HomeMy WebLinkAbout2023-09-11 Work Session MinutesWAUKEE CITY COUNCIL MINUTES
WORK SESSION MEETING
September 11, 2023
A. Call to Order — The work session meeting of the Waukee City Council was called to order by Mayor
Clarke at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call — The following members were present: Mayor Courtney Clarke; Council Members R. Charles
Bottenberg, Chris Crone, Larry R. Lyon, Anna Bergman Pierce, Ben Sinclair. Absent: None. (Council
Member Bottenberg left the meeting at 6:46 p.m.)
Also in attendance: City Administrator Brad Deets, Assistant City Administrator Nick Osborne, Finance
Director Linda Burkhart, Community Development Director Andy Kass, Public Works Director/City
Engineer Rudy Koester, Human Resources Director Michelle Lindsay, Parks & Recreation Director
Matt Jermier, Digital Content Specialist Corinne Beltrame (electronically), Police Chief Chad
McCluskey, City Clerk Rebecca D. Schuett.
C. Agenda Approval — Council Member Lyon moved to approve the agenda; seconded by Council
Member Sinclair. Results of vote: Ayes: Bottenberg, Crone, Lyon, Pierce, Sinclair. Nays: None.
Motion carried 5 — 0.
D. Work Session:
1) City Partners Presentation: Waukee Area Arts Council — Waukee Area Arts Council President
Jenn Hoffman and Vice President Adam Clarke discussed the organization's history, the growth of
the Waukee Arts Festival event, and their 2023 budget.
2) City Partners Presentation: Heart of Iowa Regional Transit Agency (HIRTA) — HIRTA
Business Development Manager Brooke Ramsey reviewed the history of the organization, the
types of public transit offered, funding sources, Waukee utilization of services, challenges and
successes.
3) FY2023-2024 Strategic Plan: Natural Gas Hedging — Bill Lindley with Clayton Energy provided
background on his company and the services provided. He then discussed U.S. natural gas
supply and production, demand, Waukee's historical and forecasted loads and winter hedging
strategy.
4) FY2023-2024 Strategic Plan: Affordable Housing Phase 3 update — Assistant City
Administrator Osborne noted that the City did not receive any Low Income Housing Tax Credits
(LIHTC) this year, reviewing the scoring breakdown with the council. (Council Member Bottenberg
left the meeting at 6:46 p.m.) Mr. Osborne then discussed a proposal from Habitat for Humanity to
develop affordable housing. The council discussed possible options to move forward with the
project, directing City staff to research the matter further.
5) Xenia Rural Water District/Waukee agreement amendment review — Public Works Director/City
Engineer Koester reviewed a proposed amendment that would greatly increase the City's water
capacity.
6) Upcoming fiscal year contributions to City partners — City Administrator Deets noted the
current fiscal year contributions and proposed certain amendments to the contributions policy.
7) FY2023-2024 Strategic Plan: Comprehensive Environmental Sustainability Plan Phase 1
status — Assistant City Administrator Osborne discussed the timeline for review of RFPs for and
approval of a consultant agreement.
8) Make -A -Wish Iowa request — Mayor Clarke noted that she and the council received a request for
funding from Make -A -Wish Iowa. After some discussion, the council agreed that the organization
should apply through the standard City partners funding request process. The council also agreed
to market the organization through the City's social media platforms.
9) Naming policy discussion — Council Member Crone stated that she had received a request
regarding the naming of a street for a former elected official. After some discussion on possible
requirements and criteria in a naming policy, the council directed staff to draft a policy for future
council consideration.
E. Council Liaison Reports
F. Comments
Council Member Lyon moved to adjourn; seconded by Council Member Crone. Ayes: All. Nays: None.
Motion carried 4 — 0.
Meeting Adjourned at 8:01 p.m.
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Courtney Clarke, -Mayor
Attest
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Rebecca D. Schuett, City Clerk