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Home My WebLink About1996-05-20-Regular Minutes1-- The May 20,1996 Waukee City Council meeting was called to order at 7:00pm by Mayor Donald L.Bailey,Jr.,with Toni Lestina taking minutes. Roll Call.A roll call vote was taken and the following Council members were present:Nick Gruber,Robyn Heath,Monica Lihs,and TelTY Strain.Absent:Dan Lugar. Open Forum.Mayor Bailey announced that Denny Dohnage has served 6 years (maximum term)on the Library Board and will be stepping down the 31st of May.The Council thanked him. Agenda Additions -Agenda Approval.Motion by Councilwoman Lihs,seconded by Councilman Strain,to approve the agenda.The Mayor asked for a voice vote.Motion carried. Consent Agenda -A)5/6/96 Council Minutes;B)Salary &Bill Presentation;and C) Casey's Liquor License. 5/6/96 Council Minutes are amended as follows: Motion by Councilwoman Lihs,seconded by Councihnan Gruber,to amend the 5/6/96 minutes to direct Paul Huscher,City Attorney,to proceed with matters regarding the South Dallas County Landfill by rejecting the offer and proceeding with matters.The Mayor asked for a voice vote. Motion carried, Motion by Councilman Gruber,seconded by Councilwoman Lihs,to approve the consent agenda with the amendment to the 5/6/96 Council minutes.The Mayor asked for a voice vote.Motion carried. Salary list for May 15th,1996: Donald L.Bailey,Jr. Robert P.Barrett Gregory A.Breuer James E.De Witt,Jr. David S.DeZeeuw Robert G.Evans Elizabeth A.Ford Lisa M.Gukeisen-Thielen Nicholas C.Gruber Robyn R.Heath Don C.Henson Robert D.Herrick Howard O.Holmstrom Kenneth E.Hopper $218.43 520.61 906.39 614.85 836.59 762.15 604.38 248.57 50.79 46.17 60.00 761.67 323.98 785.04 1 Robin R.Horkey Bryan T.Kammerer Toni L.Lestina Monica E.Lihs Daniel W.Lugar Linda M.Mack Terence P.McNamara Larry J.Phillips Clint H.Robinson Timothy L.Royer Nathan G.Ruble Kurt A.Rueckel Terry L.Strain Joy E.Tofteland Dianna L.Van Zee Jolm C.Wesselmann Danny L.White Christal D.Zook Brenton Bank Telco Community Credit Union Clerk of District Court Total Bill Presentation -5/15/96 Aggregate Equip &Supply Aramark Uniform Services Arnold Motor Supply Baer Ag Supply Baker &Taylor Books Bankers Trust Company Best Buy Company,Inc. Border's Book Shop Brenton State Bank Brown Supply Co,Inc. Business Communications Carpenter Uniform Co. Central Iowa Landscaping CT Farm &Country Classic Floral &Gifts The Computer Supply Store Council of Better Business 3/4"x 50'air hose Entrance mat cleaning Fuse,hoses,couplings Supplies Material Transfer of tax receipts Material Material Petty cash disbursements Supplies FCC license appl fees Shirt 5.5 sq sod 3 -roto-tiller Flowers for reception Panasonic KX-P2023 print Material 2 $ 708.30 55.40 593.03 46.17 46.17 608.86 696.91 1,020.93 60.03 893.17 203.75 1,155.68 46.17 547.17 413.03 71.77 778.08 32.70 5,767.94 1,616.00 124.10 $22,224.98 $115.33 $46.26 $59.28 $4.50 $116.46 $98,808.50 $76.84 $14.36 $352.63 $246.30 $687.00 $30.95 $266.38 $999.99 $48.50 $195.00 $18.95 Creative Printers,Inc. Dallas County News Dawson DEMCO DM Water Works Donaldson,Lufkin Dorrian Heating &Cooling Earlham Savings Bank Ed M.Feld Equipment Co. Farmer's Coop Elevator First National Bank Fuller Standard Service Gas Products Sales Great American Outdoor Groebner &Associates Inc. Grolier Publishing Co. Hach Company Fastpro International Inc. IA Dept of Commerce Ingram Library Services IADA Services,Inc. IA Communications Network IA Dept of Transportation IA Pipeline Associates MidAmerican Energy J.J.Keller &Associates Jones Library Sales,Inc. Kirkwood Comm College Iowa League of Cities Lease Consultants Corp Linch Auto Parts Mack,Linda M. Marcive Incorporated Mautz Paint Company Metro Uniforms Mid-Iowa Sales Company Newman Traffic Signs Northern Natural Gas Overhead Door Company Oxford University Press Peoples Savings Bank Presto-X Company Quality Ford of W.D.M. May newsletter printing Ad for wills program-4/96 publication Material Tape,labels,due slips 6/1/96 interest due G.O.Note #20 Replaced thermostat FYE 96 contribution Bimler cpat &pants 4/96 Farmer's purchases G.O.Note #21 4/96 purchases Misc supplies Land pride seeder rental 12M ft W'pipe Material Treatment chemicals First aide supplies Utilities/Consumer Advoc Computer support Long distance service 3/96 monthly service Misc.supplies Weld service T on 4"main Monthly service OSHA regulations Steel shelving Basic training -water -B.Herrick 1995 Index of IA laws Copier lease payment #37 Misc.supplies 4/96 Mack expenses Computer generated records Intlext satin latex Shirts &trousers Auto &industrial supplies Street signs Gas supply Remove/replace door Material G.O.Note #13,14 &15 Monthly pest control Misc.car repair 3 $98.00 $504.28 $17.51 $93.22 $64,434.15 $5,171.25 $98.00 $35,250.00 $685.00 $1,239.08 $730.00 $217.34 $7,431.74 $500.81 $1,295.60 $18.84 $63.55 $51.65 $126.00 $1,027.84 $32.00 $1.33 $1,463.38 $123.72 $3,676.89 $162.87 $593.50 $240.00 $35.00 $72.31 $104.45 $157.54 $25.30 $115.08 $254.70 $46.20 $258.60 $4,603.25 $716.00 $303.98 $528.75 $21.50 $159.26 Genex R-Way Concrete Radio Shack Sears and Roebuck Co Specialty Technical Superintendent of Document The State Chemical Mfg Co Thomas Bros Septic Service Tofteland,Joy E Treas,State of Iowa Treas,State of Iowa Treas,State of Iowa Triplett Off Essentials United State Cellular US Postal Service US West Communications University Photo University of Iowa Utility Consultants Inc, Utility Supply of America Van Meter,Dennis VISA Walnut Township Waste Management of Iowa Waukee Municipal Gas Wityk,Debra World Almanac Education World Chamber of Commerce You and the Law Total Oxygen &acetylene 1.5 yards concrete Printer repair Carpet cleaning Environmental Compliance Material Misc.supplies Pumping from manhole 4/96 expenses 4/96 sales tax deposit 4/96 sales tax deposit 4/96 slaes tax deposit 7 high back chairs Monthly service stamps and postage Monthly service Film processing IA Municipal Management 4/96 laboratory testing Meter wire,seals,gasket Video cabinet 4/96 purchases Annual cemetery maintenance 4/96 residential service gas usage 4/96 custodial services Material Material You &the Law subscription $138.12 $91.50 $79.00 $49.95 $336.75 $32.00 $581.34 $1,950.00 $29.42 $2,689.61 $104.66 $3,681.59 $1,394.75 $132.19 $481.18 $294.21 $78.44 $235.00 $336.00 $676.11 $90.37 $168.90 $1,000.00 $6,657.14 $145.06 $125.00 $38.37 $35.00 $99.72 J $256,588.08 Mayor's Proclamation.Mayor Bailey declared May 29,1996 as National Senior Health & Fitness Day. PROCLAMATION "The Benefit of Exercise is Ageless" 4 WHEREAS,the President of the United States has designated Mayas Older Americans Month and National Physical Fitness and Sports Month;and WHEREAS,it is appropriate to honor our mature citizens for their many contributions to the viability and strength of our community;and WHEREAS,consistent physical activity is important to the well-being of older adults and to the quality of their lives;and WHEREAS,all older adults can participate is activities which improve and maintain their health; Now,therefore,be it resolved that I do hereby proclaim,Wednesday,May 29,1996 as NATIONAL SENIOR HEALTH &FITNESS DAY tn WAUKEE and urge our citizens to support the efforts of local organizations which encourage older adults to enhance their lives through fitness activities. National Earth Day -Tree Donation -Waste Management.Waste Management has donated a tree to be planted in a city park.Mayor Bailey suggested the tree be planted in the Windfield Park. Motion by Councilwoman Lihs,seconded by Councilwoman Heath,to accept the tree from Waste Management with great thanks and dedicate the tree to the Windfield Park.The Mayor asked for a roll call vote:Ayes:Lihs,Heath,Strain,and Gruber.Nays:None.Motion carried 4 to O. 28E Agreement -High School-University Trunk Sewer.Motion by Councilwoman Lihs, seconded by Councilman Gruber,to accept the 28E Agreement for the University Trunk Sewer Project.The Mayor asked for a roll call vote:Ayes:Lihs,Gruber,Strain,and Heath.Nays: None.Motion carried 4 to O. Iowa Energy Bank Program.John Wesselmann has been researching the possibilities of various energy efficiency plans for various departments.The Iowa Energy Bank provides low interest loans for energy efficiency plans.Representatives gave a fifteen minute presentation on the Iowa Energy Bank and how the City could get on the Internet. 5 The Council directed John Wesselmann to start working on energy efficiency programs for each of the city buildings. Permission to Seek Bids on Concrete Saw.John Wesselmann is requested permission from the Council to seek bids for a concrete saw with greater horsepower than the current machine and a 26"cutting blade. Motion by Councilman Gruber,seconded by Councilman Strain,to give John Wesselmann permission to seek bids for a new concrete saw.The Mayor asked for a roll call vote:Ayes: Gruber,Strain,Heath,and Lihs.Nays:None.Motion carried 4 to O. Permission to Seek Bids on Public Works Building Expansion.The Public Works Department has been strapped for office space,a map room,break room,and storage space.This expansion would be on the north side of the current public works building.The approximate cost would be $32,000.00 depending on bids for building and interior work. Motion by Councilman Strain,seconded by Councilman Gruber,to seek bids for expanding the public works building.The Mayor asked for a roll call vote.Ayes:Strain,Gruber,and Heath. Nays:Lihs.Motion carried 3 to O. Waukee State Bank -Ordinance Allowing Temporary Commercial Structure.Motion by Councilwoman Lihs,to introduce Ordinance No.2220. Motion by Councilwoman Lihs,seconded by Councilman Heath,to have Ordinance No.2220 read in title on for the first time.The Mayor asked for a roll call vote:Ayes:Lihs,Heath, Gruber,and Strain.Nays:None.Motion carried 4 to O. Ordinance No.2220 AN ORDINANCE TO AMEND CHAPTER 303,WAUKEE MUNlCIP AL CODE, SUBDIVISION REGULATIONS ORDINANCE OF THE CITY OF WAUKEE,IOWA,BY AMENDING SECTION 303.43 TO PROVIDE THAT,AFTER PRIOR COUNCIL APPROVAL,AND SUBJECT TO OBTAINING SITE PLAN APPROVAL IN PROPERTY ZONED c.r,C-2,C-3 OR M-l;A PROPERTY OWNER MAY CONSTRUCT OR LOCATE A TEMPORARY COMMERCIAL STRUCTURE,PROVIDED THAT SAID TEMPORARY COMMERCIAL STRUCTURE SHALL NOT BE OCCUPIED AFTER ONE YEAR FOLLOWING SITE PLAN APPROVAL,AND SHALL BE REMOVED WITHIN THIRTEEN (13)MONTHS OF SUCH APPROVAL. BE IT ORDAINED by the Council of the City of Waukee: 6 Section I.Section 303.43 of Chapter 303,Waukee Municipal Code,Subdivision I~~--i Regulations ofthe City,is hereby amended by adding thereto the following: (D)After prior council approval,and subject to obtaining site plan approval in property zoned C-l,C-2,C-3 or M-l,a property owner may construct or locate a temporary commercial structure,provided that said temporary commercial structure shall not be occupied after one year following site plan approval,and shall be removed within thirteen (13)months of such approval. Section 2.Repealer.All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 3.Severability Clause.If any section,provision or part of this ordinance shall be adjudged invalid or unconstitutional,such adjudication shall not affect the validity of the ordinance as a whole or any section,provision,or part thereof not adjudged invalid or unconstitutional. Section 4.Effective Date.This ordinance shall be in effect upon its final passage, approval and publication as provided by law. Passed by the City Council of the City of Waukee,Iowa,this __day of May,1996,and approved this __day of May,1996. Motion by Councilwoman Lihs,seconded by Councilman Strain,to waive the 2nd and 3rd readings.The Mayor asked for a roll call vote:Ayes:Lihs,Strain,Gruber,and Heath.Nays: None.Motion carried 4 to O. Motion by Councilman Strain,seconded by Councilwoman Lihs,to put Ordinance No.2220 on its final passage.The Mayor asked for a roll call vote:Ayes:Strain,Lihs,Heath,and Gruber. Nays:None.Motion carried 4 to O. The Mayor declared Ordinance No.2220 duly adopted and passed. Urban Renewal Tax Increment Revenne Bond -Public Hearing.Motion by Councilman Gruber,seconded by Councilwoman Lihs to adopt Resolution No.96-l2B -Urban Renewal Tax Increment Revenue Bond.The Mayor asked for a roll call vote:Ayes:Gruber,Lihs,Heath,and Strain.Nays:None.Motion carried 4 to O. RESOLUTION NO.96-l2B Resolution authorizing the issuance of an $816,623 Urban Renewal Tax Increment Revenue Bond,Series 1996,pledging to The payment of the Bond funds and portions of taxes created pursuant to the authority of Subsection 2 of Section 403.19 of the Code of 7 Iowa and providing for the securing of the Bond,all for urban renewal purposes of the City of Waukee,Iowa WHEREAS,the City of Waukee,Iowa,pursuant to and in strict compliance with all laws applicable to the City,and in particular the provisions of chapter 403 of Code of Iowa,has adopted an Urban Renewal Plan by resolution of the council for the enterprise Business Park Urban Renewal Area;and WHEREAS,this Council has adopted an Ordinance which provides for the division of taxes levied on taxable property in the enterprise business Park Urban Renewal area and which establishes the fund referred to in subsection 2 of Section 403.19 of the Code ofIowa (the "Urban renewal Tax Revenue Fund"),which fund and the portion of taxes referred to in that subsection may be irrevocably pledged by the City for the payment of the principal and interest on bonds or notes issued under the authority of Section 403.9 of the Code to finance or refinance in whole or in part projects in the Enterprise Business Park Urban Renewal Area;and WHEREAS,pursuant to Sections 364.6,394.25 and 403.9 of the Code of Iowa,the City has published a notice of the proposed action of the City Council to institute proceedings for the issuance of an $816,623 Urban Renewal Tax Increment Revenue Bond,for the purpose of fmancing an urban renewal project within the enterprise Business Park Urban Renewal Area, consisting of the acquisition of streets,water,sanitary sewer and storm sewer improvements constructed by Downing Development,Ltd,and has held a hearing thereon and has otherwise complied with statutory requirements for the issuance of such bond; NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Waukee, Iowa,as follows: Section I.Pursuant to and as authorized by the Constitution and laws of the State of Iowa,and particularly Section 403.9 ofthe Code of Iowa,there is hereby authorized to be issued an $816,623 Urban Renewal Tax Increment Revenue Bond,Series 1996 (the "1996 Bond"),to be dated as of the date of its delivery to Downing Development Ltd.The 1996 Bond shall bear interest,shall be payable as to principal and interest,and shall have such other terms as are incorporated in the form of the 1996 Bond set out in Section 2 hereof.The City reserves the right to call and repay any principal amount of the 1996 Bond at any time,upon the city giving notice by registered or certified mail to the Registered Holder addressed to such Registered Holder at his registered address and placed in the mail not less than thirty (30)days prior to the date fixed for prepayment.In the event of prepayment on a date other than an annual interest payment date,interest shall be paid to the date of prepayment only.The 1996 Bond shall be fully registered as to principal and interest in the name of the holder on the books of the City Clerk of the City,such registration to be noted upon the 1996 Bond and after such registration, payment of the principal and interest thereof shall be made only to the Registered Holder.Upon the request in writing of such Holder personally or by his attorney in fact the 1996 Bond may be transferred to a designated transferee. 8 I Budget Amendment -Public Hearing.No written or oral objections were received. Motion by Councilwoman Lihs,seconded by Councilwoman Heath,to adopt Resolution No.96- 13 -Budget Amendment.The Mayor asked for a roll call vote:Ayes:Lihs,Heath,Strain,and Gruber.Nays:None.Motion carried 4 to O. RESOLUTION NO.96-13 A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30,1996 (AS AMENDED LAST ON ,1996). Be It Resolved by the Council of the City of Waukee,Iowa: Section 1.Following notice published May 9,1996 and the public hearing held May 20,1996,the current budget (as previously amended)is amended as set out herein and in detail by fund type and activity that supports this resolution which was considered at that hearing: REASON:Decrease revenues because Zoning Fees ($20,000)and Site Plan review ($5,000)were overstated,the COPS Grant was not accepted ($25,000)and the City did not borrow funds to extend the Hickman Road Trunk Sewer ($900,000).Increase in revenues caused by unbudgeted Library revenues from fmes,gifts,coping,etc.($2,050)and Solid Waste Collection Fund ($92,000),underbudgeted Library grants received ($1,850),Open Access ($2,130),Dallas County Library Contribution ($1,555),Interest on Deposits ($9,000),Building Permit fees ($20,000),and Gas Department revenues ($110,000). Decrease expenditures because Hickman Road Trunk Sewer project was not done ($900,000).Increase in expenditures caused by unbudgeted Library expenses to postage, supplies and miscellaneous ($7,570),Solid Waste Collection Fund ($80,000),and underbudgeted Building Inspection costs ($15,000),Zoning Administration costs ($2,000),and Gas Department cost of goods sold ($75,000). Passed this 20th day of May,1996. Mutual Aid Agreement -Police Department.The Mutual Aid Agreement is between the Waukee and West Des Moines Police Departments.The Waukee and West Des Moines communities are in agreement to help each other and have that agreement in writing. Motion by Councilman Gruber,seconded by Councilwoman Heath,to accept the 28E Agreement -Mutual Aid between Waukee and West Des Moines.The Mayor asked for a roll call vote: Ayes:Gruber,Heath,Strain,and Lihs.Nays:None.Motion carried 4 to O. Councilman Dan Lugar arrived at 8:21p.m. 9 Summer Recreation Program -YMCA.For the past few years the City of Waukee has sponsored swimming lessons in Adel and recreational swimming in Dallas Center.The City also had a summer recreation program which tours kids various places during the morning. The Council directed Kurt to discuss with the YMCA a family fee and if kids from the Waukee community could possibly work/help with the summer programs. Motion by Councilman Lugar,seconded by Councilwoman Lihs,to accept the proposed Waukee Extension of the YMCA programs.The Mayor asked for a roll call vote:Ayes:Lugar,Lihs, Gruber,Heath,and Strain.Nays:None.Motion carried 5 to O. YMCA Task Force -Appointment of Members.Dr.Stalker and Kurt Rueckel have met with officials at the Walnut Creek YMCA several time over the past six to eight months,to talk about possibilities and areas of cooperation between the School,the city,and the YMCA. It was recommend to the School Board and City Council to appoint members of a task force to help plan for the YMCA to come to Waukee,in the short and long term. The Mayor directed the Council members to bring several names of residents to help on the YMCA Task Force to the June 3rd Council Meeting. Open Burning -Extension of Open Burning Period.Kurt Rueckel has received a few requests for the extension of the open burning period. Motion Councilman Gruber,to allow open burning during the period of June l Oth through June 22nd between the hours of7:00 a.m.and 7:00 p.m.with no Sunday burning.After further discussion Councilman Gruber withdrew the motion. mOT Agreement -Highway 6 Detour Paving Agreement.The City received a letter from the IDOT regarding their offer to pay for half of the paving of Alice's Road and to do the necessary repairs on University as part of the Highway 6 project. Motion by Councilman Strain,seconded by Councilman Gruber,to have Mayor Bailey,Kurt Rueckel,and John Kursitis meet with the mOT on these matters.The Mayor asked for a roll call vote:Ayes:Strain,Gruber,Heath,Lihs,and Lugar.Nays:None.Motion carried 5 to O. Report on Windfield Streets.Dale Sorenson,Veenstra &Kimm,explained the damage to the streets was caused from water problems in the area.The problems should be solved with added drainage installed and by changing the drainage of the sump pumps in the area. Knuckles will start work in the Windfield area in the next 2 weeks. 10 IDaleSorensonandJohnKursitisensuredtheCouncilwith95%certainty that this remedy would fix the problems that have occurred. Motion by Councilwoman Lugar,seconded by Councilman Gruber,to accept the Windfield Street Repair proposal.The Mayor asked for a roll call vote:Ayes:Lugar,Gruber,Lihs,and Heath.Nays:Strain.Motion carried 4 to 1. The Council directed Kurt to sent letters to all Windfield residents regarding the drainage of sump pumps. Permission To Seek Land for Annexation South of University.Part of the land south of University,within the University Trunk Sewer service area is not within city limits. Motion by Councilman Strain,seconded by Councilman Lugar,to give Kurt Ruecke1 permission to contact property owners south of University (south of Centennial Park)regarding annexation. The Mayor asked for a roll call vote:Ayes:Strain,Lugar,Lihs,Heath,and Gruber.Nays:None. Motion carried 5 to O. Mayor's Report.The Mayor updated the Council on the following items:a)Community Betterment information in Wankee Taukee;B)Mayor's Meeting -shared a Citizen work order; C)Meet with Mike Harman -Southfork Committee on May 29st;and D)the Council should respond to information given to them regarding the Sahu Acres road. Parks Committee Report -Councilwoman Lihs briefly reviewed the written report. Motion by Councilman Gruber,seconded by Councilman Lugar,to accept the written report. The Mayor asked for a voice vote.Motion carried. Attorney's Report.Paul recommended that work continue to be done on the following Ordinances:a)Traffic Ordinances;B)Boundary Ordinances;C)Grade Ordinances;D) Subdivision Ordinances;and E)Zoning Ordinances. Motion by Councilwoman Lihs,seconded by Councilman Gruber,to enter into closed session 21.51 (C )"To discuss strategy with Counsel in matters that are presently in litigation nor where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation".The Mayor asked for a roll call vote:Ayes: Lihs,Gruber,Strain,Heath,and Lugar.Nays:None.Motion carried 5 to O. The Council entered closed session at 9:56 p.m. The Council came out of closed session at 10:09 p.m. The Council talked about whether or not to go into closed session,after a brief discussion motion by Councilwoman Lihs,seconded by Councilman Gruber to adjourn at 10:27 p.m.Motion carried 5 to O. 11 Attested: )i.J,.. Kurt A.Rueckel,City Clerk ! ,I ,I Donald L.Bailey,Jr.,ayor 12 1