HomeMy WebLinkAbout2019-10-14-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
October 14, 2019
A. Call to Order — The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call — The following members were present: Mayor William F. Peard; Council Members Anna
Bergman, R. Charles Bottenberg, Courtney Clarke, Shelly Hughes, Larry R. Lyon. Absent: None.
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Senior
Accountant Rachel Bruns, Development Services Director Brad Deets, Senior Planner Andy Kass,
Community & Economic Development Director Dan Dutcher, Public Works Director/City Engineer Rudy
Koester, Parks & Recreation Director Matt Jermier, Human Resource Director Michelle Lindsay, IT
Director Son Le, Fire Chief Clint Robinson, Police Chief John Quinn, City Clerk Rebecca D. Schuett.
(City Attorney Steve Brick was in attendance from 5:30 p.m. to 5:59 p.m.)
C. Agenda Approval — Council Member Bergman moved to approve the agenda; seconded by Council
Member Hughes. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None.
Motion carried 5 — 0.
D. Closed Session: Pursuant to Code of Iowa §21.5(1)(c) to discuss strategy with counsel in
matters that are presently in litigation or where litigation is imminent where its disclosure would
be likely to prejudice or disadvantage the position of the governmental body in that litigation —
Council Member Lyon moved to close the regular session and enter closed session pursuant to Code
of Iowa §21.5(1)(c); seconded by Council Member Bergman. Results of vote: Ayes: Bergman,
Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 — 0. Council entered closed session
at 5:33 p.m.
CLOSED SESSION
Council entered regular session at 5:59 p.m.
E. Action Items:
1) Resolution: Consideration of approval of a resolution approving Maintenance Agreement
for printer/copier— Council Member Clarke moved to approve the resolution; seconded by
Council Member Lyon. IT Director Le briefly reviewed the agreement, noting that it will be
modified at a later date to include additional printer/copiers for the City. Results of vote: Ayes:
Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 — 0. (Resolution
#19-380)
F. Work Session:
1) Waukee High School 12+ Work Experiences — Senior Accountant Bruns introduced Special
Education Teacher Amy Llewellyn and student worker Noah Heid, who is spending his semester
working with the City's Finance Department on document filing and scanning.
2) 2012-2020 Strategic Plan: City Disaster Plan follow-up — Fire Chief Robinson solicited
questions from the council on the proposed plan.
3) Records management software — IT Director Le briefly reviewed a proposed Content Services
Platform (CSP) agreement.
4) 2019-2020 Strategic Plan: Original Waukee/Triangle area — The council discussed various
possible revitalization projects for the Triangle area, then directed City staff to meet with affected
property owners to solicit project ideas.
5) 2019-2020 Strategic Plan: Five -way intersection layout — Public Works Director/City Engineer
Koester introduced project engineers Nate Hardisty and Blake Peterson with Shive-Hattery. Mr.
Hardisty reviewed traffic study results and design options, including medians, turn lanes and
several potential five -way intersection reconfigurations. He then discussed a parking lot
expansion and stormwater drainage improvements at the Waukee Public Library as part of an
additional water quality project. Mr. Hardisty also reviewed pending grant applications and a
tentative construction schedule.
6) 2019-2020 Strategic Plan: Alice's Road street medians/landscaping — Development Services
Director Deets briefly reviewed signage and landscape features along the Alice's Road Corridor,
including a tentative implementation schedule.
7) 2019-2020 Strategic Plan: Affordable housing — Development Services Director Deets shared
some housing statistics gathered as part of a Capital Crossroads initiative. After some
discussion, City staff was directed to conduct additional research on the matter.
8) 2019-2020 Strategic Plan: Food truck pilot program report — Senior Planner Kass presented
on the program, recommending a change to permitting requirements for operation at the Raccoon
River Valley Trailhead and suggesting that it remain as a pilot program at this time.
9) Hickman Road/Highway 6 corridor agreement — Development Services Director Deets and
Public Works Director/City Engineer Koester reviewed the proposed agreement. There was
additional discussion regarding IDOT recommendations for traffic controls at the SE Waco
PI./Berkshire Pkwy. (Clive) intersection with Hickman Rd.
10) FY2021 City Contributions to Non -Profit Organizations — The council discussed which
organizations to invite to apply for funding in the upcoming budget.
11) FY2020-2021 Budget Directives — City Administrator Moerman discussed proposed directives;
Finance Director Burkhart reviewed the budget meetings calendar.
12) Active shooter training — Police Chief Quinn conducted a brief training with the council.
G. Comments
Council Member Bottenberg moved to adjourn; seconded by Council Member Clarke. Ayes: All. Nays:
None. Motion carried 5 — 0.
Meeting Adjourned at 8:40 p.m.
lia F. 16eard, Mayor
Attest
(Y "
Rebecca D. Schuett, City Clerk