HomeMy WebLinkAbout1993-12-20-Regular Minutes-57 -
Mailbox Repair Policy.After considerable discussion,the concensus of the Council was to
consider damagedmailboxes on a case by case basis.
Motion by CouncilmanDuray,seconded by CouncilmanClark,to repair the mailbox at
255 Locust.Motion carried 3 to 2,CouncilmanGruber and Scott voting no.
Class C Liquor License -"The Bank".Motion by CouncilmanDuray,seconded by Councilman
Clark,to approve a class C liquor license for The Bank.The Mayorput the question on the
motion and the roll being called,the following namedCouncilmanvoted:Ayes:Bailey,Clark,
Duroy,Gruber and Scott.Nays:Nonerecorded.Motion cartrded 5 to O.
Pay Estimate #1 -GrillEs Asphalt.Motion by CouncilmanBailey,seconded by Councilman
Scott,to approve Partial PaymentEstimate No.1 in the amount of $8,076.79 for work
completed from October 18,1993 to November30,1993 under the contract between the City
of Waukeeand Grimes Asphalt and Paving Corp.The Mayorput the question on the motion
and the roll being called,the following namedCouncilmenvoted:Ayes:Bailey,Clark,
Duroy,Gruber and Scott.Nays:none recorded.Motion ca=ied 5 to O.
Trailer Court Entrance.Communicationsfrom Dave Moeller,lOOT,and Snyder &Associates,
Project Engineers,for Council information only.
MJnumentSigns In M-l District.Proposed ordinance change to be discussed at January
meeting.
Utilities Cmmittee -Gruber.
Prorated Sewer Usage.The Council decided that sewer bills will not be prorated,that the
use of an outside/irrigation meter is the accepted method to accomplish the desired
objective.
U.S.E.S.Supply Agreement.Additional information is needed before any action will be
taken.
Parks Ccmnittee -Clark.Printed minutes received.
Southfork Ccmnittee -Scott.Nomeeting.
Holiday Turkeys Or Hans For Enployees.Motion by CouncilmanDuray,seconded by Councilman
Clark,to purchase turkeys or hams for all full-time City employees and part-time employees
regularly scheduled to work 25 hours or more per week,cost not to exceed $20.00 per
person,to enhance worker productivity and as a small token of the Council and City's
appreciation of all City Staff's hard work and dedication.The Mayorput the question on
the motion and the roll being called,the following namedCouncilmenvoted:Ayes:Bailey,
Clark,Duroy,Gruber and Scott.Nays:none recorded.Motion carried 5 to O.
Mayor's Report.The Mayorreported census takers are still needed,the Lion's will be
contacted about helping.
Administrat='s Report.No Report.
Adjo1JITIlrent.Motion by CouncilmanDuroy,seconded by CouncilmanClark,to adjourn.
Motion carried 5 to O.Meeting adjourned at 10:42 P.M.
F~~ATTEST:
Bd e
The peceroer 20,1993 WaukeeCity Council regular meeting was called to order at 7:04 P.M.
by MayorFloyd W.Rosenkranz with Bob Barrett taking minutes.
Roll was taken and the following Councilmenwere present:DonBailey,Jr.,Ray Clark,
Frank Duroy,Nick Gruber and Curt Scott.
Staff and guests in attendance were:Brian Redshaw,Paul E.Huscher,Larry Phillips,Dan
White,Dianna Van Zee,Toni Lestina,Ben Phillips,Monica Lihs,TomMehl,Virginia Clark,
Chet Chedester,Dennis Hanes,Becci McGowen,Don Henson,Ron Ma=,John Burchen,Dan Eagen
and Joanna Werch.
Agenda Additions.Street lights along 6th Street at the intersections of Northview,
Bel-Aire and Waukee(lOA);HickmanRoad trunk sewer line extension (llA).Motion by
CouncilmanClark to approve the agenda additions,seconded by CouncilmanDuroy.Motion
carried 5 to O.
Guests:
Larry J.Phillips -Police Software.Motion by Counci.l.rnBnDuroy to approve the purchase
of the Basic "Crisp"software package for $1,800.00 plus the-"Citations"and "Calls For
I
Service"modules for $900.00 -total expenditure of $2,700.00,seconded by Councilman
Gruber.The Mayorput the question upon the motion and the roll being called,the
following namedCouncilmenvoted:Ayes:Bailey,Clark,Duroy,Gruber and Scott.l.__
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Nays:none recorded.Motion ca=ied 5 to O.
Open Fozum,~thing
rcvenber 1993 Treasurer's Report.Motion by counct.lman Duroy,seconded by CouncilmanGruber
to approve the November1993 Treasurer's Report.Motion carxted 5 to O.
Fund Balance Report
Fund -General
Road Use
Debt Service
Water
Sewer
Gas
$1215,606.24
6,444.08-
13,226.90-
192,444.70
300,734.05-
231,846.19-
$855,799.72
$591,719.07
10,502.24
42,496.81
97,997.24
21,742.40
77,854.37
$842,312.13
$1056,590.84
22,255.12
44,259.31
153,479.77
12,335.61
81,594.63
$1370,515.28
$750,734.47
18,196.96-.
14,989.40-
136,962.17
291,327.26-
235,586.45-
$327,596.57FundTotals -
Bill Presentation.Motion by CouncilmanGrub<=r,seconded by CouncilmanClark,to approve
payment of claims sul:xnitted totaling $42,376.53.Motion carried 5 to O.
Vendor Purpose
Annear Equipnent Power pruner,truck rental
Aratex SerVices Entrance mat cleaning
Asplundh Tree Expert Ia One Call
Atlantic Bottling Vending machine supplies
Bings Office Supply Lockers
Blue Cross Monthly premium
Business Communications Radio repairs
Class Floral Flowers
CopySystems Copier maint,fax cartridge
Dallas County News Publications
DM Water Works Lab analysis
Farmers Coop Elevator 11/93 purchases
Gas Products Sales Misc supplies
I.C.M.A.Dues
I.F.C.A.Dues
Midwest Power Useage
JIM Shooters Supply Ammunition
Martin Marietta Road Stone
Mercy-WestMedClinic tests,shots
Metro Uniform Papper mace
Midnight PUblishing Newsletter printing
Midwest Gas Assoc Dues
Municipal Supply Supplies
R-WayConcrete Concrete
Redden-Miller Copier maint
Roberts Company Patches,badges
Royal Chemical tank saver
Spry Auto Vehicle repair
US Cellular Cellular phone useage
USWest Useage
Uponor Aldyl Supples
Utility Consultants Lab testing
Visa Travel
Washpointe Autowash Auto wash
Waste Management Recycling
Water Pro Supplies Supplies
Amount
$1,361.25
122.40
162.10
133.20
433.47
8,125.12
1,054.60
26.50
127.16
2,021.65
20.00
858.42
4,053.46
183.20
25.00
4,390.61
40.09
310.01
87.00
89.15
124.00
130.00
2,116.25
476.51
99.33
481.50
219.90
840.28
234.64
598.35
1,763.73
400.00
119.83
160.07
250.00
10,737.75
-
Total $42,376.53
Guests:Dennis Hanes -Waukee Fire Department.Motion by CouncilmanGruber,seconded by
CouncilmanClark,to approve Resolution #291 entering into a 28E Fire Mutual Aid Agreement
with Polk County.The Mayorput the question upon the motion and the roll being called,
the following named Councilmenvoted:Ayes:Bailey,Clark,Duroy,Gruber and Scott.Nays:
Nonerecorded.Motion cartraed 5 to O.
Industrial Park lnpJ:oveIrents.
Pay Estimate 1t5.Hold for clarification from Veenstra &Kirrm,
Change order 1t1.Motion by CouncilmanDuray,seconded by CouncilmanBailey,to approve
change order #1 increasing the 1993 HickmanWest Industrial Park Improvementscontract by
$209.00.The Mayor put the question upon the motion and the roll being called,the
following namedCouncilmenvoted:Ayes:Bailey,Clark,Duray,Gruber and Scott.Nays:
none recorded.Motion ca=ied 5 to O.
Alice's Road Improvenents.
Pay Estimate #2.Hold for clarification from Veenstra &Kimm.
ChangeOrder Itl.Motion by CouncilmanDuray,seconded by Councilman Clark,to approve
change order #1 increasing the 1993 Alice's Road Grading And Paving Improvementscontract
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by $25,255.67.The Mayorput the question upon the motion and the roll being called,the
following namedCouncilmanvoted:Ayes:Duroy,Clark and Gruber.Nays:Bailey and Scott.
Motion carraed 3 to 2.
Mary Ann Estates Drainage P.roject Financing.CouncilmanGruber introduced the resolution
entitled "Resolution providing for the issuance of wa=ants in connection with the
construction of the MaryAnnEstates Drainage Irnprovernent.s Project",and movedthat said
resolution be adopted;secondedby CouncilmanBailey.After due consideration ·thereof by
the Council,the Mayorput the question on the motion and the roll being called,the
following namedCouncilmenvoted:Ayes:Bailey,Clark,Duroy,Gruber and Scott.Nays:
none recorded.Motion carried 5 to O.Whereupon,the Mayordeclared the resolution duly
adopted,as follows:
~'a-,RESOLUTIONNO.292kt-Resolution providing for the issuance of warrants in connection with the construction
of the MaryAnnEstates Drainage JrrpzovementsProject
WHEREAS,the City Council of the City of Waukee,Iowa (the "City"),has authority to
issue wa=ants for the purpose of defraying costs in connection with the construction of
.the MaryAnnEstates Drainage Irnprovement.sProject (hereinafter referred to as the "P.roject");
and
WHEREAS,to pay for authorized costs of the Project,it is necessary to issue wa=ants
in the aggJ;:egateprincipal amountof $90,000,pursuant to the provisions of Section 384.57
of the Codeof Iowa.
NCW,THEREFORE,It Is Resolved by the City Council of the City of Waukee,Iowa,as.
follows:
Section 1.The City Clerk is authorized and directed to issue $90,000Wa=ants,at
a discount of $900 (the "Wa=ants"),as authorized by Section 384.57 of the Codeof Iowa,
to RuanSecurities Corporation,Des Moines,Iowa (the "Purchaser"),to be payable from
such fund or funds of the City as are legally available for such purpose,including,but
not limited to,proceeds from the sale and issuance of General Obligation Bondsor Notes.
The Wa=ants shall be signed by the Mayorand attested by the City Clerk with the seal of
the City affixed and delivered to the Purchaser,shall be dated as of the date of their
delivery to the Purchaser,shall mature January 1,·1995,shall be in the denominationof
$5,000 each,or any integral multiple thereof,and shall bear interest at the rate of 3.20%
per annum,payable on July 1,1994,and at maturity,except as the provisions herinafter
set forth with respect to red~tion prior to maturity maybe or becomeapplicable hereto.
Section 2.The Warrants shall be in substantially the form as attached to this
resolution and shall be payable as to principal and interest in accordance with the terms
set forth therein.
Section 3.The City shall maintain as confidential the record of identity of owners
of the Wa=ants,as provided by Section 22.7 of the Codeof Iowa.
Section 4.The City Clerk is hereby designated as the Registrar and Paying Agent
with respect to the Wa=ants.
Section 5.The City reserves the right to prepay the Warrants in whole or in part
on any date prior to maturity upon terms of par and accrued interest.The Wa=ants maybe
called in part in one or more units of $5,000.If less than the entire principal amount
of any Wa=ant in a denominationof more than $5,000 is to be redeemed,the Registrar will
issue and deliver to the registered owner thereof,upon surrender of such original Warrant,
a newWarrant or Wa=ants,in any authorized denomination,in a total aggregate principal
amountequal to the unredeemedbalance of the original Wa=ant.Notice of such red~tion
as a aforesaid identifying the Wa=ant or Warrants (or portion thereof)to be redeemed
shall be mailed by certified mail to the registered owners thereof at the addresses shown
on the City's registration books not less than 10 days prior to such red~tion date.All
of such Warrants as to which the City reserves and exercises the right of red~tion and
as to which notice as aforesaid shall have been given and for the r'ederrption of which funds
are duly provided,shall cease to bear interest on the r.ederrp'ti.on date.
Section 6.It is the intention of the City that interest on the Warrants be and
remain excluded from gross incomefor federal incometax purposes pursuant to the
appropriate provisions of the Internal RevenueCodeof 1986,as amended,and the Treasury
Regulations in effect with respect thereto (all of the foregoing herein referred to as the
"Internal RevenueCode").In furtherance thereof,the City covenants to co~ly with the
provisions of the Internal RevenueCodeas they mayfrom time to time be in effect or
amendedand further convenants to complywith applicable future laws,regulations,published
rulings and court decisions as maybe necessary to insure that the interest on the Wa=ants
will remain excluded from gross income for federal incomtax purposes.Anyand all of the
officers of the City are hereby authorized and directed to take any and all actions as may
be necessary to canply with the convenants herein contained.
The Wa=ants are hereby designated as "Qualified Tax Ex~t Obligations"as that
term is used in Section 265(b)(3)(B)of the Internal RevenueCode.
Section 7.All resolutions or orders or parts thereof in conflict herewith be and
the same are hereby repealed,to the extent of such conflict.
Passed and approved December20,1993.
ATTEST:
Brian J.Redshaw,City Clerk
Floyd W.Rosenkranz
Mayor
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Alice's RoadProject Financing.CouncilmanClark introduced the resolution entitled
"Resolution providing for the issuance of warrants in connection with the construction of
the 1993 Alice's RoadGrading and Paving ImprovementsProject",and movedthat said
resolution be adopted:secondedby CouncilmanScott.After due consideration thereof by
the Council,the Mayorput the question on the motion and the roll being called,the
following namedCouncilmenvoted:Ayes:Bailey,Clark,Duroy,Gruber and Scott.Nays.:
none recorded.Motionca=ied 5 to O.Whereupon,the Mayordeclared the resolution'-duly
adopted,as follows:
RESOLUTIONNO.293
Resolution providing for the issuance of wa=ants in connection with the construction
of the 1993 Alice's RoadGrading and Paving ImprovementsProject
WHEREAS,the City Council of the City of Waukee,Iowa (the "City"),has authority to
issue warrants for the purpose of defraying costs in connection with the construction of
the 1993 Alice's RoadGrading and Paving ImprovementsProject (hereinafter refe=ed to as
the "Project"):and
WHEREAS,to pay for authorized costs of the Project,it is necessary to issue wa=ants
in the aggregate principal amountof $125,000,pursuant to the provisions of Section 384.57
of the Codeof Iowa.
NCW,THEREFDRE,It Is Resolved by the City Council of the City of Waukee,Iowa,as
follows:
Section 1.The City Clerk is authorized and directed to issue $125,000Warrants,at
a discount of $1,250 (the "Wa=ants"),as authorized by Section 384.57 of the Codeof
Iowa,to Ruansecuct.taes Corporation,Des Moines,Iowa (the "Purchaser"),to be payable
from such fund or funds of the City as are legally available for such purpose,including,
but not limited to,proceeds from the sale and issuance of General Obligation Bondsor
Notes.The Warrants shall be signed by the Mayorand attested by the City Clerk with the
seal of the City affixed and delivered to the Purchaser,shall be dated of their delivery
to the Purchaser,shall mature on January 1,1995,shall be in the denominationof $5,000
each,or any integral multiple thereof,and shall bear interest at t he rate of 3.20%per
annum,payable on July 1,1994,and at maturity,except as the provisions hereinafter set
forth with respect to redemption prior to maturity maybe or becomeapplicable hereto.
Section 2.The Wa=ants shall be in substantially the form as attached to this
resolution and shall be payable as to principal and interest in accordance with the terms
set forth therein.
Section 3.The City shall maintain as confidential the record of identity of owners
of the Wa=ants,as provided by Section 22.7 of the Codeof Iowa.
Section 4.The City Clerk is hereby designated as the Registrar and Paying Agent
with respect to the Wa=ants.
-
Section 5.The City reserves the right to prepay the Warrants in whole or in part
on any date prior to maturity upon terms of par and accrued interest.The Wa=ants "maybe
called in part in one or more units of $5,000.If less than the entire principal amount
of any Wa=ant in a denominationof more than $5,000 is to be redeemed,the Registrar will
issue and deliver to the registered owner thereof,upon surrender of such original Warrant,
a newWarrant or Wa=ants,in any authorized denomination,in a total aggregate principal
amountequal to the unredeemedbalance of the original Warrant.Notice of such redemption
as a aforesaid identifying the Wa=ant or Warrants (or portion thereof)to be redeemed
shall be mailed by certified mail to the .registered owners thereof at the addresses shown
on the City's registration books not less than 10 days prior to such redemption date.All
of such Wa=ants as to which the City reserves and exercises the right of redemption and
as to which notice as aforesaid shall have been given and for the redemption of which funds
are duly provided,shall cease to bear interest on the redemption date.
Section 6.It is the intention of the City that interest on the Warrants be and
remain excluded from gross income for federal incometax purposes pursuant to the
appropriate provisions of the Internal RevenueCodeof 1986,as amended,and the Treasury
Regulations in effect with respect thereto (all of the foregoing herein referred to as the
"Internal RevenueCode").In furtherance thereof,the City covenants to complywith the
provisions of the Internal RevenueCode as they may from time to time be in effect or
amendedand further covenants to comp.Ly with applicable future laws,regulations,pubf.Lsne
rulings and court decisions as maybe necessary to insure that the interest on the
Wa=ants will remain excluded from gross income for federal incometax purposes.Anyand
all of the officers of the City are hereby authorized and directed to take any and all
actions as maybe necessary to complywith the covenants herein contained.
The Wa=ants are hereby designated as "Qualified Tax ExemptObligations"as that term
is used in Section 265(b)(3)(B)of the Internal RevenueCode.
-
Section 7.All resolution or orders or parts thereof in conflict herewith be and
the same are hereby repealed,to the extent of such conflict.
Passed and approved.Decemberi20,.1993.
Mayor
Floyd W.Rosenkranz
ATTEST:
BriaD J.Redshaw
City Clerk
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Street Lights at Intersection Of 6th Street And N:lrthview,Bel-Aire and Waukee.Motion
by CouncilmanScott,seconded by CouncilmanGruber,to contact the developers about
installing the lights at the three intersections.'!he Mayorput the question on the
motion and the roll being called,the following namedCouncilmenvoted:Ayes:Bailey,
Clark,Duroy,Gruber and Scott.Nayes:none recorded.Motion carried 5 to O.
HickmanRoad Tnmk sewer Line Extension.Item was placed on agenda to remind the Council
to be thinking about the extension of the sewer line to the HickmanWest Industrial P~rk.
Preliminary Plat Of Sugar Creek Golf Course.Motion by CouncilmanBailey,seconded by
CouncilmanClark,to extend the preliminary plat time to 10/94 in order to permit the
developers additional time to submit a final plat.The Mayorput the question on the
motion and the roll being called,the following namedCouncilmanvoted:Ayes:Bailey,
Clark,Duroy,Gruber and Scott.Nays:none recorded.Motion carried 5 to O.
Termination Of Panda Contract.Hold until December29 special Council meeting at 7:00 P.M.
at the City Hall.
PWSPlrrchasing Authorization.Motion by CouncilmanDuray seconded by CouncilmanBailey,
to appoint Harry Jones as Assistant Public Works Supervisor.Motion carried 5 to O.
Sports ComplexConmittee -Clark.Printed report received.
Planning And Zoning -Dm:oy.No report.
Public safety -Gruber.Printed report from the Police Department received,no report
from Fire Department.
Library Report -Bailey.Printed minutes from Library Board of Directors December2,1993
meeting received.
Administrator's Report.'!he Mayor asked for an update on the special census (Lion's Club
memberswill apply as census takers to fulfill the Federal requirements).Motion by
CouncilmanDuroy,seconded by Councilman Clark,to amendthe 12/7/93 Council action to
include providing a turkey or ham to part-time City employees that are scheduled to work
25 hours or more per week.Motion carried 5 to O.MFOrepresentatives need to be reported
by January 5 -this needs to be considered at the January 3rd Council meeting.Brian
presented plaques of appreciation to outgoing Mayor Rosenkranz and Councilmen Clark and
Scott.Coffee,punch and brownies will be available after the meeting.
Mayor's Report.'!he Mayorhighlighted his experiences during his term of office and
offered advice to the Mayor-elect.
Adjourrurent.Motion by CouncilmanDuroy,seconded by CouncilmanGruber,to adjourn.
Motion carried 5 to O.Meeting adjourned at 8:39 P.M.
ATTEST:
Br'J.taw,City Clerk
The December29,1993 WaukeeCity Council special meeting was called to order at 7:00 P,M.
by Mayor Floyd W.Rosenkranz with Bob Barrett taking minutes.
Roll was taken and the following Councilmenwere present:DonBailey,Jr.,Ray Clark,
Frank Duray,Nick Gruber and Curt Scott.
Guests and staff present were:Brian Redshaw,Paul E.Huscher,Bill Forbes,Monica Liha,
Jim Thanpson,Ron Marr,Chet Chedester,Mark Schmidt and Jeff Downing.
Approval of Decanber 7th Minutes.Motion by CouncilmanGruber,seconded by Councilman
Clark,to approve the December7th Council meeting as presented.Motion carried 5 to O.
Reappoint Eric KOl:pantyTo Planning &Zoning Conmission.Motion by CouncilmanDuray,
seconded by Councilman Gruber,to reappoint Eric Korpanty to a 5 year term on the Planning
and Zoning Commission.Motion carried 5 to O.
Industrial Park IIrpJ:oveIIeD.ts-Pay Estimate ItS.Motion by CouncilmanBailey,seconded by
CouncilmanScott,to approve partial payment estimate no.5 in the amount of $44,159.80
for the 1993 HickmanWest Industrial Park ImprovementsProject.'!he Mayorput the question
upon the motion and the roll being called,the following namedCouncilmenvoted:Ayes:
Bailey,Clark,Duroy,Gruber and Scott.Nays:none recorded.Motion carried 5 to O.
Alice's Road Improvements-Pay Estimate 1t2.Motion by Councilman Scott,seconded by
CouncilmanClark,to approve partial payment estimate no.2 in the amount of $53,695.59
for the 1993 Alice's Road Grading and Paving ImprovementsProject.The Mayorput the
question upon the motion and the roll being called,the following namedCouncilmenvoted:
Ayes:Bailey,Clark,Duroy,Gruber and Scott.Nays:none recorded.Motion carried 5 to O.
Use Of Private Post Office Box Pertaining To City Business.Chet was advised that from a
liability standpoint that it would not be good idea to have a private post office box for
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