HomeMy WebLinkAbout2020-05-11-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
May 11, 2020
*Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and
21.8, this meeting of the Waukee City Council was conducted electronically as holding the meeting
in person was impossible or impractical.
A. Call to Order — The special meeting of the Waukee City Council was called to order by Mayor Clarke
at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom pursuant to the
electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8.
B. Roll Call — The following members were present: Mayor Courtney Clarke; Council Members Anna
Bergman (electronically), R. Charles Bottenberg (electronically), Chris Crone, Larry R. Lyon
(electronically), Ben Sinclair. Absent: None.
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Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Public Works Director/City Engineer Rudy Koester, Parks & Recreation
Director Matt Jermier, Police Chief John Quinn, Fire Chief Clint Robinson (electronically), Human
Resources Director Michelle Lindsay (electronically), IT Director Son Le, City Clerk Rebecca D.
Schuett.
Agenda Approval — Council Member Lyon moved to approve the agenda; seconded by Council
Member Crone. Results of vote: Ayes: Bottenberg, Bergman, Crone, Lyon, Sinclair. Nays: None.
Motion carried 5 — 0.
Action Items:
1) Motion: Consideration of approval of a motion setting June 1, 2020, as the date of public
hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa,
by rezoning and changing certain property therein from A-1 [Agricultural District] to R-2
[One and Two Family Residential District] (Ashley Acres) — Council Member Crone moved to
approve; seconded by Council Member Sinclair. Results of vote: Ayes: Bottenberg, Bergman,
Crone, Lyon, Sinclair. Nays: None. Motion carried 5 — 0.
Work Session:
1) Street Design Guides Manual update — Brian Willham with Snyder & Associates (participating
electronically) reviewed the manual update, including the major streets plan, street design guide
and traffic calming toolbox. There was some discussion regarding specific existing streets that
may benefit from traffic calming measures.
2) Community -oriented policing — Police Chief Quinn, Police Lt. Jeff Mellencamp (participating
electronically) and Police Sgt. Mackenzie Sposeto (participating electronically) reviewed
community outreach efforts.
3) Warrior Lane Improvements Project engineering agreement amendment — Public Works
Director/City Engineer Koester discussed the proposed amendment.
4) Five -way intersection TSIP agreement — Nathan Hardisty with Shive-Hattery (participating
electronically) discussed the project timeline for the five -way intersection improvements, S.
Warrior Ln. widening and Waukee Public Library stormwater improvements. There was much
discussion regarding traffic control options for the five -way intersection, including a traffic signal or
roundabout.
5) ICAP and IMWCA FY2021 renewal — Finance Director Burkhart briefly reviewed the renewal
information.
6) Stormwater Best Management Practices Reimbursement Program grant expansion — Public
Works Director/City Engineer Koester recommended additional program incentives, specifically
for streambank erosion control.
7) Iowa Communications Network master agreement amendment — Public Works Director/City
Engineer Koester reviewed the proposed amendment, which would allow the Iowa
Communications Network to use specific City fiber and vice versa.
8) Legacy Pointe Pond maintenance — Public Works Director/City Engineer Koester reviewed
issues with fencing and siltation, then discussed options to address those issues.
9) Park facilities and recreation programming — Parks & Recreation Director Jermier discussed
the current status of programs, festivities and facility rentals as part of the department's COVID-
19 response. He then reviewed safety measures that will be implemented when the Sugar Creek
Municipal Golf Course is reopened to the public. Jody Henkenius, 155 Melrose Dr. and a golf
course employee (participating electronically), addressed the council to express her confidence in
the golf course opening safety measures.
10) Monthly COVID-19 financial impact report — Finance Director Burkhart updated the report from
the last council work session.
11) Social services contribution — Mayor Clarke recommended a City contribution to Waukee Area
Christian Services, noting a greater need for rent and utility assistance in the community, as well
as food pantry staples. The council agreed to consider the matter at the May 18 regular meeting.
12) 2020 State Legislative Session update — Mayor Clarke referenced a memo provided by the
City's lobbying firm regarding possible future actions by the State legislature.
F. Council Liaison Reports
G. Comments
H. Closed Session: Pursuant to Code of Iowa §21.5(1)U) to discuss the purchase or sale of
particular real estate only where premature disclosure could be reasonably expected to
increase the price the governmental body would have to pay for that property or reduce the
price the governmental body would receive for that property — Council Member Crone moved to
close the regular session and enter closed session pursuant to Code of Iowa §21.5(1)(j); seconded by
Council Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays:
None. Motion carried 5 — 0. Mayor Clarke stated that the electronic meeting would be muted for
approximately 10 minutes while the council was in closed session; following the closed session, the
electronic meeting will be unmuted so that the meeting can continue in open session. Council entered
closed session at 8:23 p.m.
CLOSED SESSION
The electronic meeting was unmuted and council entered regular session at 8:30 p.m.
Council Member Bottenberg moved to adjourn; seconded by Council Member Crone. Ayes: All. Nays:
None. Motion carried 5 — 0.
Meeting Adjourned at 8:31 p.m.
Courtney arke, Mayor
Attest:
Rebecca D. Schuett, City Clerk