HomeMy WebLinkAbout2019-12-09-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
December 9, 2019
A. Call to Order — The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:37 p.m. at Waukee Public Library, 950 S. Warrior Ln.
B. Roll Call — The following members were present: Mayor William F. Peard; Council Members Anna
Bergman, Courtney Clarke, Larry R. Lyon. Absent: Council Members R. Charles Bottenberg, Shelly
Hughes. (Council Member Bottenberg arrived at 5:58 p.m.; Council Member Hughes arrived at 6:05
P.M.)
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Community & Economic Development Director Dan Dutcher, Public
Works Director/City Engineer Rudy Koester, Parks & Recreation Director Matt Jermier, Library Director
Kristine Larson, Marketing & Communications Director Summer Evans, Human Resource Director
Michelle Lindsay, IT Director Son Le, Police Lt. Jeremy Long, City Clerk Rebecca D. Schuett. .
C. Agenda Approval — Council Member Clarke moved to approve the agenda; seconded by Council
Member Bergman. Results of vote: Ayes: Bergman, Clarke, Lyon. Nays: None. Absent: Bottenberg,
Hughes. Motion carried 3 — 0 — 2.
D. Action Items:
1) Resolution: Consideration of approval of a resolution approving Agreement and
easements related to the NW 101h Street Improvement Project, West Hickman Road to NW
Douglas Parkway [Richard L. Petersen Revocable Trust and Claire B. Petersen Revocable
Trust]— Council Member Lyon moved to approve the resolution; seconded by Council Member
Bergman. Public Works Director/City Engineer Koester briefly reviewed the agreement. Results
of vote: Ayes: Bergman, Clarke, Lyon. Nays: None. Absent: Bottenberg, Hughes. Motion carried
3-0-2. (Resolution #19-448)
E. Work Session:
(The council followed the agenda in a different order than posted.)
1) 2020 legislative session preview — Doug Struyk with Carney & Appleby reviewed the financial
condition of the state and noted certain issues that may be addressed in the upcoming session.
2) Tour of Waukee Public Library interior improvements — Tour given by Library Director Larson.
(Council Member Bottenberg arrived at 5:58 p.m.; Council Member Hughes arrived at 6:05 p.m.)
3) Iowa First Lego League project presentation — Presentation made by the "Team Wolves" City
Shapers group on a Crosswalk Lane Injury Prevention System (CLIPS).
4) Appointment process for vacant council seat — After much discussion, the council agreed to
solicit applications from residents interested in being considered for appointment.
5) HIRTA report — No report made.
6) 2019-2020 Strategic Plan: Utility rate analysis — City Administrator Moerman reviewed current
and proposed rates for gas, stormwater, water and sewer utilities.
7) Capital Improvement Program for Fiscal Years 2021-2025 — City Administrator Moerman,
Finance Director Burkhart, Parks & Recreation Director Jermier and Public Works Director/City
Engineer Koester reviewed the proposed projects, cost estimates and construction schedule. Mr.
Moerman and Ms. Burkhart also reviewed funding strategies. There was much discussion on
which roadway improvement projects should be prioritized for FY2020 and the available funding
for those projects.
8) 2019-2020 Strategic Plan: Alice's Road Corridor business beautification — Development
Services Director Deets proposed a program to incentivize exterior improvements for those
Alice's Road Corridor businesses constructed in 2010 or earlier. After much discussion, the
council agreed to no longer pursue the program.
9) Trade Time for Fitness program — Human Resource Director Lindsay presented a proposal to
allow employees with a certain number of sick leave hours to trade them in for specific wellness
incentives.
10) Major Streets Plan update and traffic calming toolkit — Development Services Director Deets
proposed a professional services contract for updates to the major streets plan, street design
guidelines and traffic calming design.
11) Lawn maintenance ordinance — Development Services Director Deets recommended specific
changes to the maximum allowable height for grass on both developed and undeveloped
properties.
12) Urban chicken ordinance revisions — Council Member Lyon proposed allowing more chickens
for larger lots, based on a sliding scale.
13) Waukee/Urbandale annexation moratorium agreement extension — Development Services
Director Deets stated that the City of Urbandale was interested in both communities extending
their current annexation moratorium agreement for an additional ten years.
14) 2020 Goal Setting and Strategic Planning possible dates — The council agreed to schedule
the planning session for April 30-May 1.
F. Comments — Finance Director Burkhart distributed copies of the audit report, which will be considered
for approval at the Dec. 16 meeting.
Council Member Bottenberg moved to adjourn; seconded by Council Member Clarke. Ayes: All. Nays:
None. Motion carried 5 — 0.
Meeting Adjourned at 8:21 p.m.
iam F. ar , Mayor
Attest
Rebecca D. Schuett, City Clerk