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HomeMy WebLinkAbout1995-06-19-Regular MinutesThe June 19,1995 Waukee City Council meeting was called to order at 7:02pm by Mayor Chedester with Toni Lsstina taking minutes. Pledge of Allegiance.Everyone in attendance recited the Pledge of Allegiance. A roll call vote was taken and the following City Council members were present:Don Bailey,Jr.,Frank Duray,Nick Gruber,Monica Lihs and Terry Strain. The following people attended the meeting:John Wesselmann,John Shoemann, John Kursitis,Jim Conlin,Kurt Scolt,Lisa Henken,Dan McKinney,Dale Hilgenberg, Helene Bergren,Herb Perry,Pat Perry,Marsha Knaack,Linda Mack,Jeff Downing, Toni Lestina,Kurt Rueckel,Mrs.Biersma,Jim Phillips,Muriel Boone,Tom Davis and Jerry Brown. Open Forum: Dale Hilgenberg,325 Northview Drive,representing the Waukee Jaycees explained the 4th of July activities.The activities are scheduled as follows: 9:00am parade lineup at the Waukee High School; 10:00am parade begins at High SChool and concludes at the Waukee Middle School after a trip by the triangle; Noon Fun Day begins at the Waukee Centennial Park just south of the High School.The time is approximate and will depend on when the parade ends; 5:00pm BBQ dinner; Fireworks are at dusk,displayed by the Waukee Fire Department. Dan McKinney,650 -2nd Street,has been having problems with the apartment owners (property to rear and south of his property).Dan claims the owners of the apartments are tearing up his property and throwing tree branches on top of his truck and boat. Councilman Bailey introduced the new Library Board members they are Joel Smith, Lisa Honken,and Judy Phipps.They will need to be put on the agenda so the City Council can vote to appoint these new members. Consent Agenda.Motion by Councilman Bailey,seconded by Councilwoman Lihs, Gruber,to approve the consent agenda which would include the bill presentation and the public funds custodial agreement with Brenton Trust.The Mayor asked for a roll 1 call vote:Ayes:Bailey,Lihs,Duroy,Gruber and Strain.Nays:None.Motion carried 5 to O. 6/5/95 and 6/7/95 City Council Minutes.Motion by Councilman Duray,seconded by Councilwoman Lihs,to approve with the following amendments: 6/5/95 -Motion to accept the Library report should be amended to Motion by Councilman Gruber,seconded by Councilman Duroy to appoint Joel Schmidt and Lisa Honken as city representatives and Judy Phipps as the rural representative to the Ubrary Board;and to accept the Library report as presented. 6/7/95 -amend the second to last paragraph to read Councilwoman Lihs. The Mayor asked for a roll call vote:Ayes:Duroy,Lihs,Strain,Gruber,and Bailey. Nays:None.Motion carried 5 to O. The Bill Presentation is as follows: American Meter Company American Speedy Printing Aramark Ifniform Services Arnold Motor Supply Bankers Trust Company Bankers Trust Company Bob Brown Chevroiet Brenton State Bank Business Communications Computer Management Country Air Dallas County News Dallas County Recorder DM Water Works Ed M.Feld Equip Co Eleclrical Engineering Electronic Engineering Co Emergency Medical Prog Employee Assistance Prog F armer's Coop Fuller Standard Service Gas Products Sales Great American Outdoor H>B>Leiserowitz Co Hach Company Holt Tire Service Inc Huscher,Paui E. IA Municipalities Workers IA County Attorneys Assoc Midwest Power IA One Call 100 meters Forms printing Entrance mat cieaning AST coil Rev note adm fee Transfer of tax receipts Parts Petty cash disbursements Page encoder repair Software maintenance Furnace repair 5/95 publications Island annexation Reimb serv 5/17/95 Tank saver,spanner wren Street Iighl parts Quarterly display paging Medical supplies EAP 3/1195 -2/29/96 5/95 Purchases 5/95 purchases Meter bars Parts Film,camera lens Dissolved oxygen Tire repair Landfill Iiligation 95-96 premium deposit Law Enforcement Workshop Monthly service One call service 2 8809.50 193.45 82.64 13.56 1650.00 1585.75 97.50 163.16 82.00 448.00 125.00 87.90 82.00 37.00 225.00 217.65 96.30 435.15 1050.00 1302.69 148.34 1733.66 5.75 166.23 41.00 60.50 14.80 2845.00 35.00 4836.13 127.20 J Lavine's Sales Co Lestina,Toni Martin Marietta Aggre~g Metro Uniforms Midnight Publishing Midwest Business Products Moss Brothers,Inc MPH Industries,Inc Municipai Supply Olson Brothers Presto-X Company Genex R-way Concrete R.C.Booth Enterprises Treas,State Of Iowa Treas,State Of Iowa Treas,State of Iowa Triplett Off Essentials US Energy Services,Inc US Postal Service US West Communications Utiiily Consultants,Inc Washer Systems of Iowa Washpointe Autowash Waste Managemenl of Iowa Supplies Miieage Clean stone Refurbish badge June newsletter Phone stand Parts Radio Mise operating supplies 5/95 purchases Monthly pest control Oxygen &acetylene Concrete mix Plat &tam books 5/95 sales tax deposit 5/95 sales tax deposit 5/95 Sales tax deposit Data cinders Monthly service Utility and newsletter postage Monthly service 5/95 laboratory testing 5 gal detergent 5/95 auto washes Monthly service Total Amount of Bills The Salary Presentation is as follow: Donald L Baiiey,Jr. Jean M Ballinger Rocert P Barrett Gregory A Breuer Claire L Chedester James E De Witt,Jr. Franklin 0 Duroy Robert G Evans Elizabeth A Ford Lisa M Gukeisen-Thielen Bryce D Granberg Nicholas C Gruber Don CHenson Robert 0 Herrick Howard 0 Holmstrom Kenneth E Hopper Robin R Horkey Harry N Jones Toni L Lestlna Monica E L1hs 40.79 16.14 700.91 907.V7 5.87 384.73 46.17 739.29 522.85 239.14 338.02 46.17 46.17 502.36 334.41 7V8.26 675.50 834.04 522.38 46.17 3 23.50 10.92 101.41 3.00 194.30 24.47 225.62 1750.00 163.90 371.91 21.50 77.41 505.25 216.00 2562.24 127.43 1912.23 59.33 9228.67 453.10 625.16 336.00 116.00 7.15 625.00 $48,004.56 Linda M Mack Larry J Phillips Clint H Robinson Timothy L Royer Kurt A Rueckel Terry L Strain Scott L Thomas Joy E Totteland Dianna L VanZee John C Wesselmann Danny L White Corey M Wilkerson Eric R Wlstrom Christal D Zook Brenton State Bank Waukee Comm Coop Cred Unlpac Service Corp Brenton State Bank 550.93 935.84 46.t7 541.94 t067.69 46.17 583.29 505.47 560.30 879.63 658.98 223.47 379.24 178.58 5429.94 302.81 115.00 212.24 I Total $22,468.88 Public Hearing -Zoning Ordinance Amendment.Tabled until later in the meeting. Open Burning Ordinance.Councilman Duroy introduced AN ORDINANCE TO AMEND CHAPTER 212,WAUKEE MUNICIPAL CODE,RESTRICTION OF OPEN BURNING WITHIN THE CITY LIMITS OF THE CITY OF WAUKEE,IOWA,BY DELETING CHAPTER 212 AND INSERTING IN LIEU THEREOF REVISED AND SUBSTITUTED ORDINANCE RESTRICTING OPEN BURNING WITHIN THE CITY LIMITS OF THE CITY OF WAUKEE,IOWA. J Motion by Councilman Gruber,seconded by Councilman Strain,to set a Public Hearing date of July 10,1995 for the Open Burning Ordinance.The Mayor asked for a roll call vote:Ayes:Gruber,Strain,Bailey,Lihs and Duroy.Nays:None.Motion carried 5 to O. Warrior Lane Improvements.All the residents along Warrior Lane up to Meredith Drive will be notified that the improvement to Warrior Lane will be done in late July when the Enterprise Business Park closes Warrior Lane to pave their portion. Hiring of WaterlWastewater Superintendent.Motion by Councilman Gruber,seconded by Councilman Bailey,to hire Robert Herrick currently the Building/Grounds Superintendent as WaterlWastewater Laborer d,ue to his skills and work ethic.The Mayor asked for a roll call vote:Ayes:Gruber,Bailey,Lihs,Duroy and Strain.Nays: None.Motion carried 5 to O. Pay Scale -WaterlWastewater Superintendent.There are currently no wage scales for any employees or positions.The proposed wage scale reflects a person not 4 I having the required certificates.When and if Bob gets his certificates,he would get paid at a different wage scale (to be determined). Motion by Councilman Strain,seconded by Councilman Gruber,to set a starting wage at $9.50 per hour to start with additional steps.The Mayor asked for a roU caU vote: Ayes:Strain,Gruber,Bailey,Lihs and Duroy.Nays:None.Motion carried 5 to O. Mandatory Connection to Sewer Ordinance.As previously discussed,this ordinance would allow private developments with functional wastewater lagoons systems to delay connection to the City's sewer system for up to 5 years until such development is expanded,or the lagoons require replacement,expansion,or modification. Councilman Duroy introduced AN ORDINANCE TO AMEND CHAPTER 204,WAUKEE MUNICIPAL CODE,PROVIDING FOR REGULATION OF SANITARY SEWER DISTRICT,MANDATORY CONNECTfONS,BY AMENDING SECTION 204.11, MANDATORY CONNECTIONS TO PROVIDE AN EXTENSION OF TIME FOR MANDATORY CONNECTION TO T1iE SANITARY SEWER SYSTEM FOR DEVELOPMENTS WITH ESTABLISHED FUNCTIONAL,WASTEWATER LAGOON TREATMENT SYSTEMS. Motion by Councilman Bailey,seconded by Councilwoman Llhs,to have the ordinance read title only for the first time.John Wesselmann read the title only.The Ordinance is as follows: ORDINANCE NO.2204 AN ORDINANCE TO AMEND CHAPTER 204,WAUKEE MUNICIPAL CODE, PROVIDING FOR REGULATION OF SANITARY SEWER DISTRICT,MANDATORY CONNECTIONS,BY AMENDING SECTION 204.11,MANDATORY CONNECTIONS TO PROVIDE AN EXTENSION OF TIME FOR MANDATORY CONNECTION TO THE SANITARY SEWER SYSTEM FOR DEVELOPMENTS WITH ESTABLISHED FUNCTIONAL WASTEWATER LAGOON TREATMENT SYSTEMS. BE IT ORDAINED by the Council of the City of Waukee: Section 1.Section 204.11 of Chapter 204,Waukee Municipal Code,Regulation of the Sanitary Sewer District,is amended by adding thereto the following: and provided further that private development with established functional waste water lagoon treatment systems shall have five (5)years subsequent to the date that the City has approved and accepted a public sewer system which directly or indirectly serves the said premises or until an expansion of said private development or until said lagoon requires replacement, expansion,or modification,whichever first occurs,in which to connect said development to the public sewer system. 5 so that the section shall read: Section 204.11.Mandatory Connections.The owners of all residences and business establishments intended or used for human habitation,occupancy or use that are within the sewer district created by this ordinance and whose premises now or hereafter are directly or indirectly served by the public sewer system,shall and must connect their sewage facilities to the public sewer system within and not later than twelve (12)months subsequent to the date that the City has approved and accepted said public sewer system which directly or indirectly serves the said premises and all of such owners shall within the aforedescribed time install sanitary toilet facilities if such establishments are not presently so served.Provided,however,this section shall not apply to playgrounds or parks,and buildings thereon which are not regularly inhabited,and which are remote and not serviceable by gravity flow sewer,which may be served by septic tank,holding tank,or other sewage disposal facility approved by the Council;and provided further that private development with established functional waste wateriagoon treatment systems shall have five (5)years subsequent to the date that the City has approved and accepted a public sewer system which directly or indir~ctly serves the said premises or until an expansion of said private development or until said lagoon requires replacement,expansion or modification,whichever first occurs,in which to connect said development to the public sewer system. Section 2.Repealer.All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed.ISection3.Severability Clause.If any section,provision or part of this ordinance shall be adjudged invalid or unconstitutional,such adjudication shall not affect the validity of the ordinance as a whole or any section,provision,or part thereof not adjudged invalid or unconstitutional. Section 4.Effective Date.This ordinance shalt be in effect upon its final passage,approval and publication as provided by law. Passed by the City Council of the City of Waukee,Iowa,this 19th day of June, 1995,and approved this 19th day of June,1995. Attested:Claire L.Chedester,Mayor Kurt A.Rueckel,City Clerk Motion by Councilman Bailey,seconded by Councilman Gruber,to waive the second and third reading.The Mayor asked for a roll call vote:Ayes:Bailey,Gruber,Strain, Duroy,and Lihs.Nays:None.Motion carried 5 to O. 6 I Motion by Councilman Bailey,seconded by Councilman Gruber,to put Ordinance No. 2204 on its final passage.The Mayor asked for a roll call vote:Ayes:Baitey,Gruber, Lihs,Strain,and Duroy.Nays:None.Motion carried 5 to O. Mayor Chedester declared Ordinance No.2204 fully adopted and passed. Attested:Claire L.Chedester,Mayor Kurt A.Rueckel,City Clerk Wage Increases FYE 1996.In this year's budget monies were budgeted for salary increases including the creation of wage scales. JOb description are currently being modified and updated,from there wage scales will be created which will have step increases. In the interim,Kurt Rueckel would recommend adding $0.36 to each employees hourly rate which is the equivalent of 748.80 a year,or $31.20 a pay check.When the pay scales are presented to the City Council in a few months,this increase will be incorporated in it.This increase will cost the City about $12,000 a.vear, Motion by Councilman Strain,seconded by Councilman Duroy,to pass increases of $0.36 per hour to be incorporated into the wage scale. Public Hearing Mobile Home Park Ordinance.this ordinance is amending the provisions of the Zoning Ordinance pertaining to setbacks and separation of buildings/structures in "R-6"or Mobile Home Parks. The major concern of the Mobile Home Park are that with 20 foot setback there is not enough room for two 76 foot homes back to back,with 16 foot separations in the back (strict current interpretation)or 10 foot (logical interpretation). This change makes the setbacks at 15 feet and cleans the wording to allow for 10 foot separations in the back. Curtis Scott·slated that he thought that this ordinance would not allow enough space between two mobile homes. Tom Davis would like put into the record that slabs that have been poured have been approved by City Officials. Councilman Gruber introduced AN ORDINANCE TO AMEND CHAPTER 301 OF WAUKEE MUNICIPAL CODE,ZONING ORDINANCE OF THE CJTY OF WAUKEE, 7 IOWA,BY AMENDING SECTION 301.15,"R-6"MOBILE HOME TO PROVIDE FOR MINIMUM SEPARATION OF MOBILE HOMES AND OTHER BUILDINGS AND STRUCTURES.) Motion by Councilman Bailey,seconded by Councilman Gruber,to have an ordinance to amend 301 of the Waukee Municipal Code read for the first time.The Mayor asked for a roll call vote:Ayes:Bailey,Gruber,and Duroy.Nays:Lihs and Strain.Motion carried 3 to 2.Kurt Rueckel,City Clerk,read the ordinance for the first time. Ordinance No.__ AN ORDINANCE TO AMEND CHAPTER 301 OF WAUKEE MUNICIPAL CODE, ZONING ORDINANCE OF THE CITY OF WAUKEE,IOWA,BY AMENDING SECTION 3(H.15,"R-6"MOBILE HOME TO PROVIDE FOR MINIMUM SEPARATION OF MOBILE HOMES AND OTHER BUILDINGS AND STRUCTURES. BE IT ORDAINED by the Council of the City of Waukee: Section 1.Section 301.15 "R-6"Mobile Home District of chapter 301,Waukee Municipal Code,Zoning Ordinance of the City,is hereby amended by deleting Section 301.15(E)(4)and inserting in lieu thereof the following: The individual mobile home lot shall contain not less than four thousand two hundred 1 seventy-five (4,275)square feet.Each lot shallhave a front yard not less than fifteen (15)feet in depth as measured from the edge of the surfaced private street to the closest point of the mobile home.Side and rear yards shall be provided and maintained so as to provide a minimum separation of at least ten (10)feet at the nearest point between mobile homes and mobile homes on adjoining lots;and at least six (6)feet shall be maintained between mobile homes and other buildings or structures on the same or adjoining lots. Section 2.Repealer.All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 3.Severability Clause.If any section,provision or part of this ordinance shall be adjudged invalid or unconstitutional,such adjudication shall not affect the validity of the ordinance as a whole or any section,provisions,or part thereof not adjudged invalid or unconstitutional. Section 4.Effective Date.This Ordinance shall be in effect upon its final passage, approval,and publication as provided by law. Zoning Administrator's Fees.As discussed at the last Council meeting,the rate the Building Inspectors are charging is going down.Because the Zoning Administrator 8 I and the City split the difference between what is charged for a building permit and whatthe Building Inspectors get,the Zoning Administrator could get a lot of money. Motion by Councilman Bailey,seconded by Councilman Duray,to have the Zoning Administrator's fees based on last year's formula.The Mayor asked for a roll call vote: Ayes:Bailey,Duroy,Lihs,and Strain.Nays;None.Abstain.Gruber.Motion carried 4 toO. Hiring Full Time Building Inspector/Code Enforcement Officer.Depending on how much development occurs in the City of Waukee,this could be a win or lose situation. It is also important to remember that you get what you pay for.If the City wants a quality inspector who knows plumbing,electrical,mechanical,and building codes,it will have to pay them well.A good qualified person could also take over some of V & K's duties. Motion by Councilwoman Lihs,seconded by Councilman Strain,to direct Kurt to bring options back to the Council.The Mayor asked for a voice vote.Motion carried 5 to O. Capital Improvements.The Council would like Kurt to gather the estimated costs and state assistance available pertaining to the preliminary list of the capital improvement priorities back to the Council. Motion by Councilman Gruber,seconded by Councilman Ouray,to have the this information brought to the September 25th City Council meeting.The Mayor asked for a voice vote.Motron carried 5 to O. Mayor's Report.The Council spoke to Brian Scheel,655 3rd Street,who attended the City Council meeting to earn a badge for Citizenship and Involvement in the Community.Brian asked and was given a copy of the current budget plan. The Mayor asked about the Fall Grain Drying Rates.He would like to review this rate with Bill Houston,US Energy Services. The Waukee Christian Church has invited Mayor Chedester to the July 22nd and 23rd Ice Cream Social from 7:30pm to 9:00pm. Councilman Duroy had the following statement read into the record. It has been a pleasure to serve the community for the last three and one-half years, through some trying times and some good times.I have witnessed the growth and changing of the community.One of the things that attracted me to Waukee was the small rural community close to a thriving metropolis.Now that small town is oaught up in the spread and growth of the Metropolitan area.The population has doubled in the short period of time in which I have resided here.This has challenged the City 9 government to protect the rights of the longtime citizens as well as encourage newgrowth.ISadlythisletteristoannouncemyresignationfromthecitycouncilofWaukee effective July 1st,1995. My hope is that I am leaving a city shaping it's future and retaining the heritage of the past.I have strived to maintain a position that represents the welfare of the people and the community.I pray that the will of the people and the good of the city will not be overlooked and allow tunnel vision and personal feelings shape the future of the city. Sincerely Frank Duroy Motion by Councilman Gruber,seconded by Councilwoman Uhs,to accept Councilman Duroy's letter.The Mayor asked for a voice vote.Motion carried 5 to O. Administrator's Report. Metro Bus Surveys -The surveys have finally stopped coming into city hall.We received almost forty of them and the vast majority want bus service to downtown Des Moines.We will be summarizing the results in the near future.Monies are not available for right now,but with this survey,we should have a head start on next year.I Solid Waste Collection.Before the next Council meeting,we will have started our solid waste collection/recycling program.Expect problems and complaints.There will be a lot of minor problems that will have to be resolved,and people will have a lot of questions,despite our efforts to educate them. One of the main changes is that the collection days will be changing starting the second week in July.Half of the City will be done on Thursday and the other half will be done on Friday. Annexation of Islands.The City islands in Walnut Ridge were discussed and preliminarily approved at a meeting of the Development Board tonight.. Clerk's Institute.Kurt Rueckel,City Administrator,will be attending the Municipal Clerk's Institute from July 10th through JUly 14th,1995. Job Descriptions.We are almost done with the first draft of the job descriptions. Hopefully within the next week we will be able to start on the second draft and soon thereafter the wage scales. 10 I Five Year Budget.One of the major projects that we will be working.on next is a five (5)year budget.With all of the growth that is expected and the possible need for additional employees,equipment,and buildings,we need to plan.It win take a couple of years to refine,but it should really help get us through the growing pains.Most cities use a five year budget for capital improvements,and a few have a two year budget for their operating bUdget,but a few have a five year budget for operations.It is really useful when you are going to grow like we are expected to. V &K Bills.We sent out a majority of the V &K bills and have received only a few complaints. Motion by Councilwoman Lihs,seconded by Councilman Gruber,to accept the Administrator's Report inclUding the annexation of island and the V &K bills that are outstanding.The Mayor asked for a voice vote.Motion carried 5 to O. Public Works Report. Parks Department.The Public Works department will be putting wood chips around the benches and bleachers on the girls softball fields within the next few weeks.They will also be installing posts and putting up black plastic safety fences for the out fields. They will be establishing more parking areas at the park In order to better facilitate park usage.The parking areas will be getting some new gravel facelifts next week. Public Works will be siding the park shed with vertical siding and repainting the sheds at the park.They will be building some permanent picnic tables around the parks. Sod will be put around the new playground equipment this coming week.Hopefully some trees and flower beds will be planted, Streets Department.As stated in the council agenda packet,we are planning to have Coon's Trucking haul shale from the old mine to North Warrior lane and create a base.Then we will be having a firm haul 1800 ton of road gravel to put on top of this base to create a nice gravel road.The road will be oontinually graded during the hauling process. Gas Department.The Gas department has received meters from American Meters. These meters are direct read meters and the cost per meter is $83.50. The Gas department is also working on developing a rebate program for our gas customers.Such as a rebate on the purchase on a new furnace,water heater,stove, or dryers.We will be presenting a proposal to the Utility Committee in the next month or two. The Gas department will be conducting a gas leak survey over the entire town.They 11 will also be doing large meter calibrations,and cathodic protection surveys.These surveys will take considerable time to complete. The gas department has put in new services and moved some services over the past month.They are currently working on replacing the gas meters at Selectivend.It is an older meter that does not have any calibration left available and we risk losing gas. The cost of replacing this meter set is approximately $3,200. Water Department.The Water department has installed several new meters in new homes being constructed and we will continue to change out water meters as soon as Bob Herrick gets his feet on the ground in the water department. The Water department wHi be spray painting all of the curb stops,and valve box lids with blue paint to help facilitate locations of the lines. Motion by Councilman Gruber,seconded by Councilman Bailey,to allow to advertise for Bob Herrick's job.The Mayor asked for a roll call vote:Ayes:Gruber,Bailey, Strain,Lihs,and Duroy.Nays:None.Motion carried 5 to O. Motion by Councilman Gruber,seconded by Councilman Duray,to allow the use of the generator at Hawkeye Antique Acres.The Mayor asked for a roll call vote:Ayes: Gruber,Duray,Strain,Bailey,and Lihs.Nays:None.Motion carried 5 to O.IMotionbyCouncilmanDuray,seconded by Councilman Bailey,to receive the Public Works Report.The Mayor asked for a voice vote.Motion carried 5 to O. Adjourn.Motion by Councilman Duroy,seconded by Councilman Bailey,to adjourn at 10:11pm.The Mayor asked for a voice vote.Motion carried 5 to O. &~dieClaireL.Che ester,Mayor Kurt A.Rueckel,City Clerk 12 }