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Home My WebLink About2023-07-10 Regular Agenda►� Waukee WAUKEE CITY COUNCIL IR•"� REGULAR MEETING �-� � THE KEY TO GOOD LIVING DATE: MONDAY, JULY 10, 2023 TIME: 5:30 P.M. PLACE: WAUKEE CITY HALL, 230 W. HICKMAN RD., WAUKEE, IA 50263 **Full City Council meeting packet is available at https://rms.waukee.org/Publ ic/Browse.aspx?id=162574&dbid=O&repo=Waukee *Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: hftps://zoom.us/a/352651371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In -person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk's office at 515-978-7904. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. OPEN FORUM [Pursuant to City Council Rules of Procedure, presentations under Open Forum shall be limited to three (3) minutes per individual. Please refer to the footnotes on this agenda for more detailed Open Forum procedures**.] E. AGENDA APPROVAL F. MONTHLY MAYOR'S REPORT G. PRESENTATIONS: NONE H. PUBLIC HEARINGS: 1) On a proposal to enter into a Development Agreement with AP North, LC 2) On a proposal to enter into a Third Amendment to the Agreement for Private Development and Minimum Assessment Agreement with The Quarter at Waukee, LLC 3) On the annexation of consenting and non -consenting properties by the City of Waukee, Iowa [Waukee Commons, LC / Barbara Stanzyk] NOTE: Public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R-2, a parcel to be known as Waukee Commons, will be rescheduled for July 24, 2023. PUBLIC HEARING ACTION ITEMS: 1) RESOLUTION: Consideration of approval of a resolution approving and authorizing execution of a Development Agreement by and between the City of Waukee and AP North, LC 2) RESOLUTION: Consideration of approval of a resolution approving and authorizing execution of a Third Amendment to the Agreement for Private Development and Minimum Assessment Agreement with The Quarter at Waukee, LLC 3) RESOLUTION: Consideration of approval of a resolution approving the annexation of consenting and non -consenting properties by the City of Waukee, Iowa [Waukee Commons, LC / Barbara Stanzyk] J. ACTION ITEMS: 1) CONSENT AGENDA [All items listed under the Consent Agenda will be considered for approval through one motion and second. There will be no separate discussion of these items unless there is a motion and second by Council for an item or items to be considered as separate action items.] A. Consideration of approval of 07/10/2023 Bill List; 06/23/2023, 07/07/2023 Payrolls B. Consideration of approval of City Council Minutes of 06/19/2023 Regular Meeting, 06/26/2023 Work Session C. Receipt and File: 1. Consideration of approval of receipt and file of a Mayor's Proclamation of July 2023 as Park and Recreation Month 2. Consideration of approval of receipt and file of Board of Adjustment Minutes of 06/29/2023 Meeting D. Retail Alcohol License Applications, Renewals: 1. Consideration of approval of 12-month Class C Retail Alcohol License for VN WAUKEE CORP d/b/a Vibrant Music Hall [2938 Grand Prairie Parkway] 2. Consideration of approval of renewal and automatic renewal application for 12-month Class E Retail Alcohol License for Hy-Vee, Inc., d/b/a Hy-Vee [1005 E. Hickman Road], pending approval by Fire Marshal 3. Consideration of approval of renewal of 12-month Class C Retail Alcohol License with Outdoor Service privilege for Hy-Vee, Inc., d/b/a Hy-Vee Market Grille [1005 E. Hickman Road], pending approval by Fire Marshal 4. Consideration of approval of renewal and automatic renewal application for 12-month Class E Retail Alcohol License for Hy-Vee, Inc., d/b/a Hy-Vee Fast and Fresh #2 [155 W. Hickman Road], pending approval by Fire Marshal E. Block Party Permit, Temporary Street Closure Applications: 1. Consideration of approval of a resolution approving the temporary closing of NE Gracewood Drive from N. Warrior Lane east and south to NE Bowman Drive on Saturday, July 29, 2023, between the hours of 12:00 p.m. and 11:00 p.m. for the purpose of a neighborhood block party 2. Consideration of approval of a resolution approving the temporary closing of Melrose Drive from N. Warrior Lane west to Windfield Parkway and Linden Drive from Melrose Drive north to Windfield Parkway on Saturday, August 26, 2023, between the hours of 3:00 p.m. and 10:00 p.m. for the purpose of a neighborhood block party 3. Consideration of approval of a resolution approving the temporary closing of Painted Woods Drive between its intersections with Arrowhead Drive on Saturday, August 26, 2023, between the hours of 5:00 p.m. and 10:00 p.m. for the purpose of a neighborhood block party 4. Consideration of approval of a resolution approving temporary parking along SE Booth Avenue from S. Warrior Lane east to its terminus on Tuesday, August 1, 2023, between the hours of 4:00 p.m. and 9:00 p.m. for the purpose of Public Safety Day F. Contracts, Agreements: 1. Consideration of approval of a resolution renewing agreement with Denman & Company, LLP, for audit services for the fiscal years ending June 30, 2022, 2023 and 2024 2. Consideration of approval of a resolution approving Conduit Purchase Agreement, NW 2"d Street [mi-fiber, LLC] 3. Consideration of approval of resolution accepting a Public Art Grant Award and executing an agreement with Bravo Greater Des Moines 4. Consideration of approval of a resolution approving a 28E Agreement between the Waukee Area Historical Society, Inc., and the City of Waukee 5. Consideration of approval of a resolution approving funding pursuant to a 28E Agreement with Waukee Area Historical Society, Inc. 6. Consideration of approval of a resolution approving various Agreements Concerning Construction of Fence G. Change Orders, Payment Estimates, Acceptance of Public Improvements, Releases of Retainage: 1. Consideration of approval of Payment Estimate No. 4 to S.J. Louis Construction, Inc., for the Northeast Outfall Sewer Project in the amount of $1,863,094.69 2. Consideration of approval of Payment Estimate No. 11 to WRH, Inc., for the Lift Station No. 2 Rehabilitation Project in the amount of $16,154.84 3. Consideration of approval of Change Order No. 1 to Concrete Technologies, Inc., for the NW Douglas Parkway Grade, Partial Pave and Joint Utility Trench Project, increasing the contract in the amount of $3,704.80 4. Consideration of approval of Payment Estimate No. 4 to Concrete Technologies, Inc., for the NW Douglas Parkway Grade, Partial Pave and Joint Utility Trench Project in the amount of $248,081.30 5. Consideration of approval of Payment Estimate No. 5 to Bergstrom Construction, Inc., for the Waukee City Hall Security Upgrades Project in the amount of $2,234.40 6. Consideration of approval of a resolution accepting public improvements [Waukee City Hall Security Upgrades Project] 7. Consideration of approval of Change Order No. 3 to Absolute Concrete Construction for the Douglas Parkway Extension Project, increasing the contract in the amount of $6,682.50 8. Consideration of approval of Payment Estimate No. 13 (Final) to Absolute Concrete Construction for the Douglas Parkway Extension Project in the amount of $1,624.50 9. Consideration of approval of a resolution accepting public improvements [Douglas Parkway Extension Project] 10. Consideration of approval of a resolution accepting public improvements [Stratford Crossing Plat 11] H. Fixing Dates for Public Hearings: 1. Consideration of approval of a motion setting July 24, 2023, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 [Agricultural District] to R-2 [One & Two Family Residential District] (Waukee Commons] 2. Consideration of approval of a motion setting August 7, 2023, as the date of public hearing on an ordinance to amend Chapter 165, Zoning Regulations, Definitions and General Regulations, by amending Section 165.02, Definitions I. Consideration of approval of a resolution approving easements for public storm water detention and public ingress/egress [Kettlestone Peak Townhomes] J. Consideration of approval of a resolution authorizing renewal with Iowa Communities Assurance Pool ([CAP) for 07/01/2023 — 06/30/2024 Property, Auto, Professional and Liability insurance K. Consideration of approval of a resolution approving FY2023 Transfers L. Consideration of approval of a resolution approving City Issued Smart Phone Policy for Elected Officials M. Consideration of approval of a resolution setting forth check authorization procedures and authorized signatories for City of Waukee accounts in accordance with generally accepted accounting standards 2) ORDINANCE: Consideration of approval of on an ordinance to amend Chapter 165.19, Zoning Regulations, Definitions and General Regulations, Solar Energy Systems Waukee, Iowa by adding provisions for Ground Mounted Solar Energy Systems in Residential Districts [second reading] 3) ORDINANCE: Consideration of approval of an ordinance to amend Chapter 62, General Traffic Regulations, by repealing Section 62.05, Quiet Zones [second, third (final) readings] 4) Urban Renewal Plans A. ORDINANCE: Consideration of approval of an ordinance for the division of revenues under Section 403.19, Code of Iowa, for Kettlestone Residential Urban Renewal Plan [third (final) reading] B. ORDINANCE: Consideration of approval of an ordinance for the division of revenues under Section 403.19, Code of Iowa, for Kettlestone Phase 1 Commercial Urban Renewal Plan [third (final) reading] C. ORDINANCE: Consideration of approval of an ordinance for the division of revenues under Section 403.19, Code of Iowa, for Kettlestone Phase 2 Commercial Urban Renewal Plan [third (final) reading] D. ORDINANCE: Consideration of approval of an ordinance for the division of revenues under Section 403.19, Code of Iowa, for Kettlestone Phase 3 Commercial Urban Renewal Plan [third (final) reading] E. ORDINANCE: Consideration of approval of an ordinance for the division of revenues under Section 403.19, Code of Iowa, for Kettlestone Phase 4 Commercial Urban Renewal Plan [third (final) reading] 5) Williams Pointe Commercial Plat 2 A. RESOLUTION: Consideration of approval of a resolution approving preliminary plat B. RESOLUTION: Consideration of approval of a resolution approving final plat C. RESOLUTION: Consideration of approval of a resolution approving construction drawings 6) RESOLUTION: Consideration of approval of a resolution approving City of Waukee FY2024 Strategic Plan K. REPORTS: A. City Administrator Report B. City Attorney Report C. Council Member Reports ADJOURNMENT *Pursuant to §21.4(2) of the Code of Iowa (2023), the City has the right to amend this agenda up until 24 hours before the posted meeting time. The City of Waukee is pleased to provide accommodations to disabled individuals or groups and encourages their participation in city government. Should special accommodations be required, please contact the Clerk's office at least 48 hours in advance at 515-978-7904 or email bschuett(a)waukee.org to have reasonable accommodations provided. **Rules of Order and Decorum for the Zoom Meeting** Any member of the public who would like to ask questions or make comments during either the Open Forum or Public Hearing portions of the meeting may participate by using the RAISE HAND feature. Participants must be recognized by the presiding officer and must state their full name and address before addressing the City Council. If you are participating via phone, the raise and lower hand feature can be activated by using *9. After you are recognized, use *6 to unmute your audio. The Chat and Q&A functions will be turned off during the meeting. Questions or comments for the Public Hearing portion of the meeting may also be submitted in advance by emailing bschuett(a)waukee.org before 5:00 p.m. the day of the meeting. Any questions or comments submitted by this deadline will be read aloud by City staff during that particular Public Hearing.