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Home My WebLink About2020-01-13-Special MinutesWAUKEE CITY COUNCIL MINUTES SPECIAL MEETING January 13, 2020 A. Call to Order — The special meeting of the Waukee City Council was called to order by Mayor Clarke at 5:37 p.m. at Waukee City Hall, 230 W. Hickman Rd. B. Roll Call — The following members were present: Mayor Courtney Clarke; Council Members R. Charles Bottenberg (via telephone), Chris Crone, Larry R. Lyon. Absent: Council Member Anna Bergman. (Council Member Bergman arrived at 6:11 p.m.; Council Member Bottenberg ended participation at 6:17 p.m.) Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development Services Director Brad Deets, Community & Economic Development Director Dan Dutcher, Public Works Director/City Engineer Rudy Koester, Parks & Recreation Director Matt Jermier, Library Director Kristine Larson, Marketing & Communications Director Summer Evans, Human Resource Director Michelle Lindsay, IT Director Son Le, Police Lt. Scott Cunningham, City Clerk Rebecca D. Schuett. C. Agenda Approval — Council Member Lyon moved to approve the agenda; seconded by Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Lyon. Nays: None. Absent: Bergman. Motion carried 3 — 0 — 1. D. Action Items: 1) Resolution: Consideration of approval of a resolution fixing date for a public hearing on the proposal to enter into a Development Agreement with Waukee Crossing, LLC — Council Member Lyon moved to approve the resolution; seconded by Council Member Crone. Community & Economic Development Director Dutcher noted the public hearing date. Results of vote: Ayes: Bottenberg, Crone, Lyon. Nays: None. Absent: Bergman. Motion carried 3 — 0 — 1. (Resolution #2020-024) 2) Resolution: Consideration of approval of a resolution approving easements associated with 825 N. Warrior Lane — Council Member Crone moved to approve the resolution; seconded by Council Member Lyon. Development Services Director Deets briefly reviewed the easements associated with the previously -approved Alyvia Plat 1. Results of vote: Ayes: Bottenberg, Crone, Lyon. Nays: None. Absent: Bergman. Motion carried 3 — 0 — 1. (Resolution #2020-025) E. Work Session: 1) 2019-2020 Strategic Plan: Renewable Energy Strategy — Solarize Waukee — Patrick Snell with The Nature Conservancy presented a final report on the program's success in Waukee and surrounding areas. 2) HIRTA 2019 Transportation Update — Brooke Ramsey with HIRTA reviewed the organization's ridership numbers, demographics, outreach and partnership efforts, and funding sources. 3) Non-profit Tenant Rental Assistance Program — Mayor Clarke introduced Jerry Floyd with Paramount Development, who had approached her to request letters of support from the City for his company's affordable housing plans. Mr. Floyd addressed the council about two projects for which he wished to apply for HUD funding: 1) the acquisition of newly -constructed homes in Waukee that would be owned by his company and operated as Section 8 housing, and 2) tenant - based rental assistance for vulnerable residents. Mayor Clarke noted that such programs could help bridge an immediate gap in affordable housing in Waukee. 4) Waukee Community Festivals Committee — Bridgit Horvatin, president of the Waukee Community Festivals Committee, noted that Celebrate Waukee attendance is down and added that she is struggling to find committee members to help plan and administer the event. She proposed dissolving the Committee's 501(c)3 status and turning over the remaining funds to the Waukee Betterment Foundation, another 501(c)3 organization. (Council Member Bergman arrived at 6:11 p.m.) After some discussion regarding distribution of the funds, the council recommended $20,000 for the Waukee Betterment Foundation and the remaining $8,000 to the City. There was a brief discussion on the Committee's role with the BACoon Bike Ride event. (Council Member Bottenberg ended participation at 6:17 p.m.) 5) Waukee Public Library parking lot improvements — Public Works Director/City Engineer Koester reviewed preliminary plans, including permeable pavers, bio retention cells and driveway relocation. He also discussed possible project costs and funding sources, as well as the proposed construction schedule. Library Director Larson noted how the planned improvements would positively impact the facility and patron experience. 6) 2019-2020 Strategic Plan: LOST -funded park construction and improvements report — Parks & Recreation Director Jermier reviewed preliminary plans for both Alice Nizzi Park and two parks in the Glynn Village neighborhood. He also noted the parks projects completed in 2019. 7) Sugar Creek Municipal Golf Course rates — Parks & Recreation Director Jermier reviewed current rates and recommended certain increases. 8) Annexation moratorium — Mayor Clarke stated that she was approached by City of Adel elected officials about a possible annexation moratorium agreement extension. 9) Disposal process for City -owned property — Development Services Director Deets discussed plans for the possible relocation and/or demolition of existing homes and outbuildings on certain residential properties owned by the City. After some discussion, the council asked City staff to report on the possibility of those homes planned for relocation to be rehabilitated as affordable housing. 10) Zoning extension for 15705 University Avenue [University Woods] — Development Services Director Deets noted that the zoning ordinance for the subject property included a clause that gave the council the option to rezone the property back to pre-existing zoning if development did not occur within a certain timeframe. Last year, the council approved a one-year extension of the zoning; the property owner now requests an additional extension. After a brief discussion, the council agreed to consider a one-year zoning extension. 11) Goal setting and strategic planning preparation meeting date — The council agreed to hold a work session on March 23, 2020 at 5:30 p.m. for goal setting and strategic planning preparation. 12) Council member attendance for February 3, 2020 regular meeting — There will not be a council quorum on February 3; the council agreed to reschedule the meeting for February 4, 2020. F. Comments — Mayor Clarke asked to include monthly council liaison reports on future work session agendas. Council Member Lyon moved to adjourn; seconded by Council Member Crone. Ayes: All. Nays: None. Motion carried 3 — 0. Meeting Adjourned at 7:24 p.m. _�P Co ney-161 a rke,M ayor Attest: _��b%UW4 Rebecca D. Schuett, City Clerk