HomeMy WebLinkAbout2023-10-09 Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
October 9, 2023
A. Call to Order — The special meeting of the Waukee City Council was called to order by Mayor Clarke
at 5:31 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call — The following members were present: Mayor Courtney Clarke; Council Members R. Charles
Bottenberg, Larry R. Lyon, Ben Sinclair. Absent: Council Members Chris Crone, Anna Bergman
Pierce. (Council Member Pierce joined the meeting electronically at 6:29 p.m.)
Also in attendance: City Administrator Brad Deets, Assistant City Administrator Nick Osborne,
Community Development Director Andy Kass, Public Works Director/City Engineer Rudy Koester,
Human Resources Director Michelle Lindsay, Finance Director Linda Burkhart, Director of Economic
Development Jennifer Brown, Fire Chief Clint Robinson, Police Chief Chad McCluskey, Digital Content
Specialist Corinne Beltrame, City Clerk Rebecca D. Schuett.
C. Agenda Approval — Council Member Bottenberg moved to approve the agenda; seconded by Council
Member Sinclair. Results of vote: Ayes: Bottenberg, Lyon, Sinclair. Nays: None. Absent: Crone,
Pierce. Motion carried 3 — 0 — 2.
D. Action Items:
1) Consent Agenda — Council Member Lyon moved to approve the Consent Agenda; seconded by
Council Member Sinclair. Results of vote: Ayes: Bottenberg, Lyon, Sinclair. Nays: None. Absent:
Crone, Pierce. Motion carried 3 — 0 — 2.
A. Consideration of approval of a resolution approving Agreement for Private Development between the City of
Waukee and Elbert Real Estate Group, LLC (Resolution #2023-445)
B. Consideration of approval of a resolution approving Permanent Easement for Sanitary Sewer Right -of -Way (PE32)
from the City of Waukee [South Outfall Sewer Project] (Resolution #2023-446)
E. Work Session:
1) City Partners Presentation: Central Iowa Shelter and Services — Melissa O'Neil, CEO of
Central Iowa Shelter and Services, discussed the services offered by the organization, housing
statistics and the importance of community partnerships. She also noted a need for donations of
men's clothing and towels.
2) Downtown design concept — Nate Hardisty with Shive-Hattery, Inc., reviewed concepts including
converting Walnut St. between 51h and 61h St. to a one-way, additional parking spaces in the area,
and signage design and locations.
3) FY2023-2024 Strategic Plan: Public Art Action Plan presentation — Teva Dawson with Group
Creative Services highlighted aspects of the proposed action plan, including goals, implementation
and funding sources. (Council Member Pierce joined the meeting electronically at 6:29 p.m.)
Assistant City Administrator Osborne reviewed the timeline for plan approval and next steps.
4) FY2023-2024 Strategic Plan: Mental Health Strategy and Action Plan for City Employees
report — Police Chief McCluskey and Fire Chief Robinson presented the action plan for Waukee
Public Safety team members, including peer support, the chaplain program, incident debriefings
and regular wellness check -ins.
5) FY2023-2024 Strategic Plan: Affordable Housing Phase 3 update — Assistant City
Administrator Osborne reviewed additional Low -Income Housing Tax Credit (LIHTC) program
application information, developer options, and Habitat for Humanity partnership elements such as
covenants, hypothetical sales processes and resources for property maintenance. He noted the
funding gaps in the various proposals. After some discussion, the Council agreed to reapply for
the 9% LIHTC program while continuing discussions with Habitat for Humanity on possible
development agreements.
6) FY2025 budget directives and calendar — City Administrator Deets proposed budget directives;
Finance Director Burkhart went over the proposed calendar.
7) 2024 lobbying services and legislative priorities — City Administrator Deets recommended
contracting for lobbying services this session, then reviewed proposed legislative priorities.
8) FY2023-2024 Strategic Plan: Stream Buffer ordinance review — Public Works Director/City
Engineer Koester discussed certain aspects of the proposed ordinance and noted the benefits of
adopting such an ordinance. He then reviewed the ordinance approval timeline.
9) Letter requested by Midwest Country Estates resident — Mayor Clarke reiterated the request
made by Matt Chapman during the Sept. 18 Open Forum, stating that she would like to send the
requested letter on behalf of the City; the council agreed.
10) Night Under the Lights requests discussion — City Administrator Deets voiced City staff
concerns with keeping Centennial Park bathrooms open in late November as requested, citing
cold weather possibly contributing to broken water pipes; the council agreed to close the
bathrooms as originally scheduled. Regarding a request for the City to help market the event, Mr.
Deets stated that the City would share posts about the event as dictated by marketing policy.
Mayor Clarke suggested making the event organizers aware of additional areas and ways to
promote their event.
F. Council Liaison Reports
G. Comments
Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays: None.
Motion carried 4 — 0.
Meeting Adjourned at 8:01 p.m.
Courtney Clarke, Mayor
Attest:
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Rebecca D. Schuett, City Clerk