HomeMy WebLinkAbout1995-12-18-Regular MinutesThe December 18,1995 Waukee City Council meeting was called to order at 7:02pm by Mayor
Chedester with Toni Lestina taking minutes.This meeting will not be on video due to camera
failure.
Roll call.A roll call vote was taken and the following Council members were present:Don
Bailey,Jr.,Nick Gruber,Monica Lihs,Dan Lugar and Terry Strain.
Pledge of Allegiance.Everyone recited the Pledge of Allegiance.
Open Forum.
Tom Davis -Midwest Mobile Home Park,has information from the surrounding communities
regarding the insurance requirements for Waste Haulers.
Councihnan Bailey presented Mayor Chedester with a plaque of appreciation for his two years of
service as Mayor.
Agenda Additions.Councilman Strain would like to discuss the handling of insurance claims
under the Mayor's report.
Agenda Approval.Motion by Councilman Strain,seconded by Councilman Bailey,to approve
the agenda.The Mayor asked for a roll call vote:Ayes:Strain,Bailey,Lugar,Gruber and Lihs.
Nays:None.Motion carried 5 to O.
Consent Agenda.A)12/4/95 Council Minutes;and B)Salary &Bill Presentation -
$364,808.26.Motion by Councihnan Gruber,seconded by Councihnan Bailey,to approve the
consent agenda.The Mayor asked for a roll call vote:Ayes:Gruber,Bailey,Lihs,Strain and
Lugar.Nays:None.Motion carried 5 to O.
SALARY PRESENTATION
Donald L.Bailey,Jr.
Robert P.Barrett
Gregory A.Breuer
Chet Chedester
James E.DeWitt,Jr.
David S.DeZeeuw
Robert G.Evans
Elizabeth A.Ford
Lisa M.Gukeisen-Thielen
Nicholas Gruber
Don Hensen
Robert D.Herrick
Kenneth E.Hopper
$40.79
$520.18
$1,005.27
$5.87
$834.58
$772.45
$738.43
$604.25
$237.51
$46.17
$60.00
$765.52
$882.48
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Robin R.Horkey
Toni L.Lestina
Monica E.Lihs
Daniel W.Lugar
Linda M.Mack
Terence P.McNamara
Larry J.Phillips
Clint H.Robinson
Timothy L.Royer
Nathan G.Ruble
Kurt A.Rueckel
Terry L.Strain
Joy E.Tofleland
Dianna L.VanZee
John C.Wesselmann
Danny L.White
Christal D.Zook
Brenton State Bank
Telco Comm Credit Union
DM Metro Credit Union
Clerk of District Court
U nipac Service Corporation
Total
Bill Presentation
AT&T
All Makes Office Equipment
American Heart Assoc.
American Meter Company
Aramark Uniform Services
Auditor of State
Baker &Taylor Books
Bankers Trust Company
Bankers Trust Company
Best Buy Company
Brenton State Bank
Broderick Animal Clinic
Business Communications
Carpenter Uniform Co
Central Tractor
$707.88
$592.31
$46.17
$46.17
$608.71
$616.52
$1,020.80
$60.03
$851.05
$111.70
$1,099.00
$46.17
$546.73
$401.43
$728.13
$804.12
$92.47
$5,746.59
$621.00
$230.61
$124.10
$115.00
$21,730.19
Long distance service
Legal file,lock
BLS video/completion cards
300 meters
Entrance mat cleaning
FY94-95 audit servies
material
Agent fee
Transfer of funds
Material
Petty cash disbursements
Animal board
Radio repair
Jumpsuits
Merchandise
2
$19.56
$356.00
$175.00
$25,553.74
$44.05
$14,300.00
$1.77
$1,950.00
$168,044.82
$35.97
$198.48
$200.00
$50.00
$243.65
$199.99 I
Copy Center
Dallas County News
Dawson
DEMCO
OM Register
OM Water Works
Dorrian Heating &Cooling
Earlham Savings Bank
Electro-Serv,Inc.
Emergency Medical Prod
Farmer's Coop
Fuller Standard Service
Gas Products Sales
Groebner &Associates
Huscher,Paul E.
Hy-Vee Food &Drug
I ngram Library Services
I nstitute Public Affairs
IA Communications Network
MidAmerican Energy
Jim Coons Trucking
Keye Productivity Center
Kragel,Wade
Lease Consultants Corp
Lerner Publications Co.
Linch Auto Parts
Mack,Linda M.
McNamara,Terence P.
Mel Northey Co
Mid States Ford Truck
Mid-Land Equipment Co
Midwest Business Products
Midwest Radar &Equipment
Municipal Supply
Murphy,Jim
NetlNS
Newman Traffic Signs
O'Halioran International
Olson Brothers
Padgett-Thompson
Payless Cashways,Inc.
Plumb Supply Company
Presto-X Company
Business cards
11/95 Pubiications
Materiai
Supplies
Annexation notice
Water useage
Fasco motor
RVBB CD #8590
Relocate switch,add plug
Medical supplies
11/95 purchases
11/95 Fuller purchases
Misc.supplies
Misc.parts
Examined Downing platting
Employee moral enhancement
Materiais
Municipal poiicy leaders handbook
10/95 monthly service
Monthly Service
Hauling sand
Payroll seminar
Auto damage claim
Copier lease payment
Material
Misc.parts
Mileage,supplies
Snow management conf mil
Southfork Street lights
Parts
Install hydrauiics
Supplies
5 certs
Supples
Supplies
11/95 InterNet Service
Signs
OH1
11/95 Purchases
Organizing files seminar
Light panels,staple
Gas stop
Monthly pest control
3
$85.00
$229.29
$490.92
$28.09
$18.88
$8,189.71
$276.66
$51,654.88
$129.77
$408.50
$540.04
$150.23
$2,064.60
$521.34
$87.50
$370.68
$612.86
$84.00
$2.81
$2,744.76
$280.19
$139.00
$449.00
$72.31
$64.67
$123.20
$117.85
$52.20
$1,628.31
$35.91
$510.47
$235.98
$225.00
$3,808.20
$60.74
$30.00
$210.70
$15.66
$217.95
$290.00
$19.75
$33.46
$21.50
Prosecuting Attorneys
Quality Ford ofW.D.M.
Genex
Redden-Miller,Inc.
Rueckel,Kurt A.
Sam's Club
Steck-Vaughn Company
The Building Inspectors
Tofteland,Joy E.
Toyne's IA Fire Trk Ser
Treas,State of Iowa
Treas,State of Iowa
Treas,State of Iowa
Triple T Enterprises
Triplett Off Essentials
US Energy Services,Inc.
US Postal Service
US West Communications
Utility Consultants,Inc/
VISA
Waste Management of IA
Waukee First Responders
Waukee Hardware
Waukee Municipal Gas
Wityk,Debra
OWl/Major Traffic Offense
Misc.repairs
Oxygen &acetylene
Copier drum unit
Modem
Supplies
Material
11/95 buiiding permits
Mileage
Adjustable shelf
11/95 Sales tax deposit
11/95 sales tax deposit
11/95 sales tax deposit
Motor vehicle &criminal law book
Nameplate
Gas usage
Postage
Service
11/95 Laboratory testing
Monthly purchases
11/95 residential service
Supplies
11/95 purchases
Gas usage
11/95 custodial service
Total
$5.00
$309.56
$43.52
$245.00
$68.24
$227.83
$37.83
$2,569.00
$12.22
$50.00
$1,259.22
$90.27
$3,199.03
$204.00
$9.00
$35,939.26
$779.75
$519.48
$336.00
$450.98
$6,657.14
$618.22
$471.86
$145.06
$125.00
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$343,078.07
Final Plat -Windfield Plat 4.The special assessments have been paid for this project.There
are several items on the punch list that have been taken care of by the developer.Pat Shepard,
CEC,explained the reasons why some items on the punch list had not been completed.
Motion by Councilman Lugar,seconded by Councilman Strain,to approve the Final Plat -
Windfield Plat 4 with the stipulation that all the items on the punch list will be completed by
June I,1996 or the City will exercise their right to use the performance bonds.
Paul Huscher stated Councilman Lugar will need to use an additional performance bond for the
items on the punch list.Councilman Lugar withdrew his motion.
Motion by Councilman Lugar,seconded by Councilwoman Lihs,to table this item until the
January 8th City Council meeting.
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1996 Planning &Zoning Commission.The Planning and Zoning Commission would like the
City Council to review and approve their proposed 1996 P &Z Review Schedule which they
have approved.
Motion by Councilman Lugar,seconded by Councilman Gruber,to approve the Planning &
Zoning schedule for 1996 and agree to follow the schedule.The Mayor asked for a roll call vote:
Ayes:Lugar,Gruber,Strain,Lihs and Bailey.Nays:None.Motion carried 5 to O.
Licensing of Waste Haulers Ordinance 213 -3rd Reading.This ordinance essentially raises
the insurance limits required of Waste Haulers in Waukee.All the haulers have been notified
that this would be the third reading.
One call was received at City Hall from BFI who suggested that having the City named as an
additional named insured was not necessary in his opinion unless the City had a contract with a
hauler.
Mr.Schuman's current insurance carrier can not provide this much commercial coverage -but
estimated the additional cost to be $800 per year.$800 per year equates to about $0.33 per stop
per month.Another carried suggests it would cost $2,000 per year or $0.83 per unit per month.
This issue comes down to what is fair.The City has $5,000,000 of umbrella coverage and the
City requires the same from Waste Management as well.
Tom Davis handed out the copies of Des Moines Waste Haulers contract,which included the
insurance limits for Waste Haulers.
Motion by Councilman Strain,seconded by Councilman Lugar,to table until the January 8th
meeting.The Council directed Kurt to gather information from the surrounding communities
and check with our insurance carrier.The Mayor asked for a roll call vote:Ayes:Strain,Lugar,
Gruber,Bailey and Strain.Nays:None.Motion carried 5 to O.
Mobile Home Park -Resetting of Homes.Jim Tucker,The Building Inspectors,recapped the
activity regarding 25 dwelling units installed at the Midwest Mobile Home Park in lat 1993 to
early 1994,whose owners have indicated questions with the installations.The current status is as
follows:six (6)dwelling units have been reset and final inspection completed;six (6)dwelling
units taken permits to reset,not [mal inspected;nine (9)have been inspected,not properly set,no
permit taken;and four (4)no contact in regard to any problems or united moved,now a vacant
lot.
Motion by Councilman Lugar,seconded by Councilman Gruber,that based on the information
received from Mr.Tucker that the homes are being and will be set to specified recommendations
that this matter be closed and no action be taken on the recommendation of the Board of
Adjustments.The Mayor asked for a roll call vote:Ayes:Lugar,Gruber,and Bailey.Nays:Lihs
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and Strain.Motion carried 3 to 2.
Mayor Chedester vetoed the motion.
Van Purchase.John Wessehnann,Public Works Director,is asking for Council permission to
purchase a 3.4 ton cargo van from Charles Gabus Ford for the amount of $17,149.80 utilitizing
the 3 year financing program through Ford Motor Credit.This will enable the City to outfit the
van with part bins and shelving that is necessary in this line of work.Payment of $6,431.93 due
at inception,2nd payment of$6,13 1.93 due next year,and the final payment of $6,13 1.93 due the
next year.
Motion by Councihnan Strain,seconded by Councilman Lihs,to go out for bid,specs to be
drawn by Kurt and John.The Mayor asked for a roll call vote:Ayes:Strain,Lihs,Bailey,Gruber
and Lugar.Nays:None.Motion carried 5 to O.
Gas Main Break -Murphy Brothers.On November 14,Murphy Brothers hit the City's HIGH
pressure gas main at the corner of Highway 6 and Warrior Lane.In order to relight the pilot
lights faster,we notified the Mutual Aid Assistance Coordinator.The Communities who helped
have sent the City bills for their time spent and the use of their vehicles.Murphy Brothers have
been notified of the cost -$8,536.24,they have agreed to reimburse the City.
Motion by Councilman Lugar,seconded by Councilman Bailey,to reimburse the various entities
their expenses and have Murphy Brothers reimburse the City.The Mayor asked for a roll call
vote:Ayes:Lugar,Bailey,Strain,Lihs and Gruber.Nays:None.Motion carried 5 to O.
Drug and Alcohol Policy.Motion by Councilman Gruber,seconded by Councilman Bailey,to
authorize the Personnel Committee and several employees to review the Drug and Alcohol
Policy and bring their recommendations back to the Council.The Mayor asked for a roll call
vote:Ayes:Gruber,Bailey,Strain,Lihs and Lugar.Nays:None.Motion carried 5 to O.
REAP Grant.Paul Huscher,City Attorney,review the proposed lease with the Council.
Motion by Councilwoman Lihs,seconded by Councilman Lugar,to direct Paul Huscher,
Councilman Lugar and Kurt Rueckel to visit with the school regarding the lease agreement.The
Mayor asked for a roll call vote:Ayes:Lihs,Lugar,Bailey,Strain and Gruber.Nays:None.
Motion carried 5 to O.
Calling of Hickman Trunk Sewer Special Assessment Bonds.Motion by Councilwoman
Lihs,seconded by Councilman Bailey,to pass Resolution No.95-12,providing for prepayment
of$85,000 Special Assessment Sewer Improvement Notes,dated May I,1993.The Mayor
asked for a roll call vote:Ayes:Lihs,Bailey,Lugar,Gruber and Strain.Nays:None.Motion
carried 5 to O.I6
Refunding of Water Bonds.Options exist to refund some of the City's outstanding bonds to
take advantage oflower interest rates.Two possible bonds could be refunded,series 1989 and
1992.Because the savings for the 1992 issue is no minimal,Ruan Securities does not
recommend refunding of that series at this time.The reissuance of the 1989 series could save the
City $14,272.50 over the next six years.
Motion by Councilman Gruber,seconded by Councilman Bailey,to have Kurt direct Ruan
Securities and Dorsey &Whitney to prepare the proper paperwork to refund the 1989 series
bonds.The Mayor asked for a roll call vote:Ayes:Gruber,Bailey,Lugar,Strain and Lihs.
Nays:None.Motion carried 5 to O.
Refunding of Sewer Bonds.Options exist to refund some of the City's outstanding bonds to
take advantage oflower interest rates.Two possible bonds could be refunded,the 1992 series
and 1989 series.Because the savings for the 1989 issue is small,Ruan Securities is not
recommending refunding of that series at this time.The reissuance of the 1992 series could save
the City $28,700.00 over the next sixteen years.
Motion by Councilwoman Lihs,seconded by Councilman Lugar,to have Kurt direct Ruan
Securities and Dorsey &Whitney prepare the proper paperwork to refund the 1992 series bonds.
The Mayor asked for a roll call vote:Ayes:Lihs,Lugar,Strain,Bailey and Gruber.Nays:None.
Motion carried 5 to O.
Motion by Councilwoman Lihs,seconded by Councilman Lugar,to give Kurt Rueckel the
authority to stop the process of refunding the bonds if it would not be beneficial to the City.The
Mayor asked for a roll call vote:Ayes:Lihs,Lugar,Strain,Bailey and Gruber.Nays:None.
Motion carried 5 to O.
V &K Bills -Reimbursement Update.Kurt Rueckel,City Administrator,gave the Council a
written report of the status of reimbursement for the V &K bills.
City Administrator/Clerk Six Month Evaluation &Salary Review.Motion by
Councilwoman Lihs,seconded by Councilman Lugar,to grant Kurt a yearly pay increase of
$2,000 retroactive to July 1,1995,based upon the Council's evaluation on *****1995 The next
evaluation will be January 8,1995 as per employment agreement.The Mayor asked for a roll
call vote:Ayes:Lihs,Lugar,Strain,Bailey and Gruber.Nays:None.Motion carried 5 to O.
Mayor's Report.Mayor Chedester gave the Council a copy of the letter from the Governor
regarding the Highway 6 Project.
Councihnan Strain reported to the Council the handling of insurance claims by the City's
insurance carrier.
Adjournment.Motion to adjourn by Councilman Strain,seconded by Councilman Lugar at
7
IO:52pm.Upon a voice vote the motion was passed 5 to O.
&~$fA7
Claire L.Chedester,Mayor
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Attested:
Kurt A.Rueckel,City Clerk
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