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Home My WebLink About2023-11-20 Regular AgendaI ►14Miml Waukee WAUKEE CITY COUNCIL �•"� THE KEY TO GOOD LIVING REGULAR MEETING DATE: MONDAY, NOVEMBER 20, 2023 TIME: 5:30 P.M. PLACE: WAUKEE CITY HALL, 230 W. HICKMAN RD., WAUKEE, IA 50263 "Full City Council meeting packet is available at https://rms.waukee.org/Public/Browse.aspx?id=162574&dbid=0&repo=Waukee "In accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/e/352651371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In -person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk's office at 515-978-7904. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. OPEN FORUM [Pursuant to City Council Rules of Procedure, presentations under Open Forum shall be limited to three (3) minutes per individual. Please refer to the footnotes on this agenda for more detailed Open Forum procedures**.] E. AGENDA APPROVAL F. PRESENTATIONS: NONE G. PUBLIC HEARINGS: 1) On a proposed sale of property to the City of Urbandale, Iowa 2) On the authorization of a Loan Agreement and the issuance of Notes to evidence the obligation of the City thereunder H. PUBLIC HEARING ACTION ITEMS: 1) RESOLUTION: Consideration of approval of a resolution authorizing the sale of real estate in accordance with Iowa Code 364.7 (2023) 2) Loan Agreement A. RESOLUTION: Consideration of approval of a resolution instituting proceedings to take additional action for the issuance of Not to Exceed $7,500,000 General Obligation Capital Loan Notes B. RESOLUTION: Consideration of approval of a resolution ratifying, confirming, approving and authorizing a Loan Agreement, and authorizing and providing for the tax levy to pay the Loan Agreement ACTION ITEMS: 1) CONSENT AGENDA PART 1 [All items listed under the Consent Agenda will be considered for approval through one motion and second. There will be no separate discussion of these items unless there is a motion and second by Council for an item or items to be considered as separate action items.] A. Consideration of approval of 11/20/2023 Bill List; 11/10/2023 Payroll B. Consideration of approval of City Council Minutes of 11/06/2023 Regular Meeting, 11/13/2023 Special Meeting C. Contracts, Agreements: 1. Independence Day Celebration 2024: a) Consideration of approval of resolution approving agreement with Iowa Sound, LC b) Consideration of approval of resolution approving agreement with Decoy and Atomic Music Group c) Consideration of approval of resolution approving agreement with Schmidt Brothers and Atomic Music Group 2. Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Pale Blue Dot, LLC [City Environmental Sustainability Plan] D. Change Orders, Payment Estimates, Acceptance of Public Improvements, Releases of Retainage: 1. Consideration of approval of Change Order No. 3 to Elder Corporation for the Stratford Crossing Park Project, increasing the contract in the amount of $3,668.50 2. Consideration of approval of Payment Estimate No. 6 to Elder Corporation for the Stratford Crossing Park Project in the amount of $205,001.42 3. Consideration of approval of Change Order No. 5 to Core Construction Services, LLC, for the Waukee Public Works Site Expansion Phase 1 Project, increasing the contract in the amount of $5,655.20 4. Consideration of approval of Payment Estimate No. 22 to Core Construction Services, LLC, for the Waukee Public Works Site Expansion Phase 1 Project in the amount of $124,760.65 5. Consideration of approval of Payment Estimate No. 1 to Busy Bee Construction for the Transite Water Main Replacement Phase 3 Project in the amount of $293,496.60 6. Consideration of approval of Payment Estimate No. 13 to WRH, Inc., for the Lift Station No. 2 Rehabilitation Project in the amount of $24,767.97 7. Consideration of approval of Payment Estimate No. 8 to S.J. Louis Construction, Inc., for the Northeast Outfall Sewer Project in the amount of $1,114,165.22 8. Consideration of approval of release of retainage to Hydro-Klean, LLC, for the 2022/2023 Manhole Rehabilitation Project in the amount of $3,100.55 9. Consideration of approval of Payment Estimate No. 22/release of retainage to Alliance Construction Group, Inc., for the SE Ashworth Road Corridor Improvements Project, SE Parkview Crossing Drive to SE Glacier Trail, in the amount of $224,315.49 10. Consideration of approval of Payment Estimate No. 14/release of retainage to Concrete Technologies, Inc., for the Warrior Lane Improvements Phase 1 Project in the amount of $30,000.00 11. Consideration of approval of release of retainage to Progressive Structures, LLC, for the NW Sunrise Drive Culvert Project in the amount of $18,152.05 E. Fixing Dates for Public Hearings: 1. Consideration of approval of a motion setting December 18, 2023, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 [Agricultural District] to R-2 [One & Two Family Residential District], R-2/PD-1 [One & Two Family Residential District with a Planned Development Overlay], R-3 [Multi -Family Residential District], and C-1 [Community and Highway Service Commercial District] (Castleton Pointe) 2. Consideration of approval of a resolution ordering construction of the Bluestem Trunk Sewer Phase 2 Project and fixing a date for hearing thereon and taking of bids therefor F. Consideration of approval of a resolution accepting a Public Overland Flowage Easement [Ashley Acres, LLC] G. Consideration of approval of a motion approving Conflict Waiver Request with Ahlers & Cooney, P.C. [Waukee Timberline School Plat 1 Easements] H. Consideration of approval of a resolution approving supplement to 2023 Senior Bond Issuance Certificate of Des Moines Metropolitan Wastewater Reclamation Authority (WRA) Participating Community I. Consideration of approval of a resolution indicating intent to participate and authorizing the inclusion of the City of Waukee in final draft agreement establishing Central Iowa Water Works (CIWW) 2) CONSENT AGENDA PART 2 [All items listed under the Consent Agenda will be considered for approval through one motion and second. There will be no separate discussion of these items unless there is a motion and second by Council for an item or items to be considered as separate action items.] A. Consideration of approval of 10/25/2023 legal services invoices 3) Urban Renewal Plans A. Kettlestone Phase 1 Commercial Urban Renewal Plan 1. RESOLUTION: Consideration of approval of a Resolution Nunc Pro Tunc correcting scrivener's error in the legal description 2. ORDINANCE: Consideration of approval of an ordinance correcting the legal description Nunc Pro Tunc for the property subject to the division of revenues under Section 403.19, Code of Iowa, as adopted in Ordinance No. 3083 [introduction; first, second, third (final) readings] B. Kettlestone Phase 4 Commercial Urban Renewal Plan 1. RESOLUTION: Consideration of approval of a Resolution Nunc Pro Tunc correcting scrivener's error in the legal description 2. ORDINANCE: Consideration of approval of an ordinance correcting the legal description Nunc Pro Tunc for the property subject to the division of revenues under Section 403.19, Code of Iowa, as adopted in Ordinance No. 3086 [introduction; first, second, third (final) readings] C. ORDINANCE: Consideration of approval of an ordinance for the division of revenues under Section 403.19, Code of Iowa, for Amendment No. 1 of the North Waukee Residential Urban Renewal Plan [third (final) reading] D. ORDINANCE: Consideration of approval of an ordinance for the division of revenues under Section 403.19, Code of Iowa, for Amendment No. 13 of the Waukee Unified Urban Renewal Plan [third (final) reading] E. ORDINANCE: Consideration of approval of an ordinance for the division of revenues under Section 403.19, Code of Iowa, for Amendment No. 8 of the Waukee Consolidated Urban Renewal Plan [third (final) reading] 4) RESOLUTION: Consideration of approval of a resolution approving Real Estate Purchase Agreement [Indi Run West, LLC] 5) RESOLUTION: Consideration of approval of a resolution approving final plat for Hamilton Ridge Plat 13 6) RESOLUTION: Consideration of approval of a resolution approving site plan for Freddy's Waukee [440 SE Alice's Road] 7) RESOLUTION: Consideration of approval of a resolution approving site plan for MTG Sports Complex [1650 NW Vicksburg Court] 8) RESOLUTION: Consideration of approval of a resolution approving site plan for Graham Collision Center Building Addition [355 SE Alice's Road] 9) RESOLUTION: Consideration of approval of a resolution approving extension of site plan for Valvoline Waukee [3145 Grand Prairie Parkway] 10) T Avenue Corridor Improvements, W. Hickman Road to NW Douglas Parkway A. MOTION: Consideration of approval of Change Order No. 1 to All -Star Concrete, LLC, increasing the contract in the amount of $53,927.00 B. MOTION: Consideration of approval of Payment Estimate No. 2 to All -Star Concrete, LLC, in the amount of $625,028.33 J. REPORTS: A B C ADJOURNMENT City Administrator Report City Attorney Report Council Member Reports *Pursuant to §21.4(2) of the Code of Iowa (2023), the City has the right to amend this agenda up until 24 hours before the posted meeting time. The City of Waukee is pleased to provide accommodations to disabled individuals or groups and encourages their participation in city government. Should special accommodations be required, please contact the Clerk's office at 515-978-7904 or email bschuett(&waukee.orq by 8:00 a.m. the day of the meeting to have reasonable accommodations provided. **Rules of Order and Decorum for the Zoom Meeting** Any member of the public who would like to ask questions or make comments during either the Open Forum or Public Hearing portions of the meeting may participate by using the RAISE HAND feature. Participants must be recognized by the presiding officer and must state their full name and address before addressing the City Council. If you are participating via phone, the raise and lower hand feature can be activated by using *9. After you are recognized, use *6 to unmute your audio. The Chat and Q&A functions will be turned off during the meeting. Questions or comments for the Public Hearing portion of the meeting may also be submitted in advance by emailing bschuett(@waukee.org before 5:00 p.m. the day of the meeting. Any questions or comments submitted by this deadline will be read aloud by City staff during that particular Public Hearing.