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HomeMy WebLinkAbout1987-11-24-Special Minutes200 November 10,1987---cont If the employee and the City Administrator cannot agree that an item should be replaced,the employee can request that the personnel committee consider the matter and render a finding.If the employee is not satisfied with,the finding of the personnel comm- ittee,he/she may request the matter be brought before the City Council for final disposition. TERMINATION When an employee terminiates employment with the City of Waukee, he/she will turn in all city purchased or co-purchased clothing. Carried S to O. The Junk Car Ordinance was discussed. this item further at the next regular The Council will discuss meeting. Moved by Stork,second by Brown,to approve the agreement with the Animal Rescue League.Carried S toO. A 28E agreement with Clive for them to assume grading,signage, and snow removal on a portion of l42nd St.was discussed.The Council decided to wait until Dallas County made a decision on t his road. The High Pressure Gas Main Project was discussed. Moved by Tovrea,second by Stork,to approve the high school water line easement and authorize the Mayor and City Clerk to execute the agreement.Carried S to O. Frank Hoifeldt,chairman of the Utilities Committee,reported on a meeting with the Des Hoines Waterworks.They need a notice of intent to pursue costs further. There was no Public Safety report nor Hayor's report. Brian Redshaw gave the Administrator's report. Moved by Tovrea,second by Brown,to close City Hall and the Library at noon on Christmas Eve Day and New Years Eve Day. Carried 3 to 2~-Stork and Gruber voted No. Hoved by Gruber,second by Tovrea,to adjourn at 10:04 p.m. Carried StoO. Meeting adj oirrned , C November 24,1987 A special meeting of the Waukee City Council was he l.d November 24,1987 and was called to order at 7:00 by Mayor Gordon Christianson. Brian J.Redshaw was present and taking minutes. A roll call was taken and the following Councilmen were present: Gruber,Hoifeldt,Stork.?~Abs~nt~.Bro~~~nd Tovr~~. The'Hay'orannounced t hf s -was.the time and place set for hearing and inspection of bids for the proposed Waukee,Iowa-1987 Annexation Area Water )'1ainProjecj:.-.' Upon investigation,it was found that no persons had appeared and filed objections to the proposed plans,specifications-or cont:act for or cost of such Waukee,Iowa-1987 Annexation Area Water Haln Proj ect , November 24,1987---cont Council Member Hoifeldt introduced the following resolution and moved its adoption,seconded by Council Member Stork;and after due cORsideration thereof by the Council,the Mayor put the ques- tion upon the motion and the roll being called,the following named members of the Council voted: Ayes:Gruber,Hoifeldt,Stork Nays:None recorded Absent:Tovrea,Brown Whereupon,the Hayor declared the said motion duly carried and the resolution adopted as follows: RESOLUTION NO,66 Finally approving and confirming plans,specifications and form of contract for the Waukee,Iowa-1987 Annexation Area Water Main Project WHEREAS,this Council has heretofore approved plans,spec- ifications and form of contract for the proposed Waukee,Iowa- 1937 Annexation Area Water Main Project (the "Project"),as des- cribed in the resolution providing for a notice of hearing on proposed plans and specifications,proposed form of contract and estimate of cost for the Project and the taking of bids therefor; and WHEREAS,hearing has been held on objections to the proposed plans,specifications and form of contract and to the cost of the Project and all objections thereto have been overruled; NOW,THEREFORE,IT IS RESOLVED by the City Council of the City of Waukee,Iowa,as follows: Section 1,The plans,specifications and form of contract referred to in the preamble hereof by and the same are hereby finally approved,and the prior action of the Council approving them is hereby finally confirmed,and the Project,as provided for in the plans,specifications and form of contract,is necessary and desireable, Section 2.All resolutions or parts of resolutions in con- flict herewith be and the same are hereby repealed to the extent of such conflict. Passed and approved this 24th day of November,1987, The Mayor announced that this was the time and place set for the reception and consideration of bids for the Waukee,Iowa-1987 Annexation Area Water Main Project, It was moved by Council Member Gruber and seconded by Council Member Stork that the Mayor and the City Clerk proceed with the opening of such proposals as had been filed,after first ascertain- ing th~t the required bids security accompanied each such proposal. The Mayor put the question on the motion and the roll being called, the following named Council Members voted: Ayes:Stork,Hoifeldt,Gruber Nays:None recorded Ab s en t :Tovrea and Brown TIlereupon,the Mayor declared the said motion duly carried and the Mayor and the City Clerk proceeded accordingly. Bids and proposals which had been submitted for the Waukee,Iowa- 1987 Annexation Area Water Main Project were then opened and considered,and it was found that the following bids and proposals had been received: Rhiner's Plumbing Co--Des Hoines,Ia Hurst &Sons Contr----Waterloo,Iowa Nelsen Dev.Service---West Des Moines,Ia Schield Const,Co-----Worthington,Minn (T'O< $288,122,00 $309,977.30 $314,014.00 $322,568,00 202 November 24,1987---cont ~1cAninch Corp----------Des Hoines,Ia Lundell Const Co-------Cherokee,Ia $325,471.00 $334,108.30 Jerry Brown arrived at 7:10 p.m.and Tom Tovrea arrived at 7:20 P .IDg Moved by Hoifeldt,second by Brown,to give either Christmas turkeys or hams to full time City employees.Carried 5 to O. Dennis and Dan Gardiner of Gardiner &Co,P.C.presented the FY 86-87 financial audit. Moved by Gruber,second by Stork,to accept the FY 86-87 financial audit,as presented.Carried 5 toO. Moved by Gruber,second by Stork,to approve payment of $4500.00 to Gardiner &Co •.P.C.for FY 86-87 financial audit.Carried 5 toO. The Council further considered proposals received for the proposed Waukee,Iowa-1987 Annexation Area Water Main Project and embodied its findings in the resolution next hereinafter referred to. Council Member Stork introduced a resolution entitled:Resolution awarding contract for the Waukee,Iowa-1987'Annexation Area Water Hain Project",and moved that the said resolution be adopted;. seconded by Council ~1ember Gruber;and after due consideration thereof by the Council,the Hayor put the question upon the motion and the roll being called,the following named members of the Council voted: Ayes: Nays: Gruber,Tovrea,Brow~,Hoifeldt,Stork None recorded Whereupon,the Hayor declared the said motion duly carried and the said resolution duly adopted: RESOLUTION NO.67 Awarding contract for the Waukee,Iowa-1987 Annexation Area Water Hain Project WHEREAS,pursuant to notice duly published in the manner and form prescribed by resolution of this Council and as required by law,bids and proposals were received by this Council for the Waukee,Iowa-1987 Annexation Area Water Hain Project (the "Project"); and . \VHEREAS,all of the said bids and proposals have been care- fully considered and it is necessary and advisable that provision be made for the award of the contract for the Project; NOW,THEREFORE,IT IS RESOLVED by the City Council of the City of Waukee,Iowa.,as follows: Section 1.The bid for the Project submitted by the following contractor is fully responsive to the plans and specifications for the Project,heretofore approved by the Council,and is in the best interests of the City,such bid being as follows: Valley Plumbing Co ,,Inc. d/b/a'Rhiner Plumbing Co ,,Inc. 7935 University Ave. Des Hoines,Iowa 50311 $288,122.00 Section 2.The contract for the Project be and the same is hereby awarded to such contractor at the total estimated cost set out above,the final settlement to be made on the basis of the unit.prices therein set out and the actual final quantities of each class of materials furnished,the said contract to be subject to the terms of the aforementioned resolution,the notice of hearing and letting,the plans and specifications and the terms of the bidder's written proposal. November 24,1987---cont Section 3.The Hayor and City Clerk be and they are hereby authorized and ordered to enter into a written contract w~th said contractor for the Project,said contract not to be binding until approved by resolution of this Council. Section 4.The amount of the contractor's performance and/or payment bonds is hereby fixed and determinted to be 100% of the amount of the contract. Passed and approved this 24th day of November,1987. Hoved by Gruber,second by Brown,to adjourn at 8:40 p.m.Carried 5 to O. Heeting adjourned. November 30,1987 A special meeting of the Waukee City Council was held November 30,1987 and was called to order at 7:00 p rm ,by 1-1ayorGordon Christianson.Brian J.Redshaw was present and taking minutes. A roll call was held and all-Councilmen were present except Brown. Guest at this meeting wa~Che~Chedester. l10ved by Gruber,second by Tovrea,to set December 15,1987 at 7:00 p.m.for the public hearing on the proposed plans,spec- ifications and form of contract and estimated cost for the Hig!)., Pressure Gas Hain Project and consideration of the bids.Carried 4 to O. Hoved by Gruber,second by Tovrea,to adjourn at 7:08 p.m.Carried 4 to O. December 8,1987 The regular meeting of the Waukee City Council was called to order on December 8,1987 at 7:30 p.m.by Hayor Gordon Christianson. A roll call was held as follows:Present:Tovrea,Brown,Hoifeldt, and Stork.Absent:Gruber. Guests and staff at this meeting were:Paul Huscher,Ann Ford,Brian Redshaw,Roger Buffington,Chet Chedester,Wendy Hansen-Wagner,Jerry Hiller,Don Bassett,Ben Phillips,Dick Applegate,Ron Olson,Dean Olson,Don Henson,Jim Ash,Nick Gruber,Walt Hinkson,Hike Rynearson, Hannah Weil,Leonard Taylor,Bart Weller,Scott Thomas,Kurt Sorenson, Leigh Davis,11ark Broderick,Bob Barrett,Dennis Hanes,Guy Lamar,and Gil Northway. Hoved by Hoifeldt,second by Stork,to approve the minutes of November 10,24 and 30.Carried 4 to O. Wendy Hansen-Wagner of the Waukee Library Board spoke to the Council regarding appointments to the Library Board. Hoved by Tovrea,second by Hoifeldt,to approve Josephine Barnes to the Waukee Library Board.Carried 4 to O. Chet Chedester spoke to the Council regarding the letter addressed to them last month and the response received from Hayor Christianson.