HomeMy WebLinkAbout1999-06-21-Regular MinutesThe June 21,1999 City Council meeting was called to order at 7:00pm by Donald L.
Bailey,Jr.
Roll Call.Mayor Bailey asked for a roll call vote and the following Council members
were present:Nick Gruber,Marvin Berger,Bill Peard,Robyn S.Heath,and Larry Lyon.
Open Fornm.Jay Oxenford -spoke to the Mayor and Council in regard to the mowing
of the weeds north of the Middle School and south of the Mobile Home Park.
Motion by Councilman Lyons,motion died for lack of a second.
Agenda Additions -Agenda Approval.Motion by Councilman Gruber,seconded by
Councilwoman Heath,to approve the agenda with the addition of item F)Skippy's
Cigarette Permit and deletion of item no.15 -Ordinance -Amending of Traffic Section
of City Code to include State Seatbelt,Child Restraint and Tinted Windows Laws.The
Mayor asked for a voice vote.Motion carried,
Consent Agenda -A)Approval of Council Minutes;B)Approval of Bills and Payroll;
C)Approval of Application for Display of Fireworks -City 4th of July;D)Approval of
James Rupp Application for Class C Fireworks Display -July 4,1999;E)Approval of
Extended Hours for Centennial Park over 4th of July Weekend;F)Skippy's Cigarette
Permit.
Motion by Councilman Berger,seconded by Councilman Peard,to approve the consent
agenda.The Mayor asked for a roll call vote:Ayes:Berger,Heath,Peard,Lyon,and
Gruber.Nays:None.Motion carried 5 to O.
CLAIMS REGISTER REPORT
3E ELECTRICAL ENGINEER IN
ACCEL SMALL ENGINE
AGRI-SOLUTIONS INC
AIR WAVES
AIRTOUCH CELLULAR
AMERICAN WATERWORKS ASSO
ANNEAR EQUIPMENT INC
APRIA HEALTHCARE,DES MO
ARENTSEN,MARK
ARENTSEN,MARK J
BAILEY JR.,DONALD L.
BERGER,MARVIN
BIBLIOGRAPHICAL CENTER F
BREUER,GREGORY A.
BROWN SUPPLY CO INC.
BURGER,RICK D
BURGER,RYAN E.
BUTTERFIELD MANAGEMENT
CAPITAL SANITARY SUPPLY
CARPENTER UNIFORM CO
CENTRAL IOWA REGIONAL LI
CHARLENE WILSON
192.03
67.20
300.00
230.00
63.00
215.00
38.00
563.25
349.84
1,727.92
343.59
88.53
25.00
1/139.32
761.18
554.76
591.04
990.00
340.42
932.98
38.50
100.00
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CLASSIC FLORAL &GIFTS
COMPUSA
COMPUTER MANAGEMENT
COUNTRY CLINIC
CREATIVE PRINTERS INC
DAGGETT,WILLIAM J
DALLAS COUNTY RECORDER
DES MOINES REGISTER
DES MOINES WATER WORKS
DEWEY FORD INC
DEZEEUW,DAVID S.
DIANNA VAN ZEE
DOHRN TRANSFER CO
DOWNTOWN PARTNERSHIP
EFTPS
ELECTRICAL MATERIALS CO
ELECTRO SERV
ELECTRONIC ENGINEERING C
ELIZABETH RICHARDSON
EMERGENCY MEDICAL PROD
EVANS,ROBERT G.
FARMERS COOP ELEVATOR
FESLERS INC
FETTERMAN,GREGORY S.
FISHER SCIENTIFIC
FLATER,PATRICK J.
FORD,ELIZABETH A.
FRONTIER COMM.OF WISCON
FULLER STANDARD SERVICE
GIBSON,JOHN R.
GREAT AMERICAN OUTDOOR
GREG FETTERMAN
GRIMES ASPHALT &PAVING
GRUBER,NICHOLAS C.
HANES,DENNIS D
HARLAN MUNICIPAL UTILITI
HARPER BRUSH WORKS
HAYSI R.E.
HEATH,ROBYN R
HERRICK,ROBERT D.
HOIFELDT,JENNIFER L
HORKEY,ROBIN R.
HYDRO KLEAN
IA DEPT OF NATURAL RESOU
IA ONE CALL
IA SATE UNIVERSITY
IADA SERVICES INC
ICMA
IKON OFFICE SOLUTIONS
IMAGING TECHNOLOGIES
INGRAM LIBRARY SERVICES
INSURANCE ASSOC OF IOWA
IOWA COMMERCE MAGAZINE
IPERS
IPERS -POLICE
JERICO SERVICES INC
JOHNSTON DISTRIBUTING
50.00
1,133.38
1,261.83
70.00
268.00
821.60
145.00
45.50
11,355.48
97.72
944.81
255.00
200.85
1,000.00
10,319.09
677.00
122.47
2,401.00
100.00
191.74
955.04
2,136.01
160.00
1,187.47
718.22
711.69
740.93
20.97
156.31
1j097.63
13.62
100.00
359.00
92 .22
455.00
62.04
86.36
960.00
97.51
880.28
537.86
965.71
382.28
140.00
237.30
45.00
85.11
299.00
.00
84.00
1,049.13
75.00
21.00
2,054.44
1,354.47
1,237.50
111.09
JONES,HARRY N.
KELLER,CHRISTOPHER M.
KIENE,MATT R.
LELAND PERKINS
LESTINA,TONI L.
LOGAN CONTRACTORS SUPPLY
LYON,LARRY
MACK,LINDA
MACK,LINDA M.
MARTIN'S FLAG COMPANY
MENARDS
MERRITT COMPANY INC
MICHAELS #3101
MID AMERICAN ENERGY
MID-AM TEXTILES
MOMAR
MUNICIPAL SUPPLY
MURPHY-PETERSEN,DEVON
NATL CRIME PREVENTION
NICKELL,CHRISTOPHER D.
OFFICE DEPOT CREDIT PLAN
OLSON BROTHERS
OLSON,SCOTT A.
OMB POLICE SUPPLY
OVERHEAD DOOR COMPANY
PAYLESS CASHWAYS INC.
PEARD,WILLIAM
PERFECTION CORPORATION
PERKINS,LELAND E.
PETERSEN,JOHN PATRICK
PHILLIPS,LARRY J.
PLUMB SUPPLY COMPANY
POLLUTION CONTROL SYSTEM
POPP,SHAWN DAVID
PRAXAIR
PRESTO-X COMPANY
R &T SPECIALTY INC
R-WAY CONCRETE
REGENT BOOK CO INC.
RICE LAKE CONTRACTING CO
RICHARDSON,BETH
RICHARDSON,ELIZABETH A
ROBINSON,KIMBERLY A.
ROGERS,LADEAN
ROYER,TIMOTHY L.
RYAN,RICHARD J.
SANDVIG,DOUGLAS J.
SCHMITT,MARK J.
SCHROEDER,MELANIE L.
SPRAYER SPECIALTIES INC
STATE HISTORICAL SOCIETY
TEE'S PLUS SCREEN PRINTN
TIMOTHY ROYER
TRAFFIC MARKING SERVICE
TREADWAY GRAPHICS
TREASURER,STATE OF IOWA
TRIPLETT OFF ESSENTIALS
531.02
542.10
570.00
600.00
761.97
170.90
641.28
132.92
828.69
179.15
.00
240.00
28.13
6,417.76
114.00
1,194.80
1,618.18
776.32
127.32
431.04
236.89
541.10
680.69
28.90
65.45
1,246.62
88.53
1,599.30
268.17
537.86
1,258.38
102.43
3,194.00
796.42
93.78
23.00
141.84
1,660.50
38.75
84,423.31
61.69
674.98
171.81
150.00
1,079.43
537.86
5,727.50
86.74
143.72
125.57
35.90
143.12
100.00
5,687.50
93.45
1/530.18
316.66
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UNITED STATES CELLULAR
UNIVERSITY PHOTO
US ENERGY SERVICES INC
US FILTER/WATERPRO
US POSTAL SERVICE
US WEST COMMUNICATIONS
USA BLUE BOOK
VAN-WALL EQUIPMENT INC
VANZEE,DIANNA L.
VISA
VOSS SIGNS LLC
WAL-MART
WALNUT CREEK FAMILY YMCA
WAUKEE FIRST RESPONDERS
WAUKEE HARDWARE &VARlET
WAUKEE LIBRARY FOUNDATIO
WAUKEE MUNICIPALUTILITIE
WHITE,DANNY L.
WILLIAMS,MIKE E.
WILLIAMS,VALERIE J.
WILSON BROTHERS PEST CON
WILSON,CHARLENE
WILSON,CHARLENE G.
WINTERS,TROY S.
GRAND TOTALS
FUND
010
060
510
520
522
540
570
TOTALS
GENERAL FUND
ROAD USE TAX FUND
WATER UTILITY FUND
SEWER UTILITY FUND
WASTE WATER TREATMENT
GAS UTILITY FUND
UTILITY BILL FUND
PL CONSTR
****
99.82
29.14
13,597.26
18.00
77.00
1,272.13
1,548.92
230.61
513.49
239.26
97.50
20.15
2,000.00
469.97
931.63
30,000.00
61.56
797.51
92.35
292.21
700.00
10.54
1,252.63
697.08
245,427.59
94,347.33
14,854.29
15,335.58
12,868.76
84,423.31
22,391.39
11206.93
245,427.59
Discussion of Drainage issue at 6th &Laurel Street.Michelle Weannouth,225 6th
Street,spoke to the Ma~or and City Council regarding the storm water drainage problem
at her residence,225 6"Street.After a lengthy discussion,the Council directed Mark
Arentsen to contact the adjoining property owner,550 s'"Street,to schedule a meeting to
try and resolve the water drainage problem.
Resolution No.99-62 -Discussion of Boone Drive Sidewalks and Streetlights.With
the presence of the Elementary School on Boone Drive and the rapid increase in
development on and around Boone Drive the safety of foot traffic has become a concern.
to facilitate a safe environment for children and other pedestrian traffic,sidewalks and
streetlights need to be installed along Boone Drive.
Motion by Councihnan Peard,seconded by Councihnan Gruber,to approve the
placement of streetlights on Boone Drive.The Mayor asked for a roll call vote:Ayes:
Peard,Gruber,Berger,Heath.Nays:None.Abstain:Lyon.Motion carried 4 to O.The
residents will be invited to a meeting June 30,1999.
Resolution No.99-63 -Public Hearing ou Lease of Data Equipment for City Hall
LAN.Requests for proposals were submitted to four vendors for phone and date systems
for the new City Hall and Public Safety Building.After reviewing the proposals
submitted,staff has selected Convergent Communications to provide phone and data
systems for the new facilities.
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Mayor Bailey announced this is the time and place for the Public Hearing on the lease of
Hardware and Software for City Hall.There were no written objections or oral
objections.
After due consideration and discussion,Councilman Berger,introduced the "Resolution
approving a Lease-Purchase Agreement for Data Hardware and Software for the new
City Hall and Public Safety Building,seconded by Councilman Peard.The Mayor asked
for a roll call vote:Berger,Peard,Heath,Lyon,and Gruber.Nays:None.Motion carried
5 to O.
Resolution No.99-64 -Change Order No.2 (Wastewater Treatment Facility).A
number of items have required change or modification in the construction of the
Wastewater Treatment Facility.With the changes listed in this resolution the combine
Change Orders (No.1 &No.2)represent a decrease in the total contract amount of
$521.00.Veestra &Kimm have reviewed said changes and are recommending approval.
Motion by Councilwoman Heath,seconded by Councilman Lyon,to adopt "A resolution
approving Change Order No.2 to the contract with Rice Lake Contracting Corp.,for the
wastewater treatment facility improvements increasing the contract in the amount of
$30,484.00."The Mayor asked for a roll call vote:Ayes:Heath,Lyon,Peard,Berger,
Gruber.Nays:None.Motion carried 5 to O.
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Resolution No.99-65 -Approving Partial Pay Estimate No.11 (Wastewater
Treatment Facility).This is the final partial pay estimate for the Wastewater Treatment
Facility.The payment represents completion of 100%of the project less the 5%
retainage.
Veenstra &Kimm has forwarded a punch list to Rice Lake Contractors Corp.for the
remaining few items.If the punch list is not completed within 31 days all or a portion of
the retainage maybe withheld.Veenstra &Kimm is reconnnending approval of Partial
Pay Estimate No.11 in the amount of$84,423.31.
Motion by Councihnan Berger,seconded by Councilwoman Heath,to adopt "Resolution
approving Partial Pay Estimate No.11 (final)for the Wastewater Treatment Facility
Improvements State Revolving Fund Project No.CS 19211501."The Mayor asked for a
roll call vote:Ayes:Berger,Heath,Gruber,Lyon,and Peard,Nays:None.Motion carried
5 to O.
Resolution No.99-66 -Wage and Salary Adjustment for 1999/2000.The wage and
salary adjustments for 1999/2000 needs to be adopted in the form of a resolution for them
to go into effect for the pay period ending July 15,1999.The increases reflect a 3.5%
cost of living adjustment to the wage scale table.
Additionally,a review of job descriptions and a wage survey will be completed by
October 1,1999.This report will contain recommendations for salary adjustments
commensurate with responsibilities and comparable wages for jobs in the Metro area.
Motion by Council man Peard,seconded by Councilman Lyon,to adopt "Resolution to
approve the FY199912000 Wage and Salary Adjustment."The Mayor asked for a roll
call vote:Ayes:Peard,Lyon,Heath,Berger,and Gruber.Nays:None.Motion carried 5
to O.
Resolution No.99-67 -Setting New Policy for Compensation of Accumulated Sick
Leave -Per Resignation of Employment and Spelling out Grade and Step Policy.
Motion by Councilman Gruber,seconded by Berger,to adopt "Resolution setting new
police for Compensation of Accumulated Sick Leave and Spelling out Grade and Step
Policy".The Mayor asked for a roll call vote:Aye:Gruber,Berger,Heath,Peard,Lyon.
Nays:None.Motion carried 5 to O.
Discussion of Possible Construction Noise Ordinance.After a lengthy discussion,the
Council took no action.
Ordinance No.2298 -Failure to Assist Police Officer.This is an addition to the City's
Criminal Ordinance.This particular Ordinance reflects the State Code's requirement to
provide assistance to an Officer ofthe Law.
Motion by Councilman Peard,seconded by Councilman Gruber,to have the ordinance
read for the first time in title only.The Mayor asked for a roll call vote:Ayes:Peard,
Gruber,Berger,and Lyon.Nays:Heath.Motion carried 4 to 1.
Motion by Councilman Gruber,seconded by Councilman Peard,to waive the second and
third readings.The Mayor asked for a roll call vote:Ayes:Gruber,Berger,Lyon,and
Peard,Nays:Heath.Motion carried 4 to 1.
Motion by Councilman Gruber,seconded by Councilman Peard,to place the ordinance
on final passage.The Mayor asked for a roll call vote:Ayes:Gruber,Peard,Lyon,and
Berger.Nays:Heath.Motion carried 4 to 1.
ORDINANCE NO.2298
AN ORDINANCE DEFINING THE CRIME OF REFUSING TO ASSIST
OFFICER AND PROVIDING THE PUNISHMENT THEREFOR
BE IT ORDAINED by the Council of the City of Waukee:
§620.1 Refusing to Assist Officer.Any person who is requested or ordered by
any mistrate or peace officer to render the magistrate or officer assistance in making or
attempting to make an arrest,or to prevent the commission of a criminal act,shall render
assistance as required.A person who,unreasonably and without lawful cause,refuses or
neglects to render assistance when so requested is guilty of a violation of this section.
§620.2 Repealer.All ordinances or parts of ordinances in conflict with the
provisions of this ordinance are hereby repealed.
§620.3 Severability Clause.If any section,provlSlon or part of this
ordinance shall be adjudged invalid or unconstitutional,such adjudication shall not affect
the validity of the ordinance as a whole or any section,provision,or part thereof not
adjudged invalid or unconstitutional.
§620A Effective Date.This ordinance shall be in effect upon its fmal
passage,approval,and publication as provided by law.
Passed by the Council this 21't day of June,1999,and approved this 21't day of June,
1999.
Ordinance No.2299 -Adopting Utility Permit Application.Motion by Councilman
Gruber,seconded by Councilwoman Heath,to have the ordinance read for the first time
in title only.The Mayor asked for a roll call vote:Ayes:Gruber,Heath,Berger,Heath,
and Lyon.Nays:None.Motion carried 5 to O.
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Motion by Councihnan Peard,seconded by Councihnan Lyon,to waive the second and
third readings.The Mayor asked for a roll call vote:Ayes:Peard,Lyon,Heath,Berger,
and Gruber.Nays:None.Motion carried 5 to O.
Motion by Councilman Gruber,seconded by Councilman Berger,to place the ordinance
on fmal passage.The Mayor asked for a roll call vote:Ayes:Gruber,Berger,Heath,
Peard and Lyon.Nays:None.Motion carried 5 to O.
ORDINANCE NO.2299
AN ORDINANCE TO PROVIDE FOR PERMIT APPLICATION,LOCATION
PLAN,CONSTRUCTION AND INSPECTION OF INSTALLATIONS OF
TELECOMMUNICATIONS,CABLE TV,TELPHONE,ELECTRIC,AND
DRAINAGE TILE IN THE CITY OF WAUKEE,IOWA
BE IT ORDAINED by the Council of the City of Waukee that Chapter 225 of
the Waukee Municipal Code is hereby adopted as follows:
Section 1.Form of Permit:1
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UTILITY PERMIT APPLICATION CITY OF WAUKEE
Application No._
Date _
This is a Utility Permit Application for all utility installations including
telecommunications,cable TV,telephone,electric,drainage tile.The applicant
agrees to comply with the attached UTILITY PERMIT REQUIREMENTS.
Compliance shall be determined by the sole discretion of the City as deemed
necessary to promote public health,safety and the general welfare.These
requirements shall apply unless waived in writing by the City prior to installation.
Applicant Name:_
Street Address:_
City,State &Zip Code:_
Telephone Number:_
Contact Person:_
Date:------Name ofCompany _
By:_
Date:_
City
Section 2.Utility Permit Requirements.
A.Location Plan.An applicant shall file a completed location plan as
an attachment to this Utility Permit Application.The location plan
shall set forth the location of the proposed line on the road system
or along lot lines and include a description of the proposed
installation.Applicant is responsible for all surveys necessary to
establish location of easements and rights-of-way.
B.Notice of Work.At least five (5)complete working days prior to
the proposed installation,an applicant shall file in triplicate with
the City a completed Utility Permit Application stating the
approximate date,location and nature of the proposed installation.
Additionally,at least two (2)complete working days prior to the
actual work,the applicant shall notify the City of the intent to
begin work.
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C.Inspection.The City of Waukee shall provide an inspector during
the installation of all lines to review compliance with this Utility
Permit.The inspector shall have the right,during reasonable hours
and after showing proper identification,to enter any installation
site in the discharge of the inspector's official duties,and to make
any inspection or test that is reasonably necessary to protect the
public health,safety and welfare.The applicant shall pay the
actual costs for inspection of the project.
D.Issuance.Upon approval of the application,the Utility Permit will
be issued by the City.The permit fee will be $25.00.
E.Remittance of Fees.The applicant shall pay the actual costs
directly attributable to the installation inspection conducted by the
City.Payment shall be made within thirty (30)days after
completion of the installation.Payments not made in such time
shall be subject to reasonable interest charges.
F.Requirements.The installation inspector shall review compliance
with the following requirements:
1.Construction signing shall comply with the Manual on Uniform
Traffic Control Devices.
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2.A permanent warning tape shall be placed one (1)foot above
all underground utility lines.
3.All tile line locations shall be marked with references located
in the R.O.W.line.
4.No underground utility lines shall cross over a crossroad
drainage structure.
5.Residents along the utility route shall have uninterrupted access
to the public roads.An all-weather access shall be maintained
for residents adjacent to the project.
6.Ajoint assessment of the road surfacing shall be made by the
applicant and the City both before and after construction.After
construction,granular surfacing shall be added to an existing
granular roadway,drive or parking area by the applicant to
restore the surfacing to its original condition.After surfacing \
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has been applied,the road surface shall be reviewed by the City
once the road has been saturated,to determine if additional
surfacing on the roadway by the applicant is necessary.
7.All damaged areas within the R.O.W.shall be repaired and
restored to at least its former condition by the applicant or the
cost of any repair work caused to be performed by the City will
be assessed against the applicant.Portland cement concrete
patches shall be I"thicker than the removed portland cement
concrete surfacing.Asphaltic cement concrete patches shall be
I"thicker than the removed asphaltic cement concrete
surfacing.
8.Areas disturbed during construction which present an erosion
problem shall be solved by the applicant in a manner approved
by the City.
9.All trenches,excavations,and utilities that are knifed shall be
properly tamped.
I O.Cable,pipe line,and tile line crossing paved roads shall be
constructed as follows:Utilities designated by the City which
cross under the roadway shall be placed in casings so that the
pipe may be removed for repair without disturbing the
sub grade.The casing shall be adequate strength,and of
sufficient length to extend 2 feet beyond each edge of the
surfaced roadway.On paved roads,cable casings may be
placed through the sub-grade by jacking,or by boring a hole
just large enough to take the line.All open excavations near
pavement shall be of sufficient distance from pavement to
prevent soil collapses resulting in undermining of pavement.
11.On roads not paved,an open trench may,upon approval of the
City,be dug and the cable,pipeline,or tile line placed therein,
and the trench backfilled over the line.All backfilling of
tunnels and trenches shall be thoroughly compacted in layers of
6"or less in depth.Backfilling of trenches within the R.O.W.
shall be tamped sufficiently to avoid settlement.All work shall
be one in a workmanlike manner,and the gronnd left in a neat
condition,satisfactory to the City in charge.
12.All overhead utilities shall be placed at a distance of two (2)
feet inside the R.O.W.line unless specifically approved
otherwise by the City.
13.All work shall conform to the minimum Des Moines /)
Metropolitan Design Standards Manual,City of Waukee lStandardSpecifications,and criteria set forth herein.
G.Non-Conforming Work.The City may halt the installation at any
time ifthe applicant's work does not meet the requirements set
forth in this Utility Permit.
H.Emergency Work.In emergency situations,work may be initiated
by an applicant without first obtaining a Utility Permit.However,
a Utility Permit must be obtained within fourteen (14)days
initiation of the work.All emergency work shall be done in
conformity with the provisions of this ordinance and shall be
inspected for :full compliance.
1.Violation of Ordinance.Violation of any of the provisions of this
Chapter shall be a simple misdemeanor punishable with a civil
penalty of $100 for each violation.Each day that a violation
occurs or is permitted to exist by the applicant constitutes a
separate offense.
J.Hold Harmless.The utility compauy shall save this City harmless
of any damages resulting from the applicant's operations.A copy )of a certificate of insurance naming this City as an additional
JinsuredforthepermitworkshallbefiledintheCityClerk's office
prior to installation.The minimum limits of liability under the
insurance policy shall be $1,000,000.
K.Performance Bond.The contractor or applicant shall have on file
with the City a performance bond for restoration of areas within
the R.O.W.and on utility easements.This bond shall a minimum
of $2000 and may be of greater value depending on the scope of
the project.Bond to be held for 60 days after date of completion.
L.Permit Required.No applicant shall install any lines unless such
applicant has obtained a Utility Permit from City and has agreed in
writing that said installation will comply with all ordinances and
requirements of the City for such work.Applicants agree to hold
the City free from liability for all damage to applicant's property
which occurs proximately as a result of the applicant's failure to
comply with said ordinances or requirements.
M.Relocation.The applicant shall,at any time subsequent to
installation of utility lines,at the applicant's own expense,relocate
~or remove such lines as may become necessary to conform to new
grades,alignment or widening ofR.O.W.resulting from )
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maintenance or construction operations for highway
improvements.
Section 3.Repealer.All ordinances or parts of ordinances in conflict with
the provisions of this ordinance are hereby repealed.
Section 4.Severability Clause.If any section,provision or part ofthis
ordinance shall be adjudged invalid or unconstitutional,such adjudication shall not affect
the validity of the ordinance as a whole or any section,provision,or part thereof not
adjudged invalid or unconstitutinal.
Section 5.Effective Date.This ordinance shall be in effect upon its fmal
passage,approval and publication as provided by law.
Passed by the Council this 21 st day ofJune,1999,and approved this 21st day of
June,1999.
By:Donald L.Bailey,Jr.,Mayor
Attest:Mark J.Arentsen,City Administrator/Clerk
Ordinance No.2300 -Setting Responsibilities for City Officers and the Finances
and Records of the City.Motion by Councilwoman Heath,seconded by Councihnan
Lyon,to have the Ordinance setting responsibilities for City Officers and the Finances
and Records of the City read for the second time in title only.The Mayor asked for a roll
call vote:Ayes:Heath,Lyon,Peard,Berger,and Gruber.Nays:None.Motion carried 5
to O.
Motion by Councilwoman Heath,seconded by Councilman Berger,to waive 3'd reading.
The Mayor asked for a roll call vote:Ayes:Heath,Berger,Gruber,Lyon,and Peard.
Nays:None.Motion carried 5 to O.
Motion by Councilman Gruber,seconded by Councilwoman Heath,to place the
ordinance on final passage.The Mayor asked for a roll call vote:Ayes:Gruber,Heath,
Berger,Lyon,and Peard.Nays:None.Motion carried 5 to O.
ORDINANCE NO.2300
AN ORDINANCE SETTING RESPONSIBILITIES FOR CITY OFFICERS AND
THE FINANCES AND RECORDS OF THE CITY
Section 1.Purpose.The purpose of this ordinance is to create procedures for
financial accounting,to regulate the retention and destruction of records,and to regulate
purchases.
Section 2.This ordinance shall provide for the deletion of Section 111 and
placing in lieu thereof the following:
§111.1.Purpose.The purpose of this ordinance is to create procedures
for financial accounting,to regulate the retention and destruction of records,and to
regulate purchases.
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§111.2.Fees.All fees collected for any purpose by any municipal officer
shall be deposited with the city treasury through the office of the finance officer.If any
said fees are due to an officer,they shall be paid to him by wan-ant/check drawn by the
finance officer upon the filing of adequate reports relating thereto as required by law,
ordinance or council directive.
§111.3.Records,Retention.The clerk shall,upon order of the council,
destroy all records and papers other than the minutes of the council proceedings,
ordinances and instrwnents having to do with real estate or bond issues,when such
records are more than ten (10)years old,in accordance with law.Time-keeping records
may be destroyed after two (2)years,and election records as provided by state law.The
clerk shall prepare a resolution for council action each year listing the records to be
destroyed.
§111.4.Petty Cash Fund.The finance officer shall be custodian of a
petty cash fund not to exceed $200.00 for the payment of small claims for minor
purchases,collect-on-delivery transportation charges,and small fees customarily paid at
the time of rendering a service for which payments the clerk shall obtain some form of
receipt or bill acknowledged as paid by the vendor or his agent.At such time as the petty
cash fund is approaching depletion the finance officer shall draw a wan-ant/check for
replenishment in the amount of the accumulated expenditures and said wan-ant and
supporting detail shall be submitted to the council as a claim in the usual manner for
claims and charged to the proper funds and accounts.It shall not be used for salary
payments or other personal services or personal expenses.
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[July 11,1994 -2183]
§111.5.Purchasing Quotations.All purchase over ($500.00)shall be
made after securing quotations.Quotations shall be sought from at least two (2),and if
possible,three (3)vendors.If an item is a proprietary product this provision shall be
waived,but every effort shall be made to avoid specifications with proprietary items
exclusively.Once a quotation is taken on an item,unless in a fluid market,no new
quotations need to be sought for re-orders unless more than one year has elapsed since
the last quotations were received from the several possible vendors.Major supply
contracts,such as for gasoline,fuel oil,etc.,shall be reviewed annually.Department
heads shall be guided by this regulation on requisitions submitted with quotations.
§111.6.Bidding-Major Contracts.Contracts for consulting services,for
such services as water main,sewer and sanitary work,street and utility construction by
contract and large equipment shall be placed before the council if amounting to $5,000 or
more,except for emergencies endangering the public heath or safety.Major items
involving a departure from budgetary provisions,or items not otherwise authorized by t
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council,shall likewise be put before council for policy decision and letting where
required.
§l11.7.Purchasing-Orders.All purchases of services supplies and
equipment shall be made only after issuance of a purchase order,and no invoice shall be
accepted unless authorized by such an order.Purchases not exceeding two thousand
dollars ($2,000.00)may be made by the Administrator/Clerk or those officials authorized
by the Administrator/Clerk,but only on issuance of a spot purchase order in writing
signed by the authorized officer.A copy of such spot purchase order must be delivered
to the finance officer within twenty-four (24)hours,weekends and holidays excepted.
All other purchase shall be valid only if a purchase order has been given in writing and
signed by the Administrator/clerk.Purchases from petty cash and continuing purchases
from vendors awarded extended contracts by bid award shall be excepted.
[May 4,1992 -2154]
§111.8.Authorizations to Expend.The finance officer shall determine
whether a purchase order may be issued by checking the availability of an appropriation
sufficient to pay for such a purchase,and whether the purchase,if a major item,has been
authorized by the budget or other council approval.The finance officer shall draw a
warrant/check only upon an invoice received or progress billing for public improvement,
supported by a purchase order and a signed receipt indicating the materials have been
delivered of the quality,and in the quantities indicated,or the services have been
performed satisfactorily to the extent billed,and only if an appropriation is available.No
purchase shall be authorized unless there is an appropriation available or the council
amends the appropriations,or transfer of appropriation is made in accordance with power
delegated by council and within the limits set by law and the council.
§l11.9.Accounting.The finance officer shall set up and maintain books
of original entry to provide a chronological record of cash received and disbursed through
all receipts given and warrant/checks written,which receipts and warrant/checks shall be
prenumbered,in accordance with modem,accepted methods,and the requirements of the
state.The finance officer shall keep a general ledger controlling all cash transactions,
budgetary accounts and recording fund balances.
§111.10.Budget Accounts.The finance officer shall set up such individual
accounts to record receipts by source and expenditures by purpose as will provide
adequate information and control for budgetary purposes as planned and approved by
council.Each individual account shall be maintained within its proper funds as required
by council order or state law and shall be so kept that receipts can be immediately and
directly compared with specific estimates and expenditures can be related to the
appropriation which authorized it.No expenditure shall be posted except to the
appropriation for the function and purpose for which the expense was incurred.
§111.11 Contingency Accounts.Whenever the council shall have
budgeted for a contingency account the finance officer shall set it up in the accounting
records but said officer shall not charge any claim to a contingency account.Said
contingency accounts may be drawn upon only by council resolution directing a transfer
to a specific purpose account within its proper funds and then only upon compelling
evidence of an unexpected and unforeseeable need or emergency.
Section 3.Repealer.All ordinances or parts of ordinances in conflict with
the provisions of this ordinance are hereby repealed.
Section 4.Severability Clause.If any section,provision or part of this
ordinance shall be adjudged invalid or unconstitutional,such adjudication shall not affect
the validity of the ordinance as a whole or any section,provision,or part thereof not
adjudged invalid or unconstitutional.
Section 5.Effective Date.This ordinance shall be in effect upon its fmal
passage,approval and publication as provided by law.
Passed by the Council this 21st day of June,1999,and approved this 21st day of
June,1999.
By:Donald L.Bailey,Jr.,Mayor
Attest:Mark J.Arentsen,City Administrator/Clerk
Ordinance No.2301 -To Extend Bnrning in Spring and Fall.Several requests have
been made to extend the bum ordinance.Staff has drafted an ordinance that would
extend open burning as per request of the Mayor and City Council.The new open
burning ordinance will allow for burning from April 15 through May 15,and from
October 15 through November 30.
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Motion by Councilman Lyon,seconded by Councilman Peard,to have the ordinance read
for the third time in title only.The Mayor asked for a roll call vote:Ayes:Lyon,Peard,
Heath,Berger,and Gruber.Nays:None.Motion carried 5 to O.
Motion by Councihnan Gruber,seconded by Councihnan Lyon,to put the ordinance on
final passage.The Mayor asked for a roll call vote:Ayes:Gruber,Lyon,Berger,Heath,
and Peard.Nays:None.Motion carried 5 to O.
ORDINANCE NO.2301
AN ORDINANCE AMENDING SECTION 212.2,WAUKEE MUNICIPAL
CODE,BY DELETING SAID SECTION AND PLACING IN LIEU THEREOF
SECTION 212.2 AS REVISED TO EXTENDING OPEN BURNING IN THE
SPRING FROM APRIL 15TH THROUGH MAY 15TH AND IN THE FALL FROM
OCTOBER 15TH THROUGH NOVEMBER 30TH•
Section 1.Pnrpose.The purpose of this ordinance is to extend the time for
bunting organic debris in the spring and fall.I
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Section 2.This ordinance shall provide for the deletion of Section 212.2 and
placing in lieu thereof the follow:
§212.2 Open Burning Prohibited.No person shall kindle or maintain
any bonfire or refuse fire,or burn inorganic material,any paper or similar combustible
debris,including plants,leaves or vegetable matter,or authorize any such fire to be
kindled or maintained on any private land within the boundaries of the City of Waukee,
except for the burning of plant and vegetable matter originating on the premises owned or
leased by such person,between the hours of 7:00 A.M.to 7:00 P.M.,April 15th through
May 15th,excluding Sundays;and between the hours of 7:00 A.M.to 7:00 P.M.,October
15th through November 30t\excluding Sundays,with said fires being extinguished and
not smoldering by the 7:00 P.M.deadline;and except the following:
A.Fire Places and Grills.This ordinance shall not apply to
indoor or outdoor fireplaces or barbecue grills used solely
for entertainment purposes or the preparation of food for
human consumption.
B.Organic Fire in Agricultural Areas.This ordinance shall
not apply to organic fires in agricultural areas zoned A-I as
long as there are no fires within 1,000 feet of any land
zoned other than A-1.
C.Variance.Open burning of materials not exempted herein
upon application to and a variance granted by the City
Administrator,after consultation with the Fire Chief of the
City of Waukee.Each application for a variance shall
contain the following:
1.The name,address and telephone number of
the person submitting the application or,if
such person is a legal entity,the name and
address of the individual authorized to
accept service or process on its behalf and
the narne of the person in charge of the
premises where such open burning is to be
conducted.
2.The type of business or activity involved.
3.The nature of the materials to be burned in
the open including the type,quantity,and
method of iguition and estimate of the time
required to complete the open burning is to
be conducted.
4.The exact location of the proposed open
burning site.
5.The reason(s)for considering that
compliance with the prohibition of open
burning will produce serious hardship
without equal or greater benefits to the
public,and the reason why no other
reasonable method or disposal can be used
without resulting in a hazard to health or
property.
6.The signature of the person making the
application,following the affmnation that
all statements are true and correct.
D.Bonfires.A person may kindle or maintain a bonfire or
authorize such fire to be kindled or maintained,if such
person firsts obtains a permit or the authorization from the
Fire Chief of the City of Waukee,or his authorized agent,if
the following conditions are met:
1.Such person is an authorized city employee
operating under the authority of the city to
conduct such a fire;and lor
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2.The purpose of the fire is the instruction of
public employees in the methods of fire
fighting;and/or
3.The purpose of the fire is to instruct
employees in the methods of fire fighting on
private property used for industrial purpose;
and/or
4.The purpose of the fire is for public
gatherings under legitimate sponsorship of
civil,fraternal,religious,education,or
similar organization.
5.Only organic materials are used,proper
safety precautions are used,and the fire is
well controlled.
Section 3.Repealer.All ordinances or parts of ordinances in conflict with
the provisions of this ordinance are hereby repealed.
Section 4.Severability Clause.If any section,provision or part of this
ordinance shall be adjudged invalid or unconstitutional,such adjudication shall not affect
the validity of the ordinance as a whole or any section,provision,or part thereof not
adjudged invalid or unconstitutional.
Section 5.Effective Date.This ordinance shall be in effect upon its [mal
passage,approval and publication as provided by law.
Passed by the Council this 21st day of June,1999,and approved this 21st day of
June,1999.
By:Donald L.Bailey,Jr.,Mayor
Attest:Mark J.Arentsen,City Administrator/Clerk
Permission to Place Fence around Lift Station #1.Safety fence was not included in
the specification for the University Trunk Sewer Lift Station now known as Lift Station
#1.Due to safety reasons the Public Works is requesting permission to install a safety
fence.
Motion by Councilwoman Heath,seconded by Councilman Lyon,to accept Fence
Masters of Iowa proposal of $2670 to install safety fence around Lift Station #1.The
Mayor asked for a roll call vote:Ayes:Heath,Lyon,Peard,Berger,and Gruber.Nays:
None.Motion carried 5 to O.
Set Date for City Council and Planning and Zoning Commission to Interview
Comprehensive Plan Finalist.The Mayor and City Council have set a meeting date of
July 7'h 5:00pm for the City Council and Planning &Zoning Commission to interview
the Comprehensive Plan Finalist.
Discussion of Possible Economic Development Director.Councilman Peard stated that
if an economic development director is wanted it should have been decided and put on
the budget at the time the budget was figured.
Mayor's Report.Summer swimming program bus is full;July 13 Development
Committee 7:00pm;millennium celebration;meth task force;meet with the Mayors
group regarding parkland dedication.
Administrator's Report.Mark Arentsen gave a brief report on the following;north 6th
street connection;signage for city hall;V avenue paving can be driven on put not
complete;Westfield drainage issue;industrial and commercial interest;bids for furniture
city hall public safety building and sound system for city hall.
Parks Board.Bill gave a brief report on the following;Harmah Weil will be the grand
marshall;the parade route will be reversed this year starting at Brenton Bank;
Adjourment.Motion by Councilwoman Heath,seconded by Councilman Peard,to:;;:i':the City Council meeting at ',",pm.~liOO
Mayor Donald L.Bailey,Jr.
Library Board.No report
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