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Home My WebLink About1996-01-08-Regular MinutesThe January 8,1996 Waukee City Council meeting was called to order at 7:00pm by Mayor Donald Lee Bailey,Jr.,with Toni Lestina taking minutes. ROLL CALL.A roll call vote was taken and the following Council members were present: Nick Gruber,Robyn S.Heath,Monica Lihs,and Dan Lugar.Absent:Terry Strain. OPEN FORUM.Councilwoman Lihs announced the Park Committee workshops on January 11th and 18th at city hall.All citizens are invited. AGENDA ADDITIONS.Mayor Bailey would like 22A -Annexation closed session added to the agenda. Motion by Councilman Gruber,seconded by Councilman Lugar,to approve the agenda.The Mayor asked for a roll call vote:Ayes:Gruber,Lugar,Heath and Lihs.Nays:None.Motion carried 4 to O. CONSENT AGENDA -A)12/18/95 COUNCIL MINUTES;B)SALARY &BILL PRESENTATION. Mayor Bailey stated there was no written action regarding Mayor Chedester's veto at the 12/18/95 meeting.The veto is deleted for lack of written action and the motion carried 3 to 2. Motion by Councilman Gruber,seconded by Councilman Lugar to approve the 12/18/95 Council Minutes with the additional wording that Mayor Chedester's wirtten veto was not submitted. The Mayor asked for a roll call vote:Ayes:Gruber,Lugar,Lihs and Heath.Nays:None.Motion carried 4 to O. Motion by Councilman Gruber,seconded by Councilman Lugar,to approve the Salary/Benefits Presentation -$28,110.35 and Bill Presentation -$110,880.36.The Mayor asked for a roll call vote:Ayes:Gruber,Lugar,Lihs and Heath.Nays:None.Motion carried 4 to O. SAL A R Y PRESENTATION Robert P.Barrett Gregory A.Breuer James E.DeWitt,Jr. David S.DeZeeuw Robert G.Evans Elizabeth A.Ford Lisa M.Gukeisen-Thielen Robert D.Herrick Kenneth E.Hopper $520.18 $908.60 $613.86 $684.52 $834.67 $604.25 $215.35 $644.96 $770.23 1 Robin R.Horkey Toni L.Lestina Linda M.Mack Terence P.McNamara Larry J.Phillips Timothy L.Royer Nathan G.Ruble Kurt A.Rueckel Joy E.Tofleland Dianna L.Van Zee John C.Wesselmann Danny L.White Christal D.Zook Brenton Bank Telco Community Cred Union DM Metro Credit Union Unipac Service Corporation Clerk of District Court Treasurer-State of Iowa IPERS IPERS Job Service of Iowa Total BILL PRESENTATION AT&T Aggregate Equip &Supply Agri Drain Corp Annear Equipment,Inc Aramark Uniform Services Awards Gallery Baer Ag Supply Baker &Taylor Books Bankers Trust company Banknote Printing,Inc. Battery Patrol Best Buy Company Blue Cross/Blue Shield Border's Book Shop Brown Suppiy Co,Inc. $732.42 $592.31 $608.71 $616,52 $1,023,60 $724.26 $131.47 $1,763.57 $546.73 $512.43 $729.30 $772.56 $92.47 $5,455.72 $510.00 $230.61 $115.00 $124.09 $2,100,78 $2,689.44 $2,163.12 $78.62 $28,110.35 Long distance service Binder chain,ratchet Storm sewer intake pipe Snowthrower;trk rental Entrance mat cleaning C.Chedester apprec plaq Gloves Material Monthly P &I deposit Repiacement 10/90 notes Batteries Material Monthly premium Material Blades/plow blade markers 2 I $21.31 $433.50 $82.15 $1,350.00 $88.10 $51.00 $4.95 $56.17 $35,285.00 $82.04 $103.80 $95.82 $9,817.73 $73.47 $307.09 I Business Communications Central Tractor Channing L.Bete Co,Inc. City of Coon Rapids City of Guthrie Center City of Harlan City of Manilla City of Manning Coates Manufacturing Co Copy Center Copy Systems,Inc. Dallas Co Fire Fighters Dallas County News Dawson OM Register Ed M.Feld Equipment Co Eddy Walker Equipment Co Farmer's Coop Elevator Feslers Inc Friends of Perry Library Fuller Standard Service Golden Circle Municipal Gas Products Sales Gruber,Mark L. Hallett materials Hartman,Ron &Jane Hawkeye Telephone Service Hawkeye Truck Equipment Huscher,Paul E. Huscher,Paul R. Hutchinson Salt Company IA Municipalities Workers Ingram Library Services IA Communications Network IA Fire Equipment Co IA Library Association IA Methodist Medical Center IA Pipeline Associates MidAmerican Energy iAOneCall Jim Coons Trucking Jones Library Sales,Inc. KAR Products Radio repair Supplies Natural gas safety 11/14/95 gas leak 11/14/95 gas leak 11/14/95 gas leak 11/14/95 gas leak 11/14/95 gas leak Latches Film/Slide processing Monthly copier maint Dallas Co Fire Fighters 12/95 Publications Material 25 wk OM Register subscription Fire Clothing Snowplow/truck attachment 11/95 Farmers purchases Light bar operation Racks -book,cassette 12/95 Fuller purchases Association annual dues Meter swivel 12/95 building permits Ice control sand 12/95 City Hall cleaning Move phone lines Meyer light,electric brake control 1/96 retainer Country Club Annexation proceedings Bulk medium rock Installment #7 Materials 11/95 monthly service Fire Extinguishers IA Library Assoc Random drug test 11/14/95 gas leak Monthly service 11/95 IA One Call Service Hauling sand/salt Waliclip Washers,silicone,buibs $140.00 $122.65 $786.45 $457.31 $732.98 $427.98 $119.20 $259.88 $21.20 $11.72 $22.65 $10.00 $118.33 $15.80 $88.40 $3,150.00 $3,149.00 $473.85 $275.00 $100.00 $77.32 $25.00 $34.00 $60.50 $555.57 $400.00 $82.43 $307.87 $587.50 $826.00 $633.91 $1,219.00 $520.56 $1.02 $51.45 $84.00 $33.00 $5,107.12 $5,768.03 $46.20 $343.55 $36.00 $159.14 3 Law Enforcement Equipment BW mag/cuff holder $27.95 ILeaseConsultantsCorpCopierleasepayment#33 $72.31 Linch Auto Parts Supplies $127.36 Mack,Linda M.Mileage/supplies $111.31 I Majona Corporation Deck plate,grate $110.25 Mercury Instruments,Inc.Disposable pens $32.60 Metro Graphic Arts DM Metro area wall map $89.90 Mid-States Supply Company Scotch coat PE pipe $230.76 Mid-Iowa Sales Company Cleaners $97.45 Midwest Gas Association Annual membership dues $280.00 More Than Toys,Inc.Uniden XL T pagers $192.00 Municipai Supply 108 Meters $7,543.80 National Association Chiefs of Police $50.00 NetlNS 12/95 Internet service $30.00 Newman Traffic Signs Street signs $159.20 Northern Natural Gas Gas $9,163.98 Olson's Body &Paint Mirror head/taillight $99.05 Olson Brothers 12/95 purchases $244.79 Paul's Pest Control Pest control 12/27 $45.00 Payless Cashway's Inc Supplies $28.74 Precision Computer System Update diskette charge $15.21 Quality Ford of W.D.M.Vehicle maintenance $526.61 IRDMcKinneyPlbg&Excav Cap 4"water main $665.00 Radio Shack Misc parts $79.97 Rapid Printing Service Nov newsletter printing $229.92 Redden-Miller,Inc.Monthly copier maintenance $160.50 Schlapia,Toni 11/14/95 gas leak $70.98 Steinke,Kurt 14 fire reports $70.00 Sto-cote Products,Inc.Ice rink liner $1,498.50 Strauss Safe and Lock Co Safe combination change $90.00 The Building Inspectors 12/95 building permits $444.00 3M Barricade striping $98.90 TNT Holland Motor Express Ice rink liner freight $49.00 Tofteland,Barry 3 hrs computer service $30.00 Tofteland,Joy 12/95 miles $15.08 Toyne's IA Fire Trk Serv Replace 2.5"gauge,valve $181.00 Triplett Off Essentials File room table $47.25 Union Pacific Railroad Crossing lease $180.00 United States Cellular Monthly service $201.12 US Postal Service Bulk mailings/roll of stamps $438.76 US West Cellular Monthly service $102.98 US West Communications Monthly service $600.38 IValleyPlumbingCo,Inc.11/14/95 gas leak $260.00 4 Veenstra &Kimm VISA Wahlert,Teresa Washpointe Autowash Waukee Fire Association Waukee First Responders Waukee Hardware Waukee Mini Storage Waukee Municipal Gas Winterset Farm &Home Wityk,Debra Total Monthly service 11/95 purchases 11/14/95 gas leak 11/95 auto washes %annual contribution Office supplies 12195 purchases 1196 storage rental Monthly gas usage Jacket,gloves,cap 12195 custodial service $7,171.36 $487.18 $74.03 $21.45 $885.96 $23.97 $197.67 $45.00 $1,684.59 $78.84 $125.00 $110,880.36 APPOINTMENT OF OFFICERS. CITY ATTORNEY -Motion by Councilman Gruber,seconded by Councilwoman Lihs,to appoint Paul Huscher as City Attorney.The Mayor asked for a roll call vote:Ayes:Gruber, Lihs,Lugar and Heath.Nays:None.Motion carried 4 to O. CITY CLERK/ADMINISTRATOR -Motion by Councilwoman Lihs,seconded by Councilman Lugar,to appoint Kurt Rueckel as City Clerk/Administrator.The Mayor asked for a roll call vote:Ayes:Lihs,Lugar,Heath and Gruber.Nays:None.Motion carried 4 to O. CIDEF OF POLICE -Mayor Bailey appointed Larry Phillips as Police Chief. CITY TREASURER -Motion by Councilwoman Lihs,seconded by Councilman Lugar,to appoint Robert Barrett as City Treasurer.The Mayor asked for a roll call vote:Ayes:Lihs, Lugar,Gruber and Heath.Nays:None.Motion carried 4 to O. CITY HEALTH OFFICER -Motion by Councilman Gruber,seconded by Councilwoman Heath,to appoint Larry Phillips as City Health Officer.The Mayor asked for a roll call vote: Ayes:Gruber,Heath,Lihs and Lugar.Nays:None.Motion carried 4 to O. COMMITTEE APPOINTMENTS -BOARD OF ADJUSTMENT APPOINTMENT. Motion by Councilman Gruber,seconded by Councilman Lugar to appoint Jay Oxenford to the Board of Adjustments and to appoint Mark Schoeberl to replace Terry McAtee when the hearing involving Ms.Knaack is completed.The Mayor asked for a roll call vote:Ayes:Gruber,Lugar, Heath and Lihs.Nays:None.Motion carried 4 to O. RESOLUTION NAMING OFFICIAL DEPOSITORIES.Robert Barrett,City Treasurer, presented the following resolution to the Mayor and City Council: 5 RESOLUTION NO.96-1 IResolvedthattheCityCouncilofWaukeeinDallasCounty,Iowa,approved the following list of financial institutions to be depositories of funds of the City of Waukee in conformance with all applicable provisions of the Iowa Code Chapters 452 and 453 (1983)as amended by 1984 Iowa Acts,S.F.2000.The City Clerk/Administrator or Treasurer is hereby authorized to deposit funds of the City of Waukee in amounts not to exceed the maximum approved for each respective financial institution as set out below: Brenton Bank,Des Moines Raccoon Valley State Bank,Adel Bankers Trust Company,Des Moines Earlham Savings Bank Telco Community Credit Union,Des Moines $2,500,000 $500,000 $1,250,000 $500,000 $100,000 Motion by Councilman Lugar,seconded by Councilwoman Heath,to approve Resolution No. 96-1.The Mayor asked for a roll call vote:Ayes:Lugar,Heath,Lihs and Gruber.Nays:None. Motion carried 4 to O. RESOLUTION NAMING OFFICIAL PUBLICATION.Motion by Councilman Lugar, seconded by Councilwoman Lihs,to name Dallas East as the Official Publication,The Dallas County News as first alternate,and the Des Moines Register as second alternate.The Mayor asked for a roll call vote;Ayes:Lugar,Lihs,Gruber and Heath.Nays:None.Motion carried 4 to O.1 COUNCIL MEETING TIMES AND DAYS.Motion by Councilman Gruber,seconded by Councilwoman Lihs,to set the official Council meeting times and dates as the I st and 3rd Mondays at 7:00pm.If a holiday falls on meeting night it will be rescheduled for the 2nd or 4th Mondays at 7:00pm.The Mayor asked for a roll call vote:Ayes:Gruber,Lihs,Heath and Lugar. Nays:None.Motion carried 4 to O. CITIZEN OF THE YEAR -RULES.Motion by Councilman Gruber,seconded by Councilwoman Lihs,to approve the Citizen of the Year Rules and Regulations.The Mayor asked for a roll call vote:Ayes:Gruber,Lihs,Heath and Lugar.Nays:None.Motion carried 4 to O.The rules and procedures are as follows: CITIZEN OF THE YEAR AWARD RULES AND PROCEDURES I.The Mayor will appoint a Selection Committee by January 15th. 2.Nominations will be accepted from January 15the thru February 28th.1 6 3.Nominations for Citizen of the Year will be considered for their dedicated volunteer service to the city,schools,civic organizations,churches or community and on other criteria developed by the committee.Selection will not be based strictly on the number of nominations received for a particular nominee. 4.Nominations received will become the property of the city of Waukee and will not be returned. 5.No information regarding nominations will be released. 6.The Selection Committee will review all the nominations during March and report their selection to the Mayor. 7.The Mayor will announce the name of the recipient at the first regular council meeting in April. 8.A reception honoring the Citizen of the Year will be held on the fourth Monday of the month. RESOLUTION ACCEPTING FINAL PLAT -KELLER ACRES.Keller Acres lies 2 miles outside of the City of Waukee.The area it is in is designated to be industrial area,in addition it is also in the area where the proposed by pass will eventually be.The County's long range plan designated this area as a residential area. The Plauning and Zoning Commission reviewed and rejected this plat at their last meeting pending a j oint meeting with the County to discuss the long range plans for this area. Motion by Councilwoman Lihs,seconded by Councihnan Lugar,to direct Kurt Rueckel to contact the League asking for their legal opinion on this matter and bring back to the Council at the January 22nd Council meeting.The Mayor asked for a roll call vote:Ayes:Lihs,Lugar, Heath and Gruber,Nays:None.Motion carried 4 to O. FINAL PLAT -WINDFIELD PLAT 4 -The Developer has provided a performance bond to take care of the remaining items on the punch list by June 6,1996.The developer has also stated that they are willing to put in a sidewalk on the west side of the street along lot 60. Motion by Council Lugar,seconded by councihnan Gruber,to approve Resolution No.96-3 with the addition of a sidewalk along lot 60,with completion of the items on the punch list by June 6, 1996.The Mayor asked for a roll call vote:Ayes:Lugar,Gruber,Lihs and Heath.Nays:None. Motion carried 4 to O.Resolution 96-3 is as follows: 7 RESOLUTION NO.96-3 IRESOLUTIONACCEPTINGTHEFINALPLATOF WINDFIELD PLAT 4 -A SUBDIVISION OF THE CITY OF WAUKEE,IN DALLAS COUNTY,IOWA WHEREAS,Windfield Development,Inc.Has presented a Final Plat of Windfield Plat 4,and the Waukee Planning and Zoning commission approved this Final Plat on January 8,1996;and WHEREAS,the City Council has found this subdivision to be in conformance with its comprehensive plan; WHEREAS,the City Council has found that the final plat has met the requirements under section 354.8 of the Code ofIowa; WHEREAS,the developer has a performance bond to cover grading and seeding work left to be done;and WHEREAS,the City of Waukee,at the regular council meeting on January 8,1996,considered the Final Plat for Windfield Plat 4,Waukee,Iowa,Dallas County;and WHEREAS,the Developer has promised to put in a sidewalk along the east side of lot 60. NOW,THEREFORE,be it resolved that the Final Plat for Windfield 4 is hereby approved on this eighth day of January,1996. RESOLUTION ACCEPTING STREETS &UTILITIES -ENTERPRISE BUSINESS PARK.Motion by Councilman Gruber,seconded by Councilwoman Heath,to approve Resolution No.96-4 accepting the streets and utilities in the Enterprise Business Park.The Mayor asked for a roll call vote:Ayes:Gruber,Heath,Lihs and Lugar.Nays:None.Motion carried 4 to O.Resolution 96-4 is as follows: RESOLUTION NO 96-4 RESOLUTION ACCEPTING THE UNDERGROUND UTILITIES (WATER/SEWER/GAS)AND PUBLIC STREETS IN ENTERPRISE MEADOWS -A SUBDIVISION OF THE CITY OF WAUKEE,IN DALLAS COUNTY,IOWA WHEREAS,the Underground Utilities (water,sewer,gas)and Public Streets have been installed I by the developer in Enterprise Business Park,a subdivision in the City of Waukee,Iowa; 8 WHEREAS,the developer has outstanding performance bonds to cover the installation of these utilities and the public streets; WHEREAS,the utilities and streets have been inspected by the City Engineer and have been found to be acceptable to the City; WHEREAS,the developer has a performance bond for the required sidewalks in Enterprise Business Park; NOW,THEREFORE,be it resolved that the underground utilities and public streets in Enterprise Business Park are accepted by the City of Waukee on this eighth day of January,1996. RESOLUTION ACCEPTING STREETS AND UTILITIES -SUNRISE MEADOWS - Motion by Councilman Gruber,seconded by Councihnan Lugar,to approve Resolution No.96-5 accepting the Streets and Utilities in Sunrise Meadows.The Mayor asked for a roll call vote: Ayes:Gruber,Lugar,Heath and Lihs.Nays:None.Motion carried 4 to O.Resolution No.96-5 is as follows: RESOLUTION NO.96-5 RESOLUTION ACCEPTING THE UNDERGROUND UTILITIES (WATER/SEWER/GAS)AND PUBLIC STREETS IN SUNRISE MEADOWS -A SUBDIVISION OF THE CITY OF WAUKEE,IN DALLAS COUNTY,IOWA WHEREAS,the Underground Utilities (water,sewer,gas)and Public Streets have been installed by the developer in Sunrise Meadows,a subdivision in the City of Waukee,Iowa; WHEREAS,the developer has outstanding performance bonds to cover the installation of these utilities and the public streets; WHEREAS,the utilities and streets have been inspected by the City Engineer and have been found to be acceptable to the City; WHEREAS,the developer has a performance bond for the required sidewalks in Sunrise Meadows; NOW,THEREFORE,be it resolved that the underground utilities and public streets in Sunrise Meadows are accepted by the City of Waukee on this eighth day of January,1996. 9 AUTOMATIC DEBIT OF UTILITY BILLS -The citizens have been offered the ability to have their utility bills paid through direct debit.As of several weeks ago we have had 150 citizens express interest in this program. Motion by Councilman Lugar,seconded by Councilwoman Lihs,to approve the Automatic Debit Program with a startup date of February.The Mayor asked for a roll call vote:Ayes:Lugar, Lihs,Gruber and Heath.Nays:None.Motion carried 4 to O. UNIVERSITY TRUNK SEWER -There had been two meetings held with many of the property owners along the University area that will be served by the proposed university trunk sewer.There have been several different options to allocate the costs,none of which is totally fair to all of the property owners. Many of the property owners,mostly south of University,stated that they will claim agricultural deferment.Depending on the City's own share and how much they will have to pick-up for those who want to claim agricultural deferment,the City will have to pay for between $500,000 and $750,000 up front.This means levying taxes in the area of $45,000 -$68,000 a year costing the owner ofa $100,000 house between $30.00 and $48.00 per year. Motion by Councihnan Lugar,seconded by Councilman Gruber,to go with Kurt Rueckel's recommendation to begin the special assessment process along University.The Council directed Kurt to send a letter explaining the cost to all the property owners that will be involved.It was I noted that the City could stop this project if it appeared it would be too expensive.The Mayor asked for a roll call vote:Ayes:Lugar,Gruber,Lihs and Heath.Nays:None.Motion carried 4 to O. DRUG &ALCOHOL DISCIPLINE POLICY -The City is required to adopt a drug and alcohol policy for pipeline personnel and CDL personnel.Councihnan Strain met with John Wessehnann,Jim De Witt,Tim Royer and Kurt Ruecke1 to discuss the policy and the discipline policy. Motion by Councilman Gruber,seconded by Councilwoman Lihs,to adopt the Drug and Alcohol policy for pipe line personnel amd CDL personnel.The Mayor asked for a roll call vote:Ayes: Gruber,Lihs,Heath and Lugar.Nays:None.Motion carried 4 to O. MAYOR'S REPORT -Goal Setting -The Mayor would like to schedule a goal setting session for 1996 and discuss a 5 year plan. Motion by Councihnan Gruber,seconded by Councilman Lugar,to direct Kurt Rueckel to coordinate the Goal Setting Session.The Mayor asked for a roll call vote:Ayes:Gruber,Lugar, Heath and Lihs.Nays:None.Motion carried 4 to O. MOBILE HOME PARK UPDATE -This item was handled earlier by the deletion of Mayor j 10 Chedester's veto. Mayor Bailey authorized Councilman Lugar to act in behalf of the City regarding the relocation of the Post Office. LANDFILL -CLOSED SESSION -Paul Huscher,City Attorney,has nothing new to report to the Council regarding the North Dallas County Landfill. ANNEXATION -CLOSED SESSION -Motion by Councilwoman Lihs,seconded by Councilman Lugar,to enter into closed session pursuant to the Iowa Code Section 21.5 (1)(C) "To discuss strategy with Counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation".The Mayor asked for a roll call vote:Ayes:Lihs,Lugar, Heath and Gruber.Nays:None.Motion carried 4 to O. The Council entered into closed session at 8:50pm. The Council came out of closed session at 9:31 pm. Motion by Councilwoman Lihs,seconded by Councilman Lugar,to enter into closed session at 9:40pm pursuant to the Iowa Code Section 21.5 (1)(1)"To evaluate the professional competency of an individual whose appointment,hiring,performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session."The Mayor asked for a roll call vote:Ayes:Lihs,Lugar, Heath and Gruber.Nays:None.Motion carried 4 to O. The Council came out of closed session at 9:43pm. Motion to adjourn by Councilwoman Heath,seconded by Councilwoman Lihs at 9:44pm.Upon a voice vote the motion passed 4 to O. Donald Lee Bailey,J .,Mayor Attested: Kiirt A.Rueckel,City Clerk 11