HomeMy WebLinkAbout2023-07-17 Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
July 17, 2023
A. Call to Order — The special meeting of the Waukee City Council was called to order by Mayor Clarke
at 5:31 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call — The following members were present: Mayor Courtney Clarke; Council Members Chris
Crone, Larry R. Lyon, Anna Bergman Pierce (electronically), Ben Sinclair. Absent: Council Member R.
Charles Bottenberg.
Also in attendance: City Administrator Brad Deets, Assistant City Administrator Nick Osborne, Finance
Director Linda Burkhart, Community Development Director Andy Kass, Director of Economic
Development Jennifer Brown, Public Works Director/City Engineer Rudy Koester, Parks & Recreation
Director Matt Jermier, Human Resources Director Michelle Lindsay, IT Director Son Le, Director of
Marketing & Communications Heather Behrens, Fire Chief Clint Robinson, Deputy Fire Chief Tomme
Tysdal, Police Chief Chad McCluskey, City Clerk Rebecca D. Schuett.
C. Agenda Approval — Council Member Crone moved to approve the agenda; seconded by Council
Member Lyon. Results of vote: Ayes: Crone, Lyon, Pierce, Sinclair. Nays: None. Absent: Bottenberg.
Motion carried 4 — 0 — 1.
D. Action Items:
1) Resolution: Consideration of approval of a resolution approving a pre -annexation
agreement [Barbara S. Stanzyk]— Council Member Crone moved to approve the resolution;
seconded by Council Member Sinclair. Community Development Director Kass reviewed the
property location, noting that a public hearing on annexation was held at the July 10 regular
council meeting. Since then, the City has come to an agreement with Ms. Stanzyk on the
proposed pre -annexation agreement, as well as voluntary annexation. Results of vote: Ayes:
Crone, Lyon, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1.
(Resolution #2023-311)
2) Resolution: Consideration of approval of a resolution approving the annexation of
consenting properties by the City of Waukee, Iowa [Waukee Commons, LC / Barbara S.
Stanzyk] — Council Member Lyon moved to approve the resolution; seconded by Council Member
Sinclair. Community Development Director Kass stated that the revised resolution was necessary
now that there was 100% voluntary annexation from both property owners. Results of vote: Ayes:
Crone, Lyon, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1.
(Resolution #2023-312)
E. Work Session:
1) City Partners Presentation: Waukee Area Chamber of Commerce — Michael Bartos, President
and CEO of Waukee Area Chamber of Commerce, reviewed the organization's mission statement
and core values, membership and event statistics, and City partnerships.
2) City Partners Presentation: Waukee Area Christian Services — Melissa Stimple, Executive
Director of Waukee Area Christian Services, presented the organization's vision, mission, values
and service areas. She focused on emergency financial assistance (EFA) and how City funding is
used for that service.
3) Public Art Master Plan update/emerging themes — Teva Dawson with Group Creative Services
reviewed a preliminary Waukee Art and Culture Plan, focusing on different types, styles and
purposes of public art.
4) FY2022-2023 Strategic Plan: Public Safety Building final design presentation — Angie
Pfannkuch of Sidekick Development, and Danielle Hermann and Jill Boetger of OPN Architects
presented revisions to site and building design, then discussed the sustainability initiatives that
have been incorporated into the design. They also reviewed an estimated budget and
construction timeline.
5) Flock cameras update — Police Chief McCluskey discussed the usefulness of license plate reader
(LPR) systems, then reviewed a draft policy for their use by the Waukee Police Department. He
proposed a 60-day pilot program, discussing camera placement strategy and costs.
6) Gas Utility Extension Fee Schedule for Private Development review — Public Works
Director/City Engineer Koester presented a proposed fee schedule with multi -year phasing for
utility main and service line extensions. City staff plan to meet with developers in advance of fee
implementation to make them aware of the policy.
7) Professional Services Agreement: Prairie Rose Trail — Public Works Director/City Engineer
Koester reviewed the engineering services included in the proposed agreement, as well as
estimated costs and timeline.
8) IT update — IT Director Le briefly discussed insurance coverage and disaster recovery planning.
9) Proposed zoning ordinance amendment, Definitions — City Administrator Deets reviewed
proposed updates to adult entertainment business definitions within the zoning ordinance.
F. Council Liaison Reports — Report made by Mayor Clarke.
G. Comments — Parks & Recreation Director Jermier updated the council on planned repairs for Triumph
Park ballfields.
Council Member Lyon moved to adjourn; seconded by Council Member Sinclair. Ayes: All. Nays: None.
Motion carried 4 — 0.
Meeting Adjourned at 7:35 p.m.
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Courtney Clarke, Mayor
Attest:
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Rebecca D. Schuett, City Clerk