HomeMy WebLinkAbout2023-08-14 Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
August 14, 2023
A. Call to Order — The special meeting of the Waukee City Council was called to order by Mayor Pro Tern
Bottenberg at 5:31 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call — The following members were present: Council Members R. Charles Bottenberg, Chris
Crone, Larry R. Lyon, Ben Sinclair. Absent: Mayor Courtney Clarke, Council Member Anna Bergman
Pierce.
Also in attendance: City Administrator Brad Deets, Community Development Director Andy Kass,
Public Works Director/City Engineer Rudy Koester, Human Resources Director Michelle Lindsay,
Accounting Manager Rachel Bruns, Director of Economic Development Jennifer Brown, Director of
Marketing & Communications Heather Behrens (electronically), Fire Chief Clint Robinson
(electronically), Police Chief Chad McCluskey, City Clerk Rebecca D. Schuett.
C. Agenda Approval — Council Member Lyon moved to approve the agenda; seconded by Council
Member Crone. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent:
Pierce. Motion carried 4 — 0 — 1.
D. Action Items:
1) Consent Agenda — Council Member Sinclair moved to approve the Consent Agenda; seconded
by Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None.
Absent: Pierce. Motion carried 4 — 0 — 1.
A. Waukee TBS No. 1 Relocation and Gas Main Project:
1. Consideration of approval of a resolution approving Purchase Agreement and Easements [Dennis and Marilyn
Dowell] (Resolution #2023-351)
2. Consideration of approval of a resolution approving Purchase Agreement and Easements [Lonely Acres]
(Resolution #2023-352)
3. Consideration of approval of a resolution approving Purchase Agreement and Easements [Robert D. Manning
(Parcel 8)] (Resolution #2023-353)
4. Consideration of approval of a resolution approving Purchase Agreement and Easements [Robert D. Manning
(Parcel 10)] (Resolution #2023-354)
B. Consideration of approval of a resolution approving Purchase Agreement and Easements from Hughes Family
Limited Partnership [T Avenue Corridor Improvements, W. Hickman Road to NW Douglas Parkway] (Resolution
#2023-355)
E. Work Session:
(The council followed the agenda in a different order than posted.)
1) City Partners Presentation: Waukee Leadership Institute — Waukee Leadership Institute
President Rick Kyser and Board Member Logan Galloway presented the organization's history,
mission statement, past program highlights, class projects and 2023 strategic objectives.
2) City Partners Presentation: Waukee Area Historical Society — Terry Snyder and Kelly Nizzi
with the Waukee Area Historical Society discussed their efforts with fundraising, adding artifacts to
their collection, finding a museum space or some other means of sharing their collection, possible
activities to commemorate the founding of the city, and the upcoming Wauktoberfest event.
3) PFM/Central Iowa Waterworks (CIWW) presentation — Matt Stoffel with PFM Financial Advisors,
LLC, presented on an agreement approval timeline and financial assumptions.
4) FY2022-2023 Strategic Plan: Dallas Center Annexation Moratorium Agreement update —
Community Development Director Kass reviewed the current and proposed moratorium agreement
area.
5) FY2022-2023 Strategic Plan: Pavement management study update — Larry Stevens with HR
Green discussed the study, reviewing current street system conditions and areas of concerns, data
collection methods and analysis, and treatment strategies.
6) FY2023-2024 Strategic Plan: Traffic Signal Synchronization Phase 2 report — Public Works
Director/City Engineer Koester and Andrew Houchin with Snyder & Associates, Inc., reviewed the
Automated Traffic Signal Performance Measures (ATSPM), the project timeline to date, metrics
results and next steps, including the installation of flashing yellow turn arrows at certain
intersections.
7) FY2023-2024 Strategic Plan: Aquatic Facility/Pool Project discussion — City Administrator
Deets discussed a proposed professional services agreement for an aquatic facility needs
analysis.
8) FY2023-2024 Strategic Plan: Economic Development quarterly report — Director of Economic
Development Brown reviewed quarterly activities.
9) FY2023-2024 Strategic Plan: Employee Compensation review — Human Resources Director
Lindsay discussed compensation philosophy; the periodic evaluation of each job description, job
grade and compensation level; annual general wage increases; and the compensation plan review
and approval process.
10) Waukee Police Department Strategic Plan 2023-2027 — Police Chief McCluskey presented an
overview of the planning process, goals and focus, and planning project timeline.
11) Road and infrastructure project updates — Public Works Director/City Engineer Koester
provided an update on various projects under construction.
F. Council Liaison Reports
G. Comments
Council Member Lyon moved to adjourn; seconded by Council Member Crone. Ayes: All. Nays: None.
Motion carried 4 — 0.
Meeting Adjourned at 9:01 p.m.
R. Charl ottenberg, Mayor Pro Tern
Attest
Rebecca D. Schuett, City Clerk