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Home My WebLink About1992-08-24-Special Minutes-158- Motion by CouncilmanDuroy and seconded by CouncilmanGruber that the statutory rule requiring said ordinance to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended.The Mayorput the question on the motion and the roll being called,the following named Councilmanvoted:Ayes:Bailey,Clark,Duroy,Gruber and Scott.Nayes:none recorded. Motion carr-Led 5 to O.Whereupon,the Mayordeclared the motion duly ca=ied. Motion by CouncilmanGruber and seconded by CouncilmanClark that the aforementioned ordinance nowbe put upon its final passage and adoption and the roll being called,the following namedCouncilmanvoted:Ayes:Bailey,Clark,Duroy,Gruber and Scott.Nayes: none recorded.Motion ca=ied 5 to O.Whereupon,the Mayordeclared the motion duly ca=ied and the ordinance dUly adopted. Public safety Report -Gruber.CouncilmanGruber presented printed reports from the Police Department and First Responders. lIdjoUTIlllEIlt.Motion by CouncilmanGruber and seconded by CouncilmanScott to adjourn. Motion carried 5 to O.Meeting adjourned at 8:43 P.M.- ATTEST: The August 24,1992 WaukeeCity Council Special Meeting was called to order at 7:36 P.M. by Mayor Floyd Rosenkranzwith Bob Ba=ett taking minutes. Roll call was taken and the following Councilmenwere present:DonBailey,Jr.,Ray Cl.ark ,Frank Duray,and Curtis Scott.CouncilmenNick Gruber was absent. Staff and guests present were:Bob Underberg,Steve Pierce,Bob Evans,Brian Redshaw, ChuckChristianson,Bart Weller and John Bruckshaw. Approval of August 17th Minutes.Motion by CouncilmanClark and seconded by Councilman Bailey to approve the minutes of the August 17th,1992 Council Meeting.Motion carr-ied 4 to O. Bid Opening -HickmanRoad Trunk sewer Project.The Mayorannounced that this was the time and place set for hearing and inspection of bids for the proposed HickmanRoad Trunk Sewer Project.Steve Pierce stated the estimated cost of the project was $260,220.00. Uponinvestigation,it was found that no persons had appeared and filed objections to the proposed plans,specifications or contract for or cost of such HickmanRoad Trunk Sewer. CouncilmanClark introduced the following resolution and movedits adoption,seconded by CouncilmanDuroy;and after due consideration thereof by the Council,the Mayorput the question upon the motion and the roll being called,the following namedCouncilmen voted:Ayes:Bailey,Clark,Duroy and Scott.Nayes:Nonerecorded.Absent:Gruber. Motion carried 4 to O.Whereupon,the Mayordeclared the said motion du.ly carried and the resolution adopted as follows: - Resolution No.221 Finally approving and confirming plans,specifications and form of contract for the HickmanRoad Trunk Sewer WHEREAS,this Council has heretofore approved plans,specifications and form of contract for the proposed HickmanRoad Trunk Sewer (the "Project"),as described in the resolution providing for a notice of hearing on proposed plans and specifications, proposed form of contract and estimate of cost of the Project and the taking of bids therefor;and WHEREAS,hearing has been held on objections to the proposed plans,specifications and form of contract and to the cost of the Project and all objections thereto have been overruled; NCIN,THEREFORE,IT IS RESOLVEDbythe City Council of the City of Waukee,Iowa, as follows: Section 1.The plans,specifications and form of contract referred to in the preamble hereof are hereby finally approved,and the prior action of the Council approving them is hereby finally confirmed,and the Project,as provided for in the plans,specifications and form of contract,is necessary and desirable. Section 2.All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. - -159- Passed and approved August 24,1992. Floyd W.Rosenkranz MAYOR ATTEST: Brian J.Redshaw City Clerk The Mayor announced that this was the time and place set for the reception and consideration of bids for the HickmanRoad Trunk Sewer.It as movedby Councilman Duroy and seconded by CouncilmanBailey that the Mayor and the City Clerk proceed with the opening of such proposals as had been filed,after first ascertaining that the required bid security accompanied each such proposal.The Mayorput the question on the motion and the roll being called,the following namedCouncilmenvoted:Ayes:Bailey, Clark,Duroy and Scott.Nayes:Nonerecorded.Absent:Gruber.Motion carried 4 to O. Thereupon,the Mayordeclared the said motion duly carried and the Mayor and the City Clerk proceeded accordingly. Bids and proposals which had been submitted for the construction of the Hickman Road Trunk Sewer were then opened and considered,and it was found that the following bids and proposals had been received: Nameand Address of Bidder Amountof Bid Corell Contractor P.O.Box 4077 Des Moines,Iowa 50333 Winter Construction P.O.Box 70 Pipestone,MN 56164 Van Hauen &Assoc. P.O.Box 23160 Clive,Iowa 50325 GM Contracting,Inc. P.O.Box W,RR 2 Lake Crystal,MN 56055 McAninchCorporation P.O.Box 1486 Des Moines,Iowa 50305 $283,255.00 $283,370.00 $247,695.00 $237,450.17 $274,580.50 Steve Pierce reviewed the bids and verified cost extensions and reported that the low bid received from GM Contracting,Inc is in order and recommendedapproval.Councilman Clark introduced a resolution entitled:"Resolution awarding contract for the Hickman Road Trunk Sewer",and movedthat the said resolution be adopted;seconded by Councilman Duroy;and after due consideration thereof by the Council,the Mayorput the question upon the motion and the roll being called,the following namedCouncilmenvoted:Ayes: Bailey,Clark,Duray and Scott.Nayes:None recorded.Absent:Gruber.Motion carried 4 to O.Whereupon,the Mayordeclared the said motion duly ca=ied and the said resolution duly adopted. Resolution No.222 Awardingcontract for the HickmanRoad Trunk Sewer WHEREAS,pursuant to notice dUly published in the manner and form prescribed by resolution of this Council and as required by law,bids and proposals were received by this Council for the HickmanRoad Trunk Sewer (the "Project");and WHEREAS,all of the said bids and proposals have been carefully considered,and it is necessary and advisable that provision be made for the award of the contract for the Project, NOW,THEREFORE,IT IS RESOLVEDby the City Council of the City of Waukee,Iowa, as follows: Section 1.The bid for the Project submitted by the following contractor is Eul.Ly responsive to the plans and specifications for the Project,heretofore approved by the Council,and is the lowest responsible bid received,such bid being as follows: Nameand Address of Contractor Amountof Bid GM Contracting,Inc. P.O.Box W RR2 Lake Crystal,MN 56055 $237,450.17 Section 2.The contract for the Project is hereby awarded to such contractor at -160- the total estimated cost set out above,the final settlement to be made on the basis of the unit prices therein set out and the actual final quantities of each class of materials furnished,the said contract to be subject to the terms of the aforementioned resolution,the notice of hearing and letting,the plans and specifications and the terms of the bidder's written proposal. Section 3.The Mayorand City Clerk are hereby authorized and ordered to enter into a written contract with said contractor for the Project,said contract not to be binding until approved by resolution of this Council. Section 4.The amount of the contractor's performance and/or payment bonds is hereby fixed and determined to be 100%of the amount of the contract. Passed and approved August 24,1992. Floyd WRosenkranz -Mayor ATTEST: Brian J.Redshaw City Clerk Guests: Chuck Christianson -Backflow Prevention.Chuckexplained water cross connections and the potential problems that cross connections can cause to the City's water distribution system.Chuckthen explained how a backflow prevention works and where it is installed. Movedby CouncilmanDuroy and seconded by CouncilmanScott to direct the City Attorney to review and develope an ordinance to require backflow preventors. Planning &Zoning Ccmnission Appointment.Motion by CouncilmanDuray and seconded by CouncilmanBailey to appoint Janet Blazanin to a 6 year term on the Planning &Zoning Commission.Motion carr.iec;4 to O. Phil Bnxlerick -Sewer Easa:nent.Motion by CouncilmanDuray and seconded by Councilman Clark to adopt resolution #223 acknowledgingthe City's responsibility to collect the HickmanRoadTrunk Sewer Special Assessment from lOOTfor property purchased for the widening of Highway6.The Mayorput the question upon the motion and the roll being called,the following namedCouncilmenvoted:Ayes:Bailey,Clark,Duroy and Scott. Nayes:Nonerecorded.Absent:Gruber.Motion carried 4 to O.Whereu'p,m,the Mayor declared the said motion duly ca=ied and the said resolution duly adopted. Motion by CouncilmanClark and seconded by CouncilmanBailey to purchase from Philip E.and Charlotte R.Broderick a temporary construction and a permanent easement for the HickmanRoad Trunk Sewer for the purchase price of $13,500.00 and a sanitary sewer connection at their residence at 395 Highway6.The Mayorput the question upon the motion and the roll being called,the following namedCouncilmenvoted:Ayes:Bailey, Clark,Duroy and Scott.Nayes:none recorded.Absent:Gruber.Motion carried 4 to O. Whereupon,the Mayordeclared the said motion duly carried and adopted. Investment Policy l\doption.B'DJbpresented the proposed Investment Policy.Motion by CouncilmanDuroy and seconded by CouncilmanScott to adopt the Investment Policy as presented.The Mayorput the question upon the motion and the roll being called,the following namedCouncilmenvoted:Ayes:Bailey,Clark,Duroy and Scott.Nayes:None recorded.Absent:Gruber.Motion carried 4 to O. Whereupon,the Mayordeclared the said motion duly ca=ied and adopted. Gas Rates -Large Volume-Referred to Utility Ccmnittee. Building Permit Fee.The City Attorney was directed to prepare an ordinance change to allow construction of accessory buildings containing up to 720 square feet without requiring footings below the frost line. Motion by CouncilmanDuroy and seconded by CouncilmanClark to adopt resolution #224 to set the minimumamountpaid to the Zoning Administrator per building permit at $5.00.The Mayorput the question upon the motion and the roll being called,the following namedCouncilmenvoted:Ayes:Bailey,Clark,Duray and Scott.Nayes:none recorded.Absent:Gruber.Motion cerr.ied 4 to o.Whereupon,the Mayordeclared the said motion duIy carried and adopted. Cbnstruction Water.Motion by CouncilmanScott to install the water meter as soon as possible.Motion withdrawn.Motion by CouncilmanScott and seconded by Councilman Bailey to install water meters as soon as possible and to charge builders only for water used and not for sanitary sewer.The Mayorput the question upon the motion and the roll being called,the following namedCouncilmenvoted:Ayes:Bailey,Clark and Scott. Nayes:Duroy.Absent:Gruber.Motion carried 3 to 1.Whereupon,the Mayordeclared the motion duly carried and adopted. Westside Storage Agrearent.Motion by CouncilmanClark and seconded by Councilman Scott to adopt resolution #225 to authorize participation in the Westside Storage Project at a cost of $1,700,000.00.The Mayorput the question upon the motion and the roll being called,the following namedCouncilmenvoted:Ayes:Bailey,Clark,Duroy and - - -161- Scott.Nayes:None recorded.Absent:Gruber.Motion carried 4 to O.Whereupon,the Mayor declared the said motion duly ca=ied and the resolution duly adopted. MacNaughton Annexation Petition.TIle petition needs to be reviewed by the City Attorney and will be considered at the September 8th Council meeting. lIdjournment.Motion by Councilman Duray and seconded by Councilman Bailey to adjourn. Motion carried 4 to O.Meeting adjourned at 9:53 p.rn, ATTEST: The September 8,1992 Waukee City Council regular meeting was called to order at 7:02 P.M. by Mayor Floyd Rosenkranz with Bob Barrett taking minutes. Roll call was taken and the following Councilmen were present:Don Bailey,Jr.,Ray Clark,Frank Duray and Nick Gruber.Councilman Curtis Scott was absent. Staff and guests present were:Steve Pierce,Brad Curtis,Bob Underberg,Virginia Clark, Brian Redshaw,Cindy Hunt,Dan White,Jim Lang,Scott Saylor,David Yates and Paul Huscher. Approval of August 24th Meeting Minutes.Motion by Councilman Duray and seconded by Councilman Clark to approve the minutes of the August 24,1992 Council meeting.Motion carried 4 to O. Guests: Cindy Hunt -Building Permit.Cindy's request for a variance of the set-back requirements was referred to the Board of Adjustment. Jim Lang -Operating Engineers.Jim asked about the status of the annexation dispute and about the possible extension of City water to their property.Jim also asked about extension of City sanitary sewer or if a septic system would be needed for his building. cp:m Fbrum.David Yates asked about City water service to Hunter Hollow and was informed that the City has commissioned an economic feasibility study to provide City water service to areas in and araund the City.This study is to be canpleted in late fall. Bill Presentation.Motion by Councilman Gruber and seconded by Councilman Clark to approve payment of bills submitted totaling $24,583.57.Motion ca=ied 4 to O. VENDOR PURPOSE AMOUNT AMERCIANWATERWORKS BAKER &TAYLORBOOKS BANKERSLEASING CO. BINGS OFFICE SUPPLY BOB BRCWNCHEVROLET BOB'S CUSTCMTROPHIES BRCWNSUPPLY DEMCO DM WATERWORKS FARMER'S COOP ELEVATOR DIANE FINDLAY GRIMES PUBLIC LIBRARY MARK GRUBER HALLETTCONSTRUCTION PAUL E HUSCHER INGRAMBOOKCO. IA ARTS COUNCIL MIDWESTPa-JER LAWENFORCEMENTEQUIP. LINDA MACK MUNICIPAL SUPPLY ORKIN PEST CONTROL PAYLESS CASHWAYS PERRY PUBLIC LIBRARY QUALITY FORD OF WDM QUILL CORPORATION ROY R ESTEL MEMLLIBRARY STOREY-KENWORTHY U.S.CELLULAR U.S.POSTAL SERVICE U.S.WEST CCMMUNICATIONS WASTEMANAGEMENT WATERPRO SUPPLIES WAUKEEMUNICIPAL GAS DUES LIBRARYMATERIALS COPIER PAYMENT CALCULATOR PARTS PLAQUE 8/92 PURCHASES CATALOGCARDS WATERUSAGE 8/92 PURCHASES CONSULTING GRANTSHARE BUILDING PERMITS FILL MATERIAL RETAINER LIBRARYMATERIALS GRANTREFUND ELECTRIC USAGE SUPPLIES EXPENSES METERS SERVICES MISC SUPPLIES GRANTSHARE SERVICES OFFICE SUPPLIES GRANTSHARE OFFICE SUPPLIES SERVICES STAMPS SERVICES 9/92 SERVICES SUPPLIES GAS USAGE $66.00 170.00 57.61 27.50 14.48 20.00 1,232.28 110.90 10,926.09 729.93 60.00 75.87 248.75 11.74 375.00 296.20 27.55 4,619.53 68.49 24.00 831.00 25.00 351.72 75.87 17.95 118.45 75.87 1.062.05 211.81 29.00 600.32 257.00 970.00 55.61