HomeMy WebLinkAbout2020-04-13-Work Session MinutesWAUKEE CITY COUNCIL MINUTES
WORK SESSION MEETING
April 13, 2020
*Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and
21.8, this meeting of the Waukee City Council was conducted electronically as holding the meeting
in person was impossible or impractical.
A. Call to Order — The work session meeting of the Waukee City Council was called to order by Mayor
Clarke at 5:30 p.m. electronically via Zoom pursuant to the electronic meeting provisions of Iowa Code
Sections 21.4(1)(b) and 21.8.
B. Roll Call — The following members were present: Mayor Courtney Clarke; Council Members Anna
Bergman (electronically), R. Charles Bottenberg (electronically), Chris Crone, Larry R. Lyon
(electronically), Ben Sinclair (electronically). Absent: None
Also in attendance: City Administrator Tim Moerman, Development Services Director Brad Deets,
Public Works Director/City Engineer Rudy Koester, Finance Director Linda Burkhart, Parks &
Recreation Director Matt Jermier, Police Chief John Quinn, Fire Chief Clint Robinson (electronically),
Human Resource Director Michelle Lindsay (electronically), IT Director Son Le, City Clerk Rebecca D.
Schuett.
C. Agenda Approval — Council Member Lyon moved to approve the agenda; seconded by Council
Member Crone. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None.
Motion carried 5 — 0.
D. Work Session:
1) 2019-2020 Strategic Plan: Green Space and Open Space master plan update — Development
Services Director Deets identified several areas along floodways that may be developed as green
space through private or City efforts. He discussed how the spaces might be prioritized for
acquisition and development, the challenges in development, and possible next steps, such as
the creation of a stream buffer easement protection ordinance.
2) 2019-2020 Strategic Plan: Original Waukee/Triangle area stakeholder meeting report —
Development Services Director Deets reported that he had met with some Triangle area
commercial property owners, who said that they were struggling most with the planning and
administration of special events such as the Farmers Market. After much deliberation, the council
agreed to discuss the matter further during goal setting and strategic planning sessions.
3) 2019-2020 Strategic Plan: Hunter Hollow annexation — Development Services Director Deets
reviewed a map of the Hunter Hollow area and discussed the various types of annexation
processes allowed by State code. He noted the common themes and concerns brought up by
those property owners with which City staff have met, then reviewed the next steps in the
process.
4) 2019-2020 Strategic Plan: Parkland dedication ordinance review — Development Services
Director Deets reviewed how parkland dedication is calculated in the current ordinance and
compared it with calculations from surrounding cities. He proposed certain ordinance changes,
including minimum street frontage provisions and floodway/drainage way consideration in open
space calculations.
5) Waukee Towne Center discussion — City Administrator Moerman noted a request from a
property owner that the City acquire a specific Hickman Rd. access for that property, which could
require the City to use the eminent domain process. Mr. Moerman stated that while the City is
interested in the free, safe flow of traffic in all areas of the community, City staff believes it is
premature to acquire the access at this time as Laurel St. has not yet been extended and there is
no current development along that planned corridor. After much discussion, the council
expressed their support for requiring the construction of Laurel St. and a certain amount of
development within a specific timeframe before considering the acquisition of the Hickman Rd.
access.
6) COVID-19 financial impact report — City Administrator Moerman and Finance Director Burkhart
noted that the City has sufficient revenue for the current fiscal year. Certain purchases approved
as part of the FY2021 fiscal year budget may be deferred until later in the year, if necessary. City
staff plans to present monthly financial impact reports to the council so there are opportunities for
the council to consider any financial plan revisions they deem necessary. Ms. Burkhart then
reviewed predicted impacts on revenue generated by property taxes, local option sales taxes,
utility billing, road use taxes, building permits, parks and recreation programming, and Sugar
Creek Municipal Golf Course operations.
7) Information on Triumph Park update/design services — Parks & Recreation Director Jermier
briefly reviewed a proposed supplemental agreement for design services.
8) Information on Hickman Rd and Waco/Berkshire Traffic Signal Warrant Study — Public
Works Director/City Engineer Koester discussed a proposed agreement with the City of Clive to
see if a traffic signal is warranted at the Hickman Rd./Berkshire Pkwy. intersection.
9) Information on Safety Group Central Iowa South — Public Works Director/City Engineer
Koester reviewed a proposed 28E agreement to address enhanced employee safety training
through the Iowa Association of Municipal Utilities (IAMU).
10) Legacy Pointe Pond discussion — Development Services Director Deets and Public Works
Director/City Engineer Koester discussed ownership of Legacy Pointe Pond, certain maintenance
issues such as fencing and dredging, and the costs associated with such maintenance if the City
were to obtain ownership of the pond. The council agreed to discuss the matter further at the
next work session meeting.
E. Council Liaison Reports — Reports made by Mayor Clarke; Council Members Bergman, Sinclair.
F. Comments
Council Member Bottenberg moved to adjourn; seconded by Council Member Sinclair. Ayes: All. Nays:
None. Motion carried 5 -- 0.
Meeting Adjourned at 8:07 p.m.
Courtney arke, Mayor
Attest
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Rebecca D. Schuett, City Clerk