HomeMy WebLinkAbout1998-05-18-Regular Minutes-'I The May 18,1998 Waukee City Council meeting was called to order at 7:00pm by Mayor Donald
L.Bailey,Jr.
Roll Call.The Mayor asked for a roll call vote and the following Council Members were present:
Nick Gruber,Robyn Heath,Bill Peard and Larry Lyon.Absent:Marvin Berger.
Open Forum.Joe Schmidt,2806 W Avenue inquired about city's plans for resurfacing 280th
Street.
Agenda Additions -Agenda Approval.Motion by Councilman Gruber,seconded by
Councilman Lyon,to approve agenda as amended by deleting items #6 Request to remove and
replace sidewalk at 180 Be1-Aire,#7 Request to remove and replace sidewalk at 210 Northview,
#8 Financial support for Jaycees trip to Oklahoma,#9 Concerns of Dan Sward at 160
Christopher,#23 Discussion of current engineering services,#26 Planning and Zoning Report.
The Mayor asked for a voice vote.Motion carried.
Consent Agenda -A)4/20/98 Council Minutes;B)Salary and Bill Presentation;Motion by
Councilman Gruber,seconded by Councilman Lyon,to approve the consent agenda.The Mayor
asked for a roll can vote:Ayes:Gruber,Lyon,Heath and Peard.Nays:None.Motion carried 4
to O.
May 18,1998 Salary Presentation:
Justin C.Backsen
Bailey,Donald
Berger,Marvin
Brenton state Bank
Breuer,Gregory A
DeZeeuw,David S
Evans,Cyndi
Evans r Robert G
Fetterman,Gregory S.
Richard A.Finnigsrniev
Flater,Patrick J
Ford,Elizabeth A.
Gibson,Terry
Gruber,Nick
Gukeisen-Thielen,Lisa
Heath,Robyn R
Herrick,Robert D.
Horkey,Robin R.
Jones,Harry N
LIBERTY SAVINGS BANK
Lestina,Toni
Mack,Linda M.
Ohnemus,Valerie J
Peard,William
Phillips,Larry J.
Royer,Tim
Rueekel,Kurt A
Ryan,Lawrence W.
Schrni tt,Mark
James Donald Thompson
Tofteland,Joy E.
Van Zee,Dianna
Telco Community Credit Un
White,Danny L
Wilson,Charlene
244.50
347.69
92.21
6,733.24
1,289.12
924.40
125.69
1,146.64
502.61
165.07
654.23
715.80
92.21
101.40
89.98
92.21
956.29
960.98
404.80
100.00
600.23
740.46
268.68
92.21
1,185.55
866.78
1,277.79
1,041.01
92.21
495.56
669.20
489.30
355.00
743.23
790.40
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TOTAL
May 18,1998 Bill Presentation:
ADVERT-A-SHIRT COMPANY
Air Waves
Allegra
Aramark Uniform Services
Bankers Trust Company
Bilbrey Insurance Service
Border's Book Shop
Brenton Bank P.C.-Police
Business Communications
Capital City Equipment Co
CITY OF WAUKEE
Classic Floral &Gifts
Creative Printers,Inc
Dallas County News
DEMCO
DM Water Works
Farmer's Coop Elevator
Federal Express Corp
First National Bank
Fuller Standard Service
Gall's Inc.
Great American Outdoor
Huscher,Paul E.
International City/County
Ingram Library Services
Institute Public Affairs
IA Methodist Medical Cntr
MidAmerican Energy
IA Signal &Electric CO
IPERS -Police
IPERS -Regular
KAR Products
Labor Ready,Inc
Iowa-Illinois Safety CO
LUCENT BOOKS
Mack,Linda M.
Martin Marietta Aggreg
Media Packaging Corp.
Mel Northey Co.,Inc
Metro Uniforms
net INS
Newman Traffic Signs
Olson's Body &Paint
Olson Brothers
Peoples Savings Bank
Perfection Corporation
Plumb Supply Company
Polk Cnty Master Gardners
Presto-X Company
Safety-Kleen Corp
Stanard &Associates,Inc
Storey-Kenworthy Company
Tofteland,Joy E.
Treasl State of Iowa
Triple T Enterprises,Inc
USABlueBook
U.8_Energy Services
US Postal Service
AirTouch Cellular
US West Communications
Upstart
Utility Consultants Inc
Veenstra &Kimm,Inc.
Waste Management of Iowa
Waukee Hardware &Variety
Wityk,Debra
25,446.68
Sample Tee-Shirts
Cell Phone
Mnthly Evaluation Report
Mats
Tranf.to Bankers Trust
Workshops on Parks
Materials
Petty Cash
Repair of Electronic Equ
Parks Repair Equip
Monthly Service
Floral arrangements
May Newsletter
Meeting Publication
Supplies
Monthly Water
April Fuel
Shipping of Bonds
Interest Pymt #46
Fuel
Compact Speakers
Wheel
May '98 Attorney Fees
Bldg Citizen Involvment
Book Discussion Books
Reimb for Regrastration
Testing Fee
03/23/98 4/20/98
Replace bulb/Ash&Univ Av
April 198 POLICE IPERS
April 198 IPERS PAYMENT
Degreaser/Silicone Lub.
Brush Clean-up
Amb Kit/Ambulance Wrkbk
Material
Mileage to Adel
Fill Sand
Supplies
Street Lighting
Trousers/LAPD Zip
Internet Service
Band-It 3/4'
Remove &Install Cage
'fires
Prin.Pamt.Bond #14
Supplies
Gas supplies
Donation for speaker fee
Monthly Service
Shop Sllpplies
Post Tests,Manual,
Supplies
Two trips to Johnston
April '98 State WH Tax
Vehicle &Criminal Law
Supplies
April Gas
1 Roll of stamps
Monthly Service
Monthly Phone Service
Summer Reading Material
Month of April/Spec Samp
Zoning Ord &Code Revis
02/09-03/02
Rope/Snap,Rings
Custodial Service
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87.50
134.85
207.93
103.10
311,350.00
45.00
107.13
162.40
89.70
128.85
870.23
27.00
98.00
436.90
23.29
9,566.13
1,196.22
27.50
730.00
315.95
71.95
80.12
700.00
45.50
839.69
255.00
41.50
193.04
51.00
2,079.52
2,935.83
154.8B
192.38
397.35
134.52
4.96
304.11
101.75
796.00
254.70
25.00
499.62
102.00
397.53
5/354.50
1,556.43
35.17
72.00
23.00
84.75
60.00
264.46
19.84
2,022.57
101.50
985.63
4,146.55
32.00
30.29
560.36
135.05
500.00
13,394.63
10,270.22
195.84
125.00
)
)
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TOTAL
GRAND TOTAL 401,782.10
Resolution Approving Hawthrone Ridge -Plat 2 Final Plat.Motion by Councilman Lyon;.
seconded by Councilman Gruber,to pass Resolution No.98-18 approving Hawthrone Ridge-
Plat 2 Final Plat,contingent upon receiving $10,000.00 check in lieu of performance bonds for the
remaining utility work.The Mayor asked for a roll call vote:Ayes:Lyon,Gruber,Peard and
Heath.Nays:None.Motion carried 4 to O.
Public Hearing for Rezoning of Dakovich (SouthforkWoods)Property from A-I to R-l-l"
Reading.Motion by Councilman Gruber,seconded by Councilwoman Heath,to have the Clerk
read the ordinance for 1"'time in title only.The Mayor asked for a roll call vote:Ayes:Gruber,
Heath,Peard and Lyon.Nays:None.Motion carried 4 to O.
Resolution Accepting Preliminary Plats and Assessments 142"<1Street Pump Station.
A meeting of the City Council of the City of Waukee,Iowa,was held at 7 o'clock p.m,at
the City Hall,in the City,on May 18,1998.The Mayor presided and the roll was called,showing
Council Member present and absent as follows:
Present:Gruber,Heath,Peard,Lyon
Absent:Berger
The Council took up the proposed Eastern Area Pump Station Project.
Council Member Lyon moved the adoption of a preliminary resolution pursuant to
Section 384.42 of the Code ofIowa.The motion was seconded by Council Member Heath and
passed with record vote as follows:
Ayes:Lyon,Heath,Peard,Gruber
Nays:None
The Mayor then declared the resolution adopted,as follows:
Resolution No.98-19
Preliminary resolution pursuant to Section 384.42 of the Iowa Code covering the Eastern
Pump Station Project.
WHEREAS,it is deemed advisable that certain public improvements be constructed in the
City of Waukee,Iowa (the "City"),in accordance with the provisions of Chapter 384 of the Code
ofIowa,and the cost or a portion thereof be assessed to the property benefitted thereby;and
WHEREAS,the City has arranged for engineering services with Veenstra &Kimm,Inc.,
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as follows:')
ISection1.The project generally consists of the complete construction of a 0.26 mgd )
sewage pumping station located north in the service area,a 6-inch force main extending westerly
approximately 3,550 linear feet to an existing manhole of a gravity sewer.
SERVICE AREA
An area in Section 36,Township 79 North,Range 26 West of the 5th Principal Meridian,
Dallas County,Iowa,more particularly described as follows:
Beginning at the southwest corner of the Southeast Quarter of the Southeast
Quarter (SE 1/4 SE 1/4)of said Section 36;thence north along the west line of the
Southeast Quarter of the Southeast Quarter (SE 1/4 SE 1/4)and the Northeast
Quarter of the Southeast Quarter (NE 1/4 SE 1/4)of said Section 36 to the
northwest corner of the Northeast Quarter of the Southeast Quarter (NE 1/4 SE
1/4)of said Section 36;thence east along the north line of the Southeast Quarter
(SE 1/4)of said Section 36 to the Northeast comer ofthe Southeast Quarter (SE
1/4)of said Section 36;thence south along the east line of the Southeast Quarter
(SE 1/4)of said Section 36 to the southeast corner of the north three hundred
thirty (330)feet of the East Half of the Southeast Quarter of the Southeast Quarter
(E 'h SE1/4 SE 1/4)of said Section 36;thence west along the south line of the
north three hundred thirty (330)feet of the East Half of the Southeast Quarter of
the Southeast Quarter (E 'h SE 1/4 SE 1/4)of said Section 36 to a point on the
west line of said East Half (E 'h);thence south along the west line of East Half of
the Southeast Quarter of the Southeast Quarter (E 'h SE 1/4 SE)of said Section
36 to the northwest comer of the south three hundred twenty-six (326)feet of the
East Half of the Southeast Quarter of the Southeast Quarter (E 'h SE 1/4 SE 1/4)
of said Section 36;thence east along the north line of said south three hundred
twenty-six (326)feet of the East Half of the Southeast Quarter of the Southeast
Quarter (E 'h SE 1/4 SE 1/4)to the Northeast comer of the west four hundred
(400)feet of the south three hundred twenty-six feet of the East Half of the
Southeast Quarter of the Southeast Quarter (E1/2 SE 1/4 SE 1/4)of said Section
36;thence south along the east line of the west four hundred (400)feet of the
south three hundred twenty-six (326)feet of the East Half of the Southeast
Quarter of the Southeast Quarter (E 'h SE 1/4 SE 1/4)of said Section 36 to a
point on the south line of the Southeast Quarter (SE 1/4)of said Section 36;
thence west along the south line of the Southeast Quarter (SE 1/4)of said Section
36 to the point of beginning,except for public rights-of-way and streets,
containing 65.19 acres.
It is considered that the following described property will be benefitted by this
improvement and should be specially:
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An area in Section 36,Township 79 North,Range 26 West of the 5th Principal Meridian,
Dallas County,Iowa,more particularly described as follows:
The West Three-Quarters of the West Half of the Southeast Quarter of the Southeast
Quarter (W 3/4 W Y,SE 1/4 SE 1/4)of said Section 36,including 14.25 acres,more or
less.
Section 2.The Project Engineers are hereby ordered to prepare preliminary plans and
specifications,an estimated total cost ofthe work and a plat and schedule and to file the same
with the City Clerk.
Section 3.The improvement shall be known as the "Eastern Area Pump Station
Project,"and shall be so referred to in all subsequent proceedings.
Section 4.All resolutions,parts of resolutions,or actions of the Council in conflict
herewith are hereby repealed,to the extent of such conflict.
The City Clerk stated the Project Engineers had completed and filed the plat.The
Council reviewed the proposed valuation of each lot within the assessment district and confirmed
that such valuations should be included on the schedule to be filed.
The City Clerk stated that the Project Engineers had prepared and filed preliminary plans
and specifications,an estimated total cost of the work and the plat and schedule,as directed in the
preliminary resolution just adopted.
Thereupon,Council Member Lyon proposed the adoption of the resolution approving and
adopting the said preliminary plans and specifications,and plat and schedule and estimate of cost
pertaining to such Project.The motion was seconded be Council Member Heath and passed with
record vote,as follows:
Ayes:Lyon,Heath,Gruber,Peard
Nays:None
Whereupon,the Mayor declared the resolulion duly adopled,as follows:
RESOLUTION NO.98-20
Resolution Approving and Adopting Preliminary Plans and Specifications,Estimate of
Cost and Plat and Schedule
WHEREAS,the Council has adopted a preliminary resolution pursuant to Section 384.42
of the Code of Iowa,covering the Eastern Area Pump Station Project;and
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WHEREAS,in accordance with such preliminary resolution,the Project Engineers have f)
prepared preliminary plans and specifications,an estimated cost of the work and a plat and I
schedule,and have filed the same with the City Clerk;and ;
WHEREAS,this Council has determined the valuation of each lot proposed to assessed
for the Eastern Area Pump Station Project and valuations are now shown on the schedule,and
this Council deems it advisable that the said preliminary plans and specifications,estimated cost of
the work and plat and schedule should be approved;
NOW,THEREFORE,It Is Resolved by the City Council of City of Waukee,Iowa:
Section I.The preliminary plans and specifications referred to in the preamble hereof
are hereby approved.
Section 2.The plat,schedule and the valuations as shown thereon and estimate of
cost are hereby ratified and approved.
Section 3.This Council proposes to proceed with the Eastern Area Pump Station
Project and a proposed resolution of necessity shall be prepared and hearing held thereon in
accordance with the provisions of Section 384.49,384.50 and 384.51 of the Code ofIowa.
Section 4.All resolutions,parts of resolutions,or actions of the Council in conflict
herewith are hereby repealed.)
I)Councilman Lyon introduced a proposed resolution of necessity covering the Eastern Area
Pump Station Project which is set out as follows,and moved that a public hearing be held on the
proposed Resolution of Necessity on the 15th day ofJune,1998 at 7:00 p.m.,at the Waukee City
Hall,in the City and that the City Clerk be authorized and directed to give notice of the public
hearing by publication and mailing,as required by Section 384.50 of the Code ofIowa and that
the notice be in substantially the form set out in these proceedings.The motion was seconded by
Councilman Peard,and,after due consideration,the Mayor put the question on the motion and,
the roll being called,the Council Members named voted as follows:
Ayes:Lyon,Peard,Heath,Gruber
Nays:None
Whereupon,the Mayor declared the motion carried.
Resolution Approving of Preliminary Plat for Southfork Woods.Motion by Councilman
Lyon,seconded by Councilman Pcard,to table the issue until the next council meeting.The
Mayor asked for a roll call vote:Ayes:Lyon,Peard,Heath and Gruber.Nays:None.Motion
carried 4 to O.
Public Hearing for Amendment of FYE 1998 Budget.Motion by Councilman Lyon,
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seconded by Councilman Peard,to amend the current budget FYE 1998 to raise Human
Development Program from $227,675 to $237,698.The Mayor asked for a roll call vote:Ayes:
Lyon,Peard,Gruber and Heath.Nays:None.Motion carried 5 to o.
Formation of Committee to Study Proposed 28E Agreement with School for Land for
Future Library.Motion by Councilman Gruber,seconded by Councilwoman Heath,to appoint
Marvin Berger and Bill Peard to the Committee,and to bring the agreement back for review at
June 8 work session.The Mayor asked for a roll call vote:Ayes:Gruber,Heath,Lyon and Peard.
Nays:None.Motion carried 4 to o.
Permission to Waive Fees -B.R.A.V.E.Foundation.Motion by Councilman Lyon,seconded
by Councilman Peard,to table until next meeting.The Mayor asked for a roll call vote:Ayes:
Lyon,Peard,Heath and Gruber.Nays:None.Motion carried 4 to O.
Accept Bids -Audit Services FYE 98,99 &2000.Motion by Councilman Gruber,seconded
by Councilman Peard,to accept contract with Auditor's Office for three years on an hourly,not
to exceed basis.The State Auditors Office bid was:$17,100 FYE 1998,$18,050 FYE 1999,
$18,025 FYE 2000.The Mayor asked for a roll caIl vote:Ayes:Gruber,Peard,Heath and Lyon.
Nays:None.Motion carried 4 to o.
Permission to Purchase a Case Trencher.Motion by Councilman Gruber,seconded by
Councilman Peard,to purchase a Case 560 Trencher,with trade at $16.00/hr.or a minimum of
$3,200.00.The Mayor asked for a roll call vote:Ayes:Gruber,Peard,Lyon and Heath.Nays:
None.Motion carried 4 to o.
Permission to Seek Bids for Fire Department Attack Truck.Motion by Councilman Peard,
seconded by Councilwoman Heath,to allow Fire Department to seek bids for an Attack Truck.
The Mayor asked for a roll caIl vote:Ayes:Peard,Heath,Lyon and Gruber.Nays:None.
Motion carried 4 to o.
Progress Report -Wastewater Treatment Facility.Kurt Rueckel gave update on progress of
the construction of wastewater treatment facility.
Selection of Architect for Public Safety Building.Motion by Councilman Gruber,seconded by
Councilwoman Heath,upon review by Paul Huscher,to approve the standard agreement at a cost
of7%of bid cost,not to exceed $184,000,with plans and specifications ready to seek bids.The
Mayor asked for a roll call vote:Ayes:Gruber,Heath,Peard and Lyon.Nays:None.Motion
carried 4 to o.
Mayor's Report.The Mayor met with Chuck Seels to discuss possibilities of a Waukee Chamber
of Commerce;the Mayor asked for the Council to support his attendance of the Volunteer
Summit.
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Motion by Councilman Lyon,seconded by Councilman Peard to unconditionally release Waukee ,/-)
Business Association pamphlets/maps.The Mayor asked for a roll call vote.Ayes:Lyon,Peard,I
Gruber.Nays:Heath.Motion carried 3 to 1.l
Motion by Councilwoman Heath,seconded by Councilman Lyon,to accept the Mayor's Report.
The Mayor asked for a voice vote.Motion carried 4 to O.
Administrator's Report.Motion by Councilwoman Heath,seconded by Councilman Lyon,to
accept the Administrator's Report.The Mayor asked for a voice vote.Motion carried 4 to O.
T 'R t M h D C h&Oh P IdA A '130 1998reasurerseporr.ont to ate,as t er 00 e ssets -pn ,
April 1,1998 Month to Month to Transfers April 30,1998
BEGINNING Date Date ENDING
BALANCE DEBITS CREDITS IN (OUT)BALANCE
GENERAL $298,424.59 $239,901.93 -$104,986.88 $10,624.99 $443,964.63
ROAD USE $199,075.16 $18,812.48 -$32,481.84 -$1,000.00 $184,405.80
EMPLOYEE BENEFIT $58,331.93 $18,005.03 $0.00 $0.00 $76,336.96
HICKMANIP $118,340.62 $30,673.99 $0.00 $0.00 $149,014.61
Enterprise Business Park TIF $7,993.18 $0.00 $0.00 $7,993.18
SPECIAL ASSESSMENT DEBT $17,517.99 $40.63 $0.00 $0.00 $17,558.62
DEBT SERVICE/G.O.$148,678.76 $74,942.97 $0.00 $0.00 $223,621.73
WATER $964,604.24 $87,739.09 -$49,369.86 -$4,829.16 $998,144.31
SEWER $270,647.63 $41,024.34 -$16,147.19 -$4,829.16 $290,695.62
GAS $473,966.16 $147,080.34 -$94,202.18 -$4,829.16 $522,015.16
Solid Waste -$8,595.38 $10,964.51 -$8,785.02 -$300.00 -$6,715.89
EQUIPMENT REVOL VlNG $118,875.82 $28.09 $0.00 $0.00 $118,903.91
UTlLlTY BlLLING $8,069.09 $172.41 -$4,325.56 $5,162.49 $9,078.43
University Ave.Trunk Sewer Project $128,039.34 $1,336.91 -$39,349.65 $0.00 $90,026.60
Wastewater Treatment Plant -$68,250.00 $0.00 -$5,239.02 $0.00 -$73,489.02
1996-97 Street Project $118,549.59 $0.00 -$11,073.33 $0.00 $107,476.26
TOTAL ALL FUNDS $2,846,275.54 $678,715.90 -$365,960.53 $0.00 $3,159,030.91
Motion by Councilman Gruber,seconded by Councilwoman Heath,to accept the Treasurer's
Report.The Mayor asked for a voice vote.Motion carried 4 to O.
Utility Committee Report.Motion by Councilwoman Heath,seconded by Councilman Lyon,
to accept the Utility Committee Report.The Mayor asked for a voice vote.Motion carried 4 to
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Parks Committee Report.Motion by Councilwoman Heath,seconded by Councilman Lyon,to
accept Parks Connnittee Report.The Mayor asked for a voice vote.Motion carried 4 to O.
Attorney's Report.Motion by Councilwoman Heath,seconded by Councilman Peard,to accept
Attorney's Report.The Mayor asked for a voice vote.Motion carried 4 to O.
Adjournment.Motion by Councilman Peard,seconded by Councilwoman Heath,to adjourn at
9:00 p.m.The Mayor asked for a voice vote.The Mayor asked for a voice vote.Motion carried
4 to o.
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