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Home My WebLink About2023-08-21 Regular Agenda►i4 Waukee WAUKEE CITY COUNCIL `"WI THE KEY TO GOOD UVING REGULAR MEETING DATE: MONDAY, AUGUST 21, 2023 TIME: 5:30 P.M. PLACE: WAUKEE CITY HALL, 230 W. HICKMAN RD., WAUKEE, IA 50263 "Full City Council meeting packet is available at https://rms.waukee.org/Public/Browse.aspx?id=162574&dbid=0&repo=Waukee *In accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/i/352651371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In -person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk's office at 515-978-7904. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. OPEN FORUM [Pursuant to City Council Rules of Procedure, presentations under Open Forum shall be limited to three (3) minutes per individual. Please refer to the footnotes on this agenda for more detailed Open Forum procedures**.] E. AGENDA APPROVAL F. PRESENTATIONS: NONE G. PUBLIC HEARINGS: 1) On a proposal to enter into a Development Agreement with Stivers Iowa Real Estate, LLC, and Ed Stivers Ford, Inc. H. PUBLIC HEARING ACTION ITEMS: 1) RESOLUTION: Consideration of approval of a resolution approving and authorizing execution of a Development Agreement by and among the City of Waukee, Stivers Iowa Real Estate, LLC, and Ed Stivers Ford, Inc. ACTION ITEMS: 1) CONSENT AGENDA PART 1 [All items listed under the Consent Agenda will be considered for approval through one motion and second. There will be no separate discussion of these items unless there is a motion and second by Council for an item or items to be considered as separate action items.] A. Consideration of approval of 08/21/2023 Bill List; 08/18/2023 Payroll B. Consideration of approval of City Council Minutes of 08/07/2023 Regular Meeting, 08/14/2023 Special Meeting C. Retail Alcohol License Applications, Renewals: 1. Consideration of approval of 5-day Class B Beer Permit with Outdoor Service privilege beginning October 6, 2023, for Waukee Area Historical Society, d/b/a Waukee Area Historical Society [550 Ashworth Drive/Triangle Park], pending proof of dram insurance 2. Consideration of approval of renewal of 12-month Class C Retail Alcohol License with Outdoor Service privilege for WAUKEE SPORTS, LLC, d/b/a Caffrey's Sports Pub [1320 E. Hickman Road] 3. Consideration of approval of renewal and automatic renewal application for 12-month Class E Retail Alcohol License for Fareway Stores, Inc., d/b/a Fareway Stores, Inc., #989 [200 SE Laurel Street] D. Temporary Street Closure Applications: 1. Consideration of approval of a resolution approving the temporary closing of SE Ashton Court from SE Pleasant View Drive south and east to 645 SE Ashton Court on Saturday, September 9, 2023, between the hours of 2:30 p.m. and 10:00 p.m. for the purpose of a neighborhood block party 2. Consideration of approval of a resolution approving the temporary closing of SE Birchwood Circle from SE Mapleleaf Lane east to its terminus on Sunday, September 10, 2023, between the hours of 4:30 p.m. and 7:30 p.m. for the purpose of a neighborhood block party 3. Consideration of approval of a resolution approving the temporary closing of certain portions of public streets for the Waukee Area Historical Society Wauktoberfest Event E. Contracts, Agreements: 1. Consideration of approval of a resolution awarding quote and approving contract for roofing services [Southfork Park Shelter and Centennial Park Covered Bridge] 2. Consideration of approval of a resolution approving Professional Consulting Services Agreement with Waters Edge Aquatic Design [Pool Feasibility Study] 3. Consideration of approval of a resolution approving Building Department Services Agreement with Veenstra & Kimm, Inc. [Contracted Building Inspector] 4. Consideration of approval of a resolution awarding grant funding to Udderly Great Downtown Scoops, LLC, d/b/a Waukee Ice Cream Shoppe as part of the City of Facade Improvement Program 5. Consideration of approval of a resolution approving Heart of Iowa Regional Transit Agency Funding Agreement pursuant to Iowa Code Chapter 28E 6. Consideration of approval of a resolution approving funding pursuant to a 28E Agreement with Heart of Iowa Regional Transit Agency 7. Consideration of approval of a resolution approving various Agreements Concerning Construction of Fence F. Easements: 1. Consideration of approval of a resolution approving Permanent Easements for Sanitary Sewer Right -of -Way (PE31 and PE34) from the City of Waukee [South Outfall Sewer Project] 2. Consideration of approval of a resolution approving Purchase Agreement and Easements from Jerry's Homes, Inc. [T Avenue Corridor Improvements, W. Hickman Road to NW Douglas Parkway] G. Change Orders, Payment Estimates, Acceptance of Public Improvements, Releases of Retainage: 1. Consideration of approval of Payment Estimate No. 3 to Elder Corporation for the Stratford Crossing Park Project in the amount of $231,740.72 2. Consideration of approval of Change Order No. 1 to Elder Corporation for the Heart of the Warrior Trailside Improvements Project, increasing the contract in the amount of $5,410.00 3. Consideration of approval of Payment Estimate No. 2 to Caliber Concrete, LLC, for the Heart of the Warrior Trail West Extension Project in the amount of $4,050.75 4. Consideration of approval of Payment Estimate No. 2 to Landmark Structures for the 3rd Street Elevated Storage Tank Replacement Project in the amount of $506,540.00 5. Consideration of approval of Payment Estimate No. 5 to S. J. Louis Construction, Inc., for the Northeast Outfall Sewer Project in the amount of $2,056,511.70 6. Consideration of approval of Payment Estimate No. 5 to Concrete Technologies, Inc., for the NW Douglas Parkway Grade, Partial Pave and Joint Utility Trench Project in the amount of $362,764.02 7. Consideration of approval of a resolution accepting public improvements [Castle Ranch Plat 1] 8. Consideration of approval of a resolution accepting public improvements [Kettlestone Ridge Plat 8] 9. Consideration of approval of a resolution accepting public improvements [NW 1011 Street Improvements Project, W. Hickman Road to NW Douglas Parkway] 10. Consideration of approval of Payment Estimate No. 24/release of retainage to Absolute Concrete Construction, Inc., for the NW 1011 Street Improvements Project, W. Hickman Road to NW Douglas Parkway in the amount of $50,000.00 11. Consideration of approval of Payment Estimate No. 14/release of retainage to Absolute Concrete Construction for the Douglas Parkway Extension Project in the amount of $49,225.91 12. Consideration of approval of release of retainage to Bergstrom Construction, Inc., for the Waukee City Hall Security Upgrades Project in the amount of $10,089.75 H. General Obligation Bonds or Capital Loan Notes: 1. $38,305,000 General Obligation Bonds, Series 2023B: a) Consideration of approval of a resolution appointing Paying Agent, Bond Registrar, and Transfer Agent, Approving the Paying Agent and Bond Registrar and Transfer Agent Agreement and Authorizing the Execution of the Agreement b) Consideration of approval of a resolution authorizing and providing for the issuance, and levying a tax to pay the Bonds; Approval of the Tax Exemption Certificate and Continuing Disclosure Certificate 2. $3,350,000 Stormwater Management Utility Revenue Bonds, Series 2023C: a) Consideration of approval of a resolution appointing Paying Agent, Bond Registrar, and Transfer Agent, Approving the Paying Agent and Bond Registrar and Transfer Agent Agreement and Authorizing the Execution of the Agreement b) Consideration of approval of a resolution authorizing and providing for the issuance, and levying a tax to pay the Bonds; Approval of the Tax Exemption Certificate and Continuing Disclosure Certificate Fixing Dates for Public Hearings: 1. Consideration of approval of a motion setting September 18, 2023, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by amending the existing PD-1 (Planned Development Overlay) for certain property therein [KeeTown Loop] 2. Consideration of approval of a resolution ordering construction of the SE Archer Avenue Extension Project and fixing a date for hearing thereon and taking bids therefor Consideration of approval of a resolution authorizing issuance with Travelers Casualty and Surety Company of America (brokered through Holmes Murphy) for 07/01/2023 through 07/01/2024 Technology Liability insurance 2) CONSENT AGENDA PART 2 [All items listed under the Consent Agenda will be considered for approval through one motion and second. There will be no separate discussion of these items unless there is a motion and second by Council for an item or items to be considered as separate action items.] A. Consideration of approval of 07/25/2023 legal services invoices 3) ORDINANCE: Consideration of approval of an ordinance amending the Code of Ordinances of Waukee, Iowa, by amending provisions pertaining to fiscal management [introduction; first reading] 4) ORDINANCE: Consideration of approval of an ordinance amending the Code of Ordinances of Waukee, Iowa, by amending provisions pertaining to liquor licenses and cigarette and tobacco permits [introduction; first reading] 5) ORDINANCE: Consideration of approval of an ordinance to amend Chapter 165, Zoning Regulations, Definitions and General Regulations, by amending Section 165.02, Definitions [second, third (final) readings] 6) ORDINANCE: Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R-2, a parcel to be known as Waukee Commons [third (final) reading] 7) Kettlestone Central South A. RESOLUTION: Consideration of approval of a resolution approving preliminary plat B. RESOLUTION: Consideration of approval of a resolution approving construction drawings [SE Glacier Trail Public Improvements] 8) RESOLUTION: Consideration of approval of a resolution approving site plan for Kinship Commons [255 NW Sunrise Drive] 9) RESOLUTION: Consideration of approval of a resolution authorizing and executing a Memorandum of Agreement (MOA) with the United States Census Bureau to Conduct a Special Census within the City of Waukee J. REPORTS: A. City Administrator Report B. City Attorney Report C. Council Member Reports ADJOURNMENT 'Pursuant to §21.4(2) of the Code of Iowa (2023), the City has the right to amend this agenda up until 24 hours before the posted meeting time. The City of Waukee is pleased to provide accommodations to disabled individuals or groups and encourages their participation in city government. Should special accommodations be required, please contact the Clerk's office at 515-978-7904 or email bschuett(a)waukee.org by 8:00 a.m. the day of the meeting to have reasonable accommodations provided. "'Rules of Order and Decorum for the Zoom Meeting — Any member of the public who would like to ask questions or make comments during either the Open Forum or Public Hearing portions of the meeting may participate by using the RAISE HAND feature. Participants must be recognized by the presiding officer and must state their full name and address before addressing the City Council. If you are participating via phone, the raise and lower hand feature can be activated by using "9. After you are recognized, use "6 to unmute your audio. The Chat and Q&A functions will be turned off during the meeting. Questions or comments for the Public Hearing portion of the meeting may also be submitted in advance by emailing bschuettawaukee.org before 5:00 p.m. the day of the meeting. Any questions or comments submitted by this deadline will be read aloud by City staff during that particular Public Hearing.