HomeMy WebLinkAbout2020-04-20-Regular Minutes►, M4 Waukee
�-, THE KEY TO GOOD LIVING
WAUKEE CITY COUNCIL MINUTES
April 20, 2020
*Due to public health concerns and guidance, in accordance with Iowa Code Sections
21.4(1)(b) and 21.8, this meeting of the Waukee City Council was conducted electronically as
holding the meeting in person was impossible or impractical.
(A) Call to Order — The regular meeting of the Waukee City Council was called to order by Mayor
Clarke at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom
pursuant to the electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8.
(B) Pledge of Allegiance (temporarily suspended)
(C) Roll Call — The following members were present: Mayor Courtney Clarke; Council Members
Anna Bergman (electronically), R. Charles Bottenberg (electronically), Chris Crone, Larry R.
Lyon (electronically), Ben Sinclair (electronically). Absent: None.
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Public
Works Director/City Engineer Rudy Koester, Development Services Director Brad Deets, Parks
& Recreation Director Matt Jermier, IT Director Son Le, Police Chief John Quinn, Fire Chief Clint
Robinson (electronically), Marketing & Communications Director Summer Evans (electronically),
Human Resource Director Michelle Lindsay (electronically), City Clerk Rebecca D. Schuett, City
Attorney Steve Brick (electronically).
(D) Open Forum (temporarily suspended)
(E) Agenda Approval — Council Member Crone moved to approve the agenda; seconded by
Council Member Lyon. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair.
Nays: None. Motion carried 5 — 0.
(F) Presentations: None
(G) Action Items Prior to Public Hearings:
1) Resolution: Consideration of approval of a resolution ratifying, confirming and
approving publication of Notice of Public Hearing [Not to exceed $1,000,000 Sewer
Revenue Capital Loan Notes] — Council Member Lyon moved to approve the resolution;
seconded by Council Member Crone. City Clerk Schuett stated that the notice was
published prior to approval by council; the proposed resolution retroactively approves the
publication. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays:
None. Motion carried 5 — 0. (Resolution #2020-132)
(H) Public Hearings:
1) On an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by
rezoning certain property from C-4, C-1 and R-3 to K-RC, K-OF, K-MF Stacked Medium,
and K-MF Stacked High, a property known as the Giles Property — Mayor Clarke opened
the public hearing and asked if any written correspondence had been received; City Clerk
Schuett replied in the negative. Development Services Director Deets briefly reviewed the
rezoning application for approximately 38 acres. He reviewed a development concept plan,
which includes the extensions of SE Pleasant View Dr. and SE Prairie Park Ln. The
development will include stormwater detention that will serve a larger area. The rezoning
request is in general conformance with the Kettlestone Master Plan. Mike Gaunt with Bishop
Engineering, representing the applicant, introduced himself and offered to answer any
questions about the application. Council Member Bottenberg asked if the westerly detention
pond would be constructed with this development or as part of a future phase; Mr. Deets
replied that the applicant was in conversation with the Giles family regarding the early
installation of the pond and that the matter would need to be resolved before the platting
process. No comments were made by the public in attendance.
2) On the annexation of consenting properties [Graham Property] — Mayor Clarke opened
the public hearing and asked if any written correspondence had been received; City Clerk
Schuett replied in the negative. Development Services Director Deets briefly reviewed the
annexation application for a property on the east side of NW 101h St., just north of the
Northwest High School/Triumph Park site. No comments were made by the public in
attendance.
3) On the annexation of consenting properties [Petersen/Moore/Stratford Crossing
Property] — Mayor Clarke opened the public hearing and asked if any written
correspondence had been received; City Clerk Schuett replied in the negative. Development
Services Director Deets briefly reviewed the annexation application for properties on the
west side of NW 101h St., just west of Triumph Park. No comments were made by the public
in attendance.
4) On plans, specifications, form of contract and estimate of cost [Alice's Road
Landscape Enhancements Project] — Mayor Clarke opened the public hearing and asked
if any written correspondence had been received; City Clerk Schuett replied in the negative.
Development Services Director Deets briefly reviewed the project, including certain
amenities included in the enhancements. Council Member Lyon recalled the council having
concerns with the project earlier in the process but could not recall those concerns; Mr.
Deets answered that the previous concerns were with overall project costs, adding that the
project costs were successfully reduced since that conversation. No comments were made
by the public in attendance.
5) On plans, specifications, form of contract and estimate of cost [Waukee Public Library
Stormwater Improvements Project] — Mayor Clarke opened the public hearing and asked
if any written correspondence had been received; City Clerk Schuett replied in the negative.
Public Works Director/City Engineer Koester briefly reviewed the project. He also reviewed
the various funding sources for the project, including SRF funds, an Iowa Department of
Agriculture and Land Stewardship grant, GO bonds, savings from the Alice's Road
Landscape Enhancements Project, and the stormwater utility fund. No comments were
made by the public in attendance.
6) On the authorization of a Loan and Disbursement Agreement and the issuance of
Notes to evidence the obligation of the City thereunder [Not to exceed $1,000,000
Sewer Revenue Capital Loan Notes] — Mayor Clarke opened the public hearing and asked
if any written correspondence had been received; City Clerk Schuett replied in the negative.
Public Works Director/City Engineer Koester briefly reviewed the issuance, noting that the
action would allow for the amendment of a previously authorized loan agreement. The City
would take part of the interest on that original loan and apply it to the Waukee Public Library
Stormwater Improvements Project. The principal payment on the loan would not be
adjusted. City staff anticipates the actual cost to be nearer $920,000 and not the full
$1,000,000. No comments were made by the public in attendance.
(I) Public Hearing Action Items:
1) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning
Ordinance, City of Waukee, Iowa, by rezoning certain property from C-4, C-1 and R-3
to K-RC, K-OF, K-MF Stacked Medium, and K-MF Stacked High, a property known as
the Giles Property [introduction; first reading] — Council Member Lyon introduced the
ordinance and moved to approve the first reading in title only; seconded by Council Member
Bottenberg. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays:
None. Motion carried 5 — 0.
2) Resolution: Consideration of approval of a resolution approving annexation of
consenting properties by the City of Waukee, Iowa [Graham Property] — Council
Member Crone moved to approve the resolution; seconded by Council Member Lyon.
Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion
carried 5 — 0. (Resolution #2020-133)
3) Resolution: Consideration of approval of a resolution approving annexation of
consenting properties by the City of Waukee, Iowa [Petersen/Moore/Stratford
Crossing Property] — Council Member Lyon moved to approve the resolution; seconded by
Council Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon,
Sinclair. Nays: None. Motion carried 5 — 0. (Resolution #2020-134)
4) Alice's Road Landscape Enhancements Project
A. Resolution: Consideration of approval of a resolution approving plans,
specifications, form of contract and estimate of cost — Council Member Crone
moved to approve the resolution; seconded by Council Member Lyon. Results of vote:
Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 — 0.
(Resolution #2020-135)
B. Resolution: Consideration of approval of a resolution awarding contract — Council
Member Lyon moved to approve the resolution; seconded by Council Member Crone.
Development Services Director Deets reviewed the bid tabulation and engineer's
estimate, recommending award to Koester Construction Co., Inc., of Grimes, IA, in the
amount of $465,700.00. Council Member Lyon asked if staff was confident that the
project requirements were interpreted correctly by bidders; Mr. Deets replied in the
affirmative. Mr. Deets then added that Koester would likely have subcontractors for the
signage and landscaping portions of the project. Council Member Sinclair asked if the
project had any substantial changes since the last council review; Mr. Deets replied that
there were no substantial changes but that the engineer's estimate was lowered as the
project was further refined. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon,
Sinclair. Nays: None. Motion carried 5 — 0. (Resolution #2020-136) The contract was
awarded to Koester Construction Co., Inc., of Grimes, IA.
5) Waukee Public Library Stormwater Improvements Project
A. Resolution: Consideration of approval of a resolution approving plans,
specifications, form of contract and estimate of cost — Council Member Lyon moved
to approve the resolution; seconded by Council Member Sinclair. Results of vote: Ayes:
Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 — 0.
(Resolution #2020-137)
B. Resolution: Consideration of approval of a resolution awarding contract — Council
Member Crone moved to approve the resolution; seconded by Council Member Lyon.
Public Works Director/City Engineer Koester reviewed the bid tabulation and engineer's
estimate, recommending award to Elder Corporation of Des Moines, IA, in the amount of
$2,162,580.00. Council Member Crone asked about how the City solicits bids; Mr.
Koester briefly reviewed the process. Results of vote: Ayes: Bergman, Bottenberg,
Crone, Lyon, Sinclair. Nays: None. Motion carried 5 — 0. (Resolution #2020-138) The
contract was awarded to Elder Corporation of Des Moines, IA.
6) Sewer Revenue Capital Loan Notes
A. Resolution: Consideration of approval of a resolution instituting proceedings to
take additional action [Not to exceed $1,000,000 Sewer Revenue Capital Loan
Notes] — Council Member Crone moved to approve the resolution; seconded by Council
Member Lyon. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair.
Nays: None. Motion carried 5 — 0. (Resolution #2020-139)
B. Resolution: Consideration of approval of a resolution amending the original
resolution, approved on August 7, 2017 (Approving and Authorizing a Loan and
Disbursement Agreement with the Iowa Finance Authority and Authorizing and
Providing for the Issuance of Sewer Revenue Capital Loan Notes, Series 2017) in
order to provide for the funding of a sponsored project under the terms of a new
Series 2017 Note to be issued in the principal amount of $10,523,374.71, which
includes approval of a Supplemental Tax Exemption Certificate — Council Member
Sinclair moved to approve the resolution; seconded by Council Member Crone. Public
Works Director/City Engineer Koester and Finance Director Burkhart reviewed the note
amendment. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays:
None. Motion carried 5 — 0. (Resolution #2020-140)
(J) Action Items:
1) Consent Agenda: Council Member Crone moved to approve the Consent Agenda;
seconded by Council Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone,
Lyon, Sinclair. Nays: None. Motion carried 5 — 0.
A. Consideration of approval of 04/20/2020 Bill List:
Total Unpaid Bills Presented for Approval : $826,339.79
Total Checks Issued Prior to Council Approval
(A) Prior to Last Council Meeting 167,399.50
(B) After Last Council Meeting 394,058.08
(C) Utility Refunds 1,814.46
'TOTAL' $1,389,611.83
FY 2020 Fund Recap:
010 General Fund
Expenditures
Budgeted Year To Date
$13,943,062 $11,377,274
Revenues
Budgeted Year To Date
$14,020,573
$7,407,337
060 Road Use Tax Fund
2,138,253
1,493,140
2,311,200
1,681,245
080 Library Foundation
-
-
-
-
085 Asset Forfeitures
-
-
-
1,525
091 Hickman West Indust Park TIF
1,286,851
-
771,203
490,974
092 Enterprise Business Park TIF Fund
-
-
-
-
093 Waukee Urban Renewal Area TIF Fund
2,362,479
2,192
3,361,940
2,012,155
094 Gateway Urban Renewal
513,306
76,037
719,800
381,906
095 Autumn Ridge Urban Renewal
312,757
401
450,140
231,806
096 Waukee West Urban Renewal
-
23,189
-
-
097 Southwest Business Park
-
205
-
-
098 Waukee Central URA
-
452
-
-
110 Debt Service Fund
8,633,160
1,148,776
9,932,739
2,475,268
111 Special Assessments Fund
-
-
17,250
5,417
210 Employee Benefits Fund
2,325,000
-
2,312,728
1,306,089
211 Local Option Sales Tax
4,271,424
-
2,372,500
2,081,846
212 Public Improvement Fund
1,500,000
-
1,000,000
1,507,863
327 Capital Projects
26,670,000
5,169,829
24,718,054
5,601,341
330 City Wide SA Sidewalk Project
-
-
-
2,771
510 Water Utility Fund
4,650,714
3,346,147
5,217,600
4,783,184
520 Sewer Utility Fund
6,068,846
3,927,648
5,460,700
5,270,240
521 University Ave Trunk Sewer Project
-
-
-
33,855
522 Waste Water Treatment PI
-
-
-
582
523 E Area Pump Sta Treatment
-
-
-
2,040
540 Gas Utility Fund
7,442,383
5,240,507
7,144,800
6,720,652
560 Storm Sewer Utility Fund
2,111,803
424,360
992,450
815,394
570 Utility Bill Fund
372,960
249,734
372,860
317,223
590 Solid Waste Collect & Rcycl Fund
1,278,400
1,100,596
1,357,400
1,037,259
750 Golf Course Fund
744,153
504,924
666,700
464,067
810 Equipment Revolving Fund
60,000
-
20,500
2,352
$83, 221,137
$44, 634, 391
*TOTAL* $86, 685, 551 $34, 085, 411
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 04/20/2020
CALDWELL, JAMES R
UTILITY REFUND
$710.86
EDEN CUSTOM HOMES LLC
UTILITY REFUND
161.79
GREENLAND HOMES
UTILITY REFUND
500.00
HALL, MATHEW S
UTILITY REFUND
52.31
HALVERSON, LINDA D
UTILITY REFUND
71.31
MUELLER, LAUREN E
UTILITY REFUND
69.46
PQH WIRELESS INC
UTILITY REFUND
71.45
RONNAU, ROBERT M
UTILITY REFUND
100.00
WHELAN, KALEB
UTILITY REFUND
77.28
NATIONWIDE OFFICE CLEANERS LLC
CARPET CLEAN/FLOOR WAX
600.00
WASTEWATER RECLAMATION
AUTHORITY
APRIL 2020 FEES
166,799.50
CITY OF WEST DES MOINES
WESTCOM SERVICES
391,586.16
FULLER PETROLEUM SERVICE, INC
FUEL
2,042.64
4
ACCES SYSTEMS LEASING COPIER/PRINTER LEASE
SERVICE MASTER BY RICE CARPET CLEANING
'TOTAL"
UNPAID BILLS PRESENTED FOR APPROVAL 04/20/2020:
ADEL AUTO PARTS
FILTERS
AHEAD LLC
PRO SHOP MERCHANDISE
AIRGAS USA LLC
OXYGEN CYLINDERS
MOUSE/USB CABLES/KEYBOARD/HDMI
AMAZON.COM
CABLES
AMERITAS LIFE INSURANCE COMPANY
APR'20 VISION INSURANCE PREMIUM
ANKENY SANITATION INC.
APRIL 2020 STATEMENT
ARDICK EQUIPMENT CO., INC.
STREET SIGNS
AUTOZONE
MATS
BACKGROUND INVESTIGATION BUREAU,
BACKGROUND CHECKS FOR
LLC
SOFTBALL COACHES
BAX SALES, INC
DEWALT DC9180 18V/NUT
BOUND TREE MEDICAL
COVID MEDICAL SUPPLIES
BRICK GENTRY BOWERS SWARTZ
MARCH 2O20 STATEMENT
BRODERICK ANIMAL CLINIC
FELINE/CANINE BOARDING
BUSINESS NETWORK LONG DISTANCE
MARCH 2O20 STATEMENT
COMMERCIAL REAL ESTATE WEEKLY
BUSINESS PUBLICATIONS
CAPITAL SANITARY SUPPLY
CERTIFIED LABRATORIES
CINTAS CORPORATION
CITY OF CLIVE
CLAYTON ENERGY CORPORATION
CMS MARKETING LLC
CONSOLIDATED COMMUNICATIONS
ENTERPRISE SERVICES, INC
CONSTRUCTION & AGGREGATE
PRODUCTS, INC.
CORE & MAIN LP
COREY LANGMAN
CRYSTAL CLEAR BOTTLED WATER
D & K PRODUCTS INC.
DALLAS COUNTY RECORDER
DAVIS EQUIPMENT CORPORATION
DES MOINES STAMP MFG CO
DES MOINES WATER WORKS
DIRECTV
DOORS INC
EAGLE ENGRAVING, INC.
EARL MAY SEED & NURSERY
ED M FELD EQUIPMENT COMPANY
ELECTRIC PUMP & TOOL INC
ELECTRICAL ENGINEERING EQUIPMENT
CO
ELECTRONIC ENGINEERING CO
FAREWAY STORES, INC.
FASTENAL COMPANY
FIRST CHOICE COFFEE SERVICES
FOTH INFRASTRUCTURE &
ENVIRONMENT LLC
GALL'S INC
GATEHOUSE MEDIA IOWA HOLDINGS
GENUS LANDSCAPE ARCHITECTS
GRAHAM TIRE OF DES MOINES
ADVERTS
PAPER SUPPLIES
AEROSOL
FIRST AID KIT SUPPLIES - CITY HALL
FY 19/20 IMAGE TREND FEES
MARCH 2O20 COMMODITY
BUSINESS CARDS - SINCLAI/MINAR
APRIL 2020 STATEMENT
ADAPTER/CLAMP/NST SHORT SHANK
METERS
THERMOSTAT REBATE
WATER
CHEMICALS
MARCH 2O20 STATEMENT
PARTS
NOTARY STAMP - SCHUETT
MARCH 2O20 STATEMENT
MARCH 2O20 STATEMENT
DOOR REPAIR
ID TAGS/SIGNS
PEAT
2.5"NHX1.5"NH WYE PWDR COAT
LIFT STATION REPAIRS
PANELBOARD LOCK REPLACEMENT
LIGHT BAR REPAIRS
GLAD PRESS & SEAL
GLOVES/EAR PLUGS/EYEWEAR
COFFEE/PLATES
SE ASHWORTH RD CORRIDOR
IMPRVMNTS
VEST/BOOTS/PANTS-
SCHETTLER/QUINN/LEVSEN
MARCH 2O20 PUBLICATIONS
GLYNN VILLAGE PARK
TIRES
168.04
261.24
$563, 272.04
$510.54
103.64
100.00
1,865.22
2,225.56
109,358.64
543.85
60.11
896.25
462.89
1,734.05
13,242.20
540.00
38.59
700.00
140.76
342.97
236.93
6,058.00
163,553.57
75.00
1,243.73
62.57
2,789.78
30.00
125.75
829.32
222.00
877.25
32.40
82,864.48
329.66
663.00
131.00
109.90
265.00
13,012.91
106.11
1,162.40
6.98
399.02
190.99
131,327.54
1,352.86
1,039.31
3,568.17
575.28
5
GRIMES ASPHALT & PAVING
HANDICOMP
HEARTLAND CO-OP
HRGREEN, INC
HURD PROPERTIES
HY-VEE
IMAGETEK INC
INDUSTRIAL SALES COMPANY INC
IOWA ASSOCIATION OF MUNICIPAL
UTILITIES
IOWA PRISON INDUSTRIES
IOWA SIGNAL INC
KELTEK INCORPORATED
KENNY & GYL COMPANY
KONICA MINOLTA BUSINESS SOLUTIONS
USA INC
KURT SUNDERMANN
LIVING MAGAZINES
LORI SWANSON
MAINSTAY SYSTEMS INC
MARIAH SLAUSON
MARK STUCHEL INC.
MARTIN MARIETTA AGGREGATE, INC.
MATHESON TRI-GAS INC
MENARDS
METHODIST OCCUPATIONAL HEALTH &
WELLNESS
MID AMERICAN ENERGY
MIDWEST BEARING & SUPPLY
MULCH MART
MUNICIPAL SUPPLY, INC.
NORTHERN MUNICIPAL DISTRIBUTORS
GROUP
OFFICE DEPOT
O'HALLORAN INTERNATIONAL, INC.
ONE SOURCE
ORKIN PEST CONTROL
PLUMB SUPPLY COMPANY
PREMIER GLOBAL SERVICES
REGAL UNDERGROUND CONSTRUCTION,
INC.
REGISTER MEDIA
RJ LAWN SERVICE INC
SAM'S CLUB
SANDRY FIRE SUPPLY LLC
SCHAAL PLUMBING, HEATING &
COOLING
SHI INTERNATIONAL CORP
SHIVE HATTERY INC.
SHOTTENKIRK CHEVROLET-PONTIAC
SPLAW PROPERTIES, LLC
STAPLES BUSINESS CREDIT
STEPHEN AND NATALIE FRENCH
STIVERS FORD
TAYLOR MADE GOLF COMPANY
TERESA SLAUSON
COLD MIX
LEAGUE SOFTWARE FOR HANDICAPS
MARCH 2O20 STATEMENT
ADA SIDEWALK DESIGN
REFUND-WAUKEE MARKETPLACE LOT
3, PLAT 1
MARCH 2O20 STATEMENT
RADIX SUBSCRIPTION/STORAGE
NICOTAP/CNTRL EF
MARCH 2O20 SERVICE AGREEMENT
SIGNS
SERVICE CALL - GPP
ANTENNA REPAIRS
TRUCK DECALS ON WATER AND GAS
TRUCKS
PUBLIC WORKS COPIER
FURNACE REBATE
WAUKEE LIVING MARCH 2O20
HEART OF DANE CO REFUND
IA SYSTEM PC MAINTENANCE APRIL -
JUNE 2020
HEART OF DANE CO TRIP REFUND
DRILL BIT
ROAD STONE
CYLINDERS
REFRIGERATOR/MICROWAVE/LINERS
PRE -EMPLOYMENT TESTING
MARCH 2O20 STATEMENT
PARTS
MULCH FOR ALICE'S TRAIL
UNDERPASS
METERS
L&R FUND ASSESSMENT - MARCH 2O20
FACE SHIELDS
AIRDRYER
BACKGROUND CHECKS
PEST CONTROL SERVICES
ACORN NOZZLE ASSEMBLY
FEBRUARY 2020 STATMENT
DIRECTIONAL BORE GAS - STRATFORD
CROSSING
MARCH 2O20 PUBLICATIONS
FOX CREEK PARK FERTILIZER
APRIL 2020 STATEMENT
REPAIR SERVICES
FURNACE REBATE-765 SE HARPER DR
LAPTOP - MARKETING &
COMMUNICATIONS
WARRIOR LANE IMPROVEMENTS
FUEL INJECTOR REPLACEMENTS
MAY 2020 RENT & INSURANCE
HIGH LIGHTERS/PAPER/FOLDERS
FURNACE/THERMOSTAT REBATE
ROTOR/PARTS
HATS
HEART OF DANE CO REFUND
1,966.62
125.00
360.12
3,331.05
27,500.00
362.70
532.00
1,197.72
2,291.67
1,092.00
335.00
259.00
385.70
58,529.73
75.00
2,366.00
84.00
177.00
84.00
48.95
6,418.52
174.84
953.18
973.00
178.28
18.20
94.66
9,062.04
10, 349.64
139.90
398.09
70.00
209.36
427.51
4.62
3,760.00
122.52
2,957.35
65.58
330.08
75.00
2,382.00
49,805.09
825.25
4,504.83
190.00
180.00
1,216.59
407.88
168.00
A
C
D
E
F
G
H
IN
L.
M
TERMINAL SUPPLY CO.
THE HOME DEPOT PRO
THE WALDINGER CORP
TITLEIST
TRANS IOWA EQUIPMENT TRAINING
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TRUCK EQUIPMENT INC
UNITYPOINT CLINIC -OCCUPATIONAL
MEDICINE
UNIVERSAL PRINTING SERVICES
UNIVERSITY OF IOWA HYGIENE
UTILITY SAFETY AND DESIGN INC.
VANDER HAAGS INC
VEENSTRA & KIMM INC
VENDNOVATION, LLC
WAUKEE COMMUNITY SCHOOL -
FACILITY RENTALS
WAUKEE COMMUNITY SCHOOL DISTRICT
- FUEL
WAUKEE HARDWARE & VARIETY
WAUKEE POWER EQUIPMENT
XENIA RURAL WATER DISTR
*TOTAL*
SEAL/WIRE
204.02
TOILET PAPER
91.10
BI-ANNUAL PREVENTATIVE
MAITENANCE
2,182.88
GLOVES
591.50
REPAIRS
415.20
MAR'20 WATER EXCISE TAXES
18,347.89
MAR'20 SEWER SALES TAXES
3,227.86
MAR'20 GAS SALES TAXES
10,044.28
MAR'20 GOLF COURSE SALES TAXES
1,354.59
MAR'20 PARKS & REC SALES TAXES
290.85
MAR'20 STORM WATER SALES TAXES
2,191.56
EDGE KITS/PERFORMANCE FLUID
2,317.50
PRE -EMPLOYMENT TESTING
42.00
SIGNS
316.00
TESTING FEES
260.00
MARCH 2O20 RETAINER FEES
175.00
FUEL TANK
460.00
MARCH 2O20 STATEMENT
28,776.05
EMS-12M ONE YEAR SOFTWARE
LICENSE
1,200.00
YOUTH BASKETBALL LEAGUE 2,392.50
MARCH 2O20 STATEMENT 6,307.35
MARCH 2O20 STATEMENT 1,103.07
AIR FILTERS 100.70
WATER 276.44
$826, 339.79
Consideration of approval of City Council Minutes of 04/06/2020 Regular Meeting, 04/13/2020
Work Session
Consideration of approval of 12-month Class C Beer Permit (BC) with Class B Native Wine
Permit and Sunday Sales privileges for Old Station Craft Meats, LLC, d/b/a Old Station Craft
Meats [450 6tn Street]
Consideration of approval of a resolution approving the use of Triangle Park and the temporary
closing of certain public streets for the 2020 Farmers Market (Resolution #2020-141)
Consideration of approval of a motion approving an Agreement between J & M Displays and the
City of Waukee for July 4, 2020, Fireworks Display
Consideration of approval of a motion approving Fireworks Display Permit for the City of Waukee
for July 4, 2020, in Centennial Park (rain date July 5, 2020)
Consideration of approval of a resolution approving the temporary closing of certain public
streets for the Waukee 4tn of July Celebration (Resolution #2020-142)
Consideration of approval of receipt and file of the purchase of a 2021 International Dump
Truck/Snow Plow and Deicing Trailer from O'Halloran International of Altoona, IA, in the amount
of $195,535.00 [Waukee Public Works Department, Streets Divisions]
Consideration of approval of a resolution appointing Paying Agent, Bond Registrar, and Transfer
Agent, approving the Paying Agent and Bond Registrar and Transfer Agent Agreement and
authorizing the execution of the Agreement [$12,800,000 General Obligation Urban Renewal
Bonds, Series 2020A] (Resolution #2020-143)
Consideration of approval of a resolution authorizing and providing for the issuance, and levying
a tax to pay the bonds; approval of the Tax Exemption Certificate [$12,800,000 General
Obligation Urban Renewal Bonds, Series 2020A] (Resolution #2020-144)
Consideration of approval of a resolution approving Acquisition Plats, Quit Claim Deeds and
Easements from Glynn Village Homeowners Association [Glynn Village South Park and Trail
Amenity Project] (Resolution #2020-145)
Consideration of approval of a resolution approving Gas Main Easement [City of Clive, Iowa]
(Resolution #2020-146)
Consideration of approval of a resolution agreeing to become a member of the Safety Group
Central Iowa South and IAMU Agreement (Resolution #2020-147)
N. Consideration of approval of a resolution accepting public improvements [Painted Woods West
Plat 3] (Resolution #2020-148)
O. Consideration of approval of a resolution approving Memorandum of Understanding between the
City of Clive and the City of Waukee [Traffic Signal Warrant Study, Hickman Road and Berkshire
Parkway/SE Waco Place Intersection] (Resolution #2020-149)
P. Consideration of approval of Payment Estimate No. 1 to All Star Concrete for the Alice Nizzi Park
Project in the amount of $78,945.00
Q. Consideration of approval of Payment Estimate No. 4 to Concrete Technologies, Inc., for the SE
Kettlestone Boulevard Extension Project, East of Grand Prairie Parkway, in the amount of
$462,191.19
R. Consideration of approval of Payment Estimate No. 5 to Absolute Concrete Construction, Inc.,
for the NW loth Street Improvements Project, West Hickman Road to NW Douglas Parkway, in
the amount of $408,921.20
S. Consideration of approval of Payment Estimate No. 5 to Wenthold Excavating, LLC, for the
Wastewater Treatment Facility Demolition Project in the amount of $106,366.23
T. Consideration of approval of a motion setting May 4, 2020 as the date of public hearing on
proposals for the purchase and removal of structures owned by the City of Waukee [28253 U
Avenue]
U. Consideration of approval of a motion setting May 18, 2020 as the date of public hearing on an
ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning and
changing certain property therein to modify PD-1 [Planned Development Overlay District]
(Kettleview Office)
V. Consideration of approval of a resolution approving a Memorandum of Understanding with
Communications Workers of America (CWA), Local #7102, AFL-CIO, as part of the July 1, 2016
- June 30, 2021 contract [temporary change to Article 12 - Vacations, Section 5] (Resolution
#2020-150)
2) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning
Ordinance, City of Waukee, Iowa, by amending Chapter 169.01, Establishment of
Districts; Provisions for Official Zoning Map, by repealing said section and enacting in
lieu thereof the readoption of the Official Zoning Map [second reading] - Council
Member Crone moved to approve the second reading of the ordinance in title only;
seconded by Council Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone,
Lyon, Sinclair. Nays: None. Motion carried 5 - 0.
3) Ordinance: Consideration of approval of an ordinance to amend Chapter 203, Waukee
Municipal Code, by repealing the existing rates for water and enacting new rates as
specified [introduction; first, second, third (final) readings] - Council Member Lyon
introduced the ordinance, moved to approve the first reading in title only, waive the second
and third readings, and place the ordinance on final passage; seconded by Council Member
Crone. Public Works Director/City Engineer Koester stated that an error was discovered
during approval of the second reading of the ordinance. The error has been corrected,
requiring the ordinance to go through all three readings again. Results of vote: Ayes:
Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 - 0. (Ordinance
#2954)
4) Ordinance: Consideration of approval of an ordinance to amend Chapter 204, Waukee
Municipal Code, by repealing the existing rates for sewer and enacting new rates as
specified [introduction; first, second, third (final) readings] - Council Member Crone
introduced the ordinance, moved to approve the first reading in title only, waive the second
and third readings, and place the ordinance on final passage; seconded by Council Member
Bottenberg. Public Works Director/City Engineer Koester stated that an error was
discovered during approval of the second reading of the ordinance. The error has been
corrected, requiring the ordinance to go through all three readings again. Results of vote:
Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 - 0.
(Ordinance #2955)
5) Ordinance: Consideration of approval of an ordinance to amend Chapter 204A,
Waukee Municipal Code, by repealing the existing rates for stormwater and enacting
new rates as specified [third (final) reading] - Council Member Crone moved to approve
the third reading of the ordinance in title only and place it on final passage; seconded by
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Council Member Bottenberg. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon,
Sinclair. Nays: None. Motion carried 5 — 0. (Ordinance #2956)
6) Resolution: Consideration of approval of a resolution approving preliminary plat for
Stone Prairie Plat 7 — Council Member Crone moved to approve the resolution; seconded
by Council Member Lyon. Development Services Director Deets briefly reviewed the plat,
noting that it would be developed with common parking for all four lots. Stormwater
management would be addressed through two onsite ponds. Results of vote: Ayes:
Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 — 0. (Resolution
#2020-151)
7) Resolution: Consideration of approval of a resolution approving final plat for Stone
Prairie Plat 7 — Council Member Lyon moved to approve the resolution; seconded by
Council Member Crone. Development Services Director Deets reviewed the plat, noting a
planned landscape buffer where the plat abuts residential development. Results of vote:
Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 — 0.
(Resolution #2020-152)
8) Resolution: Consideration of approval of a resolution approving site plan for Stone
Prairie Plat 7 Phase 1 [2155 SE L.A. Grant Parkway] — Council Member Sinclair moved to
approve the resolution; seconded by Council Member Crone. Development Services
Director Deets reviewed the site plan for a medical office building. The property owner to the
west expressed concerns with stormwater outflow from the site; those concerns will be
addressed through the dispersal of water over a larger area. Mr. Deets then reviewed
exterior elevations. Mayor Clarke asked if the building signage would face SE L.A. Grant
Pkwy.; Mr. Deets replied in the affirmative. Council Member Lyon noted that the exterior
elevations were very similar to many other site plans recently approved by council and asked
if such a look would be dated in some years; Mr. Deets answered that staff's overall focus is
on building design and durable material use and that future upkeep and updates should be
expected with all buildings as they age. Results of vote: Ayes: Bergman, Bottenberg, Crone,
Lyon, Sinclair. Nays: None. Motion carried 5 — 0. (Resolution #2020-153)
9) Resolution: Consideration of approval of a resolution approving preliminary plat for
Stratford Crossing Flats — Council Member Lyon moved to approve the resolution;
seconded by Council Member Crone. Development Services Director Deets reviewed the
preliminary plat, final plat and site plan at this time. He noted that the property was zoned as
R-3 (Multi -Family Residential District), but that the proposed development would downzone
to a lower density. The development includes 3- and 4-plex ranch -style townhomes
intended for sale and not rental. All internal streets will be private and maintained by a
homeowners association. He reviewed landscape buffer areas and building exterior
elevations. Council Member Crone noted that the proposed pond was quite large and asked
if there were any plans to stock it for fishing; Mr. Deets replied that it would be a private pond
and it was not anticipated to be stocked. Council Member Lyon praised the diversity of
textures and colors proposed for the building exteriors. Council Member Sinclair asked
about sale price points; Mr. Deets noted that the units would likely sell in the high $200,OOOs
or low $300,OOOs. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair.
Nays: None. Motion carried 5 — 0. (Resolution #2020-154)
10) Resolution: Consideration of approval of a resolution approving final plat for Stratford
Crossing Flats Plat 1— Council Member Crone moved to approve the resolution; seconded
by Council Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon,
Sinclair. Nays: None. Motion carried 5 — 0. (Resolution #2020-155)
11) Resolution: Consideration of approval of a resolution approving site plan for Stratford
Crossing Flats — Council Member Crone moved to approve the resolution; seconded by
Council Member Lyon. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair.
Nays: None. Motion carried 5 — 0. (Resolution #2020-156)
12) Resolution: Consideration of approval of a resolution approving Professional
Services Supplemental Agreement No. 1 with Confluence [Triumph Park, formerly
known as Waukee Youth Sports Complex] — Council Member Crone moved to approve
the resolution; seconded by Council Member Sinclair. Parks & Recreation Director Jermier
reviewed the agreement, noting that a second amendment was anticipated nearer the
project construction date. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon,
Sinclair. Nays: None. Motion carried 5 — 0. (Resolution #2020-157)
13) Resolution: Consideration of approval of a resolution approving purchase agreement
for certain property located within the City of Waukee [205 Ashworth Drive] — Council
Member Lyon moved to approve the resolution; seconded by Council Member Crone.
Development Services Director Deets noted that the City's bid submittal to purchase the
subject property from Dallas County was accepted. Council Member Crone asked about
plans for the site; Mr. Deets responded that the City would raze the building and clear the
site for a future extension of the trailhead and overflow parking for the adjacent Windfield
Park. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None.
Motion carried 5 — 0. (Resolution #2020-158)
(K) Reports — Reports made by City Administrator Moerman; Council Members Bottenberg,
Sinclair.
(L) Closed Session: Pursuant to Code of Iowa §21.5(1)(c) to discuss strategy with counsel in
matters that are presently in litigation or where litigation is imminent where its disclosure
would be likely to prejudice or disadvantage the position of the governmental body in
that litigation — Council Member Bottenberg moved to close the regular session and enter
closed session pursuant to Code of Iowa §21.5(1)(c); seconded by Council Member Sinclair.
Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried
5 — 0. Mayor Clarke stated that the electronic meeting would be muted for approximately 15
minutes while the council was in closed session; following the closed session, the electronic
meeting will be unmuted so that the meeting can be adjourned in open session. Council entered
closed session at 6:38 p.m.
CLOSED SESSION
The electronic meeting was unmuted and council entered regular session at 6:54 p.m.
Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays:
None. Motion carried 5 — 0.
Meeting Adjourned at 6:55 p.m.
Attest:
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Rebecca D. Schuett, City Clerk
Courtney Clarke, Mayor
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