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Home My WebLink About2023-12-18 Regular Agenda►,l4 Waukee WAUKEE CITY COUNCIL ��► THE KEY TO GOOD LIVING REGULAR MEETING DATE: MONDAY, DECEMBER 18, 2023 TIME: 5:30 P.M. PLACE: WAUKEE CITY HALL, 230 W. HICKMAN RD., WAUKEE, IA 50263 "Full City Council meeting packet is available at https://rms.waukee.org/Public/Browse.aspx?id=l 62574&dbid=0&repo=Waukee "In accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/m/352651371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In -person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk's office at 515-978-7904. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. OPEN FORUM [Pursuant to City Council Rules of Procedure, presentations under Open Forum shall be limited to three (3) minutes per individual. Please refer to the footnotes on this agenda for more detailed Open Forum procedures".] E. AGENDA APPROVAL F. PRESENTATIONS: 1) Independent Auditor's Final Report for the fiscal year ending June 30, 2023 2) RESOLUTION: Consideration of approval of the Independent Auditor's Final Report for the fiscal year ending June 30, 2023 G. PUBLIC HEARINGS: NONE NOTE: Public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R-2, R-2/PD-1, R-3, and C-1, a parcel to be known as Castleton Pointe, will be rescheduled for January 15, 2024. H. PUBLIC HEARING ACTION ITEMS: NONE ACTION ITEMS: 1) CONSENT AGENDA [All items listed under the Consent Agenda will be considered for approval through one motion and second. There will be no separate discussion of these items unless there is a motion and second by Council for an item or items to be considered as separate action items.] A. Consideration of approval of 12/18/2023 Bill List; 12/08/2023 Payroll B. Consideration of approval of City Council Minutes of 12/04/2023 Regular Meeting, 12/11/2023 Work Session C. Retail Alcohol License Applications, Renewals: 1. Consideration of approval of renewal of 12-month Class E Retail Alcohol License for Kum & Go, LC, d/b/a Kum & Go #59 [400 Prairie Bluff Drive] 2. Consideration of approval of renewal of 12-month Special Class C Retail Alcohol License with Outdoor Service privilege for Scorno's Waukee, LLC, d/b/a Scornovacca's Waukee [286 W. Hickman Road] D. Contracts, Agreements, Deeds: 1. Consideration of approval of a resolution approving First Amendment to Agreement for Professional Consulting Services with Ryan Companies US, Inc. [Public Safety Facility Project, Construction Manager as Agent] 2. Consideration of approval of a resolution approving First Amendment to Agreement for Professional Consulting Services with Sidekick Development, LLC [Public Safety Facility Project, Project Management] 3. Consideration of approval of a resolution approving 28E Agreement with the Iowa Department of Revenue for Tobacco, Alternative Nicotine and Vapor Product Enforcement 4. Consideration of approval of a resolution approving Second Amendment to 28E Agreement By and Between the City of Waukee, Iowa; Xenia Rural Water District; and the Board of Water Works Trustees of the City of Des Moines, Iowa 5. Consideration of approval of a resolution approving Memorandum of Understanding for Professional Services for the Design of the Alice's Road Reconstruction Project Phase 1 in Clive, Iowa and Waukee, Iowa 6. Consideration of approval of a resolution approving Agreement with Cayler Consulting, LLC [Police Sergeant Assessment Services] 7. Consideration of approval of a resolution approving Developer's Agreement, Warranty Deed and Easements between St. Boniface Church of Waukee and the City of Waukee [University Avenue Extension Project] 8. Consideration of approval of a resolution approving Development Agreement with Caliber Land Company, LLC (SE Westown Parkway Improvements) 9. Consideration of approval of a resolution approving Warranty Deed for SE Westown Parkway Right -of -Way [Caliber Land Company, LLC] 10. Consideration of approval of a resolution approving Warranty Deed for SE Westown Parkway Right -of -Way [Rock Equity Holdings ll, LLCJ 11. Consideration of approval of a resolution approving Lease - Business Property [AJ Erdman Enterprises] 12. Consideration of approval of a resolution approving Dwelling Unit Rental Agreement [1130 S. Warrior Lane] 13. Consideration of approval of a resolution correcting scrivener's error and amending Resolution No. 2023- 507 to correct the amount of the award of construction contract to Elite Fire Sprinkler Systems, Inc. for Bid Package #11 - Fire Protection [Waukee Public Safety Building Project] 14. Consideration of approval of a resolution approving contracts and bonds [Waukee Public Safety Building Project] E. Change Orders, Payment Estimates, Acceptance of Public Improvements, Releases of Retainage: 1. Consideration of approval of Payment Estimate No. 3 to All -Star Concrete, LLC, for the T Avenue Corridor Improvements, W. Hickman Road to NW Douglas Parkway, in the amount of $881,460.31 2. Consideration of approval of Payment Estimate No. 20 to Concrete Technologies, Inc., for the Ute Avenue and Ashworth Road Intersection Project in the amount of $22,798.93 3. Consideration of approval of Payment Estimate No. 2 to Busy Bee Construction for the Transite Water Main Replacement Phase 3 Project in the amount of $119,692.37 4. Consideration of approval of Payment Estimate No. 9 to S.J. Louis Construction, Inc., for the Northeast Outfall Sewer Project in the amount of $402,339.06 5. Consideration of approval of Payment Estimate No. 14 to WRH, Inc., for the Lift Station No. 2 Rehabilitation Project in the amount of $462,025.68 6. Consideration of approval of Change Order No. 4 to Elder Corporation for the Stratford Crossing Park Project, increasing the contract in the amount of $1,384.45 7. Consideration of approval of Payment Estimate No. 7 to Elder Corporation for the Stratford Crossing Park Project in the amount of $7,836.07 8. Consideration of approval of Change Order No. 2 to Elder Corporation for the Heart of the Warrior Trailside Improvements Project, decreasing the contract in the amount of $861.25 9. Consideration of approval of Payment Estimate No. 5 (Final) to Elder Corporation for the Heart of the Warrior Trailside Improvements Project in the amount of $245.05 10. Consideration of approval of a resolution accepting public improvements [Heart of the Warrior Trailside Improvements Project] 11. Consideration of approval of release of retainage to Elder Corporation for the NW Douglas Parkway Culvert and Pond Improvements Project in the amount of $137,644.80 12. Consideration of approval of a resolution accepting public improvements [Kettlestone Central, SE Westown Parkway Extension - Grand Prairie Parkway to SE Waco Place] F. Policies and Procedures: 1. Consideration of approval of a resolution approving amended City of Waukee Rules of Procedure for Conduct of City Council Business (December 2023) 2. Consideration of approval of a resolution approving amended Elected Official Travel and Training Policy (December 2023) 3. Consideration of approval of a resolution approving amended Board and Commission Appointment Policy (December 2023) G. Consideration of approval of a resolution approving crop damage claim [Jerry's Homes and Bob Manning] H. Consideration of approval of a motion setting January 15, 2024, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property A-1 [Agricultural District] to R-2 [One & Two Family Residential District], R-2/PD-1 [One & Two Family Residential District with a Planned Development Overlay], R-3 [Multi -Family Residential District], and C-1 [Community and Highway Service Commercial District]; and from R-2 [One & Two Family Residential District] to R-2/PD-1 [One & Two Family Residential District with a Planned Development Overlay] (Castleton Pointe) 2) ORDINANCE: Consideration of approval of an ordinance to amend Chapter 3, Boundaries, Waukee Municipal Code, by repealing said chapter and enacting in lieu thereof a revised Chapter 3 legally describing Waukee Corporate Limits [introduction; first reading] 3) ORDINANCE: Consideration of approval of an ordinance to amend Chapter 66, Load and Weight Restrictions, by amending Section 66.05, Truck Routes, as specified [second, third (final) readings] 4) Prairie Rose Plat 2 A. RESOLUTION: Consideration of approval of a resolution approving preliminary plat B. RESOLUTION: Consideration of approval of a resolution approving final plat 5) RESOLUTION: Consideration of approval of a resolution adopting the City of Waukee Fee Schedule for those fees to go into effect January 1, 2024 6) RESOLUTION: Consideration of approval of a resolution recognizing the service of City of Waukee Council Member Larry R. Lyon J. REPORTS: A. City Administrator Report B. City Attorney Report C. Council Member Reports ADJOURNMENT 'Pursuant to §21.4(2) of the Code of Iowa (2023), the City has the right to amend this agenda up until 24 hours before the posted meeting time. The City of Waukee is pleased to provide accommodations to disabled individuals or groups and encourages their participation in city government. Should special accommodations be required, please contact the Clerk's office at 515-978-7904 or email bschuett(a)waukee.org by 8:00 a.m. the day of the meeting to have reasonable accommodations provided. **Rules of Order and Decorum for the Zoom Meeting — Any member of the public who would like to ask questions or make comments during either the Open Forum or Public Hearing portions of the meeting may participate by using the RAISE HAND feature. Participants must be recognized by the presiding officer and must state their full name and address before addressing the City Council. If you are participating via phone, the raise and lower hand feature can be activated by using "9. After you are recognized, use "6 to unmute your audio. The Chat and Q&A functions will be turned off during the meeting. Questions or comments for the Public Hearing portion of the meeting may also be submitted in advance by emailing bschuett(a)waukee.org before 5:00 p.m. the day of the meeting. Any questions or comments submitted by this deadline will be read aloud by City staff during that particular Public Hearing.