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Home My WebLink About1996-07-01-Regular MinutesThe July 1,1996 Waukee City Council meeting was called to order at 7:00 p.m.by Mayor Pro- tem Nick Gruber with Toni Lestina taking minutes. Roll Call.A roll call vote was taken and the following Council Members were present:Nick Gruber,Monica Libs,Dan Lugar,and Terry Strain.Absent:Councilwoman Heath. Open Forum.None. Agenda Additions -Agenda Approval.Item #8 -add Preliminary Plat Approval. Motion by Councilman Lugar,seconded by Councilwoman Lihs,to approve the Agenda with the addition of Preliminary Plat Approval to item #8.The Mayor Pro-tern asked for a roll call vote: Ayes:Lugar,Lihs,Strain,and Gruber.Nays:None.Motion carried 4 to O. Consent Agenda -A)6/17/96 Council Minutes;and B)Salary &Bill Presentation.Motion by Councilman Strain,seconded by Councilman Lugar,to approve the Consent Agenda.The Mayor Pro-tern asked for a roll call vote:Ayes:Strain,Lugar,Lihs,and Gruber.Nays:None. Motion carried 4 to O. Salary List June 28,1996 Robert P.Barrett Gregory A.Breuer James E.De Witt,Jr. David S.DeZeeuw Robert G.Evans Gregory S.Fetterman Elizabeth A.Ford Robert D.Herrick Howard O.Homstrom Kenneth E.Hopper Robin R.Horkey Bryan T.Kammerer Toni L.Lestina Linda M.Mack Terence P,McNamara Larry J.Phillips Timothy L.Royer Nathan G,Ruble Kurt A.Rueckel Joy E.Tofteland Dianna L.Van Zee John C.Wesselmann $520.61 $1,006.83 $614.86 $791.73 $738.58 $240.11 $605.55 $736.33 $382.64 $708.62 $831.43 $460.43 $593.03 $608.86 $706.95 $1,022.07 $797.20 $263.08 $1,155.68 $548.34 $539.03 $71.77 1 Danny L.White $764.20 c )Corey M.Wilkerson $374.46 Christal D.Zook $180.74 Brenton Bank $6,014.05 Telco Community Credit Union $1,490.00 Clerk of District Court $124.09 Treasurer -State of Iowa $2,133.24 IPERS $2,193.51 IPERS $2,629.86 Total $29,847.58 Bill List A &W Elecrical Cont Siren repair $55.00 Aramark Uniform Service Entrance mat cleaning $46.26 Archer TV &Appliance Camcorder repair $49.82 Bankers Trust Company Monthly P &I deposit $33,893.00 Battery Patrol Batteries $68.24 Blue Cross/Blue Shield Monthly premium $9,817.73 Capital City Equip Mise parts $212.28 Capital Sanitary Supply Mise supplies $382.31 CT Farm &Country 5/96 Central Tractor purchase $160.51 Clasic Floral &Gifts M McCauley $25.00 Copy Systems,Inc.Monthly copier maintenance $81.00 Dallas County Recorder Annexation recording $51.00 Day-timers,Inx Day-timer $45.90 DM Area Metropolitan Assess $1,637.28 DM Asphalt and Paving Co.3.44t qpr 2000 $483.58 DM Register SUbscription $50.20 Eagle Iron Works Intake grate $102.00 Great American Outdoor Spring,ball $5.40 Groebner,Associates Trace wire,tape $320.63 Gruber,Mark L.6/96 building permits $693.50 Hasse,Mark 6 bus trips in June $135.00 Hom,Helen Triangle plant material $84.80 Huscher,Paul E.7/96 retainer $500.00 IA Dept of Commerce FY97 IA Energy &Global $808.00 IA City/County Man Assoc laCma annual dues $65.00 MidAmerican Energy Monthly service $5,408.93 IAOneCali 5/96 Service $121.80 Jerico Services,Inc.Chloride for dust control $2,194.50 IJimCoonsTruckingRoadstone$655.63 2 ,.----.--------_.-----_._.-.---------_.------- Kirkwood Comm College Kline,Jeri Lavine's Sales Co Linch Auto Parts Madison National Life Majona Corporation Mautz Paint Co. Mid-States Supply Co Office Depot Payless Cashways,Inc. Presto-X Quill Corporation Genex Rapid Reproductions,Inc. Redden-Miller,Inc. St Paul Stamp Works Stanley,Kim Superior Signals,Inc. The Building Inspectors TPI Plumbing Contractors United States Cellular US Energy Services AirTouch Cellular US West Communications Utility Supply of America Veenstra &Kimm,Inc VISA Waukee Mini Storage Wilson Brothers Pest Cont Total Wastewater basic training 1 bus trip in June Police supplies Parts 7/96 premium Misc parts Paint Elbows,flanges Misc supplies Lopping shears Monthly pest control Supplies from Quill Oxygen &Acetylene Supplies Copier Maintenance Dog &Cat license 2 bus trips in June Alarm 6/96 building permits Fill hose repair Monthly cellular service Gas usage Monthly cellular service Monthly service Liner for water meter Misc services Misc supplies Unit rental Mosquito spraying 6/18 $240.00 $22.50 $112.00 $43.78 $222.75 $451.50 $132.62 $69.12 $291.90 $21.00 $51.50 $49.47 $23.25 $834.00 $99.30 $103.59 $45.00 $54.60 $11,169.00 $21.48 $254.11 $18,518.57 $30.11 $748.19 $17.80 $22,060.00 $92.25 $45.00 $500.00 $114,478.69 Appointment of Fire Chief.Motion by Councilman Lugar,seconded by Councilwoman Libs, to appoint Mark Sclunitt as Fire Chief.The Mayor Pro-tern asked for a roll call vote:Ayes: Lugar,Lihs,Gruber,and Strain.Nays:None.Motion carried 4 to O. Transfer of Fire Funds to Vehicle Equipment Reserve.The Fire Department had budgeted $5,000 for equipment in their budget.Not all ofthis money will be expended by the end of the fiscal year.The Fire Department is requesting to transfer the remaining dollars to their Vehicle and Equipment Reserve Fund. Motion by Councilman Strain,seconded by Councilwoman Lihs,to transfer an amount equal to unspent expenditures in the Fire Department budget to the Vehicle and Equipment Reserve Fund. 3 The Mayor Pro-tem asked for a roll call vote:Ayes:Strain,Lihs,Gruber,and Lugar.Nays: None.Motion carried 4 to O. Acceptance of Laurel Street &Windfield Plat 5.Motion by Councilwoman Lihs,seconded by Councilman Strain,to table this item until the next Council meeting or the items on the punch list are completed.The Mayor Pro-tern Gruber asked for a roll call vote:Ayes:Lihs,Strain, Gruber,and Lugar.Nays:None.Motion carried 4 to O. Acceptance of Final Plat -Koethe Addition.Tabled. Gravel Drive -Preliminary Plat Approval -Broderick Animal Clinic.The site plan for the Broderick Animal Clinic proposed for the North side of Highway 6 has a gravel drive off of Fourth Street to the rear entrance of the clinic.This will be a service entrance.The Planning and Zoning Commission approved the site plan subject to Council approval of the gravel service drive. Councilwoman Lihs stated she has a real concern where detention ponds are concerned because of the flowing that can be caused ifnot designed properly. Motion by Councilman Lugar,seconded by Councilwoman Lihs,to approve the preliminary plat. The Mayor Pro-tem Gruber asked for a roll call vote:Ayes:Lugar,Lihs,Strain,and Gruber. Nays:None.Motion carried 4 to O. Motion by Councilman Lugar,seconded by Councilman Strain,to allow the service drive to be gravel understanding it will be used for deliveries only.The Mayor Pro-tem asked for a roll call vote:Ayes:Lugar,Strain,Lihs,and Gruber.Nays:None.Motion carried 4 to O. Acceptance of Hickman Trunk Sewer.Kurt Rueckel updated the Council on this project. Provided the necessary bonds are subbrnitted,this will be on the next agenda. Cherry Street -Request to Proceed with Project.Cherry Street between 5th and 6th Streets is seriously deteriorated and should be reconstructed before winter.Temporary repairs are not possible. Motion by Councilwoman Lihs,seconded by Councilman Lugar,to seek bids for the repairs on Cherry Street between 5th &6th Streets.The Mayor Pro-tem Gruber asked for a roll call vote: Ayes:Lihs,Lugar,Gruber,and Strain.Nays:None.Motion carried 4 to O.Councilman Strain stated that the Council needs to determine how it will pay for all the street projects and that how it will pay for this may set a precident.Kurt suggested that it be paid for from reserves now and funded for with the other projects. Sidewalks -Northview and 3rd Street.One of the items that was not mentioned during the discussion of the street projects was sidewalks.Sidewalks on the west side of Third Street exist 4 ) I I on some lots and not on others,making the ones that exist not very functional. Tabled until the July 1Sth Council meeting. Solid Waste Fees -Per Capita Charges.The City of Waukee is charged a per capita fee of $3.00 per year to be a member of the North Dallas County Landfill.At a total population of 3,411,the City pays $10,233 per year.In order to free more money from the General Fund and more importantly to consolidate all the costs for Solid Waste charges into one fund-this expense was moved from General Fund to the Solid Waste Fund,in the Fiscal Year budget ending June 30,1997. Councilwoman Lihs introduced the following Ordinance: AN ORDINANCE AMENDING CHAPTER 213a OF THE MUNICIPAL CODE OF THE CITY OF WAUKEE,PROVIDING FOR THE ASSESSING OF FEES OR CHARGES FOR THE COLLECTION,PROCESSING AND MARKETING OF SOLID WASTE AND RECYCLABLE MATERIALS WITHIN THE CITY LIMITS OF THE CITY OF WAUKEE, IOWA,TO INCREASE COLLECTION CHARGES,BY DELETING ALL OF THE TEXT THEREOF,AND SUBSTITUTING THEREFOR THE FOLLOWING: Section 1.Chapter 213A,Waukee Municipal Code,Assessing of Fees or Charges for the Collection,Processing and Marketing of Solid Waste and Recyclable Materials Within the City Limits of the City of Waukee,Iowa,is hereby deleted,and there is substituted therefor the following: Section 2.Purpose.The purpose of this ordinance is to provide for the collection of fees or charges to pay for expenses incurred in the collection,processing and marketing of solid waste and recyclable materials in Waukee. Section 3.Provision for Collection.The City Council may by contract or otherwise, provide for the collection,processing and marketing of solid waste and recyclable materials in Waukee. Section 4.Collection Charges.The fees or charges to pay for expenses incurred in the collection,processing and marketing of solid waste recyclables shall be: A.For each single family residence,eight dollars ($8.00)per month. B.For a dwelling of two (2)or three (3)units,the sum of eight dollars ($8.00)per month. C.Any multi-family dwelling containing four (4)or more units having a commercial type of container that may be mechanically emptied,and any Mobile Home Park, s must follow Waukee Municipal Code provisions relating thereto,covering the mandating of Recycling at Apartments and Mobile Home Parks.Disposition of solid waste from all mobile homes,and recycling bins at multiple sites will be provided by the Mobile Home Park owner,who shall be responsible for. compliance with ordinances of the City of Waukee regarding disposition of solid waste and recycling.A fee of one dollar ($1.00)per month per unit will be billed by and paid to the City. ] D.Recycling Containers.The fee to replace a lost or stolen container shall be $8.00. Containers for new homes shall be $8.00. Section 5.Collection Fees -Due Date -Penalty.All disposal and recycling fees or charges shall be due and payable monthly on the 20th day ofthe month.In the event any person fails to pay such fee or charge after it becomes due and payable,such fee or charge shall be considered delinquent and a penalty of one and one-half percent of such fee or charge shall be added thereto. Section 6.Delinquent Charges -Collection and Penalties.All disposal and recycling fees or charges including penalties described under Section 213A.3 and Section 213A.4 shall constitute a lien upon the real property of the premises served until such fees or charges are paid and shall constitute a debt and obligation of the record owner(s)of the property and of the person(s)occupying such premises,to the City.Such lien and charges may be certified by the .1 City Clerk to the County Treasurer and collection in the same manner as taxes. Any partial payments made on delinquent accounts shall be prorated to the charges on the utility bill for natural gas,water,sewer,garbage and recycling services in the same ratio as each utility charge bears to the total bill. Section 7.Violation -Penalty.Any person,finn or corporation violating any of the provisions of this ordinance shall,upon conviction thereof,be punished by a fine of not more than one hundred dollars or imprisonment in the County Jail for not more than thirty days.Every day of such violation shall constitute a separate offense. Motion by Councilwoman Lihs,seconded by Councilman Lugar,to have the Clerk read the ordinance for the first time,in title only.The Mayor Pro-tem asked for a roll call vote:Ayes: Lihs,Lugar,Gruber,and Strain.Nays:None.Motion carried 4 to O. Motion by Councilman Lugar,seconded by Councihnan Strain,to amend the Ordinance to increase the fee $0.65 instead of$1.00.The Mayor Pro-tem asked for a roll call vote:Ayes: Lugar,Strain,Lihs,and Gruber.Nays:None.Motion carried 4 to O. 28E Agreement -Clive -Water Line.Tabled until the 7/15/96 meeting. 6 University Avenue Road Repair.The City has been watching the condition of University Avenue deteriorate to a point where drastic actions need to be taken. Motion by Councilman Lugar,seconded by Councilwoman Lihs,to contract with Chris Green, Inc.in the amount of $11 ,940 and perform the repairs in a way to meet Waukee's standard specifications for road repair.The Mayor Pro-tem asked for a roll call vote:Ayes:Lugar,Lihs, Gruber,and Strain.Nays:None.Motion carried 4 to O. Standard Specifications Manual.The addendum to the City of Waukee's Standard Specifications requiring three (3)longitudinal joints for streets with 25 foot pavement width. Motion by Councilman Strain,seconded by Councilman Lugar,to accept the addendum to the City of Waukee Standard Specifications.The Mayor Pro-tem asked for a roll call:Ayes:Strain, Lugar,Lihs,and Gruber.Nays:None.Motion carried 4 to O. North 6th Street -Grading &Paving.The city has been approached by the commercial residents along North 6th Street about the grading and rocking of the street.The condition of the street has little gravel and is in need of grading.Because of the uncertainty of ownership of the road this item was tabled until the 7/15/96 Council meeting. Mayor's Report.None. Parks Report.The Park Committee is trying to get Windfield Park developed.The City has graded and seeded this area,and it is time to consider park equipment and shelter for the park. The Parks Committee has decided to purchase the materials to build an open air shelter. Motion by Councilman Lugar,seconded by Councilman Strain,to purchase the materials for the open air shelter at Sutherland for $2,207.49.The Mayor Pro-tem asked for a roll call vote:Ayes: Lugar,Strain,Gruber,and Lihs.Nays:None.Motion carried 4 to O. Councilwoman Lihs announced that Bob Trissel has submitted his resignation from the Parks Committee. Motion by Councilwoman Lihs,seconded by Councilman Lugar,to accept the parks committee report. Planning &Zoning Commission Report.Motion by Councilman Strain,seconded by Councilwoman Lihs,to accept the Planning &Zoning Report.The Mayor Pro-tern asked for a voice vote.Motion carried 4 to O. Attorney's Report.Motion by Councilwoman Lihs,seconded by Councilman Lugar,to enter into closed session 21.51 (c)"To discuss strategy with Counsel in matters that are presently in 7 litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation".Mayor Pro-tern Gruber asked for a roll call vote:Ayes:Lihs,Lugar,Gruber,and Strain.Nays:None.Motion carried 4 to O. The Council entered closed session at 8:43p.m. The council came out of closed session at 8:51 p.m. City Treasurer Resignation -Motion by Strain,second by Lihs to accept the resignation of the City Treasurer effective July 15,1996.Ayes:strain,Lihs,Lugar,Gruber.Nays:None.Motion passed 4-0. Motion by Lugar,second by Lihs to allow the City Administration to contract with an Accounting Temp firm until a new City Treasurer is hired.Ayes:Lugar,Lihs,Gruber,Strain. Nays:None.Motion passed 4-0. Motion by Strain,second by Lugar to adjourn at 8:59 P M.Motion passed 4-0. Attested: }?vA-- a Nicholas C.'uber,Mayor Pro-tern ] Kurt A.Rueckel,City Clerk I 8