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HomeMy WebLinkAbout1995-09-25-Regular MinutesThe September 25,1995 Waukee City Council meeting was called to order at 7:00pm by Mayor Chedester with Toni Lestina taking minutes.IPLEDGEOFALLEGIANCE.Everyone recited the Pledge of Allegiance. ROLL CALL.A roll call vote was taken and the following Council members were present: Don Bailey,Jr.,Nick Gruber,Monica Lihs,Dan Lugar and Terry Strain. OPEN FORUM. Marilea Morris -Sahu Acres-shared her concern and the concern of other residents of Sahu Acres regarding the length of time North Warrior Lane has been closed.Steve Gust -Downing Development,updated the Council regarding the estimated time North Warrior Lane will be closed.Marilea Morris also stated concern regarding the notification of emergency medical services of North Warrior Lane being closed and the length of time given.Councilwoman Lihs requested that all the citizen in the area be send a letter regarding the road closing. AGENDA ADDITIONS -AGENDA APPROVAL.Item #21 -to go into closed session.Add TCI Cablevision to Open Forum. TCI Cablevision -Jim De Witt,Jr 550 6th Street stated his concerns about the continued cable rate increases.Jim called TCI Cablevision and the FCC to find out what the rilles and regulations currently are.The FCC informed him if the Franchising Authority (City of Waukee) does not contest the rate increase it automatically goes into effect.He was told that the City would review all future rate increases.Councilman Gruber would like the Cable Franchise sent to the Utility Committee. CONSENT AGENDA.A)9-11-95 Council Minutes;2)Salary &Bill Presentation. Motion by Councilman Gruber,seconded by Councilman Bailey,to approve the Salary &Bill Presentation.The Mayor asked for a roll call vote:Ayes:Gruber,Bailey,Strain,Lihs and Lugar. Nays:None.Motion carried 5 to O. Salary Presentation Retro Pay to 7/1/95 Robert P.Barrett Gregory A.Breuer James E.De Witt,Jr. Robert G.Evans Elizabeth A.Ford Kenneth E.Hopper Robin R.Horkey Toni L.Lestina Larry J.Phillips $57.82 $87.99 $486.56 $189.99 $174.33 $495.99 $346.71 $161.28 $195.20 I Timothy L.Royer Dianna L.Van Zee John C.Wesselmann Danny L.White $610.73 $162.60 $161.61 $227.51 9/15/95 Payroll Donald L.Bailey,Jr. Robert P.Barrell Gregory A.Breuer Claire L.Chedester James E.De Will,Jr. David S.DeZeeuw Robert G.Evans Elizabeth A.Ford Lisa M.Gukeisen-Thielen Nicholas C.Gruber Don C.Henson Robert D.Herrick Kenneth E.Hopper Robin R.Horkey Toni L.Lestina Monica E.Lihs Daniel W.Lugar Linda M.Mack Terence P.McNamara Larry J.Phillips Clint H.Robinson Timothy L.Royer Kurt A.Rueckel Terry L.Strain Joy E.Tofteland Dianna L.Van Zee John C.Wesselmann Danny L.White Christal D.Zook Brenton State Bank Waukee Community Coop DM Metro CU Unipac Service Corp Brenton State Bank $40.79 $519.02 $874.92 $5.87 $525.71 $660.02 $796.20 $604.25 $154.26 $46.17 $60.00 $638.71 $816.11 $706.73 $592.31 $46.17 $92.35 $608.71 $670.24 $1,020.80 $60.03 $723.09 $1,099.00 46.17 546.73 612.43 728.13 860.1 168.02 6411.14 410 230.61 115 212.24 Total 25060.35 Bill Presentation AT&T Annear Equipment Inc. Aramark Uniform Services AWWA-IA Blue Cross/Blue Shield Bob Brown Chevrolet Brenton State Bank Brown Supply Co,Inc. Business Communications Capital City Equipment Co. Capital Sanitary Suppiy Channing L.Bete Co.,Inc. Conn,David Copy Systems,Inc. DM Water Works Eagle Distributing Co Freightliner of DM,Inc. Fuller Standard Service Gall's Inc. Hach Company IA rural Water Assoc. IA City/County Man Assoc IA Dept of Transportation IA Pipeline Associates Midwest Power IA Signal &Electric Co. IAOne Call K-L Auto Parts KAR Products Kari Chevrolet King Tool Company Lau,Deb Mid-Iowa Sales Co. Municipal Supply Music On Wheels Newman Traffic Signs Olson's Body &Paint Payless Cashways,Inc. Presto-X Company Quality Ford ofWD.M. Queener,Jennifer Quill Corporation Genex Long distance service Parts and service Entrance mat cleaning Water &Wastewater Course Monthly premium Parts Replenish petty cash Switches Radio service Misc.parts Supplies Dino squad buckle up Main tap Monthly copier main!. Additional charge Child finders Preventive maintenance 8/95 purchases Holster,gloves Thermometer IA rural Water Assoc mtg IC/CMA annual dues Wood sign posts Country Club/remove reg stat Monthly service 4th Street flashers Monthly service Heater core Screw,connectors Parts and service Supplies Band Director Floor squeege,chamios Mise parts Control head Traffic signs Accident repair Mise parts. Monthly pest control Mise repairs Band Director Office supplies Medical oxygen $23.65 $155.37 $41.32 $120.00 $8,494.15 $67.07 $100.00 $39.46 $209.00 $110.60 $116.61 $374.50 $644.50 $21.99 $24.15 $122.50 $223.60 $74.22 $164.91 $20.90 $30.00 $65.00 $1,160.32 $9,452.00 $5,293.83 $3,461.00 $98.40 $31.79 $77.16 $1,078.87 $112.43 $150.00 $88.90 $1,241.89 $35.00 $370.50 $472.50 $19.44 $21.50 $835.49 $150.00 $54.28 $19.53 ] I R-Way Concrete Spring Valley Radio Corp Star Equipment,LTD Superior Signals,Inc. United States Cellular US Energy Services,Inc. US Postal Service US West Communications Valley Plumbing Co,Inc. Washpointe Autowash Waukee Community School WearGuard Total Concrete Motorola radios Sandblaster rental Parts Monthlyservice Gas Usage Postage for meter Monthlyservice 4"water meter Auto wash Bus drivers Sweatshirts/knit shirts $561.00 $1,751.00 $149.60 $40.00 $375.49 $10,332.60 $100.00 $727.28 $1,498.50 $7.15 $881.39 $863.98 $53,473.17 Motion by Councilwoman Lihs,seconded by Councilman Lugar,to approve the 9-11-95 Council Minutes with a correction to the following motion -Motion by Councilwoman Lihs,seconded by Councilman Lugar to accept the report from V &K Engineering and also to set a date and time for a work session to discuss the 1996 Street Projects in detail.The Mayor asked for a roll call vote:Ayes:Lihs,Lugar,Strain,Bailey and Gruber.Nays:None.Motion carried 5 to O. PRESENTATION OF PLAQUE TO FRANK DUROY (FORMER COUNCILMAN).The Mayor presented Frank Duroy with a plaque expressing the appreciation for his time and dedication to the City while on the Council. THE COMMUNICATION TOWER DISCUSSION.After a brief discussion,motion by Councilman Bailey,seconded by Councilman Strain,to have Kurt express the City's feeling to the County Board of Adjustment.The Mayor asked for a roll call vote:Ayes:Bailey,Strain, Gruber,Lugar and Lihs.Nays:None.Motion carried 5 to O. 1996 STREET PROGRAMS.John Kursitis explained what the estimated costs that would be assessed to the property owners for various street projects at 100%assessment. Paul stated the process of assessment will be looked at in the future and this should be looked at very carefully. Motion by Councilman Gruber,seconded by Councilman Lugar,to set a work session regarding the 1996 Streets Projects on October 19th at 7:00pm.The Mayor asked for a roll call vote:Ayes: Gruber,Lugar,Lihs,Strain and Bailey.Nays:None.Motion carried 5 to O. RECYCLING AT APARTMENTS ORDINANCE -2ND READING. Motion by Councilwoman Lihs,seconded by Councilman Strain,to have the Recycling at Apartments Ordinance read for the second time in title only.The Mayor asked for a roll call vote:Ayes:Lihs,Strain,Lugar,Bailey and Gruber.Nays:None.Motion carried 5 to O.Kurt read the following: ORDINANCE NO. AN ORDINANCE ADOPTING CHAPTER 213 B OF THE MUNICIPAL CODE OF THE CITY OF WAUKEE,PROVIDING FOR THE MANDATING OF RECYCLING PROGRAMS AT MULTI-FAMILY DWELLINGS OF FOUR OR MORE UNITS WITHIN THE CITY OF WAUKEE AND ESTABLISHING PENALTIES FOR VIOLATIONS. Motion by Councilman Gruber,seconded by Councilman Strain,to change the penalty to $5.00 per unit per month.The Mayor asked for a roll call vote:Ayes:Gruber,Strain,Bailey,Lihs and Lugar.Nays:None.Motion carried 5 to O. Motion by Councilwoman Lihs,seconded by Councilman Gruber to accept the 1996 Street Project Report.The Mayor asked for a voice vote.Motion carried 5 to O. REQUEST TO PURCHASE DUMP TRUCK AND PLOW.The Public Works Department requested the purchase a 1988 Ford 800,with a Frink dump box,sander,automatic transmission with 19,000 miles for $15,900 and to purchase a new Coates Snow Plow will cost approximately $3,500.Councilman Strain expressed his concern that there were no more than one bid to review. Motion by Councilman Lugar,to have John Wesselmann get two more bids and then have approval to purchase truck.Motion failed for lack of a second.1 Motion by Councilman Gruber,seconded by Councilman Strain,to have Kurt look into the Purchase Ordinance and bring his recommendation back to the Council.The Mayor asked for a roll call vote:Ayes:Gruber,Strain,Bailey,Lihs and Lugar.Nays:None.Motion carried 5 to O. TRAVEL AND REIMBURSEMENT POLICY RESOLUTION.Motion by Councilman Bailey,seconded by Councilwoman Lihs,to accept the Travel and Reimbursement Policy Resolution 95-7.The Mayor asked for a roll call vote:Ayes:Bailey,Lihs,Lugar,Gruber and Strain.Nays:None.The Resolution is as follows: RESOLUTION 95-7 TRAVEL AND REIMBURSEMENT POLICY WHEREAS the Mayor and City Council,its employees,and its representatives must occasionally travel out of town for various meetings and seminars related to city business;and WHEREAS as a result of traveling out of town for city business,expenses are incurred for meals, lodging,and other purposes; NOW be it resolved this 25th day of September,1995 that the City Council of the City of Waukee does hereby establish the following Travel and reimbursement Policy. 1)All out of town travel must have the approval of the appropriate department head. All out oftown travel requiring more than one night's stay must be approved by the City Administrator,excepting the City Council,or Boards and Committees governed by the City Council which must have City Council approval. 2)All cash advances must have City Council approval. 3)Per diem rates for meals shall be set at $25.00 in the State ofIowa and $35.00 out of State. 4)Lodging will be reimbursed at the going rate for a regular single room. Employees are expected to find the most reasonable accommodations. 5)The City will not reimburse expenses of people who are not representing the City or expenses not related to City business. 6)Reimbursement of travel expenses shall be submitted to the City Treasurer within seven (7)days after the return from the trip. 7)No reimbursement will be given without the accurate completion of the City of Waukee Expense Report including the submitting of all receipts. 8)Travel using personal vehicles will be reimbursed at the going mileage adopted by the IRS. BRODERICK WATERLINE.After a brief discussion,motion by Councilman Gruber, seconded by Councilman Lugar,to approve the bid from RD McKinney for $9~000 to run a 2" waterline to Jim Broderick.The Mayor asked for a roll call vote:Ayes:Gruber,Lugar,Lihs, Bailey and Strain.Nays:None.Motion carried 5 to O. CHERRY STREET BETWEEN 5TH &6TH STREETS.Cherry Street has rapidly deteriorated.This item will be discussed at the October 19th special meeting.Kurt Rueckel will talk to the school about possibly sharing in the expense of the road repairs. MAYOR'S REPORT.The Mayor discussed the following items:Homecoming September 29th;The Fall Festival September 30th -October 1st;Street closing and the farmers bringing their crops into the coop;Phyllis Hinkson -sewer back up;Broken water main on Gray Avenue; Soccer Tournament;Someone starting the burn pile at maintenance was set to fire;Mobile Home Trash Collection;Newsletter;Block Grant;the Auditor's preliminary figures. ATTORNEY'S REPORT.Paul mentioned to the Council that the Purchasing Ordinance needs to be updated &changes made.The remainder of the Attorney's Report will be held until in closed session. PUBLIC SAFETY REPORT.Motion by Councilman Gruber,seconded by Councilman Strain,to accept the Public Safety Report.The Mayor asked for a voice vote.Motion carried 5 to O.IPERSONNELCOMMITTEE.The Personnel Committee would like Paul and Kurt to work together to draw up a contract for the position of City Administrator and bring it back to the Council for discussion. Motion by councilman Lugar,seconded by Councilwoman Lihs,to have Paul and Kurt work on a contract and bring it back to the Council for review.The Mayor asked for a roll call vote: Ayes:Lugar,Lihs,Bailey,Strain and Gruber.Nays:None.Motion carried 5 to O. ADMINISTRATOR'S REPORT.Motion by Councilwoman Lihs,seconded by Councilman Gruber to accept the Administrator's Report.The Mayor asked for a roll call vote.Motion carried 5 to O. PUBLIC WORKS REPORT.John Wesselmann updated the Council on the happenings in the Public Works Department. Motion by Councilman Bailey,seconded by Councilman Lugar,to give Kurt Rueckel the authority to purchase the dump truck for $19,400 after meeting the requirements of the Purchasing Ordinance.The Mayor asked for a roll call vote;Ayes:Bailey,Lugar,Strain,Gruber and Lihs.Nays:None.Motion carried 5 to O.The Mayor stated he would approve this motion but feels the Ordinance on the books should be followed.J Motion by Councilman Gruber,seconded by Councilwoman Lihs,to direct John Wesselmann to contact the bonding authorities if the letter from Knuckles Concrete &Correll Contractors is not to our satisfaction.The Mayor asked for a roll call vote:Ayes:Gruber,Lihs,Lugar,Bailey and Strain.Nays:None.Motion carried 5 to O. Motion by Councilwoman Lihs,seconded by Councilman Gruber,to accept the Public Works report.The Mayor asked for a voice vote.Motion carried 5 to O. Motion by Councilwoman Lihs,seconded by Lugar,to enter into closed session pursuant to the Iowa Code Section 2 1.5 I (F)"To avoid disclosure of specific law enforcement matters,such as current or proposed investigations,inspection or auditing techniques or schedules,which if disclosed would enable law violators to avoid detection."The Mayor asked for a roll call vote: Ayes:Lihs,Lugar,Bailey,Strain and Gruber.Nays:None.Motion carried 5 to O. The Council entered closed session at 9:34pm. The Council carne out of closed session at 10:02pm The Administrator will tighten up the accounting procedures at the bulk water station. Motion by Councilman Gruber,seconded by Lihs,to enter into closed session pursuant to the Iowa Code Section 21.51 ©"To discuss strategy with Counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or I disadvantage the position of the governmental body in that litigation".The Mayor asked for a roll call vote:Ayes:Gruber,Lihs,Bailey,Strain and Lugar.Nays:None.Motion carried 5 to O. The Council entered closed session at 10:04pm. The Council came out of closed session at 10:30pm. Motion by Councilman Gruber,seconded by Lugar,to enter into closed session pursuant to the Iowa Code Section 21.51 ©"To discuss strategy with Counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation".The Mayor asked for a roll call vote:Ayes:Gruber,Lugar,Bailey,Lihs and Strain.Nays:None.Motion carried 5 to O. The Council came out of closed session at 10:45pm. Motion to adjourn by Gruber,seconded by Bailey at 10:46 P.M.Upon Voice vote the motion passed 5-0. ~~ Attested:Claire 1.Chedester,Mayor Kurt A.Rueckel,City Clerk