Loading...
HomeMy WebLinkAbout1994-02-02-Special MinutesIl I. tl [ f "I -67 - M.P.O.5 Year Street Program.The Council will review until the February 7th meeting. Councilmen Bailey and Duroy left at 10:44pm. Mayor's Report.Items discussed were:phone calling cards;City Hall keys for Council members;log book for all calls;time line for plat Improvernents r updates on code books;suggestion box;budget town meetings;posting of City Hall holiday closing dates;and include explanation of agenda items. l\dministrator's Report.No report. Adjournment.Motion by Councilman Strain,seconded by Councilman Gruber,to adjourn. Motion carried 3 to O.Meeting adjourned at 10:47pm. ~~Chet Chedester,Mayor ATTEST: Clerk The January 29,1994 Waukee City Council special meeting was called to order at 1:01pm by Mayor Chet Chedester with Bob Barrett taking minutes. Roll was taken and the following Council members were present:Don Bailey,Jr., Frank Duray,Nick Gruber,Monica Lihs and Terry Strain. Staff and guests in attendance:Brian Redshaw,Dennis Hanes,Don Henson,Jim Thompson,Charles Chedester,Becci McGowen,Marilea Morris,Pat Morris,Nadine Phillips,Jeff Johnson and Joanna Werch. CUrrent Balance Of cash On Hand.Bob reported that as of close of business on 01/28,the balance in the City's checking accounts was $100,352.47 and liquid investments were $45,543.38 -totaling $145,895.85 cash available. Bill Presentation And Status Of Accounts Payable.Outstanding bills totaling $183,757.65 was presented to the Council.Extensive discussion followed attempting to identify causes of the cash shortfall and the resulting delinquent bills. Motion by Councilman Duroy,seconded by Councilman Gruber,to set a special Council meeting for February 2,1994 at 7:30pm at City Hall.The Mayor put the question on the motion and the roll being called,the following named Council members voted: Ayes:Bailey,Duroy,Gruber,Lihs and Strain.Nays:None.Motion carried 5 to O. Motion by Councilman Duroy,seconded by Councilman Gruber,to have staff formulate a plan to correct payment of past due and current bills and to prepare a flow chart of future receipts and disbursements.The Mayor put the question upon the motion and the roll being called,the following named Council members voted:Ayes:Bailey, Duray,Gruber,Lihs and Strain.Nays:None.Motion carried 5 to O. Mayor's Report.Chet asked about medical coverage for Bob Herrick and John Wesselmann;payment of semi-monthly payroll and withholding taxes;sales tax;and asked for authorization to check purchasing procedures with Department heads.Chet was told that medical coverage for both employees had been purchased and that funds in the checking account were sufficient to meet payroll,payroll taxes,and sales taxes due on 01/31. Adjournment.Motion by Councilman Duroy,seconded by Councilwoman Lihs,to adjourn. Motion carried 5 to O.Meeting adjourned at 2:17pm. ATTEST: The February 2,1994 Waukee City Council special meeting was called to order at 7:29pm by Mayor Chet Chedester with Bob Barrett taking minutes. Roll was taken and the following Council members were present:Don Bailey,Jr., Frank Duroy,Monica Lihs and Terry Strain.Councilman Nick Gruber was absent. -68 - -:=--..-------========~============~~==··l Staff and guests in attendance:Brian Redshaw,John Wesselmann,Jim DeWitt,Jr., Charles Chedester,Jim Thcmpson,Ben Phillips,Al Scholes,Ron Marr,Dennis Hanes, Jim Phillips,Leon Koeppel,Marilea Mo=is,Jane Hartman,Ron Hartman,Bart Weller, Don Henson,Tobert Trissel,Dick Applegate,Mary McCoige,Mark Schmidt,Mary Lou Strain,John Grisso,Clint Robinson,Todd Magel,David VanZee,Chris VanZee, Jerry Wright,Gene Dluhos,Fred Dunsmor,Dan Eggen,Ev Hickman and Joanna Werch. Preparation Of Bills To Be Paid.Bob read his letter to the Mayor;reviewed checking account balances as of close of business February 2,1994 reflecting general City checking balance of $560.97,Gas Dept.checking of $86,317.89,and liquid investments of $33,610.53,total cash available of $120,489.39.Brian presented his recommendation to immediately pay bills totaling $79,949.L3 and his rationale for including these bills.Estimation of future revenues and expenditures were presented and explained.An extensive discussion followed questioning why there were so many outstanding bills,asking if a State audit would be beneficial,asking about a reaudit and asking about bo=owing money to bring bills cu=ent.Motion by Councilman Duroy,seconded by Councilman Bailey,to approve payment of claims presented totaling $79,949.23.The Mayor put the question on the motion and the roll being called,the following named Council members voted:Ayes:Bailey,.Duroy , and Lihs.Nays:Strain.Motion carried 3 to 1. Vendor Alignment Shop Arnold Motor Supply Bell Brothers Ben Franklin Bings Office Supply Blue Cross Bob Brown Chevrolet Brittain's Parts Broderick Animal Climic Craig Butterfield Carpenter Uniform Charles Gabus Ford City Wide Heating Dallas County Auditor Dallas County Dev. Dorsey &Whitney Electro-Serv Electronic Engineering Farmer's Coop Fuller Standard Great American Outdoor Greater DM Chamber Groebner &Assoc Hawkeye Truck Equip Fastpro International IMWCA Interstate Battery IA Pipeline Midwest Power/Gas Jim Coons Trucking Leak Specialists LA Unified Schools Linda Mack The Mel Straub Corp Midwest Office Tech Mill Direct carpet Tom Morain N Dallas Landfill Olson Body &Paint Olson Brothers Paul's Pest Control Quaulity Ford Dr.Bill SHag Andy Siruta Treas,State of Iowa Utility Consultants Vander Haag's Washpointe Autowash Waste Management WCS Waukee Hardware Debra Wityk Total Purpose Alignment Parts Furance repair Film File,drawer 02/93 premium Parts Compressed air 12/93 animal boarding Professional services UnifoITlls Parts Furance repair City elections 93/94 dues Professional services Service Pagers,phone,paging 12/93 purchases 12/93 purchases Engine Dues Perma-snips Dump body First aide supplies Workers camp Battery Pipeline installation Gas distribution design Trucking Leakage survey DARE material Expenses Police forms Office supplies Carpet installed Lecturer fee 2nd half assessment Door latch 12/93 purchases Quarterly service Repairs Lecturer fee Lens Utilities Div charge 12/93 lab tests Parts 12/93 auto washes 01/94 service 01/94 City Hall cleaning 12/93 purchases 12/93 Library cleaning Amount $415.90 156.93 108.16 125.94 442.95 8,172.63 35.96 151.32 24.00 600.00 635.70 31.91 51.02 969.58 2,540.00 1,988.51 64.05 1,470.80 624.74 191.10 396.10 334.00 41.35 12,131.25 52.05 4,018.50 95.90 32,200.90 900.00 2,337.76 236.00 15.00 20.00 567.00 184.83 477.60 300.00 3,810.00 70.63 487.99 45.00 620.20 150.00 150.36 111.00 200.00 25.00 37.64 326.30 300.00 385.67 120.00 $79,949.23 - - - IL LI I fI -69 - Flow Chart Of Mail.Brian reviewed the mail handling procedures now in effect at City Hall and they will be monitored to assure that they are working properly. After discussion,motion by Councilman Bailey,seconded by Councilman Duroy,to approve the City Hall mail handling procedures as outlined.Motion ca=ied 4 to O. Motion by Councilman Strain,seconded by Councilman Bailey,to direct staff to prepare a month by month projection of monthly revenues,monthly expenses,and which delinquent bills will be paid on what date and when the delinquent bills will be eliminated;this detailed plan will be presented to the Council on February 7th. Motion ca=ied 4 to O. Adjournment.Motion by Councilman Duroy,seconded by Councilman Bailey,to adjourn. Motion carried 4 to O.Meeting adjourned at 8:53pm. ATTEST: Br', The February 7,1994 Waukee City Counci.l regular meeting was called to order at 6:59 P.M. by Mayor Chet Chedester with Bob Barrett taking minutes. Roll was taken and the following Council members were present:Don Bailey,Jr.,Frank Duroy,Nick Gruber,Monica Lihs and Terry Strain. Staff and guests in attendance:Brian Redshaw,Paul E.Huscher,John Wesselmann,Jim De Witt,Jr.,John Kursitis,Don Henson,Ben Phillips,Bob Trissel,Wes Swallow,Jr., Jim Phillips,Ron Ma=,Al Scholes,Charles Chedester,Dennis Hanes,Tom Donahue,Bart Weller,Mary McCoign,Jane Hartment,Ron Hartman,Becci McGowen,Pat Shepard,Dennis Halsted,Curt Scott,Fred Dunsrnor,Jan Hunter,Bill Forbes,Mike Myers,Rick Ross, Marilea Mo=is,Pat Mo=is,Harold Leimer,Maryls Thompson,Dan Eggan and Joanna Werch. AGENDA ADDITIONS.NONE. APPROVAL OF 01/17 MEETING MINU'lES.Motion by Councilman Bailey,seconded by Councilman Duroy,to approve the January 17 Council meeting minutes with the correction to the Utility Committee Minutes to include direction to the Committee to study the 4th Street hydrant,Waste Management trash pickup contract and the return of the City's hydrant meter and the purchase of another,and curbside recycling.The Mayor put the question on the motion and the roll being called,the following named Council members voted: Ayes:Bailey,Duroy,Gruber,Lihs and Strain.Nays:none.Motion carraed 5 to O. OPEN FORl.M:NOI'HIl\G. GUESTS: RICK RCGS -REZQNIl\G PROPOSAL.Mike Myers spoke to the Council asking for rezoning of the former Burger property along Warrior Lane between Hickman Road and the railroad tracks and the former Booth property along Ashworth Drive between University and the railroad tracks.The plans have been approved unanimously by Planning &Zoning.Mr. Myers explained the concept plans for the area,noting how the plans complied with the 1992 Comprehensive Plan and inconsistencies to the Comprehensive Plan and answered Council and Audience questions.Motion by Councilman Bailey,seconded by Councilman Duroy,to set a Public Hearing on March 7,1994 at 7:00 P.M.at City Hall to consider the rezoning requests.The Mayor put the question on the motion and the roll being called,the following named Council members voted:Ayes:Bailey,Duray,Gruber,Lihs and Strain.Nays:none.Motion ca=ied 5 to O. Mike Myers -Final Plat of Windfield Plat 2.Pat Sheperd,of Civil Engineering Consultants representing Windfield Developers,spoke to the Council requesting approval of Final Plat of Windfield Plat II.Questions were raised about the temporary turn- around at the North end of Melrose Drive,Performance Bonds,Maintenance Bonds and Sanitary Sewer connection easements.Motion by Councilman Strain,seconded by Council- woman Lihs,to abide by the City Attorney's recommendation and to table this item until the February 21,1994 Council meeting.The Mayor put the question on the motion and the roll being called,the following named Council Members voted:Ayes:Strain and Lihs. Nays:Bailey,Duray and Gruber.Motion failed 2 to 3. Motion by Councilman Duroy to approved the Plat SUbject to the City Attorney's satisfactory approval of performance and maintenance bonds and the completion of a sanitary sewer easement,and completion of the temporary turn-around at the North end of Melrose Drive,seconded by Councilman Bailey.The Mayor put the question on the motion and the roJ.l being called,the following named Council members voted:Ayes: Bailey,Duroy and Gruber.Nays:Lihs and Strain.Motion ca=ied 3 to 2. Mayor Chedester vetoed the motion citing the reason that the City Attorney has not received all the necessary paperwork to review and to hold this over until the next meeting.