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HomeMy WebLinkAbout1987-10-13-Regular Minutes188 September 22,1987 Paperwork was not received for Still Well Class C liquor license and cigarette permit so no action was taken on this item. After a discussion,the Council directed the City Administrator to talk with Joe Brick and James McNabb regarding an easement through their properties. Moved by Gruber,second by Bro,'ll,to accept the resignation of Jim Kern,effective October 2,1987.Carried 4 toO. Moved by Gruber,second by Brown,to adjourn at 7:43 p.m.Carried 4 to O. Meeting adjourned. • October 1,1987 A special City Council meeting was called to order at 6:45 p.m. on October 1,1987 by Hayor Gordon Christianson.Brian J Redshaw was present and taking minutes.Ray Clark and Roger Buffington were also present. The City Council discussed a proposed easement with Dorothy Allen Rowe and Donald Allen for the water main project. Moved by Tovrea,second by Gruber,to set October 31 from 6:00 to 8:00 p.m.for Begger's Night.Carried 3 toO. Brian Redshaw indicated that there was a potential nroblem with a building permit for a garage at 2nd and Ashworth.There was a possible encroachment of this garage on City right-of-way. Moved by Gruber,second by Tovrea,to have 2nd and Ashworth surveyed. Carried 3 to O. Hoved by Gruber,second by Tovrea,to adj ourn at 7:15 p.m.Carried 3 to O. Meeting adjourned. - 1987 The regular City Council meeting was called to order on October 13,1987 at 7:30 p i m,by Hayor pro-tern,Jerry Brown. A roll call was taken and the following Councilmen were present: Gruber,Tovrea,Stork,and Hoifeldt.Absent:Mayor Christianson Guests and staff at this meeting were:Larry Phillips,John Cravens, Ben Phillips,Paul E Huscher,Virginia Clark,Wesley (Jr)Swallow, Tom Haynie,Roger Buffington,Bart Weller,Rick Ross,Dick Applegate, Nick Gruber and Brian Redshaw. Moved by Gruber,second by Hoifeldt,to approve the minutes of September 8,15,22 and October 1 with the following corrections: 1)Change date from September 9 to September 8 in the minute book. 2)Change bill presentation to total $50,489.9L"adding Intoximeters for 152.00 and American Water Works for $53.00. Carried 5 to O. Oc~ober 13,1987---cont Chet Chedester spoke to the Council regarding paved parking for the.Waukee Baptist Church.Brian Redshaw advised the Council that Pastor Tom Demand had contacted him prior to the meeting indicating that the church had agreed to install the improvements and had let a contract with Grimes Asphalt on October 12. Moved by Hoifeldt,second by Gruber,to approve the Treasurer's report.Carried 5 to O. Moved by Stork,second by Hoifeldt,to approve the following bill presentation: AT &T CS &S Accurate,Inc. Automatic Systems B &B Sanitation Baer Ag Supply Blue Cross/Blue Shield Brittain's Parts,Inc. Business Communications Carpenter Uniforms Casey's General Store Central Iowa Landscaping G0rdon Christianson Opal Clark Custom Code Corp D C Muffler Shop Dallas County News DeCoursey Business Des Moines Register Des Moines Stamp Eddy-Walker Electrical Engineering Electronic Engineering Energy Economics Farmer's Co-op Elizabeth Ford West Suburban Ford B·Diane Findlay Grimes Asphalt Mark L Gruber Paul E Huscher Paul R Huscher IBM Corporation Iowa Fire Equipment Iowa Power Harry N Jones KAR Products Lavine's Sales Matt Parrott &Sons McCoy Auto Supply Mercy Hospital Metro Uniforms Midwest Office Tech Midco Supply Co Midwestern Electronics National Chemsearch Northwestern Bell Olson Bros Overhead Door Co Payless Cashways R-Way Concrete Rapid Business Systems Roger's Lawnmower Service Merchandise Sioux Sales Smeal Fire Equipment Snyder &Associates 3D Welding Service Triple T Enterprises University Hygienic Lab Utility Consultants Van Wall Equipment \.!a·;~. 9-10 to 10-10 letter size £olders inflow meter 9-87 charges 1211'bluegrass 10-1 to 11-1 air demmurrage radio PD installation belt/jacket PD film sod repair 10-87 Mayor salary 10-87 congo meals software assistance FR van repair 8-20 to 9-10 1 box 8%X 11 maintenance ad City stamps equipment rental FD repair 10-1 to 11-1 meter repair 9-87 statement 7-1 to 9-30 mileage P-4 repair 27 miles @ .21 1.06 ton surface mix 9-87 bldg.permits services rendered services rendered 10-1 to 12-31 ABC recharges 8-17 to 9-15 9-10 to 10-9 bolts &lock pins PD holster,etc computer paper misc.parts ERT class PD uniforms NP200 toner 63'coated pipe portable repair 21 ga l ,Acti-cil 9-10 t o '10-9 9-1 to 9-30 FD door repair vapor light 2nd/6th St 16.5 M envelopes generator repair PD shotgun SL-20 battery coats,etc. 9-1 to 9-30 school welding 1987 compendiums Q3 water tests 9-87 lagoon tests JD repair $10.00 27.10 27L 65 20.00 34.'80 1564.43 80.00 622.30 58.40 14.85 24.38 80.00 25.00 40.00 130.00 300.85 46.50 120.00 35.35 426.40 91.32 61.75 1032.47 904.30 14.91 93.39 5.67 29;43 82.40 2733.75 lL,4.00 756.00 14.25 4574.80 14.10 242.17 115.45 68.70 191.89 250.00 319.78 201.49 186.14 155.00 568.5L, 420.89 66.92 69.00 26.99 273.13 685.82 50.94 219.92 152.11 700.66 6461.25 200.00 11.00 60.00 169.00 97.53 190 October 13,1987---cont VanHorn Plastic W'i3:Llk,eeHardware Waukee Hunicipal Gas Westpointe Car Wash Wilson Bros inserts for lights 9-87 statements 8-21 tq 9-23 PD carwashes mosquito spraying $12.00 596.74 40.14 61.00 200.00 TOTAL $28,073.36 Carried 5 to O. Class C liquor license,Sunday sales and cigarette permit for 'The Bank'item was deleted at their request. CouI).cilmanHoifeldt introduced the resolution entitled,"Resolution providing for the issuance of Warrants in connectiqn with the con- str~ation of the Waukee,Iowa-Wastewater Lagoon Expansion Project- 198}:and moved that said resolution be adopted;seconded by Council Hember Stork't After due consideration thereof 'by the COUDcil,the Hayof/.~uCe~he question on the motion and the roll beiDg called,the following named Council l1embers voted: Ayes:Gruber,Tovrea,Brown,Hoifeldt,Stork Nays:None recorded Whereupon,the Hayor pro-tem declared the resolution duly adopted as follows: RESOLUTION NO.62 Resolution providing for the issuance of Warrants in connection with the construction of the Waukee,Iowa-Wastewater Lagoon Expan- sion Project-1987. ·WHEREAS,the City of Waukee,Iowa,has authority to issue· Warrants for the purpose of defraying costs in connection with the construction of the Waukee,Iowa-Wastewater Lagoon Expansion Pro- j ect-1987 (hereinafter referred to as the "Proj ect");and WHEREAS,to pay for authorized costs of the Project it is necessary to issue Warrants in an aggregate amount of $700,000, pursuant to the provision of Section 384.57 of the Code of Iowa; ·NOW,THEREFORE,It Is Resolved by the City Council of Waukee, Iowa,as follows: ·Section 1.The Clark is authorized and directed to issue "\.;rarrants(the "Warrants"),as authorized by Section 304.57 of the Code of Iowa,to R.G.Dickinson &Co,Des Moines,Iowa,in the aforementioned amount,to be drawn on any fund or funds from which payment for such Project may be made,including but not limited to,cash on hand,the proceeds of the sale of General Obligation Bonds,the proceeds of the sale of Sewer Revenue Bonds, and/or the Future Net Revenues of the Hunicipal Sanitary Sewer of the City.Said Warrants shall be signed by the Hayor and attested by the Clerk with the seal of the City affixed and deliv- ered to the aforesaid,and shall be dated as of their delivery to the purchaser,be in the denomination of $5,000 each,or any integral multiple thereof,bear interest at the rate of seven and one-half per cent (7.50%)per annum,and mature on May 1, 1989,unless prepaid in accordance with their terms. Section 2.The Warrants shall be in substantially the form as attached to this resolution and shall be payable as to prin- cipal and interest in accordance with the terms set forth therein. Section 3.The City shall maintain as confidential the record of identity of owners of these warrants,as provided by Section 22.7 of the Code of Iowa. Section 4.The Clerk is hereby designated as the Registrar and'Paying Agent with respect to said Warrants. Section 5.It is the intention of the City that interest on the'Warrants be and remain excludable from gross income of the recipients thereof for federal income tax purposes pursuant to October 13,1987---cont the appropriate provlslons of the Internal Revenue Code of 1986, as amended,and the Treasury Regulations in effect with respect thereto (all of the foregoing herein referred to as the "Internal Revenue Code".In furtherance thereof the City covenants to comply with the provisions of the Internal Revenue Code as they may from time to time be in effect or amended and further covenants to comply with applicable future laws,regulations,published rulings and court decisions as may be necessary."to insure that the interest on the Warrants will remain excludable from gross income of the recipients thereof for federal income tax purposeso Any and all of the officers of the City are hereby authorized and directed to take any and all actions as may be necessary to comply with the covenants herein contained. The City hereby designated the vJarrants as "Qualified Tax Exempt Obligations"as that term is used in Section 265(b)(3)(B) of the Internal Revenue Code. Section 60 All resolutions or orders or parts thereof in conflict herewith be and the same are hereby repealed,to the extent of such conflict. Passed and approved this 13th day of October,19870 Moved by Hoifeldt,second by Tovrea,to approve pay estimate #2 in the amount of $3738025,change order #1 in the amount of ($2383.00),and accept the East Street Water Main Project as performed by VanHauen-Keller.Carried 5 to O. Moved by Stork,second by Gruber,to approve pay estimate #2 in amount of $5700.52,change order #1 in amount of $5960060 and accept the 1987 Street Project performed by Des Moines Asphalt. Carried 5 to 00 After due consideration and discussion,Council Member Gruber introduced and moved the adoption of the resolution next herein set out,the same being a resolution approving executed contract and performance and/or payment bonds for the Waukee,Iowa-Waste- water Lagoon Expansion Project-1987.The motion was seconded by Council Member Tovrea and passed with record vote as follows: Ayes: Nays: Gruber,Tovrea,Brown,Hoifeldt,Stork None recorde,d Thereupon,the resolution was declared adopted,as follows: RESOLUTION NOo 63 Approving contract and performance and/or payment bonds for the Waukee,Iowa-Wastewater Lagoon Expansion Project-1987 WHEREAS,the City Council of the City of Waukee,Iowa,has heretofore awarded a contract as follows: Name of Contractor Amount of Contract C.Lo Carroll Construction $614,310.00 for the Waukee,Iowa-Wastewater Lagoon Expansion Project-1987 (the "Project")and fixed the amount of the performance and/or payment bonds to be furnished by such contractor,and instructed and auth- orized the Mayor and City Clerk to execute the said contract on behalf of the City subject to the approval of the Council;and WHEREAS,the said contract has been duly signed by the con- tractor and by the Mayor and City Clerk,and upon examination by this Council the same appears to be in proper form;and WHEREAS,the contractor has filed satisfactory performance and/or payment bonds in the required amount,as follows: Name of Surety United Fire &Casualty Co Amount of Bond $614,310000 192 October l3,1987---cont NOW,THEP~FORE,IT IS RESOLVED by the City Council of the City of Waukee,Lowa ,as follows: Section 1.The aforementioned contract and performance and/or payment bonds be and the same are hereby approved and declared to be binding upon the parties thereto. Section 2.All resolutions or parts of resolutions in conflict herewith be and the same are hereby repealed to the extent of such conflict. Passed and approved this 13th day of October,1987. The Personnel Committee presented their recommendations for a proposed maintenance department uniform purchase and a pro- posed Waukee City Employee Work Clothing Policy. Moved by Hoifeldt,second by Brown,to select Option cost of $304.80 per full time maintenance employees. 4 to l--Stork voting No. 1Fl at a Carried Brian Redshaw presented the proposed easements for the water and gas.line improvements to the east side of Waukee.The agreement with William Turf Farms and Dr.Donald Berg was still in the mail for final signatures.Dr Dakovich's easement will be receicved on October 14, Moved by Tovrea,second by Stork,to authorize the Mayor and City Clerk to execute the water and gas line easements and make pay- ments of $264.00 to Donald Allen and $264.00 to Dorothy Rowe. Carried 5 to O. Rick Ross of Tomrik,Inc.requested that the City pay the diff- erence between 8"and 12"water main within the Southfork devel- opment.The additional cost of these improvements is $7945.00. Moved by Tovrea,second by Stork,to approve the payment of the cost difference between 8"and 12"water main in the amount of $7945.00.Carried 4 to l--Gruber voting No. Moved by Hoifeldt,second by Tovrea,to enter into contract with KAL Inc.for the drafting of plans and specs for the High Pressure Gas Main Project in the amount of $4000.00.Carried 5 toO. A hearing for the proposed amendment to the FY 87-88 budget was held as published in the Dalla s County News.~1ayor pro-tern,Jerry Brown,asked for questions.or comments and none were received. Moved by Tovrea,second by Stork,to adopt the following resolution: RESOLUTION NO.64 A RESOLUTION ~ffiNDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30,1988 AS ~NDED LAST ON MARCH 10,1987. BE IT RESOLVED by the Co un ci.L o f the City of Waukee,;Iowa: Section 1.Following notice published September 24,1987 and the public hearing held October 13,1987,the current budget (as previously amended)is amended as set out herein and in the detail by fund and activity that supports this resolution which was considered at that hearing: Program Comm Human Home &Policy & Totals Prot Dev.Cornm,Adm. From;.204,617 39,083 1,709,334 56,438 to:204,617 42,465 1,709,334 56,438 Passed this 13th day of October,1987. Carried 5 to O. October 13,1987---cont Moved by Tovrea,second by Hoifeldt,to authorize the Waukee Jay- Cees to proceed with the shelter house #3.Carried 5 to O. Moved by Tovrea,second by Gruber,to purchase an overhead door for the south bay of the police building in the amount of $1095,00. Carried 5 to 0, Brian Redshaw presented the following bids fcir water filter repair: Northway Well &Pump Co Layne-Western Water and Waste Treatment Co $7400.00 $4650.00 $5389.00 Moved by Hoifeldt,second by Tovrea,to approve an agreement with Layne-Western in the amount of $4650.00 •.Carried 5 to O. Brian Redshaw presented a proposal from Northway Well &Ptimp Co for the repair of the backup pump for Well #1 in the amount of $1548.15,The Council directed him to go back to the contractor and cLar Lfy the wording on the agreement. Brian Redshaw presented the following bid from Northway Well & Pump for pulling ,Jell #1 at a rate of $52,00 per hour for 2 men and $22.00 per hour for shop rate.The Council directed him to have the electrical breakers checked first. Brian Redshaw presen~ed'his recommendation for a proposed City Hall copier purchase.He indicated that he had looked at a dozen copiers and this was the best buy for the money, Moved by Hoifeldt,second by Gruber,to approve the purchase of a Panasonic FP-3030 plain paper copier from Midwest Office Technology at a price of $3495.00 to include 3 bottles of toner and a service agreement at a cost of $535.00.The service agree- ment would include drum replacement and copies over 60,000 would be billed at a rate of $.008 per copy with a maximum increase of 10%per year,Carried 4 to l--Tovrea voting No. Brian Redshaw presented a letter from Alan Kiene requesting water service south of University Ave.The City Council referred the matter to the Utilities Committee with consideration being given to an establishment of an outside City limits rate, Mavadby Tovrea,second by Gruber,to close Park Road on October 29,1987.Carried 5 to O. Brian Redshaw presented a proposal to purchase a reconditioned gas meter for the Middle School at a cost of $1500.00.The City Council directed him to contact Rockwell International for a quotation on a new turbine gas meter, Mayor pro-tern,Jerry Brown,read the following proclamation: r1AYOR1 S PROCLAMATION Mayor Gordon Christianson has declared Wednesday,October 21,1987 as Waukee Reading Day.All Waukee citizens are encouraged to spend 15 minutes sometime during the day for leisure reading. Moved by Gruber,second by Tovrea,to adjourn at 9:52 p,m.Carried 5 to O. Meeting adjourned.