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Home My WebLink About1997-04-07-Regular MinutesThe April 7,1997 Waukee Council meeting was called to order at 7:00pm by Mayor Donald L. Bailey,Jr. Roll Call.A roll call vote was taken and the following Council Members were present:Nick Gruber,Monica Lihs,Dan Lugar,and Terry Strain.Absent:Robyn Heath Open Forum.Joe Schmitt,Library Board,would like Devon Murphy-Peterson appointed to the Library Board to replace Lois Doerr.Delete Parks Committee Report and Agenda Additions -Agenda Approval.Delete item 23 Parks Committee Report.Motion by Councilwoman Lihs,seconded by Councilman Lugar,to approve the agenda with the deletion of item 23 -Parks Committee Report.The Mayor as for voice vote.Motion carried. Consent Agenda:A)3/17/97 Council Minntes;and B)Salary and Bill Presentation. Motion by Councilman Gruber,seconded by Councilman Strain,to approve the Consent Agenda with corrections to the 3/17/97 Council Minutes.The Mayor asked for a voice vote.Motion carried. Brenton State Bauk Breuer,Gregory A DeZeeuw,David S Evans,Robert G Fetterman,Gregory S. Ford,Elizabeth A. Herrick,Robert D. Hopper,Kenneth E Horkey,Robin R. IPERS -Police IPERS -Regular Jones,Harry N Lestina,Toni Mack,Linda M. McNamara,Terence P. Murphy-Petersen,Devon Ohnemus,Valerie J Phillips,Larry 1. Royer,Tim Rueckel,Kurt A Lawrence W.Ryan Tofteland,Joy E. VanZee,Diarma Telco Community Credit Un Wesselmann,John C 6,043.09 1,083.15 724.65 796.13 240.11 654.76 725.04 834.94 805.03 2,285.36 2,858.28 369.17 640.77 660.41 665.24 202.83 96.19 1,090.69 787.46 1,156.82 951.09 586.65 461.74 355.00 1,144.19 1 White,Danny L 762.07 ICharleneWilson802.60 Wright,Brain 716.14 Zook,Christal D 118.12 Charles Gabus Ford 1997 F250 Pickup 20,136.00 Nebraska Wter Envi.Assoc Water Conference 60.00 State Library ofIowa Library Conference 50.00 ULVERSCROFT Postage Machine 200.00 United States Cellular March Cell Phone Service 48.50 US Postal Service Mailing Zoning Ordin Rev 289.59 US Postal Service March Uti!.Bills Postag 563.37 Wesselmann,John C Telcomm.Insurance 35.00 IA Communities Pool Admin 1996-97 FY Gen Liab Ins 36,434.00 American Heart Associatio BLS Certification Cards 60.00 Allegra Manual 169.43 Aramark Uniform Services Floor Mats 51.71 Best Buy Company,Inc Materials 46.88 Blue CrosslBlue Shield April '97 Health Ins.11,001.35 Border's Book Shop Materials 118.92 Brenton State Bank Library Petty Cash Reimb 172.66 Central Iowa Regional Workshop Registration 36.00 CITY WIDE HEATING &AC Repair 40.91 1CompUSANovelNetwareUPG1,315.98 Copy Systems,Inc Copy maint.37.50 D.A.D.'S Workshop 3 Book Bins 285.00 Dairy Magic L.C.Util Refund 65.72 Dallas County News Dallas East 595.00 Dawson Material 20.20 DMRegister Subscription 47.45 Drug Identification Bible Drug Iden.Bible 39.45 Electro-Serv,Inc.Outdoor Light 281.10 Emergency Medical Prod Supplies 615.50 Fire Protection Pub!.299.00 Fire Protection Pub!.Flor Collapse 439.00 Fuller Standard Service Police Gas 139.67 Gall's Inc.Organizer 54.98 Terry Gibson Binder Chain 30.44 Governing Subscriptions 859.91 Hach Company Chemicals 53.05 Hawkeye Auto Supply Inc Deliver 83.00 Fastpro International Inc Med.Supplies 57.65 Huscher,Paul R.Brief Research 322.00 IIADeptofCommerceAssessmentfor'96 &'97 266.19 2 Ingram Library Services IA Fire Equipment Company IA Park &Recreation Assn IA Pipeline Associates MidAmerican Energy J.P.Cooke Company J &M Lock &Key Service K's Merchandise Law Enforcement Systems LAWSON PRODUCTS,INC Lerner Publications Co. Lease Consultants Corp Mack,Linda M. MCI Merritt Company,Inc. Municipal Supply netINS Northern Paul's Pest Control Payless Cashways,Inc Plumb Supply Company Presto-X Company Quality Ford ofW.D.M. R &T Specialty,Inc IKON Office Solutions Roberts Company,Inc Roberts Company,Inc Royer,Tim Russell Loan &Title Co. Safety-Kleen Corp Spring Valley Radio Corp Spry Auto Parts &Service Storey-Kenworthy Company Superior Signals,Inc The Learning Post Tie Communication Missour Tofteland,Joy E. TravOil &Lube Service Triplett Off Essentials United States Cellular US Energy Services,Inc US Postal Service AirTouch Cellular MARC Records Feb. Vehicle Bracket Dues Labor &Equip. 02/14/97 -3/14/97 '97 Dog &Cat Tags Lockset 705.99 22.55 66.00 126.82 5,955.08 72.62 23.62 199.97 111.30 50.14 104.42 72.31 233.27 5.00 240.00 199.60 26.67 257.91 50.00 374.89 29.75 21.50 860.37 240.00 283.01 179.00 202.49 57.60 630.00 191.75 35.00 68.79 1,005.10 71.95 4.39 487.60 47.10 214.50 228.93 231.22 47,222.22 336.81 91.00 Evidence Materials Mtl Cut Off Material Copy Machine Mileage Reimb. LD Service Cleaning Ser.2/24-3/21 Supplies March Monthly Service Supplies Quarterly Pest Control Red Tube Gate Supplies Maintenance PartslLabor Dare Material Copier Usage Uniforms Emblems Mileage Reimb. Hickman Sewer Research Oil Pager Repair Lube,Oil,Filter Desk Strobe Beacon Paint Install Phone Reim.1.Tofteland-Mile. Oil Filter &Lube Chair Cell Phone Gas Month Feb 1997 April Postage March Cell Phone 3 US West Communications University Photo VanZee,Dianna Veenstra &Kimm,Inc. VISA Waukee First Responders Phone Service 3/10-4/9 Photo Processing Travel Broderick PI.Final Plat Cal.Desk Pad Rehab Supplies 760.52 6.56 9.00 17,710.60 215.45 41.64 I Waukee Hardware &Variety Waukee Mini Storage Waukee Municipal Gas West Publishing Corp. Wityk,Debra Library Glue #5 April '97 Storage Rent 2/24/97 -3/19/97 Material April Cust.Service 518.62 46.00 1,196.97 25.50 125.00 ***GRAND TOTAL ***185,745.84 Citizen ofthe Year.Mayor Bailey announced June Andeburg as the 1997 Citizen of the Year. A reception will be held on April 28th-7:00pm at the Library,everyone is invited. Request to have a "Toll Road"Fund Raiser.Motion by Councilman Lugar,seconded by Councilman Strain,to allow the Raccoon Valley Humane to have a toll road fund raiser on a Saturday,when no other activities are scheduled.The Mayor asked for a roll call vote:Ayes: Lugar,Strain,Gruber.Nays:Lihs.Motion carried 3 to 1. Resolution Setting Policy on the Maintenance and Acceptance of Private Roads. Councilman Strain voiced his concerns regarding the decisions and promises from past Councils that were not completed.Easements obtained but were never filed.Marty Olson -Olson Body and Paint,owns the property where easements were never obtained.Olson Body and Paint, wanted a letter stating that the city would take over the road at no cost to the property owners. Bob Sayre,Interstate Automotive,explained the happening at the meetings in the 90's.Mr. Sayre explained that several property owners agreed to give land for the easements as long as when the road was paved the property owners would not be assessed to pave the road.It was a gentlemens agreement and the road was maintained and graded by the city and then one day just stopped. Councilman Strain would like to know what can be done at the present time to solve the problem with the road considered North 6th Street.The property owners do not want to be assessed for the paving ofthe road because they gave the land to the city for the easements.The second problem the city has is the city utilities are in an area where no easements were obtained or filed. Councilman Strain explained to the property owners that the City can not accept a road that is not up to standard.The only other way would be that the past Council had promised to take over the care and maintenance of this road in place for utility easements and now the Council should take 1 care of the promises from the past council.Bob Sayre stated that the current condition of the 4 road is costing the businesses in the area. Paul stated that there is a prevision in the code regarding secondary roads and would still allow a private road to be assessed and maintained.The business owners were told there would be a dedication of the street but this never happened.Olson Body and Paint wanted a written agreement that stated the improvements were to be made.Olson did not give an easement because he did not received a written agreement. Jim Coon -Coons Trucking-would like to trade enough rock to take care of the road for several years in trade for a old backhoe trailer that maintenance has that they do not use anymore. The city could sell the trailer to Jim Coons and then purchase gravel from Jim Coons for the road but the city still can not maintain a private road. All the past letters stated the city intended to pave the road in exchange for the utilities easements from the property owners. Mr.DeAnda spoke to the Council and would like the situation with North 6th Street and Little Walnut Creek Drive be concerned and decided upon jointly as one decision. Strain stated that he is not here to make corrections to mistakes that were made in the past but to carry out the promised and commitments of the past councils. Marilea Morris -asked for a change to look at the past minutes and listen to the past tapes of the council meeting and Brian stated the city did not have any records from the time Sahu Acres was developed. Councilman Strain would like to handle one situation and then move on to the next situation but the Council can not handle all the situations at one time. Motion by Councilwoman Lihs,to form a sub-committee with Councilman Strain to attend and all property owners,Paul,Mayor and John to get the matters regarding North 6th Street issues resolved on April 10th.The motion was seconded by Councilman Strain.The Mayor asked for a roll call vote:Lihs,Strain,Lugar and Gruber.Nays:None.Motion carried. Motion by Councilwoman Lihs,to form sub-committee with Councilman Lugar and all property owners ofSahu Acres,Paul,Mayor and John to solve the issues of Little Walnut Creek Drive. The Mayor asked for a roll call vote:Ayes:Lihs,Lugar,Gruber,Strain.Nays:None.Motion carried 4 to O. Emergency Repair/Replacement of Library Roof.Joe Schmitt,Library Board,spoke to the Council regarding the roof at the Library leaking and has destroyed about $500.00 worth of books.Rod Schmitt,Drake Roofing,stated he was called this winter by Linda regarding the 5 leak in the small hall.He found a 1/4 inch crack that he temporarily patched. Larry Ryan and Rod Schmitt inspected the roof and stated in the very near future there will not be a roof on the Library. Motion by Councilman Lugar,second by Councilwoman Lihs,to allow the roof of the Library be replaced with the city paying for the work and the Library will have to cut their budget the next two years to repay the city with the cost not to exceed $6,900.00.Ayes:Lugar,Lihs,Strain,and Gruber.Nays:None.Motion carried 4 to O. Mobile Home Park Conceptual Plan.Councilwoman Lihs asked about the storm shelter regarding its size and location and stated this should and will in the future be required on the site plan. Kurt Rueckel stated that there is to be a pathway or a small road to the meter pits at the south edge of the development to make the meter pits accessible.The Mobile Home Park will have to bring the construction plans before the Council for their approval. Motion by Councilman Lugar,seconded by Councilman Gruber,to accept the conceptual plan of the Mobile Home Park.The Mayor asked for a roll call vote:Ayes:Lugar,Gruber,Strain,Lihs. Nays:None.Motion carried 4 to O. Councilwoman Lihs,stated concern regarding the quality of roads,shelter and standard specification of the construction plans planned for the mobile home park. ) Resolution Redesignating Laurel Street from an Arterial Street to a Major Collectore - Comp Plan.Motion by Councilman Gruber,seconded by Councilman Lugar,to amend the comprehensive plan for Laurel Street to be a major collector street.The Mayor asked for a roll call vote:Ayes:Gruber,Lugar,Strain,and Lihs.Nays:None.Motion carried 4 to O. Zoning Ordinance -Initial Review of Comprehensive Revisions.Mayor Bailey open the hearing for the Zoning Ordinance revisions at 8:46pm. Mike Willey,Kirk &Michael,explained the plan for the Windfield II Development.This has been approved by the Planning &Zoning Commission. Bill Byers -Williams Turf Farrns,requested their property to be rezoned from A-I to M-l. Kurt stated the zoning ordinance revisions can be reviewed at as many meeting as the council would like and there may be some question regarding the definitional changes. The Mayor asked if he had received any written objections or comments.There were two letters I received.The Mayor addressed both letters.The Mayor asked the audience if they have any 6 comments pro or con.There were none. Motion by Lihs,seconded by Councilman Lugar,to have the letter from Mr.Parry and any other written comments be accepted by the city and have the City Attorney review the letter and advise the city council.The Mayor asked for a roll call vote:Ayes:Lihs,Lugar,Strain,and Gruber. Nays:None.Motion carried 4 to O. Motion by Councilman Gruber,seconded by Councilman Strain,to have the City Clerk read the ordinance in title only.The Mayor asked for a roll call vote:Ayes:Gruber,Strain,Lihs,and Lugar.Nays:None.Carried 4 to O. If anyone would like a copy of the revised zoning ordinance they are available at city hall and the library. /1 Resolution Expressing Support of A Waukee YMCA.The Council directed Kurt to draw up a /Jt!J! new resolution excluding the city of Waukee financial.Motion by Councilman Strain,seconded .if '}1 c II by Councilman Lugar,to write a resolution to support the School District and YMCA to construction a facility in Waukee.The Mayor asked for a roll call vote:Ayes:Strain,Lugar, Gruber,and Lihs.Nays:None.Carried 4 to O. 1997 Street Projects.Mary McCoige -does not want to pay again for streets that the city of Waukee had not taken care of and are now crumbling. After a very lengthy discussion,Councilwoman Lihs would like to go with Kurt's minimum suggestions of assessing for curb,gutter and sidewalks.Councilman Lugar would like to have Kurt check with the City of Ade1. Resolution Expressing Fees for Farmer's Market.Motion by Councilman Gruber,seconded /{.' by Councilwoman Lihs,to pass resolution 97-12.The Mayor asked for a roll call vote:Ayes:.';,91-1.;)0, Gruber,Lihs,Strain,and Lugar.Nays:None.Motion carried 4 to O. University Avenue Trunk Sewer Easements.Motion by Councilwoman Lihs,seconded by Councilman Lugar,to approve the easement for the Shady property.The Mayor asked for a roll call vote:Ayes:Lihs,Lugar,Strain,and Gruber.Nays:None.Motion carried 4 to O. Permission to attend North American Snow Conference.Motion by Councilman Lugar, seconded by Councilwoman Lihs,to allow John Wesselmann and Brian Wright to attend the North American Snow Conference in Kansas City on April 27th -30th.The Mayor asked for a roll call vote:Ayes:Lugar,Lihs,Strain,and Gruber.Nays:None.Motion carried 4 to O. Permission to Hire Seasonal Employees.Motion by Councilman Gruber,seconded by Councilman Lugar,to give John Wesselmann permission to hire seasonal employees.The Mayor asked for a roll call vote:Ayes:Gruber,Lugar,Lihs,and Strain.Nays:None.Motion 7 carried 4 to O.IMayor's Report.The DAR.E.graduation will be April 8th at 7:00pm;Mayor Bailey applied for the City liveability award;A big thank you to Lyn Shafer for all her hard work on the "Project Main Street Grant.". Planning and Zoning Commission.Motion by Councilman Gruber,seconded by Councilman Strain,to approve the Planning and Zoning Report.The Mayor asked for a voice vote.Motion carried. Board of Adjustments Report.Motion by Councilman Gruber,seconded by Councilman,to approve the Board of Adjustments Report.The Mayor asked for a voice vote.Motion carried. Utility Committee Report.Motion by Councilman Gruber,seconded by Councilwoman Lihs,to approve the Utility Committee Report.The Mayor asked for a voice vote.Motion carried. Economic Development Report.Motion by Councilman Gruber,seconded by Councilwoman Lihs,to approve the Economic Development Report.The Mayor asked for a voice vote.Motion carried. Library Report.Motion by Councilman Strain,seconded by Councilman Strain,to appoint Devon Murphy Peterson to the Library Board.The Mayor asked for a voice vote.Motion carried.] Administrator's Report. Attorney's Report.Motion by Councilwoman Lihs,seconded by Councilman Gruber,to accept the Attorney's Report.The Mayor asked for a voice vote.Motion carried. Adjournment.Motion by Councilwoman Lihs,seconded by Councilman Gruber,to adjourn the meeting at IO:56pm.The Mayor asked for a voice vote.Motion carried. Attested:/iv Kurt A.Rueckel,City Clerk I 8