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Home My WebLink About1991-06-24-Special MinutesJune 24,1991 -17- The special meeting of the Waukee City Council was called to order at 7,30 P.M.,on Monday June~4th,1991 at the Waukee City Hall.Mayor Floyd Rosenkranz was presiding. Marilyn F.Deets,Treasurer,was present and taking minutes. Roll was taken and the following councilmen were present, Bailey,Barrett,Clark,Gruber,Scott Moved by Clark,second by Gruber to approve the Class B Beer permit for the Waukee Jaycees for the July 20th street dance. Motion carried 5 to 0 . Moved by Gruber,second by Bailey to approve the bill presentation in the amount of $52274.49.Motion carried 5 to 0. DATE 06/26/91 TIME 08,54 CLAIMS REPORT CITY OF WAUKEE VENDOR NME AMOUNT DESCRIPTION ARATEX SERVICES,IN P.D.MATS 29.72 BAKER AND TAYLOR LI8RARY BOOKS 11.86 BANKERS LEASING 06/91 RENTAL AGREEMENT 57.06 BINGS OFFICE SUPPLY P.D.OFFICE SUPPLIES 52.08 CARPENTER UNIFORM C JUMPSUIT J.DEWITT 45.95 RAY CLARK DEHUMIDIFIER 280.79 DEMCO CATALOG CARDS 20.98 OES MOINES REGISTER 13 WEEKS DLY REGISTER MAINT.POSITION 126.75 ED M.FELD EQUIPMEN UNIFORMS 1,675.00 EMERGENCY MEDICAL P UNDERPAYMENT 16.75 GRIMES ASPHALT SURFACE 364.53 DDNNA HAXTON SUMMER READING MATERIAL 8.54 HEALTH CARE EXPERT COMPUTER PRINTER 2,234.00 PAUL HILLERS 4 HOUR RESCUE TRAINING 60.00 IA.ASSOC.MUNICIPA T.LESTINA DRUG TESTING 50.00 INGRAM DISTRIBUTION LIBRARY BODKS LIBRARY BOOKS REFUND 444.94 IOWA APPRAISAL &RE BRODERICK APPRAISAL 1,200.00 IOWA METHODIST MEDI B.REDSHAW DRUG TEST 13.65 IOWA POWER 06/91 LIGHT BILL STREET LIGHT ALICES ROAD 4,815.42 HARRY N.JONES 06/10/91 PHONE BILL 19.60 KAR PRDDUCTS MISC.MAINT.TOOLS 84.79 LERNER PUBLICATIONS LIBRARY BOOKS 334.60 MARTIN MARIETTA AGG ROAD STONE 416.39 MEYERS TREE SERVICE TOP &TRIM TRIANGLE TREE 360.00 MIDWEST OFFICE TECH REPAIR CANON TYPEWRITER 65.00 MUNICIPAL SUPPLY 2090 VISUAL READER/ASEC SUPER STRIPE June 24,1991 -18- 5,271.36 NEWMAN TRAFFIC SIGN STREET SIGNS 298.80 ORKIN PEST CONTROL 06/91 PEST CONTROL 25.00 PAY LESS CASHWAYS,I MISC.MAINT SUPPLIES 32.39 PERFECTION CORPORAT GAS SUPPLIES 388.12 PLEXCO-FAIRFIELO 500'GAS PIPE 2,110.00 PLUMB SUPPLY COMPAN PVC PIPE 7.06 QUALITY FORD OF W.D 88 FORD REPAIR 91 FORD REPAIR 365.29 QUIK PRINT UNDERPAYMENT ON PROMDTIO 99.00 R-WAY CONCRETE 10.25 M-4 599.63 R.L.POLK &CO.PU8 CITY DIRECTORY 125.00 SIOUX SALES COMPANY METAL HOLDER INSERTS 18.77 SPRY AUTO AND MARIN VEHICLE REPAIR DUMP TRUCK REPAIR 359.59 STOREY-KENWORTHY CITY HALL FURNITURE 15,000.00 THOMAS BROS.SEPTIC DOWNEY PUMPING 500.00 TOYNE'S IA FIRE TRK HOUR METER 75.00 U.S.POSTAL SERVICE BOX RENTAL FEE 1 ROLL STAMPS 50.50 US WEST COMMUNICATI JUNE 1991 PHONE BILL 680.82 VEENSTRA &KIMM,IN CORENE ACRES PLAT 12 PRELIMINARY WIND FIELD 11,189.96 VOORHEES DSIGN GROU FIRE BLDG.PROJECT 1,125.00 W.L.I.MISC.MAINT SUPPLIES MISC.MAINT.SUPPLIES 479.00 WATER PRODUCTS COMP PVC PIPE MISC.WATER SUPPLIES 235.80 WAUKEE VET CLINIC BLACK CAT DOG BOARDING 350.00 DE8RA WITYK 06/91 CLEANING 100.00 ********TOTAL FOR BANK -03 52,274.49 Moved by Gruber,second by Clark to authorize Brian Redshaw to purchase a administration vehicle in the amount of $10,000.00 with warranty. Ayes:Barrett,Clark,Gruber Nays,Bailey,Scott Motion carried 3-2 Moved by Gruber,second by Bailey,to set July 9th,1991 as a FY 91/92 Budget Amendment hearing in the amount of $1,030,000.00 for the Sewer Improvement Project.Motion carried 5 to O. Ayes:Barrett,Clark,Scott,Gruber,Bailey Nays,None recorded Motion carried 5 to 0. Moved by Bailey,second by Clark,to approve the bid from Waukee Wood Specialties in the amount of $1995.00 for Council chamber fu rni tu r e , Ayes,Clark,Barrett,Scott,Bailey Nays,None Recorded Abstain:Gruber Motion carried 4-0-1 Moved by Gruber,second by Clark to purchase magnetic display board in the amount of $325.00 from storey Kenworthy. - - June 24,1991 -19- Ayes: Nays: Motion Clark,Barrett, None recorded carried 5 to 0 Scott,Gruber,Bailey Councilman Clark introduced an ordinance entitled:"AN ORDINANCE ESTABLISHING THE POSITION OF TREASURER OF THE CITY OF WAUKEE, IOWA,PROVIDING FOR APPOINTMENT,POWERS AND DUTIES OF THE TREASURER." It was moved by Councilman Gruber,and seconded by Councilman Bailey,that the Ordinance entitled:"AN ORDINANCE ESTABLISHING THE POSITION OF TREASURER OF THE CITY OF WAUKEE,IOWA,PROVIDING FOR APPOINTMENT,POWERS AND OUTIES OF THE TREASURER."Be now read by the City Clerk.The Mayor put the question on the motion,and the roll being called,the following named Councilmen voted: Ayes: Nays: Motion Scott,Barrett, None recorded carried 5 to 0. Clark,Gruber,Bailey ORDINANCE AN ORDINANCE ESTABLISHING THE POSITION OF TREASURER OF THE CITY OF WAUKEE,IOWA,PROVIDING FOR APPOINTMENT,POWERS AND DUTIES OF THE TREASURER. Section 1.There is hereby established the office of the city Treasurer to be appointed by the City Council. Section 2.The Treasurer shall have the following powers and duties: A.Custody of Funds.Be responsible for the safe custody of all funds of the city in the manner provided by law,and Council direction,including all funds received or held in custody for any board or commission or agency existing in the city created by Councilor the people. B.Reconciliations,Reports.Reconcile the bank statements with the City's books and certify monthly to the Council the balance of cash and investments of each fund and amounts received and disbursed. C.Debt Service.Keep a register of all bonds outstanding and record all payment made of interest and principal D.Investments.Advise the Council on investments and shall invest city monies not immediately needed at interest in accordance with Council directives and the requirements of Section 452.10,of the Iowa Code.The Treasurer shall determine June 24.1991 -20- the anticipated level of bank deposits for making the depository declaration to the State Treasurer as required by Chapter 453 of the Iowa Code. E.Records.Keep such books as will account for all funds of the City including any warrants out at interest,and call such warrants at the earliest opportune time. F.Shall keep the minutes of the regular Council meeting of each month. G.Budget.Assembles all departmental budget requests and assists in the preparation of the budget. H.Bills.Coordinates the payment of all City bills,including the payroll. I.Collection.To collect delinquent Utility Bills J.Perform such other duties as specified by the Council by resolution or Ordinance. SECTION 3.Compensation.The Treasurer shall be paid such compensation as specified by Council resolution. Moved by Gruber,second by Barrett to approve a Resolution describing the duties of the position of Utility Clerk as follows: BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WAUKEE:To create the position of Utility Clerk with the duties as follows: Section 1.There is hereby established the office of the City Utility Clerk to be appointed by the City Council. Section 2.The Utility Clerk shall have the following powers and duties: A.Utility Billing.Be responsible for all aspects of utility billing including maintenance of proper billing records for the City Treasurer. B.The posting of utility payments to individual accounts. C.Preparing the daily bank deposit. D.Mailing of delinquent and disconnect notices monthly. E.Preparation of delinquent account list for collection by the City Treasurer. F.To direct to the proper personnel,any disputed utility bills. - June 24,1991 -21- G.May be required to attend and take minutes at Utility Committee meetings for which they will be compensated for at an agreed rate. H.Shall receive building permits to be given to Zoning Administrator,and figure the price of said building permits. I.May be required to attend and take minutes at the Planning and Zoning Commission meetings for which they will be compensated for at an agreed rate. J.Will maintain the Cities Inventory records. K.Perform such other duties as specified by the Council by resolution or Ordinance. SECTION 3 Compensation.The Utility Clerk shall be paid such compensation as specified by Council resolution. Moved by Gruber,seconded by Clark to appoint Oianna Van Zee to the position of Utility Clerk.Motion carried 5 to 0. Rex King Water Service the minimum water rate fee. Mr.King requested the City to waive for one month and the $25.00 connection Moved by Barrett,second by Clark,to waive the minimum water rate for one month and the $25.00 connection fee. Ayes:None recorded Nays:Clark,Bailey,Scott,Gruber,Barrett Motion failed 0 -5 Moved by Gruber,second by Clark to adjourn at 9:00 P.M. carried 5 to 0. t~otion ATTEST: •R dshaw,City Clerk/Administrator