HomeMy WebLinkAbout1994-06-20-Regular Minutes-9 -
THE JUNE 20,1994 WAUKEE CITY COUNCIL REGULAR MEETING WAS CALLED TO ORDER AT 6:59 PM AT
CITY HALL BY MAYOR CHET CHEDESTER WITH BOB BARRETT TAKING MINUTES.
ROLL WAS TAKEN AND THE FOLLOWING COUNCIL MEMBERS WERE PRESENT:FRANK DUROY,NICK GRUBER,
MONICA LIHS AND TERRY STRAIN.COUNCILMAN DON BAILEY,JR.WAS ABSENT.
STAFF AND GUESTS IN ATTENDANCE:BRIAN REDSHAW,PAUL E.HUSCHER,JOHN WESSELMANN,RICK
Ross,LEON KOEPPEL,JOHN GRISSO,JACK INMAN,CHUCK Ross,DOUG SALTSGAVER,JOHN KURSITIS,
LEROY COFFEY,BILL Ross,MARSHA SCHMIDT,BECCI MCGOWEN,JIM TUCKER,BOB TRISSEL,BONNIE
HYDA,DENNIS HANES,BART WELLER,JIM LYNCH,MIKE BARNES ,ROGER SCHLAEFER,MARJORIE
SCHLAEFER,LARRY WEAVER,SHERRY WEAVER,STEVE HAWBAKER,PAUL HAWBAKER,DENNY MERCER,
BETH DALBEY AND OTHERS.
AGENDA ADDITIONS.NONE.
OPEN FORUM:BONNIE HYDA STATED THAT THE PUBLIC SAFETY COMMITTEE WILL BE MEETING ON
JUNE 25 TO DISCUSS PROBLEMS WITH CHILD DROP-OFF AND PICK-UP AT THE ELEMENTARY SCHOOL.
BONNIE ALSO ASKED IF THE COUNCIL REPRESENTATIVE ON PUBLIC SAFETY COULD BE CHANGED IN
ORDER THAT REGULAR MEETINGS COULD BE HELD.BONNIE WAS ASSURED THAT WHENEVER A MEETING
WAS NEEDED A COUNCIL REPRESENTATIVE WOULD BE AVAILABLE.
JIM LYNCH INTRODUCED HIMSELF AND STATED THAT HE WAS A CANDIDATE FOR THE DALLAS COUNTY
BOARD OF SUPERVISORS.
PRELIMINARY PLAT -WINDSOR WEST.DOUG SALTZGAVER EXPLAINED THE PROPOSED DEVELOPMENT,
EXPLAINED CHANGES MADE TO CONFORM WITH THE CITY ENGINEERS CONCERNS AND ANSWERED
QUESTIONS.AFTER A LENGTHY DISCUSSION,MOVED BY COUNCILWOMAN LIHS,SECONDED BY
COUNCILMAN DUROY,TO RECEIVE AND FILE TWO LETTERS FROM BARNES REALTY,L.C.ESTIMATING
INCREASED COSTS OF THE DEVELOPMENT OF $36,612.00 SINCE THE PROJECT BEGAN.ON A VOICE
VOTE THE MOTION WAS PASSED 4 TO 0.THE PLAT IS ON HOLD AWAITING PARKS BOARD
RECOMMENDATION ON PARK LAND.
CONSTRUCTION PLANS -WINDSOR WEST.DELETE THIS ITEM.
GUESTS:
A.WILLIAM Ross -RIGHT-OF-WAY PURCHASE.RICK Ross,REPRESENTING WILLIAM Ross,
EXPLAINED THE REASONS AGAIN FOR GIVING THE CITY OWNED PROPERTY (5TH STREET EXTENDED
NORTH OF LAUREL STREET)TO THE ADJOINING PROPERTY OWNERS.MOTION BY COUNCILMAN DUROY,
SECONDED BY COUNCILWOMAN LIHS,TO HAVE PAUL HUSCHER RESEARCH THIS PROPOSAL AND TO REPORT
WHAT OPTIONS THE COUNCIL HAS.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:DUROY,
GRUBER,LIHS AND STRAIN.NAYS,NONE.ABSENT:BAILEY.MOTION CARRIED 4 TO 0.
B.CHUCK Ross -HIGHWAY 6 ACCESS.MOVED BY COUNCILMAN STRAIN,SECONDED BY COUNCILMAN
GRUBER,TO DIRECT STAFF TO SEND A LETTER TO DOT EXPRESSING THE COUNCIL'S STRONG CONCERN
ABOUT PLANS TO DIVERT TRUCK TRAFFIC ONTO WAUKEE STREETS CAUSING INCREASED STREET
MAINTENANCE AND SAFETY CONCERNS FOR RESIDENTS;SHOULD TRUCK TRAFFIC BE DIVERTED TO
ASHWORTH DRIVE THE COUNCIL WOULD GIVE SERIOUS CONSIDERATION TO IMPOSING WEIGHT LIMITS ON
CITY STREETS;AND THE COUNCIL ENCOURAGES DOT TO SOLVE MR.Ross'ACCESS PROBLEM IN SOME
OTHER FASHION.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:DUROY,GRUBER,LIHS AND
STRAIN.NAYS,NONE.ABSENT:BAILEY.MOTION CARRIED 4 TO 0.
C.JAMES TUCKER -BUILDING INSPECTOR.JACK INMAN EXPLAINED THE AMOUNT OF BUILDING
PLAN REVIEW FEE THAT HE WAS CHARGED.JIM TUCKER EXPLAINED THAT THE FORMULA FOR PLAN
REVIEW FEE WAS ESTABLISHED AND ADOPTED BY THE COUNCIL AND THAT IT WAS NOT WITHIN HIS
AUTHORITY TO WAIVE OR NOT CHARGE THE FEE -THAT IS UP TO THE COUNCIL.THE FEE STRUCTURE
IS SET IN THE UNIFORM BUILDING CODE.THIS ITEM WAS TABLED UNTIL THE JULY 11 COUNCIL
MEETING IN ORDER THAT PAUL COULD REVIEW THE CITY'S CONTRACT WITH THE BUILDING INSPECTORS
AND BRIAN WILL PROVIDE COPIES OF THE CONTRACT TO THE COUNCIL.
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CONSENT AGENDA.MOVED BY COUNCILMAN STRAIN,SECONDED BY COUNCILMAN DUROY,TO APPROVE
CONSENT AGENDA ITEM B.BEER PERMIT FOR JAYCEES FOR THEIR JULY 16 STREET DANCE AND ITEM
C.NORTHVIEW DRIVE BLOCK PARTY ON JULY 23 FROM 4:00 TO 10:00PM BETWEEN 1ST AND 2ND
STREETS.THE MAYOR ASKED FOR ROLL CALL VOTE:AYEs:DUROY,GRUBER,LIHS AND STRAIN.
NAYS:NONE.ABSENT:BAILEY.MOTION CARRIED 4 TO 0.
BILL PRESENTATION.MOVED BY COUNCILMAN DUROY,SECONDED BY COUNCILMAN STRAIN,TO
APPROVE PAYMENT OF CLAIMS SUBMITTED TOTALING $35,171.56.THE MAYOR ASKED FOR A ROLL
CALL VOTE:AYES:DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.ABSENT:BAILEY.MOTION
CARRIED 4 TO 0.
VENDOR PURPOSE AMOUNT
ACCO UNLIMITED CORP
AMERICAN SPEEDY PRINTING
ANNEAR EQUIPMENT
ARCHER TV &ApPLIANCE
ARNOLD MOTOR SUPPLY
AvIARDS GALLERY
BANKERS TRUST
BATTERY WAREHOUSE
BRENTON STATE BANK
BROWN SUPPLY
CHARLES CHRISTIANSON
COMPUTER MANAGEMENT
DALLAS COUNTY NEWS
OM PAPER &SUPPLY
DES MOINES WATER WORKS
ED M FELD EQUIPMENT
ELECTRONIC ENGINEERING
EMERGENCY MEDICAL PRODUCTS
FARMER'S COOP ELEVATOR
FREIGHTLINERS OF OM
FULLER'S STANDARD SERVICE
GRIMES ASPHALT &PAVING
FRANK GUERRA,JR.
FAST PRO INTERNATIONAL
HOLT TIRE SERVICE
IA MUNICIPAL WORKERS COMP
IA ONE CALL
IA STATE UNIVERSITY
IA STATE UNIVERSITY
GREG LOCKIWOD
DAVID MELZ
MIDNIGHT PUBLISHING
MUNICIPAL SUPPLY
NORTHERN NATURAL GAS
PAY LESS CASHWAYS
GENE X
R-WAY CONCRETE
RADIO SHACK
STEFFEN
DUSTIN STEVENS
TREAS,STATE OF IOWA
LIQUID CHLORINATING CON
POLICE FORMS PRINTING
PARTS,REPAIRS
MAINT DEPT MICROWAVE
LUBE FILTER
CITIZEN OF YEAR PLAQUE
BOND FEES
BATTERY
FD BUILDING FUND
FLANGED REDUCER
FIRE SCHOOL
PROGRAMS
05/94 PUBLICATIONS
~lAINT SUPPLI ES
PROMOTION
AKRON OF
RADIO PAYMENT
FR SUPPLIES
05/94 PURCHASES
OIL,FILTER,FLUIDS
05/94 PURCHASES
BASKETBALL COURT
FIRE SCHOOL
MAl NT SUPPLIES
SERVICE CALL
PREMIUM DEPOSIT
05/94 SERVICE
FIRE SCHOOL
FIREFIGHTER EXAM
FIRE SCHOOL
FIRE SCHOOL,FIRE REPORTS
NEWSLETTER PRINTING
WATER DEPT SUPPLIES
NATURAL GAS
ANCHOR WEDGE
OXYGEN &ACETYLENE
CONCRETE
COUNCIL MEETING TAPES
TRAV-L-VAC
FIRE REPORTS
ASSESSMENT
$369.00
254.75
162.75
219.99
105.21
25.00
1,650.00
23.99
5,000.00
150.77
100.00
126.00
1,332.72
109.00
37.00
485.00
85.94
793.85
1,012.70
235.32
168.03
6,255.00
120.00
196.45
25.00
3,335.00
83.20
190.00
250.00
120.00
370.00
812.20
500.89
5,185.62
8.95
89.44
114.00
21.33
992.93
100.00
724.00 j
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UNITED STATES CELLULAR
US WEST COMMUNICATIONS
UTILITY CONSULTANTS
UTILITY SUPPLY OF AMERICA
WALNUT TOWNSHIP
WASHPOINTE AUTOWASH
WASTE MANAGEMENT OF IA
WATERPRO
WAUKEE MINI STORAGE
TOTAL
MONTHLY SERVICE
MONTHLY SERVICE
05/94 SEWER TESTING
METERS
CONTRIBUTION
05/94 SERVICE
05/94 SERVICE
REDUCER
STORAGE RENTAL
91.92
412.55
200.00
921.74
1,000.00
50.42
375.00
88.00
90.00
$35,171.56
COUNCILMAN BAILEY ARRIVED AT 8:49PM.
FIRE CODE ORDINANCE.THE COUNCIL WAS ASKED TO REVIEW THE PROPOSED FIRE CODE ORDINANCE
AND TO CONTACT CITY HALL BY FRIDAY JUNE 24 WITH ANY QUESTIONS OR SUGGESTED CHANGES.
PETTY CASH FUND ORDINANCE.COUNCILMAN DUROY INTRODUCED "AN ORDINANCE TO AMEND CHAPTER
111,FINANCES AND RECORDS OF THE CITY,BY AMENDING SECTION 111.4,PETTY CASH FUND,
WAUKEE MUNICIPAL CODE,TO INCREASE THE MAXIMUM AMOUNT OF THE PETTY FUND FROM $100.00 TO
$200.00".
MOTION BY COUNCILMAN BAILEY,SECONDED BY COUNCILWOMAN LIHS,TO
READ BY THE CITY CLERK.THE MAYOR ASKED FOR A ROLL CALL VOTE:
GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0.
ORDINANCE:
HAVE THE SAID ORDINANCE
AYES:BAILEY,DUROY,
BRIAN READ THE FOLLOWING
AN ORDINANCE TO AMEND CHAPTER 111,FINANCES AND RECORDS OF THE
CITY,BY AMENDING SECTION 111.4,PETTY CASH FUND,WAUKEE MUNICIPAL
CODE,TO INCREASE THE MAXIMUM AMOUNT OF THE PETTY CASH FUND FROM
$100.00 TO $200.00.
SECTION 1.AMENDMENT.SECTION 111.4,WAUKEE MUNICIPAL CODE
IS HEREBY AMENDED BY STRIKING THEREFROM "$100.00"AND INSERTING IN
LIEU THEREOF "$200.00",SO THAT SECTION 111.4 WILL READ AS FOLLOWS:
SECTION 111.4.PETTY CASH FUND.THE CLERK
SHALL BE CUSTODIAN OF A PETTY CASH FUND NOT TO
EXCEED $200.00 FOR THE PAYMENT OF SMALL CLAIMS
FOR MINOR PURCHASES,COLLECT-ON-DELIVERY TRANS-
PORTATION CHARGES,AND SMALL FEES CUSTOMARILY
PAID AT THE TIME OF RENDERING A SERVICE FOR
WHICH PAYMENTS THE CLERK SHALL OBTAIN SOME FROM
OF RECEIPT OR BILL ACKNOWLEDGED AS PAID BY THE
VENDOR OR HIS AGENT.AT SUCH TIME AS THE PETTY
CASH FUND IS APPROACHING DEPLETION,THE CLERK
SHALL DRAW A WARRANT/CHECK FOR REPLENISHMENT
IN THE AMOUNT OF THE ACCUMULATED EXPENDITURES
AND SAID WARRANT AND SUPPORTING DETAIL SHALL BE
SUBMITTED TO THE COUNCIL AS A CLAIM IN THE
USUAL MANNER FOR CLAIMS AND CHARGED TO THE
PROPER FUNDS AND ACCOUNTS.IT SHALL NOT BE
USED FOR SALARY PAYMENTS OR OTHER PERSONAL
SERVICES OR PERSONAL EXPENSES.
SECTION 2.REPEALER.ALL ORDINANCES OR PARTS OF ORDINANCES
IN CONFLICT WITH THE PROVISIONS OF THIS ORDINANCE ARE HEREBY REPEALED.
SECTION 3.SEVERABILITY CLAUSE.IF ANY SECTION,PROVISIONS OR
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PART OF THIS ORDINANCE SHALL BE ADJUDGED INVALID OR UNCONSTITUTIONAL,
SUCH ADJUDICATION SHALL NOT AFFECT THE VALIDITY OF THE ORDINANCE AS
A WHOLE OR ANY SECTION,PROVISION,OR PART THEREOF NOT ADJUDGED
INVALID OR UNCONSTITUTIONAL.
SECTION 4.EFFECTIVE DATE.THIS ORDINANCE SHALL BE IN EFFECT
UPON ITS FINAL PASSAGE,APPROVAL AND PUBLICATION AS PROVIDED BY LAW.I
THIS
PASSED BY THE COUNCIL THIS DAy OF
DAY OF ,1994.
_______,1994,AND APPROVED
CLAIRE L.CHEDESTER,MAYOR
ATTEST:
BRIAN J.REDSHAW,CLERK
THE COUNCIL WANTS A MONTHLY REPORT ON DISBURSEMENTS FROM PETTY CASH.
OFFICIAL BOND ORDINANCE.COUNCILMAN DUROY INTRODUCED "AN ORDINANCE TO AMEND CHAPTER
107,APPOINTMENT AND QUALIFICATION OF MUNICIPAL OFFICERS,BY AMENDING SECTION 107.8,
AMOUNT OF BONDS,WAUKEE MUNICIPAL CODE,TO PROVIDE THAT BONDS OF THE MAYOR,CLERK AND
TREASURER SHALL NOT BE LESS THAN $25,000.00".
MOTION BY COUNCILMAN GRUBER,SECONDED BY COUNCILWOMAN LIHS,TO HAVE THE SAID ORDINANCE
READ BY THE CITY CLERK.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY,DUROY,
GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0.BRIAN READ THE FOLLOWING
ORD INANCE:
AN ORDINANCE TO AMEND CHAPTER 107,APPOINTMENT AND QUALIFICATION
OF MUNICIPAL OFFICERS,BY AMENDING SECTION 107.8,AMOUNT OF BONDS,
WAUKEE MUNICIPAL CODE,TO PROVIDE THAT BONDS OF THE MAYOR,CLERK AND
TREASURER SHALL NOT BE LESS THAN $25,000.00.
SECTION 1.AMENDMENT.SECTION 107.8,WAUKEE MUNICIPAL CODE
IS HEREBY AMENDED BY STRIKING SAID SECTION AND INSERTING IN LIEU
THEREOF THE FOLLOWING:
SECTION 107.8.AMOUNT OF BONDS.EACH OFFICER
NAMED SHALL BE BONDED IN AN AMOUNT NOT LESS THAN:
MAYOR $25,000.00
CLERK $25,000.00
TREASURER $25,000.00
THE COUNCIL SHALL PROVIDE BY RESOLUTION FOR A SURETY BOND
FOR ANY OTHER OFFICER OR EMPLOYEE THAT THE COUNCIL DEEMS NECESSARY
OR,EXCEPT FOR THE MAYOR,FOR A BLANKET BOND.THE CITY SHALL PAY
THE PREMIUM ON ALL OFFICIAL BONDS.
SECTION 2.REPEALER.ALL ORDINANCES OR PARTS OF ORDINANCES
IN CONFLICT WITH THE PROVISIONS OF THIS ORDINANCE ARE HEREBY REPEALED.
)
I~ii
I
I,Ii
I
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SECTION 3.SEVERABILITY CLAUSE.IF ANY SECTION,PROVISION OR
PART OF THIS ORDINANCE SHALL BE ADJUDGED INVALID OR UNCONSTITUTIONAL,
SUCH ADJUDICATION SHALL NOT AFFECT THE VALIDITY OF THE ORDINANCE AS A
WHOLE OR ANY SECTION,PROVISION,OR PART THEREOF NOT ADJUDGED INVALID
OR UNCONSTITUTIONAL.
SECTION 4.EFFECTIVE DATE.THIS ORDINANCE SHALL BE IN EFFECT
UPON ITS FINAL PASSAGE,APPROVAL AND PUBLICATION AS PROVIDED BY LAW.
PASSED BY THE COUNCIL THIS __DAY OF ,1994,AND APPROVED
THIS __DAY OF ,1994.
CLAIRE L.CHEDESTER,MAYOR
ATTEST:
BRIAN J.REDSHAW,CLERK
MOTION BY COUNCILMAN DUROY,SECONDED BY COUNCILMAN STRAIN,TO SET THE BOND AMOUNT AT
$250,000.00 EACH FOR THE MAYOR,CLERK AND TREASURER.THE MAYOR ASKED FOR A ROLL CALL
VOTE:AYEs:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0.
CERTIFICATION OF CENSUS.MOTION BY COUNCILMAN DUROY,SECONDED BY COUNCILWOMAN LIHS,
TO APPROVE RESOLUTION #307 SETTING THE OFFICIAL POPULATION OF WAUKEE AT 3,411 AS OF
MARCH 6,1994.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY,DUROY,GRUBER,LIHS
AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0.
fY93-94 AUDIT BID CONSIDERATION.BRIAN REPORTEO THAT THREE BIDS WERE RECEIVED TO
PERFORM THE fY93-94 FINANCIAL AUDIT:
MARTENS &COMPANY
SCHOENAUER,MUSSER &Co
STATE AUDITORS OFFICE
1 YEAR
$9,500
10,850
16,000
3 YEARS
$24,900
30,385
46,400
MOTION BY COUNCILMAN BAILEY,SECONDED BY COUNCILMAN STRAIN,TO ACCEPT THE 1 YEAR BID
FROM THE STATE AUDITORS OFFICE OF $16,000.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:
BAILEY AND STRAIN.NAYS:DUROY,GRUBER AND LIHS.MOTION FAILED 2 TO 3.
MOTION BY COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN DUROY,TO HAVE BRIAN CONTACT
STATE AUDITORS OFFICE TO ATTEMPT TO NEGOTIATE A MORE COMPETITIVE BID.THE MAYOR
FOR A ROLL CALL VOTE:AYEs:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.
CARRIED 5 TO 0.
THE
ASKED
MOTION
PAUL HAWBAKER ROW PURCHASE.MOTION BY COUNCILMAN BAILEY,SECONDED BY COUNCILMAN
DUROY,TO APPROVE PAYMENT OF $6,400.00 TO PAUL HAWBAKER FOR .8 ACRES OF RIGHT-OF-WAY ON
ALICE'S ROAD.THE MAYOR ASKED FOR A ROLL CALL YOTE:AYES:BAILEY,DUROY,GRUBER,LIHS
AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0.
BOB HERRICK -6 MONTH RAISE.MOTION BY COUNCILMAN DUROY,SECONDED BY COUNCILMAN
GRUBER,TO APPROVE A RAISE OF $500.00 FOR BOB HERRICK FOR SUCCESSFUL COMPLETION OF 6
MONTHS EMPLOYMENT WITH THE CITY.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY,
DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0.
SCHLAEFER PARK PURCHASE.ROGER AND MARE SCHLAEFER DID NOT INITIATE THE REQUEST TO
PURCHASE THE PARK EAST OF THEIR HOME AND HAVE NO STRONG DESIRE TO DO SO.ACCESS TO THIS
PROPERTY WAS REFERRED TO THE PARKS COMMITTEE.
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PUBLIC SAFETY REPORT -GRUBER.MOTION BY COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN
DUROY,TO ACCEPT THE PRINTED REPORT FROM THE POLICE DEPARTMENT.THE MAYOR ASKED FOR A
ROLL CALL VOTE:AYES:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION
CARRIED 5 TO 0.IUTILITIESCO~~ITTEE -STRAIN.MINUTES OF THE JUNE 11 UTJLITY COMMITTEE WERE RECEIVED.
MOVED BY COUNCILMAN BAILEY TO REQUIRE OUT-OF-TOWN PROPERTY OWNERS TO PAY THE COST OF
GETTING SERVICE TO THE PROPERTY AND TO BE CHARGED 125%OF THE IN-TOWN WATER RATE.AFTER
ADDITIONAL DISCUSSION,COUNCILMAN BAILEY WITHDREW HIS MOTION.
MOVED BY COUNCILMAN DUROY TO ALLOW WAYNE ERDMAN TO CONNECT TO XENIA RURAL WATER SYSTEM.
MOTION DIED FOR LACK OF A SECOND.
MOVED BY COUNCILMAN GRUBER,SECONDED BY COUNCILMAN BAILEY,TO CHARGE OUT-OF-TOWN
CUSTOMERS 125%OF THE IN-TOWN WATER RATE,THE CUSTOMER TO PAY FOR SERVICE FROM CITY'S
WATER MAIN,AND AFTER THE CITY SECURES APPROVAL FROM DES MOINES WATER WORKS TO SERVE
EACH CUSTOMER.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY,DUROY,GRUBER,LIHS
AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0.
PUBLIC WORKS REPORT -WESSEL~ANN.THE PRINTED PUBLIC WORKS REPORT WAS RECEIVED.JOHN
WILL PREPARE A POLICY STATING THAT THE CITY WILL NOT RENT IRRIGATION METERS.
MAYOR'S REPORT.THE MAYOR WANTS TO RECOGNIZE THE ACCOMPLISHMENTS OF THE HIGH SCHOOL
TRACK TEAM AT THE STATE TRACK MEET AND ALSO JOE WARREN FOR WINNING THE DES MOINES CITY
GOLF TOURNAMENT.ARRANGEMENTS ARE STILL BEING WORKED ON;THE MAYOR ASKED THAT COUNCIL
MINUTES BE CAUGHT UP AGAIN;MIKE ALEXANDER ASKED ABOUT REPLACING THE BERM ON HIS
PROPERTY THAT WAS REMOVED DURING THE PAVING OF ALICE'S ROAD;SYRVET WAS INQUIRING ABOUT
A BILL THAT THEY HAD SUBMITTED FOR $98.70 FOR CHECKING OUT THEIR GAS METER -THIS WAS
REFERRED TO THE UTILITY COMMITTEE,HIGHWAY 6 FOLLOW-UP TO HELP OUT CHUCK Ross;THE
BUSINESS ASSOCIATION IS ASKING FOR FINANCIAL ASSISTANCE IN FRONTING MONEY FOR THE SALE
OF SOUVENIR ITEMS FOR THE QUASQUICENTENIAL CELEBRATION -THE FEELING OF THE COUNCIL WAS
THAT THE GROUP SHOULD FIRST APPROACH THE LOCAL BANK FOR ASSISTANCE;THE MAYOR BELIEVES
THAT THE GROUP SHOULD FIRST APPROACH THE LOCAL BANK FOR ASSISTANCE;THE MAYOR BELIEVES
THAT CITY HALL AND THE LIBRARY SHOULD POST SIGNS STATING THE MAXIMUM OCCUPANCY
PERMITTED;THE MAYOR WOULD LIKE TO GET ONTO A MONTHLY NEWSLETTER TO CITIZENS.
AD~INISTRATOR'S REPORT
A.WATER/SEWER SINKING FUND.THE AMOUNTS DUE TO BE DEPOSITED MONTHLY TO MEET SINKING
FUNDS REQUIREMENTS ARE $23,783 FOR WATER AND $9,084 FOR SEWER.
B.PRINCIPAL &INTEREST RESERVE FUNDS.THE REQUIRED RALANCF FOR WATER AND SEWER
REVENUE BONDS PRINCIPAL AND INTEREST IS $491,639.THE BALANCE THE CITY HAS ON DEPOSIT
IS $387,017 -A SHORTAGE OF $104,622.BRIAN AND BOB WERE DIRECTED TO BRING A PROPOSAL
BACK TO THE COUNCIL ON HOW THIS SHORTFALL WILL BE CORRECTED.
C.GASOLINE EXTENSION POLICY.A DEVELOPER HAS CONTACTED CITY HALL ABOUT EXTENDED GAS
SERVICE SOUTH OF UNIVERSITY AVENUE INTO AN AREA THAT IS WITHIN WEST DES MOINES CITY
LIMITS.WE NEED TO CONTACT WEST DES MOINES TO DETERMINE IF THEY HAVE WARDED A FRANCHISE
THAT WOULD PROHIBIT WAUKEE FROM SERVING THIS AREA.
MATTERS REGARDING ANNEXATION PENDING BEFORE THE CITY DEVELOP~ENT BOARD.UPON
RECOMMENDATION OF THE CITY ATTORNEY,MOTION BY COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN I
DUROY,TO ENTER INTO CLOSED SESSION PURSUANT TO IOWA CODE SECTION 21.5(c)n To DISCUSS
STRATEGY WITH COUNSEL IN MATTERS THAT ARE PRESENTLY IN LITIGATION OR WHERE LITIGATION IS
IMMINENT WHERE ITS DISCLOSURE WOULD BE LIKELY TO PREJUDICE OR DISADVANTAGE THE POSITION
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OF THE GOVERNMENTAL BODY IN THAT LITIGATION".
AYES:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.
COUNCIL ENTERED CLOSED SESSION AT 11:05PM.
THE MAYOR ASKED FOR A ROLL CALL VOTE:
NAYS:NONE.MOTION CARRIED 5 TO 0.THE
MOTION BY COUNCILMAN DUROY,SECONDED BY COUNCILMAN GRUBER,TO COME OUT OF CLOSED
SESSION.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY,DUROY,GRUBER,LIHS AND
STRAIN.MOTION CARRIED 5 TO 0.THE COUNCIL LEFT CLOSED SESSION AT 11:37PM.
SOUTH DALLAS COUNTY LANDFILL AGENCY.PAUL REPORTED THAT INFORMATION RECEIVED FROM THE
SOUTH DALLAS COUNTY LANDFILL AGENCY WAS BEING COPIED AND WILL BE FURNISHED TO THE
COUNCIL.PAUL REPORTED THAT HIS RESEARCH IS CONTINUING.
PERSONNEL COMMITTEE -LIHS AND fY94-95 SALARY RESOLUTION.MOTION BY COUNCILWOMAN
LIHS,SECONDED BY COUNCILMAN STRAIN,TO GO INTO EXECUTIVE SESSION WITH ONLY THE COUNCIL
AND MAYOR IN ATTENDANCE TO DISCUSS PERSONNEL MATTERS.THE MAYOR ASKED FOR A ROLL CALL
VOTE:AYES:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO
0.THE COUNCIL ENTERED EXECUTIVE SESSION AT 11:45PM.
THE COUNCIL LEFT EXECUTIVE SESSION AT 12:59AM.
MOTION BY COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN STRAIN,TO GRANT A 2.5%SALARY
INCREASE FOR ALL FULL TIME EMPLOYEES,EXCLUDING LIBRARY EMPLOYEES,WITH A 1.5%INCENTIVE
SALARY PACKAGE BASED ON WRITTEN CRITERIA FROM THE DEPARTMENT HEAD/SUPERVISOR WITH A 6
MONTH EVALUATION IN WRITING,INCENTIVE NEED NOT BE GIVEN TO EVERY EMPLOYEE,THE
EVALUATION IS PLACED IN THE EMPLOYEE'S FILE,PLACED WITH THE DEPARTMENT HEAD/SUPERVISOR
AND ITS PLACED IN THE PERSONNEL COMMITTEE FILE.THE MAYOR ASKED FOR A ROLL CALL VOTE:
AYES:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0.
MOTION BY COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN DUROY,TO ALLOW EMPLOYEES TO USE UP
TO 12 DAYS OF ACCUMULATED SICK LEAVE PER YEAR FOR FAMILY SICK LEAVE.THE MAYOR ASKED
FOR A ROLL CALL VOTE:AYEs:BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION
CARRIED 5 TO 0.
MOTION BY COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN DUROY,TO INSTRUCT DEPARTMENT HEADS
TO COMPLETE EMPLOYEE EVALUATIONS BY THE END OF THE FISCAL YEAR AND TO PLACE IT IN THE
EMPLOYEE'S FILE AND THAT IF THERE ARE ANY CHANGES,DELETIONS OR CORRECTIONS THAT NEED TO
BE MADE IN THEIR JOB DESCRIPTION THAT IS BETWEEN THE DEPARTMENT HEAD/SUPERVISOR OR THE
EMPLOYEE.THE MAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY,DUROY,GRUBER,LIHS AND
STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0.
COUNCILWOMAN LIHS ASKED BRIAN REDSHAW IF HE WANTED A CLOSED SESSION WHILE THEY DISCUSSED
HIS JOB PERFORMANCE.BRIAN STATED THAT HE DID WISH A CLOSED SESSION.MOTION BY
COUNCILWOMAN LIHS,SECONDED BY COUNCILMAN STRAIN TO ENTER INTO CLOSED SESSION PURSUANT
TO IOWA CODE SECTION 21.5(1)"To EVALUATE THE PROFESSIONAL COMPETENCY OF AN INDIVIDUAL
WHOSE APPOINTMENT,HIRING,PERFORMANCE OR DISCHARGE IS BEING CONSIDERED WHEN NECESSARY
TO PREVENT NEEDLESS AND IRREPARABLE INJURY TO THAT INDIVIDUAL'S REPUTATION AND THAT
INDIVIDUAL REQUESTS A CLOSED SESSION".THE MAYOR ASKED FOR A ROLL CALL VOTE.AYES:
BAILEY,DUROY,GRUBER,LIHS AND STRAIN.NAYS:NONE.MOTION CARRIED 5 TO 0.THE
COUNCIL ENTERED CLOSED SESSION AT 1:05AM.
MOTION BY COUNCILMAN GRUBER,SECONDED BY COUNCILMAN DUROY,TO COME OUT OF CLOSED
SESSION.THE ~lAYOR ASKED FOR A ROLL CALL VOTE:AYES:BAILEY,DUROY,GRUBER,LIHS AND
STRAIN.NAYS.NONE.MOTION CARRIED 5 TO 0.THE COUNCIL LEFT CLOSED SESSION AT 1.26AM.
MOTION BY COUNCILMAN STRAIN,SECONDED BY COUNCILWOMAN LIHS,TO PLACE MR.REDSHAW ON
PROBATION BEGINNING JULY 1,1994 FOR A PERIOD NOT TO EXCEED 3 MONTHS WITH A MONTHLY
-16 -
REVIEW BASED UPON A SET DEFICIENCIES THAT WILL BE FURNISHED TO MR.REDSHAW AND THE
COUNCIL BY THE PERSONNEL COMMITTEE.AT THE END OF THE 3 MONTH PERIOD FURTHER
RECOMMENDATION WILL BE MADE TO THE COUNCIL.DURING THE PROBATION PERIOD THERE IS TO BE
NO SALARY INCREASE.THE MAYOR ASKED FOR A ROLL CALL VOTE,AYES'BAILEY,DUROY,GRUBER,
LIHS AND STRAIN.NAYS'NONE.MOTION CARRIED 5 TO 0.
MOTION BY COUNCILMAN STRAIN,SECONDED BY COUNCILWOMAN,THAT THERE BE NO SALARY INCREASE
FOR BOB BARRETT AS OF JULY 1,1994.THE MAYOR ASKED FOR A ROLL CALL VOTE,AYES'BAILEY,
DUROY,GRUBER,LIHS AND STRAIN.NAYS,NONE.MOTION CARRIED 5 TO 0.
ADJOURNMENT.MOTION BY COUNCILMAN BAILEY,SECONDED BY COUNCILMAN DUROY,TO ADJOURN.
ON A VOICE VOTE THE MOTION CARRIED 5 TO 0.MEETING ADJOURNED AT 1,37AM.
/~~;;;{
CHET CHEDESTER,MAYOR
ATTEST,
HAW,CITY CLERK
]
I