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Home My WebLink About1984-03-13-Regular Minutes202 Harch 13,1984 The regular meeting of the Waukee City Council was called to order at 7:30 p.m.by Mayor Gordon Christianson on March 13,1984.Ann Ford was taking minutes. A roll call was taken as follows:Present:Hinkson,Barrett, Wilson,Rees,and Stork.Absent:None. Guests and other staff present were:Thomas Darnold,Bcott Thomas, Terry Jilek,Chet Chedester,Harry Bennett,Bob Applegate,Art Specer,Don Henson,Judy Henson,Remo Nizzi ,Roger Buffington, Jerry Alt,Julie Kraft,Gary Kraft,Bill ..Forret,.Virginia Oetting, Frank Hoifeldt,Ken Hopper,Kelly Gruber,Beth Dalbey,Hannah Weil, Nick Gruber,Jim Berner,Gary Sindelar,Howard Hargis,Henry Krohn, Randy Krohn,and Paul Huscher. Moved by Stork,second by Rees,to approve the minutes of February 21 and 27:Carried 5 to O. Moved by Rees,seconruiby Hinkson,to approve the February treasurer's report.Carried 5 to O.- Moved by Rees,second by Wilson,to approve the following bills: A T &T Information Systems Blue Cross/Blue Shield Brown Supply Co,Inc. Business Communications C S I Central Tractor Des Moines Blueprint Energy Economics Farmer's Co-op Floyd's Sporting Goods Iowa Fire Equipment Iowa Law Enforcement Academy Iowa Power Iowa State Industries Jensen Company . J E L Lab,Ip.c., Harry N Jones Martin Marietta Matt Parrott &Sons Hidwest Office Tech Mitch's Repair Municipal Supply Northwestern Bell Oakes Engineering Olson Brothers Payless Cashways Pitney-Bowes R &C Office Supply Roto Rooter Snyder &Associates Syflo Co Treas,State of Iowa University Photo Waukee Hardware Waukee Mun.Gas Carried 5 to O. 2-10 to 3-9 3-1 to 4-1 "lestern blade radio repair software service comp-aire tank 2 PMT's meter repair gasoline lens cover ABC recharge films electricity sign posts roots blower Feb 84 testing emergency phone1%roaastone office supplies NP200 toner John Deere gas valve boxes telephones blueprints gasoline fire station meter rental supplies sewer inspection engineering services airfi11s assessment proc.&film misc supplies 1-23 to 2-21 $43.17 1390.70 158.47 84.00 15.00 44.04 10.50 771.23 241.61 2.68 11.70 20.00 8523.55 66.20 2435.08 90.00 1.10.65 1295.80 99.05 202.92 40.00 33.15 231.09 10.00 1258.68 21.09 51.00 74.45 30.00 243.50 14.21 81.00 47.91 37.37 1274.08 Total $18,963.88 Bob Applegate,Waukee Fire Chief,talked with the Council about the purchase of a 1965 Chevrolet chassis to be used for a tanker from Hughes Drilling in the amount of $2500.00 plus an additional $500.00 for materials for the tank. Moved by Rees,second by Barrett,to approve the $3000.00 maximum expenditure to the fire department for purchase of the 1965 Chevrolet chassis and materials.Carried 5 to O. A hearing was held on Ordinance #2034,amending the Subdivision Ordinance 303.167 of the Waukee Code.The Mayor asked for comments for or against said amendment.Frank Hoifeldt advised the Council 203 March 13---cont that P &Z recommended that the City not pass this amendment because of the financial burden it would put on the City. Moved by Rees,second by Wilson,to make a resolution directing that an engineer's cost estimate be received from the City engineer relating to gas line extensions and that the subdivider be billed for such cost and money received before work is commenced.Carried 5 to O. Councilman Rees introduced an Ordinance entitled:"Ordinance #2034-- AN ORDINANCE TO AMEND CHAPTER 303,WAUKEE,MUNICIPAL CODE,AN ORDINANCE PROVIDING RULES,REGULATIONS AND STANDARDS TO GUIDE LAND SUBDIVISION IN WAUKEE,IOWA TO PROVIDE FOR REIMBURSEMENT BY THE CITY OF COST ADVANCED BY CONTRACTORS OF EXPENSES ORIGINALLY PAID BY CONTRACTORS IN SUBDIVISIONS REQUIRING EXTENSIONS OF MAIN GASLINES IN THE CITY OF WAUKEE". It was moved by Councilman Hinkson,and seconded by Councilman Sotrk,that the Ordinance entitled:"Ordinance 1f2034--AN ORDINANCE TO AMEND CHAPTER 303,WAUKEE,11UNICIPAL CODE,AN ORDINANCE PROVIDING RULES,REGULATIONS AND STANDARDS TO GUIDE LAND SUBDIVISION IN WAUKEE,IOWA TO PROVIDE FOR REIMBURSEMENT BY THE CITY OF COST ADVANCED BY CONTRACTORS OF EXPENSES ORIGINALLY PAID BY CONTRACTORS IN SUBDIVISIONS REQUIRING EXTENSIONS OF MAIN GASLINES IN THE CITY OF WAUKEE"be now read by the City Clerk. The Mayor put the question on the motion,and the roll being called, the following named Coucnilmen voted: Ayes: Nays: Hinkson,Barrett,Wilson,Rees,Stork None recorded Whereupon,the Mayor declared the motion duly carried. ORDINANCE 1f2034 AN ORDINANCE TO AMEND CHAPTER 303,WAUKEE,MUNICIPAL CODE,AN ORDINANCE PROVIDING RULES,REGULATIONS,AND STANDARDS TO GUIDE LAND SUBDIVISION IN WAUKEE,IOWA TO PROVIDE FOR REIMBURSEMENT BY TBE CITY OF COSTS ADVANCED BY CONTRACTORS OF EXPENSES ORIGINALLY PAID BY CONTRACTORS,.IN SUBDIVISIONS REQUIRING EXTENSIONS OF MAIN GASLINES IN THE CITY OF WAUKEE..,' BE IT ORDAINED by the Council of the City of Waukee: Section 1.Section 303.167 of Chapter 303 Waukee Municipal Code,is amended by adding thereto the following: Within ninety (90)days of meter installa- tion or upon permanent occupancy of the principal building on a lot in the new subdivision,a refund shall be made to the subdivider,of the cost of materials and installation of the gas main,pro-rated as to said lot,based upon the cost per foot up to a maximum of 80 feet per lot." Section 303.167 shall now read: "The subdivider shall be responsible for for cost of installing the natural gas system within all new subdivisions.The necessary piping and appurtenances shall be installed by the City and the costs of all material,equipment,and labor shall be billed to and paid by the subdivider. Within ninety (90)days of meter installa- tion or upon permanent occupancy of the principal building on a lot in the new subdivision,a refund shall be made to the subdivider,of the cos ts of materials 'and installation of the gas main,pro-rated as to said lot,eased upon the cost per foot up to a maximum of 80 feet per lot,." Section 2. effect after its ~e9u~r~d by law. Effective Date.This ~rdinance shall be in final passage,approval,and publication as ---------------~"----" 204 March 13---cont It was moved by Councilman Wilson,and seconded by Councilman Rees, that the rule that an ordinance must be received and filed at two meetings prior to the meeting when final action is taken or,if published in summary,be received and filed at one meeting prior to the meeting of final action,be dispensed with.The Mayor put the question on the motion,and the roll being passed,the follow- ing named councilmen voted: Ayes:Stork,Rees,Wilson,Barrett,Hinkson Nays:None recorded Whereupon,the Mayor declared the motion duly carried. It was moved by Councilman Rees,and seconded by Councilman Barrett, the the Ordinance entitled:"Ordinance if2034--AN ORDINANCE TO AMEND CHAPTER 303,WAUKEE,MUNICIPAL CODE,AN ORDINANCE PROVIDING RULES,REGULATIONS AND STANDARDS TO GUIDE LAND SUBDIVISION IN WAUKEE,IOWA TO PROVIDE FOR REIMBURSEMENT BY THE CITY OF COSTS ADVANCED BY CONTRACTORS OF EXPENSES ORIGINALLY PAID BY CONTRACTORS IN SUBDIVISIONS REQUIRING EXTENSIONS OF MAIN GASLINES IN THE CITY OF WAUKEE,IOWA."be now put upon its final passage and adoption. The Mayor put the question on the final passage and adoption of said Ordinance,and the roll being called,the following named Councilmen voted: Ayes:Hinkson,Barrett,Wilson,Rees,Stork Nays:None recorded Whereupon,the Mayor declared said Ordinance duly adopted and passed,and signed his approval to said Ordinance. Councilman Stork introduced an Ordinance entitled:"Ordinance #2035--AN ORDINANCE TO AMEND SECTION 111.7,WAUKEE,MUNICIPAL CODE,AN ORDINANCE TO PROVIDE FOR A PURCHASE ORDER OF THE CLERK OF TWO HUNDRED DOLLARS ($200.00)WITHOUT ADDITIONAL APPROVAL: AND FIVE HUNDRED ($500.00)WITH THE APPROVAL OF A COUNCILMAN WHO IS CHAIRMAN OF THE COMMITTEE OVERSEEING SUCH EXPENDITURE". It was moved by Councilman Rees,and seconded by Councilman Barrett,that the Ordinance entitled:"Ordinance #2035--AN ORDINANCE TO AMEND SECTION 111.7,WAUKEE,MUNICIPAL CODE,Al~ORDINANCE TO PROVIDE FOR A PURCHASE ORDER OF THE CLERK OF TWO HUNDRED DOLLARS ($200.00)WITHOUT ADDITIONAL APPROVAL;AND FIVE HUNDRED ThOLLARS ($500.00)WITH THE APPROVAL OF A COUNCILMAN WHO IS CHAIRMAN OF THE COMMITTEE OVERSEEING SUCH EXPENDITURE"be now read by the City Clerk.The Mayor put the question on the motion,and the roll being called,the following named Councilmen voted: Ayes:Stork,Rees,Wilson,Barrett,Hinkson Nays:None recorded Whereupon,the Mayor declared the motion duly carried. ORDINANCE if2035 AN ORDINANCE TO AMEND SECTION Ill.7 ,WAUKEE,MUNICIPAL CODE,AN ORDINANCE TO PROVIDE FOR A PURCHASE ORDER OF THE CLERK OF TWO HUNDRED DOLLARS ($200.00)WITHOUT ADDITIONAL APPROVAL;AND FIVE HUNDRED DOLLARS ($500.00)WITH THE APPROVAL OF A COUNCI~MAN WHO IS CHAIRMAN OF THE COMlUTTEE OVERSEEING SUCH EXPENDITURE. BE IT ORDAINED by the Council of the City of Waukee: Section 1.Section 111.7 of the Waukee Municipal Code is amended by deleting the following language: "one hundred dollars ($100.00)," And by inserting in lieu thereof the following: "two hundred dollars ($200.00)," Aldby adding thereto the following: "provided,however,the limitation on purchases March l3---cont 205 contained herein shall be raised to five hundred dollars ($500.00)when the Clerk shall have obtained the approval of such purchase from a council member who is committee chairman of hte committee in charge of said purchase." Section 111.7 shall now read: All purchases of services,supplies and equipment shall be made only after issuance of a purchase order,and no invoice shall be accepted unless authorized by such an order.Purchases not exceed- ing two hundred dollars ($200.00)may be made by the Clerk or those officials authorized by the clerk,but only on issuance of a spot purchase order in writing signed by the authorized officer. A copy of such spot purchase onier must be delivered to the clerk within twenty-four (24)hours,weekends and holidays excepted.All other purchases shall be valid only if a purchase order has been given in writing and signed by the clerk.Purchases from petty cash and continuing purchases from vendors awarded extended contracts by bid award shall be excepted.Provided,however,the limitation on purchases contained herein shall be raised to five hundred dollars ($500.00)when the clerk shall have obtained the approval of such purchase from a council member who is committee chairman of the committee in charge of said purchase. Section 2.Effective Date.This ordinance shall be in effect after its final passage,approval and publication as required by law. It was moved by Councilman Rees,and seconded by Councilman Hinkson,that the rule that an ordinance must be received and filed at two meetings prior to the meeting when final action is taken or,if published in summary,be received and filed at one meeting prior to the meeting of final action,be dispensed with.The Mayor put the question on the motion,.and the roll being passed,the following named councilmen voted: Ayes: Nays: Hinkson,Barrett,Wilson,Rees,Stork None recorded Whereupon,the Mayor declared the motion duly carried. It was moved by Councilman Barrett,and seconded by Councilman Wilson,that the Ordinance entitled:"Ordinance jf2035--AN ORDINANCE TO AMEND SECTION 111.7,WAUKEE,MUNICIPAL CODE,AN ORDINANCE TO PROVIDE FOR A PURCHASE ORDER OF THE CLERK OF TWO HUNDRED DOLLARS ($200.00)WITHOUT ADDITIONAL APPROVAL;AND FIVE HUNDRED DOLLARS ($500.00)WITH THE APPROVAL OF A COUNCILMAN WHO IS CHAIRMAN OF THE COMMITTEE OVERSEEING SUCH EXPENDITURE"be now put upon its final passage and adoption.The Mayor put the question on the final passage and adoption of said Ordinance,and the roll being called,the following named Councilmen voted: Ayes:Hinkson,Barrett,Wilson,Rees,Stork Nays:.None recorded Whereupon,the Mayor declared said Ordinance duly adopted and passed,and signed his approval to said Ordinance. Chet Chedester spoke to the Council regarding a Farmer's Market on the triangle from July I thru September 29 for persons.to sell produce on Saturdays during this period.No action was taken at this time. -------------~=~~-~..-.-._..".....-._- 206 March 13,1984---cont Jerry Alt represented John &Steve Grubb regarding Glenview Manor.Mr Alt advised that easements had been secured and that P &Z had approved the preliminary plat. Moved by Stork,second by Wilson,to approve the preliminary plat with gravity flow sewer for Glenview Manor development. Carried 5 to O. Moved by Rees,second by Barrett,to approve a cigarette permit for the Home Town Cafe &Lounge.Carried 5 to O. A public hearing on Federal Revenue Sharing funds was held. Scott Thomas,captain of the First .Responder,requested funds for a newer,heavier,vehicle for their organization.They now have a 3/4 ton van and would like to have a 1 ton chassis with duals. Hannah Weil spoke requesting funds for senior citizens congregate meal site from Federal Revenue Sharing funds. Moved by Rees,second by Barrett,to appropriate the Federal Revenue Sharing funds as follows: Community Protection Human Development $4500.00 (towards police car) $13,500.00 ($12,500 for tennis courts and $1,000.00 for Senior citizens.) Carried 5 to O. The hearing on the proposed FY 84-85 budget was held as published in the Dallas County News.Remo Nizzi asked some questions concern- ing the budget and carryover of funds from last year. Moved by Rees,second by Barrett,to adopt the following resolution: RESOLUTION NO.20 A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30,1985. Be It Resolved by the Council of the City of Waukee,Iowa: The annual budget for the fiscal year ending June 30,1985,as set forth in the Budget Summary Certificate and in the detailed budget in support thereof showing the revenue estimates and appropriation expenditures and allocations to programs and activities for said fiscal year is adopted,and the clerk is directed to make the filings required by law and to set up his books in accordance with the summary and details as adopted. Passed and approved on March 13,1984,be the following vote: Ayes: Nays: Hinkson,Barrett,Wilson,Rees,Stork None recorded Carried 5 to O. Moved by Stork,second by Rees,to apply for a grant in the amount of $35,900.00 to the Conservation Commission for the proposed tennis courts.Carried 5 to o. The cash bond for sidewalks in Co rene Acres Plat 10 was discussed. Moved by Hinkson,second by Wilson,to procede with action against the bonding company on the performance bond.Carried 5 to O. Gary Sindelar and Howard Hargis of KMA presented Henry Krohn's development to the Council and requested a zoning change from R-3 to R-2 for part of this development.They indicated that they had met with P &Z which approved the pre-plat on March 12. Moved by Wilson,second by Barrett,to set April 10 at 7:30 p.m. for the hearing on the zoning change request for the Krohn develop~ ment and to correct the official zoning map.Carried 5 to O. ,207 March 13,1984---cont Further discussion was held on Krohn's development concerning the sewer.Frank Hoifeldt asked direction from the Council for P &Z on approval of preliminary Plat 1 of Krohn's addition. The Council indicated that it was OK for P &Z to pro cede with consideration of the preliminary plato Walt Hinkson gave a report on the utilities committee. Brian Redshaw talked with the Council about broken concrete for $50.00 per load for around lagoon cells from Steve Correll.The Clerk was directed to have the maintenance crew haul concrete from another source at this time. Merle Rees gave the Public Safety report for the fire and police departments. Mayor Christianson read the following proclamation: MAYOR'S PROCLAMATION On behalf of the City of Waukee,I would like to congratulate the Waukee Warriorettes for their outstanding season and on their trip to the State tournament.While their loss to Fairfield on Thursday evening was disappointing,they are definate winner to us all.This team gives the entire City something to be very proud of and gives us confidence that our young people have a lot going for them. Again,our heartiest congratulation for a job very well done. We are looking forward to next year!! The intersection at University &Ashworth was discussed briefly. A bigger yield sign was agreed on. Moved by Hinkson,second by Wilson,to direct the Clerk to talk with the County engineer about a larger yield sign and a warning sign of approaching yield and get direction for obtaining signs and putting them up.Carried 5 to 00 Brian Redshaw gave the Administrator's report. Moved by Wilson,second by Hinkson,to approve the purchase of utility bills in the amount of $367.50,envelopes in the amount of $665.10,stacking chairs for the congregate meal site in the amount of $239.40,and remote readers for gas meters in the amount of $410.40.Carried 5 to 0. The City attorney was instructed to draw up a resolution authorizing the City to charge the customer for installation of remote gas readers when meters are not made accessible to the meter reader. Bob Applegate reported that the fire numbering system for the rural area will be started this summer. Moved by Stork,second by Barrett,to adjourn at 11:57 p.m.Carried 5 to 0. Meeting adjourned.11~#f::~7'0r c