELECTRONIC ENGINEERING CO ETHEL MARIE CALLAS FARNSWORTH GROUP, INC FASTENAL COMPANY FIRST CHOICE COFFEE SERVICES FOTH INFRASTRUCTURE & ENVIRONMENT LLC GENUS LANDSCAPE ARCHITECTS GORILLA GRAFFITI, INC GRAHAM TIRE OF DES MOINES GRIMES ASPHALT & PAVING GROEBNER & ASSOCIATES INC HEARTLAND CO-OP HOLMES MURPHY HY-VEE INDUSTRIAL SALES COMPANY INC INFRASOURCE CONSTRUCTION, LLC INGERSOLL RAND INTERSTATE ALL BATTERY CENTER IOWA DEPT OF TRANSPORTATION IOWA DES MOINES SUPPLY IOWA LAW ENFORCEMENT ACADEMY IOWA LIBRARY ASSOCIATION IOWA MUNICIPALITIES WORKERS' COMPENSATION ASSN IOWA SIGNAL INC JAMES RENDER JERICO SERVICES INC JOE SPIESS KELTEK INCORPORATED KEN PARRY DECEMBER 2020 STATEMENT AUTO SURVEY APGA GOAL PROGRAM DOUGLAS PARKWAY EXTENSION JEANS/COAT -PAYNE MEDICAL SUPPLIES NOVEMBER 2020 STATEMENT FY21 MUSIC LICENSE FURNACE REBATE BRAKE CLEANER/RED THUNDER/PLUG KIT BRODERICK POND SVS DETERGENT/CLEANER/SOAP DECEMBER 2020 STATEMENT FIRST AID KIT SUPPLIES NOVEMBER 2020 STATEMENT CLAY COUPLINGS CHEMICALS JAN '21 DENTAL INSURANCE PREMIUM DISPLAY BASE/DISPLAY SHELF/BOOK HOLDERS MON. - SAT. SUBSCRIPTION COPY STAMPS BLADE FREEZER MEAL WORKSHOP DECEMBER 2020 STATEMENT RADIO REPAIRS FURNACE REBATE PUBLIC WORKS SITE EXPANSION EYEWEAR/VESTS/GLOVES COFFEE/PLATES SE ASHWORTH RD CORRIDOR IMPROVEMENTS GLYNN VILLAGE PARK FIREARM INSTRUCTOR POLOS TIRES COLD MIX METER BRACKETS NOVEMBER 2020 STATEMENT JAN '21 HMA MONTHLY CONSULTING FEE NOVEMBER 2020 STATEMENT DRISCO IPSNVIRE TRACER UNIVERSITY AVE AIRCARE ADVANTAGE PROGRAM BATTERIES SIGN TUBING VICTORY HANDHELD VP200ESK EVALUATION OF MMPI-2 FOR MEEKER MEMBER DUES - KERI WESTON-STOLL JANUARY 2021 WORKERS COMP NW SUNRISE & RRVT FURNISH & INSTALL RRFB FURNACE REBATE DUST CONTROL WATER HEATER REBATE BAR GRAPH DISPLAY FURNACE REBATE 2,891.25 3,312.96 13,887.50 417.64 1,708.88 16,612.50 6.00 150.00 522.67 9,214.40 479.69 290.18 606.33 84.54 1,329.42 300.00 9,931.96 440.86 32.00 45.70 1,184.78 1,144.00 13.78 118.75 75.00 3,288.45 499.94 264.00 153,132.65 5,016.00 181.95 871.64 1,058.50 203.07 112.68 4,131.81 134.72 21,922.48 65,185.36 2,974.14 469.92 4,964.31 758.33 275.00 115.00 21.120.00 128, 305.50 150.00 2,805.00 50.00 161.99 75.00 4 KONICA MINOLTA BUSINESS SOLUTIONS USA INC LEE BERGEN LIBRARY IDEAS LLC LIGHT THIS PRODUCTIONS LLC LIVING MAGAZINES LOGAN CONTRACTORS SUPPLY INC LOGOED APPAREL & PROMOTIONS MARK STUCHEL INC. MARTIN MARIETTA AGGREGATE, INC. MEDIACOM MENARDS MERCY WEST PHARMACY MID AMERICAN ENERGY MID-IOWA ELECTRIC, INC MID-IOWA SOLID WASTE EQUIPMENT CO MIDWEST ALARM SERVICES MOLLY OLSON MUELLER CO. LLC MUNICIPAL SUPPLY INC. MUTUAL OF OMAHA NAPA AUTO PARTS STORE NATIONAL PUBLIC EMPLOYERS LABOR RELATIONS ASSOC NATIONWIDE OFFICE CLEANERS LLC NOVASPECT, INC OFFICE DEPOT ORKIN PEST CONTROL PLUMB SUPPLY COMPANY PUBLISHERS WEEKLY RANGEMASTERS TRAINING CENTER RAY O'HERRON CO., INC. RC WELDING RDG PLANNING & DESIGN REGAL UNDERGROUND CONSTRUCTION, INC. SCHAAL PLUMBING, HEATING & COOLING SECURITY EQUIPMENT INC SESAC, INC SHIVE HATTERY INC. SNYDER & ASSOCIATES INC SPORT CONSULTANTS UNLIMITED LLC SPRAYER SPECIALTIES INC STIVERS FORD SWAGELOK TERMINAL SUPPLY CO. THOMSON REUTERS - WEST TRANS-IOWA EQUIPMENT TRUCK EQUIPMENT INC TYLER TECHNOLOGIES INC UNITED TRUCK & BODY CO., INC. UNIVERSAL PRINTING SERVICES UNIVERSITY OF IOWA HYGIENE US CELLULAR LIBRARY SCAN-X FURNACE REBATE BOOKS SNOW MACHINE WAUKEE NEWSLETTER SPREAD SEALANT SHIRTS/JACKETS - WERTS/VOEGTLE/WHITE/NICHOLS HEX BLT EXT SET ROAD STONE DECEMBER 2020 STATEMENT SAND EMS MEDICATIONS DECEMBER 2020 STATEMENT ELECTRICAL WIRING TRAFFIC CONE HOLDERS FIRE INSPECTION/FIRE ALARM GRAPHIC DESIGN OF RESIDENT GUIDE LINE STOPPER FITTING METER PARTS JAN '21 LIFE & DISABILITY PREMIUM AIR/OIL FILTERS MEMBER DUES - LINDSAY CLEANING SERVICES SPRINGS TOILET PAPER/PAPER TOWELS PEST CONTROL SERVICES CI-PL TO CI-PL ANNUAL SUBSCRIPTION FEDERAL TACTICAL HST 9MM/MAGTECH 9MM VEST - GIBBS PRESS REPAIRS ALICE NIZZI PARK DIRECTIONAL BORE GAS FURNACE REBATE TRAILHEAD BATHROOM LOCK FY21 MUSIC LICENSE UNIVERSITY AVE EXT 10TH ST TO SE LA GRANT PKWY UTE AVE & ASHWORTH RD INTERSECTION IMPRVMNTS PICKLE BALL LINES ON TENNIS COURT TEEJET TIP/CAP/LOCK NUT PARTS PIPE FITTING/TUBE FITTING REMOVAL TOOLS WEST INFORMATION CHARGES WATER PROOF GRE KIT/NOTEPAD V CRADLE ONLINE UTILITY BILLING JANUARY 21 TAILGATE/PAINT UTILITY BILL INSERT TESTING FEES NOVEMBER 2020 STATEMENT 8,873.00 150.00 418.22 150.00 1,521.00 2,299.96 1,904.95 285.30 1,009.13 147.03 224.03 485.11 8,439.96 380.00 91.37 1,139.64 137.50 10,647.20 1,365.95 4,907.72 24.28 215.00 4,947.64 1,306.77 95.97 140.26 93.12 229.99 6,154.98 233.72 24.00 634.01 4,910.00 225.00 1,151.00 483.00 86,729.13 37,364.20 1,500.00 191.65 54.27 422.01 78.66 248.09 77.84 982.39 175.00 485.40 1,125.27 540.00 687.96 5 USGA FY21 MEMBER DUES - MATT JERMIER UTILITY SAFETY AND DESIGN INC. GAS TRANSMISSION MODIFICATION VALLEY ENVIRONMENTAL SERVICES LLC FILTER VEENSTRA & KIMM INC NOVEMBER 2020 STATEMENT VIDYASHREE DUTTA THERMOSTAT REBATE VIT & ALICIA BACCAM WALSH DOOR & SECURITY WASTE SOLUTIONS OF IA WASTEWATER RECLAMATION AUTHORITY WAUKEE COMMUNITY SCHOOL DISTRICT - FUEL WAUKEE HARDWARE & VARIETY *TOTAL* FURNACE & THERMOSTAT REBATE POLICE DEPT KEYS WINTERIZED TOILET SERVICES JANUARY 2021 FEES NOVEMBER 2020 STATEMENT NOVEMBER 2020 STATEMENT 150.00 68,567.10 40.00 36,052.49 30.00 180.00 52.84 204.00 120,908.20 3,333.57 156.55 $912,156.12 B. Consideration of approval of City Council Minutes of 12/21/2020 Regular Meeting C. TABLED UNTIL 01/18/2021 D. TABLED UNTIL 01/18/2021 E. TABLED UNTIL 01/18/2021 F. TABLED UNTIL 01/18/2021 G. TABLED UNTIL 01/18/2021 H. Consideration of approval of a resolution approving Contract Amendment No. 1 between Iowa Economic Development Authority; Apple, Inc.; and the City of Waukee [Economic Development Assistance Contract No. 18-TC-008] (Resolution #2021-003) I. Consideration of approval of Payment Estimate No. 1 to Corell Contractor, Inc., for the SE Laurel Street Extension at Alice's Road Project in the amount of $132,002.62 J. Consideration of approval of Change Order No. 4 to Elder Corporation for the Waukee Public Library Stormwater Improvement Project increasing the contract in the amount of $5,225.00 K. Consideration of approval of Payment Estimate No. 7 to Elder Corporation for the Waukee Public Library Stormwater Improvement Project in the amount of $248,183.23 L. Consideration of approval of Payment Estimate No. 4 (Release of Retainage) to Koester Construction Co., Inc. for the Alice's Road Landscape Enhancements Project in the amount of $22,133.87 M. Consideration of approval of a motion setting February 1, 2021, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 [Agricultural District] to R-1 [Single Family Residential District]/PD-1 [Planned Development Overlay District] (Timber Crest Plat 1) 2) Consent Agenda Part 2: Council Member Crone moved to approve Consent Agenda Part 2; seconded by Council Member Sinclair. Council Member Bottenberg stated that he would abstain from voting due to a professional conflict of interest. Results of vote: Ayes: Crone, Lyon, Sinclair. Nays: None. Absentions: Bottenberg. Absent: Bergman. Motion carried 3 — 0-1-1. A. Consideration of approval of a motion approving waiver and consent with Ahlers & Cooney, P.C. 3) TABLED UNTIL 01/18/2021 4) TABLED UNTIL 01/18/2021 5) TABLED UNTIL 01/18/2021 6) TABLED UNTIL 01/18/2021 7) TABLED UNTIL 01/18/2021 8) TABLED UNTIL 01/18/2021 9) Ordinance: Consideration of approval of an ordinance to amend Chapter 502, Waukee Municipal Code, Traffic Regulations of the City of Waukee, Iowa, by amending Section 502, Parking Regulations, certain public street as specified [second, third (final) readings] — Council Member Crone moved to approve the second reading of the ordinance in title only, waive the third reading and place the ordinance on final passage; seconded by Council Member Sinclair. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 — 0 — 1. (Ordinance #2980) 10) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R-1, a property known as Castle Property[third (final) reading]— Council Member Sinclair moved to approve the third reading of the ordinance in title only and place it on final passage; seconded by Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 — 0 — 1. (Ordinance #2981) 11) Resolution: Consideration of approval of a resolution authorizing the City of Waukee to submit an application for funding from the Federal Surface Transportation Block Grant (STBG) Program to the Des Moines Area Metropolitan Planning Organization (MPO) [Alice's Road Widening Project, NE Horizon Drive to NE Douglas Parkway] — Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Development Services Director Deets reviewed the grant request for construction of the next segment of Alice's Rd. As a portion of the project abuts the City of Clive, Waukee would sponsor and Clive co-sponsor the application. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 — 0 — 1. (Resolution #2021-004) (K) Reports — Report made by City Administrator Moerman. Council Member Lyon moved to adjourn; seconded by Council Member Si Ayes: All. Nays: None. Motion carried 4 — 0. Meeting Adjourned at 6:00 p.m. i Attest: (p. Rebecca D. Schuett, City Clerk R. Char-I€s Bottenberg, Presiding Officer 7