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HomeMy WebLinkAbout1994-06-20-Regular Minutes-9 - THE JUNE 20,1994 WAUKEE CITY COUNCIL REGULAR MEETING WAS CALLED TO ORDER AT 6:59 PM AT CITY HALL BY MAYOR CHET CHEDESTER WITH BOB BARRETT TAKING MINUTES. ROLL WAS TAKEN AND THE FOLLOWING COUNCIL MEMBERS WERE PRESENT:FRANK DUROY,NICK GRUBER, MONICA LIHS AND TERRY STRAIN.COUNCILMAN DON BAILEY,JR.WAS ABSENT. STAFF AND GUESTS IN ATTENDANCE:BRIAN REDSHAW,PAUL E.HUSCHER,JOHN WESSELMANN,RICK Ross,LEON KOEPPEL,JOHN GRISSO,JACK INMAN,CHUCK Ross,DOUG SALTSGAVER,JOHN KURSITIS, LEROY COFFEY,BILL Ross,MARSHA SCHMIDT,BECCI MCGOWEN,JIM TUCKER,BOB TRISSEL,BONNIE HYDA,DENNIS HANES,BART WELLER,JIM LYNCH,MIKE BARNES ,ROGER SCHLAEFER,MARJORIE SCHLAEFER,LARRY WEAVER,SHERRY WEAVER,STEVE HAWBAKER,PAUL HAWBAKER,DENNY MERCER, BETH DALBEY AND OTHERS. AGENDA ADDITIONS.NONE. OPEN FORUM:BONNIE HYDA STATED THAT THE PUBLIC SAFETY COMMITTEE WILL BE MEETING ON JUNE 25 TO DISCUSS PROBLEMS WITH CHILD DROP-OFF AND PICK-UP AT THE ELEMENTARY SCHOOL. BONNIE ALSO ASKED IF THE COUNCIL REPRESENTATIVE ON PUBLIC SAFETY COULD BE CHANGED IN ORDER THAT REGULAR MEETINGS COULD BE HELD.BONNIE WAS ASSURED THAT WHENEVER A MEETING WAS NEEDED A COUNCIL REPRESENTATIVE WOULD BE AVAILABLE. JIM LYNCH INTRODUCED HIMSELF AND STATED THAT HE WAS A CANDIDATE FOR THE DALLAS COUNTY BOARD OF SUPERVISORS. PRELIMINARY PLAT -WINDSOR WEST.DOUG SALTZGAVER EXPLAINED THE PROPOSED DEVELOPMENT, EXPLAINED CHANGES MADE TO CONFORM WITH THE CITY ENGINEERS CONCERNS AND ANSWERED QUESTIONS.AFTER A LENGTHY DISCUSSION,MOVED BY COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN DUROY,TO RECEIVE AND FILE TWO LETTERS FROM BARNES REALTY,L.C.ESTIMATING INCREASED COSTS OF THE DEVELOPMENT OF $36,612.00 SINCE THE PROJECT BEGAN.ON A VOICE VOTE THE MOTION WAS PASSED 4 TO 0.THE PLAT IS ON HOLD AWAITING PARKS BOARD RECOMMENDATION ON PARK LAND. CONSTRUCTION PLANS -WINDSOR WEST.DELETE THIS ITEM. GUESTS: A.WILLIAM Ross -RIGHT-OF-WAY PURCHASE.RICK Ross,REPRESENTING WILLIAM Ross, EXPLAINED THE REASONS AGAIN FOR GIVING THE CITY OWNED PROPERTY (5TH STREET EXTENDED NORTH OF LAUREL STREET)TO THE ADJOINING PROPERTY OWNERS.MOTION BY COUNCILMAN DUROY, SECONDED BY COUNCILWOMAN LIHS,TO HAVE PAUL HUSCHER RESEARCH THIS PROPOSAL AND TO REPORT WHAT OPTIONS THE COUNCIL HAS.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:DUROY, GRUBER,LIHS AND STRAIN.NAYS,NONE.ABSENT:BAILEY.MOTION CARRIED 4 TO 0. B.CHUCK Ross -HIGHWAY 6 ACCESS.MOVED BY COUNCILMAN STRAIN,SECONDED BY COUNCILMAN GRUBER,TO DIRECT STAFF TO SEND A LETTER TO DOT EXPRESSING THE COUNCIL'S STRONG CONCERN ABOUT PLANS TO DIVERT TRUCK TRAFFIC ONTO WAUKEE STREETS CAUSING INCREASED STREET MAINTENANCE AND SAFETY CONCERNS FOR RESIDENTS;SHOULD TRUCK TRAFFIC BE DIVERTED TO ASHWORTH DRIVE THE COUNCIL WOULD GIVE SERIOUS CONSIDERATION TO IMPOSING WEIGHT LIMITS ON CITY STREETS;AND THE COUNCIL ENCOURAGES DOT TO SOLVE MR.Ross'ACCESS PROBLEM IN SOME OTHER FASHION.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:DUROY,GRUBER,LIHS AND STRAIN.NAYS,NONE.ABSENT:BAILEY.MOTION CARRIED 4 TO 0. C.JAMES TUCKER -BUILDING INSPECTOR.JACK INMAN EXPLAINED THE AMOUNT OF BUILDING PLAN REVIEW FEE THAT HE WAS CHARGED.JIM TUCKER EXPLAINED THAT THE FORMULA FOR PLAN REVIEW FEE WAS ESTABLISHED AND ADOPTED BY THE COUNCIL AND THAT IT WAS NOT WITHIN HIS AUTHORITY TO WAIVE OR NOT CHARGE THE FEE -THAT IS UP TO THE COUNCIL.THE FEE STRUCTURE IS SET IN THE UNIFORM BUILDING CODE.THIS ITEM WAS TABLED UNTIL THE JULY 11 COUNCIL MEETING IN ORDER THAT PAUL COULD REVIEW THE CITY'S CONTRACT WITH THE BUILDING INSPECTORS AND BRIAN WILL PROVIDE COPIES OF THE CONTRACT TO THE COUNCIL. -10 - CONSENT AGENDA.MOVED BY COUNCILMAN STRAIN,SECONDED BY COUNCILMAN DUROY,TO APPROVE CONSENT AGENDA ITEM B.BEER PERMIT FOR JAYCEES FOR THEIR JULY 16 STREET DANCE AND ITEM C.NORTHVIEW DRIVE BLOCK PARTY ON JULY 23 FROM 4:00 TO 10:00PM BETWEEN 1ST AND 2ND STREETS.THE MAYOR ASKED FOR ROLL CALL VOTE:AYEs:DUROY,GRUBER,LIHS AND STRAIN. NAYS:NONE.ABSENT:BAILEY.MOTION CARRIED 4 TO 0. BILL PRESENTATION.MOVED BY COUNCILMAN DUROY,SECONDED BY COUNCILMAN STRAIN,TO APPROVE PAYMENT OF CLAIMS SUBMITTED TOTALING $35,171.56.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.ABSENT:BAILEY.MOTION CARRIED 4 TO 0. VENDOR PURPOSE AMOUNT ACCO UNLIMITED CORP AMERICAN SPEEDY PRINTING ANNEAR EQUIPMENT ARCHER TV &ApPLIANCE ARNOLD MOTOR SUPPLY AvIARDS GALLERY BANKERS TRUST BATTERY WAREHOUSE BRENTON STATE BANK BROWN SUPPLY CHARLES CHRISTIANSON COMPUTER MANAGEMENT DALLAS COUNTY NEWS OM PAPER &SUPPLY DES MOINES WATER WORKS ED M FELD EQUIPMENT ELECTRONIC ENGINEERING EMERGENCY MEDICAL PRODUCTS FARMER'S COOP ELEVATOR FREIGHTLINERS OF OM FULLER'S STANDARD SERVICE GRIMES ASPHALT &PAVING FRANK GUERRA,JR. FAST PRO INTERNATIONAL HOLT TIRE SERVICE IA MUNICIPAL WORKERS COMP IA ONE CALL IA STATE UNIVERSITY IA STATE UNIVERSITY GREG LOCKIWOD DAVID MELZ MIDNIGHT PUBLISHING MUNICIPAL SUPPLY NORTHERN NATURAL GAS PAY LESS CASHWAYS GENE X R-WAY CONCRETE RADIO SHACK STEFFEN DUSTIN STEVENS TREAS,STATE OF IOWA LIQUID CHLORINATING CON POLICE FORMS PRINTING PARTS,REPAIRS MAINT DEPT MICROWAVE LUBE FILTER CITIZEN OF YEAR PLAQUE BOND FEES BATTERY FD BUILDING FUND FLANGED REDUCER FIRE SCHOOL PROGRAMS 05/94 PUBLICATIONS ~lAINT SUPPLI ES PROMOTION AKRON OF RADIO PAYMENT FR SUPPLIES 05/94 PURCHASES OIL,FILTER,FLUIDS 05/94 PURCHASES BASKETBALL COURT FIRE SCHOOL MAl NT SUPPLIES SERVICE CALL PREMIUM DEPOSIT 05/94 SERVICE FIRE SCHOOL FIREFIGHTER EXAM FIRE SCHOOL FIRE SCHOOL,FIRE REPORTS NEWSLETTER PRINTING WATER DEPT SUPPLIES NATURAL GAS ANCHOR WEDGE OXYGEN &ACETYLENE CONCRETE COUNCIL MEETING TAPES TRAV-L-VAC FIRE REPORTS ASSESSMENT $369.00 254.75 162.75 219.99 105.21 25.00 1,650.00 23.99 5,000.00 150.77 100.00 126.00 1,332.72 109.00 37.00 485.00 85.94 793.85 1,012.70 235.32 168.03 6,255.00 120.00 196.45 25.00 3,335.00 83.20 190.00 250.00 120.00 370.00 812.20 500.89 5,185.62 8.95 89.44 114.00 21.33 992.93 100.00 724.00 j -11 - UNITED STATES CELLULAR US WEST COMMUNICATIONS UTILITY CONSULTANTS UTILITY SUPPLY OF AMERICA WALNUT TOWNSHIP WASHPOINTE AUTOWASH WASTE MANAGEMENT OF IA WATERPRO WAUKEE MINI STORAGE TOTAL MONTHLY SERVICE MONTHLY SERVICE 05/94 SEWER TESTING METERS CONTRIBUTION 05/94 SERVICE 05/94 SERVICE REDUCER STORAGE RENTAL 91.92 412.55 200.00 921.74 1,000.00 50.42 375.00 88.00 90.00 $35,171.56 COUNCILMAN BAILEY ARRIVED AT 8:49PM. FIRE CODE ORDINANCE.THE COUNCIL WAS ASKED TO REVIEW THE PROPOSED FIRE CODE ORDINANCE AND TO CONTACT CITY HALL BY FRIDAY JUNE 24 WITH ANY QUESTIONS OR SUGGESTED CHANGES. PETTY CASH FUND ORDINANCE.COUNCILMAN DUROY INTRODUCED "AN ORDINANCE TO AMEND CHAPTER 111,FINANCES AND RECORDS OF THE CITY,BY AMENDING SECTION 111.4,PETTY CASH FUND, WAUKEE MUNICIPAL CODE,TO INCREASE THE MAXIMUM AMOUNT OF THE PETTY FUND FROM $100.00 TO $200.00". MOTION BY COUNCILMAN BAILEY,SECONDED BY COUNCILWOMAN LIHS,TO READ BY THE CITY CLERK.THE MAYOR ASKED FOR A ROLL CALL VOTE: GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0. ORDINANCE: HAVE THE SAID ORDINANCE AYES:BAILEY,DUROY, BRIAN READ THE FOLLOWING AN ORDINANCE TO AMEND CHAPTER 111,FINANCES AND RECORDS OF THE CITY,BY AMENDING SECTION 111.4,PETTY CASH FUND,WAUKEE MUNICIPAL CODE,TO INCREASE THE MAXIMUM AMOUNT OF THE PETTY CASH FUND FROM $100.00 TO $200.00. SECTION 1.AMENDMENT.SECTION 111.4,WAUKEE MUNICIPAL CODE IS HEREBY AMENDED BY STRIKING THEREFROM "$100.00"AND INSERTING IN LIEU THEREOF "$200.00",SO THAT SECTION 111.4 WILL READ AS FOLLOWS: SECTION 111.4.PETTY CASH FUND.THE CLERK SHALL BE CUSTODIAN OF A PETTY CASH FUND NOT TO EXCEED $200.00 FOR THE PAYMENT OF SMALL CLAIMS FOR MINOR PURCHASES,COLLECT-ON-DELIVERY TRANS- PORTATION CHARGES,AND SMALL FEES CUSTOMARILY PAID AT THE TIME OF RENDERING A SERVICE FOR WHICH PAYMENTS THE CLERK SHALL OBTAIN SOME FROM OF RECEIPT OR BILL ACKNOWLEDGED AS PAID BY THE VENDOR OR HIS AGENT.AT SUCH TIME AS THE PETTY CASH FUND IS APPROACHING DEPLETION,THE CLERK SHALL DRAW A WARRANT/CHECK FOR REPLENISHMENT IN THE AMOUNT OF THE ACCUMULATED EXPENDITURES AND SAID WARRANT AND SUPPORTING DETAIL SHALL BE SUBMITTED TO THE COUNCIL AS A CLAIM IN THE USUAL MANNER FOR CLAIMS AND CHARGED TO THE PROPER FUNDS AND ACCOUNTS.IT SHALL NOT BE USED FOR SALARY PAYMENTS OR OTHER PERSONAL SERVICES OR PERSONAL EXPENSES. SECTION 2.REPEALER.ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THE PROVISIONS OF THIS ORDINANCE ARE HEREBY REPEALED. SECTION 3.SEVERABILITY CLAUSE.IF ANY SECTION,PROVISIONS OR -12 - PART OF THIS ORDINANCE SHALL BE ADJUDGED INVALID OR UNCONSTITUTIONAL, SUCH ADJUDICATION SHALL NOT AFFECT THE VALIDITY OF THE ORDINANCE AS A WHOLE OR ANY SECTION,PROVISION,OR PART THEREOF NOT ADJUDGED INVALID OR UNCONSTITUTIONAL. SECTION 4.EFFECTIVE DATE.THIS ORDINANCE SHALL BE IN EFFECT UPON ITS FINAL PASSAGE,APPROVAL AND PUBLICATION AS PROVIDED BY LAW.I THIS PASSED BY THE COUNCIL THIS DAy OF DAY OF ,1994. _______,1994,AND APPROVED CLAIRE L.CHEDESTER,MAYOR ATTEST: BRIAN J.REDSHAW,CLERK THE COUNCIL WANTS A MONTHLY REPORT ON DISBURSEMENTS FROM PETTY CASH. OFFICIAL BOND ORDINANCE.COUNCILMAN DUROY INTRODUCED "AN ORDINANCE TO AMEND CHAPTER 107,APPOINTMENT AND QUALIFICATION OF MUNICIPAL OFFICERS,BY AMENDING SECTION 107.8, AMOUNT OF BONDS,WAUKEE MUNICIPAL CODE,TO PROVIDE THAT BONDS OF THE MAYOR,CLERK AND TREASURER SHALL NOT BE LESS THAN $25,000.00". MOTION BY COUNCILMAN GRUBER,SECONDED BY COUNCILWOMAN LIHS,TO HAVE THE SAID ORDINANCE READ BY THE CITY CLERK.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY,DUROY, GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0.BRIAN READ THE FOLLOWING ORD INANCE: AN ORDINANCE TO AMEND CHAPTER 107,APPOINTMENT AND QUALIFICATION OF MUNICIPAL OFFICERS,BY AMENDING SECTION 107.8,AMOUNT OF BONDS, WAUKEE MUNICIPAL CODE,TO PROVIDE THAT BONDS OF THE MAYOR,CLERK AND TREASURER SHALL NOT BE LESS THAN $25,000.00. SECTION 1.AMENDMENT.SECTION 107.8,WAUKEE MUNICIPAL CODE IS HEREBY AMENDED BY STRIKING SAID SECTION AND INSERTING IN LIEU THEREOF THE FOLLOWING: SECTION 107.8.AMOUNT OF BONDS.EACH OFFICER NAMED SHALL BE BONDED IN AN AMOUNT NOT LESS THAN: MAYOR $25,000.00 CLERK $25,000.00 TREASURER $25,000.00 THE COUNCIL SHALL PROVIDE BY RESOLUTION FOR A SURETY BOND FOR ANY OTHER OFFICER OR EMPLOYEE THAT THE COUNCIL DEEMS NECESSARY OR,EXCEPT FOR THE MAYOR,FOR A BLANKET BOND.THE CITY SHALL PAY THE PREMIUM ON ALL OFFICIAL BONDS. SECTION 2.REPEALER.ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THE PROVISIONS OF THIS ORDINANCE ARE HEREBY REPEALED. ) I~ii I I,Ii I -13 - SECTION 3.SEVERABILITY CLAUSE.IF ANY SECTION,PROVISION OR PART OF THIS ORDINANCE SHALL BE ADJUDGED INVALID OR UNCONSTITUTIONAL, SUCH ADJUDICATION SHALL NOT AFFECT THE VALIDITY OF THE ORDINANCE AS A WHOLE OR ANY SECTION,PROVISION,OR PART THEREOF NOT ADJUDGED INVALID OR UNCONSTITUTIONAL. SECTION 4.EFFECTIVE DATE.THIS ORDINANCE SHALL BE IN EFFECT UPON ITS FINAL PASSAGE,APPROVAL AND PUBLICATION AS PROVIDED BY LAW. PASSED BY THE COUNCIL THIS __DAY OF ,1994,AND APPROVED THIS __DAY OF ,1994. CLAIRE L.CHEDESTER,MAYOR ATTEST: BRIAN J.REDSHAW,CLERK MOTION BY COUNCILMAN DUROY,SECONDED BY COUNCILMAN STRAIN,TO SET THE BOND AMOUNT AT $250,000.00 EACH FOR THE MAYOR,CLERK AND TREASURER.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYEs:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0. CERTIFICATION OF CENSUS.MOTION BY COUNCILMAN DUROY,SECONDED BY COUNCILWOMAN LIHS, TO APPROVE RESOLUTION #307 SETTING THE OFFICIAL POPULATION OF WAUKEE AT 3,411 AS OF MARCH 6,1994.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0. fY93-94 AUDIT BID CONSIDERATION.BRIAN REPORTEO THAT THREE BIDS WERE RECEIVED TO PERFORM THE fY93-94 FINANCIAL AUDIT: MARTENS &COMPANY SCHOENAUER,MUSSER &Co STATE AUDITORS OFFICE 1 YEAR $9,500 10,850 16,000 3 YEARS $24,900 30,385 46,400 MOTION BY COUNCILMAN BAILEY,SECONDED BY COUNCILMAN STRAIN,TO ACCEPT THE 1 YEAR BID FROM THE STATE AUDITORS OFFICE OF $16,000.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES: BAILEY AND STRAIN.NAYS:DUROY,GRUBER AND LIHS.MOTION FAILED 2 TO 3. MOTION BY COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN DUROY,TO HAVE BRIAN CONTACT STATE AUDITORS OFFICE TO ATTEMPT TO NEGOTIATE A MORE COMPETITIVE BID.THE MAYOR FOR A ROLL CALL VOTE:AYEs:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE. CARRIED 5 TO 0. THE ASKED MOTION PAUL HAWBAKER ROW PURCHASE.MOTION BY COUNCILMAN BAILEY,SECONDED BY COUNCILMAN DUROY,TO APPROVE PAYMENT OF $6,400.00 TO PAUL HAWBAKER FOR .8 ACRES OF RIGHT-OF-WAY ON ALICE'S ROAD.THE MAYOR ASKED FOR A ROLL CALL YOTE:AYES:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0. BOB HERRICK -6 MONTH RAISE.MOTION BY COUNCILMAN DUROY,SECONDED BY COUNCILMAN GRUBER,TO APPROVE A RAISE OF $500.00 FOR BOB HERRICK FOR SUCCESSFUL COMPLETION OF 6 MONTHS EMPLOYMENT WITH THE CITY.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY, DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0. SCHLAEFER PARK PURCHASE.ROGER AND MARE SCHLAEFER DID NOT INITIATE THE REQUEST TO PURCHASE THE PARK EAST OF THEIR HOME AND HAVE NO STRONG DESIRE TO DO SO.ACCESS TO THIS PROPERTY WAS REFERRED TO THE PARKS COMMITTEE. -14 - PUBLIC SAFETY REPORT -GRUBER.MOTION BY COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN DUROY,TO ACCEPT THE PRINTED REPORT FROM THE POLICE DEPARTMENT.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0.IUTILITIESCO~~ITTEE -STRAIN.MINUTES OF THE JUNE 11 UTJLITY COMMITTEE WERE RECEIVED. MOVED BY COUNCILMAN BAILEY TO REQUIRE OUT-OF-TOWN PROPERTY OWNERS TO PAY THE COST OF GETTING SERVICE TO THE PROPERTY AND TO BE CHARGED 125%OF THE IN-TOWN WATER RATE.AFTER ADDITIONAL DISCUSSION,COUNCILMAN BAILEY WITHDREW HIS MOTION. MOVED BY COUNCILMAN DUROY TO ALLOW WAYNE ERDMAN TO CONNECT TO XENIA RURAL WATER SYSTEM. MOTION DIED FOR LACK OF A SECOND. MOVED BY COUNCILMAN GRUBER,SECONDED BY COUNCILMAN BAILEY,TO CHARGE OUT-OF-TOWN CUSTOMERS 125%OF THE IN-TOWN WATER RATE,THE CUSTOMER TO PAY FOR SERVICE FROM CITY'S WATER MAIN,AND AFTER THE CITY SECURES APPROVAL FROM DES MOINES WATER WORKS TO SERVE EACH CUSTOMER.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0. PUBLIC WORKS REPORT -WESSEL~ANN.THE PRINTED PUBLIC WORKS REPORT WAS RECEIVED.JOHN WILL PREPARE A POLICY STATING THAT THE CITY WILL NOT RENT IRRIGATION METERS. MAYOR'S REPORT.THE MAYOR WANTS TO RECOGNIZE THE ACCOMPLISHMENTS OF THE HIGH SCHOOL TRACK TEAM AT THE STATE TRACK MEET AND ALSO JOE WARREN FOR WINNING THE DES MOINES CITY GOLF TOURNAMENT.ARRANGEMENTS ARE STILL BEING WORKED ON;THE MAYOR ASKED THAT COUNCIL MINUTES BE CAUGHT UP AGAIN;MIKE ALEXANDER ASKED ABOUT REPLACING THE BERM ON HIS PROPERTY THAT WAS REMOVED DURING THE PAVING OF ALICE'S ROAD;SYRVET WAS INQUIRING ABOUT A BILL THAT THEY HAD SUBMITTED FOR $98.70 FOR CHECKING OUT THEIR GAS METER -THIS WAS REFERRED TO THE UTILITY COMMITTEE,HIGHWAY 6 FOLLOW-UP TO HELP OUT CHUCK Ross;THE BUSINESS ASSOCIATION IS ASKING FOR FINANCIAL ASSISTANCE IN FRONTING MONEY FOR THE SALE OF SOUVENIR ITEMS FOR THE QUASQUICENTENIAL CELEBRATION -THE FEELING OF THE COUNCIL WAS THAT THE GROUP SHOULD FIRST APPROACH THE LOCAL BANK FOR ASSISTANCE;THE MAYOR BELIEVES THAT THE GROUP SHOULD FIRST APPROACH THE LOCAL BANK FOR ASSISTANCE;THE MAYOR BELIEVES THAT CITY HALL AND THE LIBRARY SHOULD POST SIGNS STATING THE MAXIMUM OCCUPANCY PERMITTED;THE MAYOR WOULD LIKE TO GET ONTO A MONTHLY NEWSLETTER TO CITIZENS. AD~INISTRATOR'S REPORT A.WATER/SEWER SINKING FUND.THE AMOUNTS DUE TO BE DEPOSITED MONTHLY TO MEET SINKING FUNDS REQUIREMENTS ARE $23,783 FOR WATER AND $9,084 FOR SEWER. B.PRINCIPAL &INTEREST RESERVE FUNDS.THE REQUIRED RALANCF FOR WATER AND SEWER REVENUE BONDS PRINCIPAL AND INTEREST IS $491,639.THE BALANCE THE CITY HAS ON DEPOSIT IS $387,017 -A SHORTAGE OF $104,622.BRIAN AND BOB WERE DIRECTED TO BRING A PROPOSAL BACK TO THE COUNCIL ON HOW THIS SHORTFALL WILL BE CORRECTED. C.GASOLINE EXTENSION POLICY.A DEVELOPER HAS CONTACTED CITY HALL ABOUT EXTENDED GAS SERVICE SOUTH OF UNIVERSITY AVENUE INTO AN AREA THAT IS WITHIN WEST DES MOINES CITY LIMITS.WE NEED TO CONTACT WEST DES MOINES TO DETERMINE IF THEY HAVE WARDED A FRANCHISE THAT WOULD PROHIBIT WAUKEE FROM SERVING THIS AREA. MATTERS REGARDING ANNEXATION PENDING BEFORE THE CITY DEVELOP~ENT BOARD.UPON RECOMMENDATION OF THE CITY ATTORNEY,MOTION BY COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN I DUROY,TO ENTER INTO CLOSED SESSION PURSUANT TO IOWA CODE SECTION 21.5(c)n To DISCUSS STRATEGY WITH COUNSEL IN MATTERS THAT ARE PRESENTLY IN LITIGATION OR WHERE LITIGATION IS IMMINENT WHERE ITS DISCLOSURE WOULD BE LIKELY TO PREJUDICE OR DISADVANTAGE THE POSITION -15 - OF THE GOVERNMENTAL BODY IN THAT LITIGATION". AYES:BAILEY,DUROY,GRUBER,LIHS AND STRAIN. COUNCIL ENTERED CLOSED SESSION AT 11:05PM. THE MAYOR ASKED FOR A ROLL CALL VOTE: NAYS:NONE.MOTION CARRIED 5 TO 0.THE MOTION BY COUNCILMAN DUROY,SECONDED BY COUNCILMAN GRUBER,TO COME OUT OF CLOSED SESSION.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.MOTION CARRIED 5 TO 0.THE COUNCIL LEFT CLOSED SESSION AT 11:37PM. SOUTH DALLAS COUNTY LANDFILL AGENCY.PAUL REPORTED THAT INFORMATION RECEIVED FROM THE SOUTH DALLAS COUNTY LANDFILL AGENCY WAS BEING COPIED AND WILL BE FURNISHED TO THE COUNCIL.PAUL REPORTED THAT HIS RESEARCH IS CONTINUING. PERSONNEL COMMITTEE -LIHS AND fY94-95 SALARY RESOLUTION.MOTION BY COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN STRAIN,TO GO INTO EXECUTIVE SESSION WITH ONLY THE COUNCIL AND MAYOR IN ATTENDANCE TO DISCUSS PERSONNEL MATTERS.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0.THE COUNCIL ENTERED EXECUTIVE SESSION AT 11:45PM. THE COUNCIL LEFT EXECUTIVE SESSION AT 12:59AM. MOTION BY COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN STRAIN,TO GRANT A 2.5%SALARY INCREASE FOR ALL FULL TIME EMPLOYEES,EXCLUDING LIBRARY EMPLOYEES,WITH A 1.5%INCENTIVE SALARY PACKAGE BASED ON WRITTEN CRITERIA FROM THE DEPARTMENT HEAD/SUPERVISOR WITH A 6 MONTH EVALUATION IN WRITING,INCENTIVE NEED NOT BE GIVEN TO EVERY EMPLOYEE,THE EVALUATION IS PLACED IN THE EMPLOYEE'S FILE,PLACED WITH THE DEPARTMENT HEAD/SUPERVISOR AND ITS PLACED IN THE PERSONNEL COMMITTEE FILE.THE MAYOR ASKED FOR A ROLL CALL VOTE: AYES:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0. MOTION BY COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN DUROY,TO ALLOW EMPLOYEES TO USE UP TO 12 DAYS OF ACCUMULATED SICK LEAVE PER YEAR FOR FAMILY SICK LEAVE.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYEs:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0. MOTION BY COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN DUROY,TO INSTRUCT DEPARTMENT HEADS TO COMPLETE EMPLOYEE EVALUATIONS BY THE END OF THE FISCAL YEAR AND TO PLACE IT IN THE EMPLOYEE'S FILE AND THAT IF THERE ARE ANY CHANGES,DELETIONS OR CORRECTIONS THAT NEED TO BE MADE IN THEIR JOB DESCRIPTION THAT IS BETWEEN THE DEPARTMENT HEAD/SUPERVISOR OR THE EMPLOYEE.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0. COUNCILWOMAN LIHS ASKED BRIAN REDSHAW IF HE WANTED A CLOSED SESSION WHILE THEY DISCUSSED HIS JOB PERFORMANCE.BRIAN STATED THAT HE DID WISH A CLOSED SESSION.MOTION BY COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN STRAIN TO ENTER INTO CLOSED SESSION PURSUANT TO IOWA CODE SECTION 21.5(1)"To EVALUATE THE PROFESSIONAL COMPETENCY OF AN INDIVIDUAL WHOSE APPOINTMENT,HIRING,PERFORMANCE OR DISCHARGE IS BEING CONSIDERED WHEN NECESSARY TO PREVENT NEEDLESS AND IRREPARABLE INJURY TO THAT INDIVIDUAL'S REPUTATION AND THAT INDIVIDUAL REQUESTS A CLOSED SESSION".THE MAYOR ASKED FOR A ROLL CALL VOTE.AYES: BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0.THE COUNCIL ENTERED CLOSED SESSION AT 1:05AM. MOTION BY COUNCILMAN GRUBER,SECONDED BY COUNCILMAN DUROY,TO COME OUT OF CLOSED SESSION.THE ~lAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS.NONE.MOTION CARRIED 5 TO 0.THE COUNCIL LEFT CLOSED SESSION AT 1.26AM. MOTION BY COUNCILMAN STRAIN,SECONDED BY COUNCILWOMAN LIHS,TO PLACE MR.REDSHAW ON PROBATION BEGINNING JULY 1,1994 FOR A PERIOD NOT TO EXCEED 3 MONTHS WITH A MONTHLY -16 - REVIEW BASED UPON A SET DEFICIENCIES THAT WILL BE FURNISHED TO MR.REDSHAW AND THE COUNCIL BY THE PERSONNEL COMMITTEE.AT THE END OF THE 3 MONTH PERIOD FURTHER RECOMMENDATION WILL BE MADE TO THE COUNCIL.DURING THE PROBATION PERIOD THERE IS TO BE NO SALARY INCREASE.THE MAYOR ASKED FOR A ROLL CALL VOTE,AYES'BAILEY,DUROY,GRUBER, LIHS AND STRAIN.NAYS'NONE.MOTION CARRIED 5 TO 0. MOTION BY COUNCILMAN STRAIN,SECONDED BY COUNCILWOMAN,THAT THERE BE NO SALARY INCREASE FOR BOB BARRETT AS OF JULY 1,1994.THE MAYOR ASKED FOR A ROLL CALL VOTE,AYES'BAILEY, DUROY,GRUBER,LIHS AND STRAIN.NAYS,NONE.MOTION CARRIED 5 TO 0. ADJOURNMENT.MOTION BY COUNCILMAN BAILEY,SECONDED BY COUNCILMAN DUROY,TO ADJOURN. ON A VOICE VOTE THE MOTION CARRIED 5 TO 0.MEETING ADJOURNED AT 1,37AM. /~~;;;{ CHET CHEDESTER,MAYOR ATTEST, HAW,CITY CLERK ] I