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Home My WebLink About2019-10-21-Regular MinutesO ► Waukee ' "-, J THE KEY TO GOOD LIVING WAUKEE CITY COUNCIL MINUTES October 21, 2019 (A) Call to Order — The regular meeting of the Waukee City Council was called to order by Mayor Pro Tern Bottenberg at 5:30 p.m. in the Council Chambers at Waukee City Hall, 230 W. Hickman Rd. (B) Pledge of Allegiance (C) Roll Call — The following members were present: Council Members Anna Bergman, R. Charles Bottenberg, Courtney Clarke, Shelly Hughes, Larry R. Lyon. Absent: Mayor William F. Peard. Also in attendance: Finance Director Linda Burkhart, Development Services Director Brad Deets, Public Works Director/City Engineer Rudy Koester, Community & Economic Development Director Dan Dutcher, Parks & Recreation Director Matt Jermier, Human Resource Director Michelle Lindsay, Marketing & Communications Director Summer Evans, Police Chief John Quinn, City Clerk Rebecca D. Schuett, City Attorney Steve Brick. (D) Open Forum — 1) Amy Vowles, 1880 SE Florence Dr., voiced her family's support for the urban chickens ordinance. 2) Jesse Rognes with Synergy Contracting, speaking on his own behalf, for Synergy Contracting and for resident Courtney Henry, 2120 SE Prairie Creek Dr., noted that his company was the second lowest bidder on the Transite Water Main Replacement Phase 1 Project and voiced his objection on the possible contract award to low bidder Busy Bee Construction. He stated that his company was the low bidder the first time the project was bid and those bids were rejected. He expressed the belief that the previous bid information gave Busy Bee an unfair advantage in the second round of bidding. He added that Busy Bee was an out-of-state contractor that did not complete all paperwork as required. (E) Agenda Approval — Mayor Pro Tern Bottenberg asked for a motion to approve the agenda, removing item J2. Council Member Lyon moved as such; seconded by Council Member Hughes. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 — 0. (F) Mayor's Report — None made. (G) Presentations: 1) Proclamation: Community Planning Month — Mayor Pro Tern Bottenberg presented the proclamation to Development Services Director Deets. (H) Public Hearings: 1) On plans, specifications, form of contract and estimate of cost [Transite Water Main Replacement Phase 1 Project] — Mayor Pro Tern Bottenberg opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett replied in the negative. Public Works Director/City Engineer Koester briefly reviewed the project and construction schedule. No comments were made by the public in attendance. (1) Public Hearing Action Items: 1) Transite Water Main Replacement Phase 1 Project A. Resolution: Consideration of approval of a resolution approving plans, specifications, form of contract and estimate of cost — Council Member Lyon moved to approve the resolution; seconded by Council Member Clarke. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 — 0. (Resolution #19-381) B. Resolution: Consideration of approval of a resolution awarding contract — Council Member Lyon moved to approve the resolution; seconded by Council Member Clarke. Public Works Director/City Engineer Koester reviewed the bid tab, noting that Busy Bee Construction of Lewistown, MO was the low bidder. He clarified that the bids received earlier in the year for the project were all rejected for being over the project budget amount. The project was rebid, breaking out some items as an alternate bid. City Attorney Brick and City staff have been in conversation with Synergy on the bid W) discrepancies alluded to by Mr. Rognes during Open Forum. Mr. Koester noted that Busy Bee Construction is in good standing with Iowa Workforce Development and City staff has made reference checks on other construction work done by Busy Bee in Iowa. City staff is confident in Busy Bee's ability to do the work, adding that the bid specifications include language that the City has the right to waive bid informalities. City Attorney Brick then addressed the council and reviewed Synergy's objections, stating that, while Busy Bee did not mark acknowledgement of addenda on their bid submittal, they did use the proper submittal form that was part of Addendum No. 1 and acknowledged receipt of Addendum No. 2 via email to the project engineer. Synergy also objected to an imcomplete bidders status form from Busy Bee. Mr. Brick explained State law regarding the bidders status form and how it is used to determine whether in- state bidders preference applies. In this case, under Iowa law, Missouri companies can bid in Iowa without any preference given to in -state bidders and vice versa. Mr. Brick then noted the significant 15% difference between the lowest bid and the second lowest bid. He summed up his opinion that there is no advantage being given to Busy Bee by virtue of any errors in their bid submittal and that those discrepancies can be legally waived. Mr. Brick added that Busy Bee is authorized to do business in Iowa. Council Member Lyon asked about Synergy's concern that their previous bid was unfairly disclosed; Mr. Brick replied that Iowa law requires all such bid information to be made available to the public. The City can then accept the lowest responsible bid or reject all bids. Council Member Lyon asked if Busy Bee was a responsible bidder; Mr. Koester replied in the affirmative. Council Member Lyon voiced his concern that Synergy felt there was any unfair advantage but based on Mr. Brick's comments, it appears that there was no unfair advantage. Council Member Clarke asked if Busy Bee was a bidder during the first letting; Mr. Koester replied in the negative. Council Member Clarke then asked how solicitations for bid are disseminated; Mr. Koester and City Clerk Schuett reviewed bid solicitation procedures. Council Member Clarke agreed that the City has the right to waive bid discrepancies but was concerned that a bidder felt they were at a disadvantage. Council Member Bergman asked about the number of bidders for both lettings; Mr. Koester answered that there were two bids received on the first attempt and there were six bids received this time. Council Member Bergman voiced her concern with a possible precedent set by waiving bid discrepancies. Mr. Brick reiterated his opinion that, based on the objections raised by Synergy, there was no obstacle to awarding the contract to low bidder Busy Bee. He added that the council could either accept the lowest responsible bid as required by State law or reject all bids. Results of vote: Ayes: Bottenberg, Clarke, Hughes. Nays: Bergman, Lyon. Motion carried 3 — 2; contract awarded to Busy Bee Construction of Lewistown, MO. (Resolution #19-382) Action Items: 1) Consent Agenda: Council Member Bergman moved to approve the Consent Agenda; seconded by Council Member Lyon. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 — 0. A. Consideration of approval of 10/21/2019 Bill List: Total Unpaid Bills Presented for Approval : Total Checks Issued Prior to Council Approval: (A) Prior to Last Council Meeting (B) After Last Council Meeting (C) Utility Refund Checks *TOTAL* $793,415.98 171,920.54 534.08 4,507.63 $9 70, 378.23 FY 2020 Fund Recap: 010 General Fund 060 Road Use Tax Fund 080 Library Foundation 085 Asset Forfeitures 091 Hickman West Indust Park TIF 092 Enterprise Business Park TIF Fund 093 Waukee Urban Renewal Area TIF Fund 094 Gateway Urban Renewal 095 Autumn Ridge Urban Renewal 096 Waukee West Urban Renewal 097 Southwest Business Park 098 Waukee Central URA 110 Debt Service Fund 111 Special Assessments Fund 210 Employee Benefits Fund 211 Local Option Sales Tax 212 Public Improvement Fund 327 Capital Projects 330 City Wide SA Sidewalk Project 510 Water Utility Fund 520 Sewer Utility Fund 521 University Ave Trunk Sewer Project 522 Waste Water Treatment PI 523 E Area Pump Sta Treatment 540 Gas Utility Fund 560 Storm Sewer Utility Fund 570 Utility Bill Fund 590 Solid Waste Collect & Rcycl Fund 750 Golf Course Fund 810 Equipment Revolving Fund *TOTAL* Expenditures Budgeted Year To Date $13, 943, 062 2,138,253 1,286,851 2,362,479 513,306 312,757 8,633,160 2,325,000 4,271,424 1,500,000 26,670,000 4,650,714 6,068,846 7,442,383 2,111,803 372,960 1,278,400 744,153 60,000 $86, 685, 551 $4,519,539 615,536 6,465 67 764 55 452 2,172,683 1,351,132 1,131,288 1,322,340 131,711 63,468 447,605 190,509 $11,953,614 CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 10/21/2019 BANK OF AMERICA UTILITY REFUND BEGANOVIC, NESAD UTILITY REFUND BURKE, SCOTT A UTILITY REFUND BUYS, NATE UTILITY REFUND CARLSON, DOUG A UTILITY REFUND CASHMAN, MEGAN N UTILITY REFUND COARTS, DARLENE UTILITY REFUND DAVIS, ALLYSON R UTILITY REFUND DIX, AMY J UTILITY REFUND FEBVRE, DE ANN LE UTILITY REFUND HENNINGS, KAITLYN E UTILITY REFUND HOLTROP, ARLEY J UTILITY REFUND HORROCKS, CHASE UTILITY REFUND INSITE CONSTUCTION UTILITY REFUND JERRYS HOMES UTILITY REFUND KHAMPHASOUK, JEFF/EMILY UTILITY REFUND KUDRNA, NICOLE E UTILITY REFUND LEMBKE, RUTH R UTILITY REFUND LEOPOLD, LEA R UTILITY REFUND MARTENS MASONRY, LLC UTILITY REFUND Revenues Budgeted Year To Date $14,020,573 2,311,200 771,203 3,361,940 719,800 450,140 9,932,739 17,250 2,312,728 2,372,500 1,000,000 24,718,054 5,217,600 5,460,700 7,144,800 992,450 372,860 1,357,400 666,700 20,500 $83, 221,137 $5,038,153 523,266 1,525 451,961 1,698,756 280,310 144,260 2,174,110 3,437 1,144,141 240,185 1,089 4,451,177 2,726 2,306,958 1,996,947 1,548 111 388 609,466 260,581 120,877 341,768 246,455 447 $22, 040, 642 $59.05 132.28 64.19 408.48 87.50 87.50 69.46 154.49 37.88 19.88 69.46 103.19 30.29 1,499.76 9.50 87.50 47.70 74.81 161.95 490.03 3 MARTIN, CAROLYN MITCHELL, MARTIN A MOORE, KYLE J NEYENS, THOMAS J PHIPPEN, CARVER G PUFFETT, KRISTY K RYAN, DEB SALON SOU SAMUELSON,ADAM SAXTON, CLINT L SOCKNESS, MEGAN SPILMAN, CORY WASTEWATER RECLAMATION AUTHORITY WAUKEE ROTARY CLUB WINDSTAR LINES VERIZON WIRELESS DEPARTMENT OF PUBLIC DEFENSE MURPHY TRACTOR & EQUIPMENT UNITED PARCEL SERVICE 'TOTAL' UTILITY REFUND UTILITY REFUND UTILITY REFUND UTILITY REFUND UTILITY REFUND UTILITY REFUND UTILITY REFUND UTILITY REFUND UTILITY REFUND UTILITY REFUND UTILITY REFUND UTILITY REFUND OCTOBER '19 STATEMENT MEMBER DUES - QUINN CHARTER BUS FOR SENIOR CITIZENS SEPTEMBER'19STATEMENT S12 & S14 RANGE FILTER ELEMENTS SHIPPING UNPAID BILLS PRESENTED FOR APPROVAL 10/21/2019: KEYCHAINS/MAGNETS/WATER 41MPRINT, INC. BOTTLES ADEL AUTO PARTS OIL FILTERS AIRPORT SIGNS & GRAPHICS SNOW PLOW LETTERING ALLENDER BUTZKE ENGINEERS, INC. WESTOWN CONCRETE TESTING AMANDA BRYAN FURNACE & THERMOSTAT REBATE AMAZON.COM KEYBOARD AND MOUSE AMERICAN PUBLIC GAS ASSOC 2020 APGA MEMBER DUES ANKENY SANITATION INC. OCTOBER'19 STATEMENT ARDICK EQUIPMENT CO., INC. SIGNS ARNOLD MOTOR SUPPLY 5G NORSOLV AUTOZONE AIR FILTER AXON ENTERPISE, INC TASER BATTERIES BARCO MUNICIPAL PRODUCTS, INC. HAZARD LIGHT BAX SALES, INC DRILL BITS/CABLE TIESM/IRE SPOOL BOUND TREE MEDICAL MEDICAL SUPPLIES BRICK GENTRY BOWERS SWARTZ SEPTEMBER '19 STATEMENT BRODERICK ANIMAL CLINIC FELINE/CANINE BOARDING BUSINESS PUBLICATIONS C2G CORPORATION CAPITAL CITY EQUIPMENT COMPANY CAROL BODENSTEINER CENTRAL IOWA OFFICIALS CINTAS CORPORATION CLAYTON ENERGY CORPORATION CLINT DRAHEIM CMS MARKETING LLC CONFLUENCE CONSOLIDATED COMMUNICATIONS ENTERPRISE SERVICES, INC CONSTRUCTION & AGGREGATE PRODUCTS, INC. CORE & MAIN LP DEVELOPMENT SERVICES AD IN CHAMBER GUIDE BRAKE CLEANER/CARB & CHOKE CLEANER/RED THUNDER BOB CAT REPAIRS ORPHAN TRAIN PRESENTATION UMPIRE FALL GIRLS SIB FIRST AID KIT SUPPLIES SEPTEMBER '19 RESERVATION FURNACE REBATE BUSINESS CARDS TBN SOCCER FACILITY SEPTEMBER '19 STATEMENT COUPLER/CLAMP MUNI-BALL PLUG 83.25 130.31 20.00 61.55 87.50 61.20 66.21 89.83 26.96 69.46 63.96 52.50 166, 799.50 250.00 925.00 3,946.04 225.00 153.27 155.81 $176, 962.25 $2,096.05 489.14 175.00 1,156.95 180.00 317.27 4,336.08 107,372.88 546.20 116.98 39.54 1,950.00 2,571.42 396.88 486.80 17, 322.50 540.00 1,830.00 245.94 2,375.08 100.00 38.00 557.43 38,477.95 150.00 116.26 16,352.70 2,125.15 163.25 293.72 4 CORELL CONTRACTOR INC D & K PRODUCTS INC. DAN'S TOWING & SERVICE DAVIS EQUIPMENT CORPORATION DEMCO INC. DEPARTMENT OF PUBLIC DEFENSE DES MOINES WATER WORKS DIRECTV DOG WASTE DEPOT ELECTRIC PUMP & TOOL INC ELECTRONIC ENGINEERING CO FAREWAY STORES, INC. FASTENAL COMPANY FOTH INFRASTRUCTURE & ENVIRONMENT LLC FREDERICK HARMS FRUSA EMS GALL'S INC GATEHOUSE MEDIA IOWA HOLDINGS GENERAL FIRE & SAFETY EQUIPMENT CO. GENUS LANDSCAPE ARCHITECTS GILCREST/JEWETT LUMBER COMPANY GOODWIN TUCKER GROUP GRAND CONSULTING HARD HEAD VETERANS HARTMANN CONTROL CORP HAWKEYE TRUCK EQUIPMENT HEARTLAND CO-OP HEARTLAND TIRE & AUTO HILLYARD INC IMAGETEK INC INDUSTRIAL SALES COMPANY INC INFRASOURCE CONSTRUCTION, LLC INGRAM LIBRARY SERVICES INTERSTATE ALL BATTERY CENTER IOWA BANKERS INS & SERVICES, INC IOWA DIVISION OF LABOR SERVICES IOWA LAW ENFORCEMENT ACADEMY IOWA PRISON INDUSTRIES IOWA RURAL WATER ASSOCIAT IOWA SECTION AMERICAN WATER WORKS ASSOC. IOWA SIGNAL INC KELTEK INCORPORATED KIESLER'S POLICE SUPPLY, INC KIMBALL MIDWEST KONICA MINOLTA BUSINESS SOLUTIONS USA INC KOONS GAS MEASUREMENT LIBERTY READY MIX LIVING MAGAZINES LOGAN CONTRACTORS SUPPLY INC ASPHALT CHEMICALS TOWING HOSE ASSEMBLY LABELS/PROTECTORS/BOOK TAPE S13 RANGE SEPTEMBER'19 STATEMENT OCTOBER '19 STATEMENT DOG PARK WASTE BAGS UPPER SEAL REPAIRS RADIO REPAIRS VOLUNTEER & BOOK CLUB SNACKS WRENCH/TORX BIT/TORX FLOOR NW SUNRISE DR/RRV TRAIL TRAFFIC SIGNALIZATION REFUND WKIA-18-0651:1 OCTOBER'19STATEMENT VEST/SHIRTS - LEVSEN/EASTCOTT/FREDERICK/CUNNI NGHAM SEPTEMBER'19 PUBLICATIONS ANNUAL MAINTENANCE FOX CREEK PARK PHASE 2 TREATED 2X10-16 ICE MACHINE REPAIRS CARD ACCESS PROJECT CONSULTING HELMETS ACCESS CONTROL PANNEL - LIBRARY & ANNEX AIR CHAMBER/BALL JOINT SEPTEMBER'19 STATEMENT TIRES PAPER TOWELS/KLEENEX RADIX SUBSCRIPTION/STORAGE METER SET 10TH ST NEW SCHOOL BOOKS BATTERIES NOTICE AND WAUKEE WELCOME GUIDES ELEVATOR PERMIT BASIC TRAINING - OLBERDING/EASCOTT/LEVSEN STREET SIGNS FALL CONFERENCE - T. ROYER CONFERENCE REGISTRATION - TIM ROYER REPLACE LED LIGHTS SIREN REPAIRS ON VEHICLES HOLSTER UTILITY KNIFE COPIER/PRINTER MAINTENANCE GAS METERS CONCRETE WAUKEE LIVING - SEPTEMBER'19 CHUTE BAG/DOWEL EC/FINISH BRUSH 139.29 2,061.10 80.00 70.97 1,537.67 150.00 128,902.17 18.02 197.19 13,608.38 425.20 40.62 58.27 1,479.54 107.09 1,125.81 1,625.19 1,078.80 403.75 2,020.00 151.97 216.00 682.50 3,465.00 2,016.00 863.01 1,258.42 664.00 193.83 532.00 39,688.36 72,553.48 3,460.42 911.60 1,063.00 225.00 19,950.00 438.90 150.00 340.00 5,566.75 785.00 58.75 70.56 84.08 4,112.58 15, 543.25 1,449.00 1,539.91 5 LOGOED APPAREL & PROMOTIONS FLEECE/SWEATSHIRT/SHIRTS - DODGE 3,186.36 IA SYSTEM PC MAINTENANCE OCT '19 - MAINSTAY SYSTEMS INC DEC'19 354.00 MARK JOBST FURNACE REBATE 75.00 BRAKE CALIPER KIT/DIGITAL INFLATOR MARK STUCHEL INC. HOSE 492.90 MARTIN MARIETTA AGGREGATE, INC. ROAD STONE 725.23 MATHESON TRI-GAS INC CYLINDERS 159.15 MELODY SCHMITT FURNACE REBATE 75.00 MENARDS POST MOUNT 179.17 MERIT CONSTRUCTION SEWER PERMIT REFUND 3,110.25 METHODIST OCCUPATIONAL HEALTH & WELLNESS DRUG SCREENS 419.00 METROPOLITAN COMPOUNDS, INC REPAIR KITS 3,292.86 MID AMERICAN ENERGY SEPTEMBER'19 STATEMENT 76.39 MID STATES SUPPLY COMPANY BLIND FLANGE 263.42 MID-IOWA SOLID WASTE EQUIPMENT CO SEWER MAINTENANCE TOOLS 291.45 MI -FIBER, LLC OCTOBER'19 STATEMENT 438.15 MIKE VALLERIE FURNACE & THERMOSTAT REBATE 105.00 MILTON PIONTKOWSKI FURNACE REBATE 150.00 2 PERSONAL RADIOS/2 VEHICLE MOTOROLA SOLUTIONS, INC RADIOS 14,696.00 MUELLER CO. LLC SHELL CUTTER COMPLETE 953.77 MULCH MART FOX CREEK MULCH 37.08 MUNICIPAL SUPPLY, INC. DUAL PORT WIRED SMART POINT 66,283.77 MYWAUKEE ADVERTISING SEPT/OCT MYTOWN MAGAZINES 119 .1,200.00 NATIONWIDE OFFICE CLEANERS LLC CLEANING SERVICES 727.44 NIGHT & DAY WINDOW CLEANING WINDOW CLEANING SERVICES 210.00 OCLC, INC CATALOGING AND METADATA 164.19 OFFICE DEPOT COFFEE/PAPER /TOILET PAPER 852.56 O'HALLORAN INTERNATIONAL, INC. AIR FILTERS/MOTOR START/BOLT 519.33 OLSON'S BODY & PAINT, INC. TRUCK REPAIRS 3,419.50 ORKIN PEST CONTROL PEST CONTROL SERVICES 54.06 OVERDRIVE INC EBOOKS 527.95 PERRY DEPHILLIPS FURANCE & THERMOSTAT REBATE 105.00 PETDATA, INC SEPTEMBER'19 STATEMENT 225.00 PETTY CASH -CITY HALL OCTOBER'19 PETTY CASH 0.55 PHIL DICKEY TKD NINJA SESSION #1 836.00 PITNEY BOWES RED INK 339.12 PLUMB SUPPLY COMPANY HAMMER DRILL KIT 428.92 PRAXAIR DISTRIBUTION #440 CYLINDERS 70.91 PROJECT RESOURCE GROUP REPAIRS AT 3830 WOODLAND CT 2,750.11 RECORDED BOOKS, INC. ONLINE LEARNING TOOL RESOURCE 1,500.00 REGAL UNDERGROUND CONSTRUCTION, INC. DIRECTIONAL BORE GAS 3,840.00 RJ LAWN SERVICE INC FALL FERTILIZER/LAWN SERVICES 1,076.41 ROCKMOUNT RESEARCH & ALLOYS, INC ELECTRA 184.00 ROYCE PRICKETT FURNACE REBATE 150.00 SANDRY FIRE SUPPLY LLC FILTER ADAPTER FACEPIECE 407.77 SCHAAL PLUMBING, HEATING & COOLING FURNACE & THERMOSTAT REBATE 180.00 VEHICLE GRAPHICS - 2019 CHEVY SCHNEIDER GRAPHICS, INC. TAHOE 2,115.57 SENSIT TECHNOLOGIES SENSORS 610.27 SHI INTERNATIONAL CORP LENOVO THINKPADS 11,837.00 WESTOWN MEADOWS PARKWAY SHIVE HATTERY INC. MASTERPLAN 2,130.00 SIMPLEXGRINNELL LP FIRE ALARM TEST & INSPECT 1,974.30 6 TRAFFIC SIGNAL ENHANCEMENTS SNYDER & ASSOCIATES INC PROJECT 12,441.64 NOVEMBER '19 RENT & RENTAL SPLAW PROPERTIES, LLC INSURANCE .4,504.83 STIVERS FORD ALIGNMENT 1,348.45 STORAGE MART #1071 EVIDENCE STORAGE UNIT 75.01 STRAUSS SAFE AND LOCK CO DOOR LOCK REPAIRS 90.00 STUDIO BEA DANCE 2 TO MOVE FALL 2019 160.00 SUBSURFACE SOLUTIONS LLC DIRECT CONNECTION LEADS 249.64 TAMMY BRODERICK FURANCE & THERMOSTAT REBATE 180.00 HEART OF WARRIOR TRAIL TEAM SERVICES INC EXTENSION 10.50 TERMINAL SUPPLY CO. SOLDER SHRINK 47.75 HAND DRYER FOR CENTENNIAL THE HOME DEPOT PRO CONCESSION RESTROOMS 798.14 THOMSON REUTERS - WEST WEST INFORMATION CHARGES 236.28 TRANSIT WORKS HIGH PRECISION GPS 12,486.00 TREASURER STATE OF IOWA SEPT'19 WATER EXCISE TAX 31,408.15 TREASURER STATE OF IOWA SEPT'19 SEWER SALES TAXES 3,954.84 TREASURER STATE OF IOWA SEPT'19 GAS SALES TAXES 2,067.91 TREASURER STATE OF IOWA SEPT'19 GOLF COURSE SALES TAXES 2,160.34 TREASURER STATE OF IOWA SEPT'19 PARK & REC SALES TAXES 254.80 TREASURER STATE OF IOWA SEPT'19 STORM WATER SALES TAXES 1,835.82 TRIMARK HOCKENBERGS ICE MACHINE 2,445.00 TRUGREEN VEGETATION CONTROL 170.00 TT TECHNOLOGIES, INC HOSE/COUPLER 98.81 UNITED FLEET FIVE LLC TIRE REPAIRS 21.95 UNITYPOINT CLINIC -OCCUPATIONAL MEDICINE DRUG SCREENS 126.00 UNIVERSITY OF IOWA HYGIENE TESTING FEES 398.00 VEENSTRA & KIMM INC SEPTEMBER '19 STATEMENT 33,645.99 WAUKEE COMMUNITY SCHOOL DISTRICT -FUEL SEPTEMBER'19 STATEMENT 6,227.44 WAUKEE HARDWARE & VARIETY SEPTEMBER '19 STATEMENT 844.13 WAUKEE POWER EQUIPMENT HANDLE/OIL 408.49 WAUKEE ROTARY CLUB MEMBER DUES - QUINN 750.00 WD DESIGNS YOUTH SHIRTS LATE ADD ONS 65.00 WAUKEE-VAN METER-WDM WATER WEST DES MOINES WATER WORKS SUPPLY 4,023.56 'TOTAL' $ 793, 415.98 B. Consideration of approval of City Council Minutes of 10/07/2019 Regular Meeting, 10/14/2019 Special Meeting C. Consideration of approval of renewal of 12-month Class C Liquor License (LC) (Commercial) with Sunday Sales privilege for Purple Pin Marketing, Inc., d/b/a Warrior Lanes (190 SE Laurel Street], pending proof of dram insurance D. Consideration of approval of a resolution approving Lease Agreement [10 Bel Aire Drive] (Resolution #19-383) E. Consideration of approval of a resolution approving Lease Agreement [925 Laurel Street] (Resolution #19-384) F. Consideration of approval of a resolution approving a job description and pay grade [Administrative Assistant — Development Services] (Resolution #19-385) G. Consideration of approval of a resolution approving Certification Training Expense Reimbursement Agreement between Joshua Eastcott and the City of Waukee (Resolution #19- 386) H. Consideration of approval of a resolution approving Certification Training Expense Reimbursement Agreement between Bryan Levsen and the City of Waukee (Resolution #19- 387) 7 I. Consideration of approval of a resolution approving Certification Training Expense Reimbursement Agreement between McKenna Olberding and the City of Waukee (Resolution #19-388) J. Consideration of approval of a resolution approving 2019 City of Waukee Emergency Operations Plan (Resolution #19-389) K. Consideration of approval of a resolution approving Professional Consulting Services Agreement with Shive Hattery [Alice's Road Community Identity Elements and Median Improvements] (Resolution #19-390) L. Consideration of approval of a resolution awarding quote [T Avenue, S Avenue and 280th Street Rock Replacement] (Resolution #19-391) M. Consideration of approval of Payment Estimate No. 5 to Keller Excavating, Inc., for the Northwest Area Water Main Extension Phase 2 Project in the amount of $89,222.10 N. Consideration of approval of a resolution accepting public improvements [Fridley Palms Plat 1] (Resolution #19-392) O. Consideration of approval of a resolution accepting public improvements [Legacy Pointe at Waukee Plat 8] (Resolution #19-393) P. Consideration of approval of a resolution accepting public improvements [Dr. David Stilley South Outfall Sewer Connection] (Resolution #19-394) Q. Consideration of approval of a motion setting November 18, 2019, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Regulations, District Regulations, City of Waukee, Iowa, by rezoning certain property from C-1 (Community and Highway Service Commercial District)/PD-1 (Planned Development Overlay District) to M-1 (Light Industrial District)/PD-1 (Planned Development Overlay District) [Home Solutions of Iowa] R. Consideration of approval of a resolution fixing date for a public hearing on the proposal to enter into a Development Agreement with Waukee Crossing, LLC (Resolution #19-395) S. Consideration of approval of a resolution fixing date for a public hearing on the proposal to enter into an Amended and Restated Agreement for Private Development with Kettleview, L.L.C. (Resolution #19-396) 2) REMOVED 3) Ordinance: Consideration of approval of an ordinance to amend Chapter 165, Zoning Regulations, Administration and Enforcement and Chapter 169, Zoning Regulations, District Regulations, Waukee, Iowa by adding provisions for Urban Chickens [second reading] — Council Member Bergman moved to approve the second reading of the ordinance in title only; seconded by Council Member Hughes. Council Member Lyon asked for council support in amending the ordinance to allow for the number of chickens to increase on a sliding scale based on lot size. City Attorney Brick reminded the council than any such changes would require the matter to go before the Planning & Zoning Commission again before being considered by council. Council Member Clarke stated that she could support such an amendment with a set maximum number of chickens. Council Member Bottenberg said that he would prefer to pass the ordinance as presented with possible amendments considered in the future. Council Member Hughes voiced her continued concern with any chickens allowed on smaller lots. She noted that some covenants restrict such activities but that covenants are not always enforced. Council Member Clarke noted that some residents are already keeping chickens and on lots of variying size. She agreed with Council Member Bottenberg on approving the ordinance as presented and revisiting it at a later date if amendments are needed. Council Member Hughes stated that residents currently keeping chickens should've known that they were not allowed. Council Member Bergman replied that the ordinance as presented now provides a way to address any complaints about keeping chickens, proposing that the ordinance move forward as written. Results of vote: Ayes: Bergman, Bottenberg, Clarke. Nays: Hughes, Lyon. Motion carried 3 —2. 4) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning Regulations, District Regulations, City of Waukee, Iowa, by rezoning certain property from M-1 to M-1/PD-1, a property to be known as Kinship Brewing Company [second reading]— Council Member Bergman moved to approve the second reading of the ordinance in title only; seconded by Council Member Hughes. Applicant Zack Dobeck addressed the council, apologizing for not attending the public hearing on the matter and noting how he looks forward to being a part of the Waukee community. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 — 0. 5) Ordinance: Consideration of approval of an ordinance for the division of revenues under Iowa Code Section 403.19 for Autumn Ridge Urban Renewal Area (Plat 1, Lot 5 Parcel) [second reading] — Council Member Bergman moved to approve the second reading of the ordinance in title only; seconded by Council Member Clarke. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 — 0. 6) Ordinance: Consideration of approval of an ordinance repealing Chapter 207.12 and enacting in lieu thereof Chapter 207E concerning parks and recreational trails [second, third (final) readings]— Council Member Hughes moved to approve the second reading of the ordinance in title only, waive the third reading and place the ordinance on final passage; seconded by Council Member Bergman. Parks & Recreation Director Jermier requested waiver of the third reading so that the ordinance is in effect prior to Iowa DNR stocking of certain ponds. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 — 0. (Ordinance #2937) 7) Resolution: Consideration of approval of a resolution directing the acceptance of a proposal to purchase $125,000 General Obligation Capital Loan Notes, Series 2019C — Council Member Bergman moved to approve the resolution; seconded by Council Member Clarke. Finance Director Burkhart noted that two bids were received, recommending acceptance of the proposal from Charter Bank of Waukee, IA. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 — 0. (Resolution #19-397) 8) Resolution: Consideration of approval of a resolution approving Sales Agreement and Software License Agreement with Novotx, LLC [G/S-Based Asset and Work Management Program]— Council Member Hughes moved to approve the resolution; seconded by Council Member Lyon. Public Works Director/City Engineer Koester reviewed the agreement and program. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 — 0. (Resolution #19-398) (K) Reports — Reports made by Council Members Bergman, Bottenberg and Hughes. Council Member Bottenberg moved to adjourn; seconded by Council Member Clarke. Ayes: All. Nays: None. Motion carried 5 — 0. Meeting Adjourned at 6:45 p.m. Charles Bottenberg, Mayor Pro Tern Attest: (1 q�� Rebecca D. Schuett, City Clerk