HomeMy WebLinkAbout2000-01-03-Regular MinutesThe January 3,2000 Waukee City Council meeting was called to order by Mayor Donald Bailey,Jr at
7:03PM.IOATHOFOFFICE-The Oath of Office was administered to Mayor Donald Lee Bailey,Jr.by City
Administrator Mark J.Arentsen.Councilman Wayne Johnson and Mike Watts were given the Oath
previously.
ROLL CALL -The Mayor asked for roll call and the following members were present:Mayor Bailey,
Councilman Berger,Councilman Gruber,Councilman Johnson,Councilman Peard,Councilman Watts.
OPEN FORUM -Chuck Wells,1214 S 24th Court,West Des Moines,stated to the Council that he would
be on the next agenda to have a rezoning of a piece of property North of Medicap and he will not be able
to attend that meeting.He would like the Council to know what he is planning on doing with this property.
He would like to rezone from M-I to C-I because he is planning on building a small complex with the
maiu stay beiug a bar aud grill.Planning and Zoning has already approved this project.This will be on the
next Council agenda.
AGENDA ADDITIONS/APPROVAL -City Administrator Mark J.Arentsen asked to move item number
18 setting of public hearing behind number 8B to allow Attorney's Lillis &Manning to leave.Mayor
Bailey would like to discuss number 11,00/01 Budget Agenda,before he makes the Committee
appointments.This would be between 7.4 and 7.5.Motioned by Peard,second by Gruber to approve the
agenda with those changes.Motion carried 5-0.
CONSENT AGENDA -Minutes of 12/20/99 &12/23/99 and the bills and payroll of 12115199 were
approved by the Council.Motioned by Gruber,second by Peard to approve the consent agenda Minutes
12120/99 &12123/99 and the Bills and Payroll were approved.The Mayor asked for a roll call vote:Ayes:
Gruber,Peard,Berger,Watts,Johnson.Motion canted 5-0.
AIR WAVES
AIRTOUCH PAGING
AMERICAN PUBLIC GAS ASSOC
BRILLIANCE AUDIO LIBRARY
DEMCO
DEPT OF GENERAL SERVICES
DES MOINES REGISTER
FESLERSINC
INGRAM LIBRARY SERVICES
CONDITIONING/CORD BRTPT
PAGER
BELT CLIP
POLICE DEPT PAGING
GAS ASSOC MEMBERSHIP
MATERIALS
SUPPLIES
SUPPLIES
STATE OF IA CODE BOOKS
SUSSCRI.TO 3119100
EXPLORER/LOWER EXTENSION
MATERIAL
SUPPLIES
MATERIAL
MATERIAL
MATERIAL
MATERIAL
MATERIAL
MATERIAL
MATERIAL
MATERIAL
MATERIAL
I
$79.90
$63.00
$29.90
$50.46
$340.00
$676.09
$63.69
$105.31
$208.00
$45.50
$52.70
$15.60
$9.90
$64.95
$37.20
$597.32
$30.06
$76.69
$13.78
$18.89
$14.97
$19.80
]
I
IOWA LEAGUE OF CITIES
JEFF MENTZER
JONES LIBRARY SALES INC
KARL CHEVROLET INC
MID AMERICAN ENERGY
NETINS
OFFICE DEPOT CREDIT PLAN
RICE LAKE CONTRACTING CO
ROGERS,LADEAN
TEEN VOICES
TREAS,STATE OF IOWA
US POSTAL SERVICE
WAUKEE LIBRARY FOUNDATION
WAUKEE MUNICIPAL UTIL.
TOTAL
12-29-99 PAYROLL
ARENTSEN,MARK J
BREUER,GREGORY A.
CHARLENE WILSON
DAGGETT,WILLIAM J
DAVISSON,DELORES J
DEERINGER,WILLIAM J
DEZEEUW,DAVID S
DOWELL,DENNIS D
EFTPS
FETTERMAN.GREGORY S
FLATER,PATRICKJ
FORD,ELIZABETH A
GIBSON,JOHN A
HERRICK,ROBERT D
HORKEY,ROBIN R
ICMA
IPERS
IPERS -POLICE
KEAGLE,CHRISTA
KELLER,CHRISTOPHER M.
LELAND PERKINS
LESTING,TONI L.
MACK,LINDA M.
MATERIAL
MATERIAL
ELECTED OFFICIAL TRAINING
UTILITIES REFUND
SHELVING
2000 CHEV PICKUP
2000 CHEV PICKUP
UTIL SERVICES
METWORK SERVICE
SUPPLIES
RETAINAGE
CLEANING SERVICE
TWO YR SUBSCRIB
NOV '99 GAS SALES TAX
NOV '99 WATER SALES TAX
NOV.'99 SEWER SALES TAX
Y2K CITY MAILING
LIB.FOUNDATION LOAN
UTIL SERVICE
2
$4.19
$11.37
$25.00
$100.00
$518.00
$22,193.61
$22,193.61
$193.12
$21.95
$151.63
$113,674.79
$150.00
$35.00
$3,945.40
$3,332.85
$161.48
$336.16
$125,000.00
$85.23
$294,747.10
$1,771.00
$1,311.54
$110.00
$987.46
$36.76
$543.24
$1,125.30
$1,348.26
$12,044.16
$534.27
$854.66
$842.93
$1,175.09
$1,070.69
$1,085.44
$308.10
$2,492.15
$1,786.28
$122.49
$778.43
$700.00
$814.31
$886.83
MAPES,TROY M.
MARCHANT,JOEY LOWELL
MURPHY-PETERSEN,DEVON
OLSON,scorr A
PERKINS,LELAND E
PHILLIPS,LARRY J
POPP,SHAWN DAVID
RICHARDSON,ELIZABETH A
ROBINSON,KIMBERLY A
ROYER,TIMOTHY L.
SMITH,JOSHUA A
TIMOTHY ROYER
TONI LESTINA
TREASURER,STATE OF IOWA
VAN ZEE,DIANNA L
WHITE,DANNY L
WILLIAMS,VALERIE J
WILSON,CHARLENE
WINTERS,TROY S.
$1,026.26
$979.09
$764.95
$843.26
$430.61
$1,356.68
$1,100.58
$913.42
$218.55
$1,305.87
$1,494.19
$100.00
$50.00
$1,945.58
$1,020.57
$1,008.30
$273.78
$1,310.37
$850.26
TOTAL $49,721.71
APPOINTMENTS:Chief of Police -the Mayor appointed Larry Phillips as Chief of Police.
City Attorney -Moved by Gruber,second by Peard to appoint Panl Huscher as City Attorney.The Mayor
asked for a roll call vote:Ayes:Gruber,Peard,Johnson,Watts,Berger.Nays:None.Motioned carried 5
to O.
I
City Engineer -Moved by Gruber,second byPeard to appoint Veenstra &Kimm as City Engineer.The
Mayor asked for a roll call vote:Ayes:Gruber,Peard,Watts.Berger,Johnson.Nays:None.Motion
carried 5-0.
City Health Officier -Moved by Peard,second Berger to approve the Code Compliance Officier ,Dennis
Dowell,as City Health Officier.The Mayor asked for a roll call vote:Ayes:Peard,Berger,Gruber,.
Johnson,Watts.Motion carried 5-0.
RECEIVEDIFILE:Discussion took place regarding the 2000101 Budget Agenda.The Mayor voiced his
opinion regarding setting of a committee to do the budget.The Council Members also voiced their opinion
regarding this committee.The budget committee will consist of all Council Members and each member is
to ask some one to attend the meeting with them.The following Councilman will ask the following
citizens to serve on the 2000/01 Budget Committee:Councilman Gruber:Ed Butler,Councilman Berger:
Joe Schmidt,Councilman Watts:Jay Oxenford,Councilman Peard:Mark Leslie,Councilman Johnson:
Does not have a candidate yet,Mayor Bailey:Jeff Heemstra.
APPOINTMENT:Citizen of the Year Committee.They Mayor appointed Dianna Van Zee,Denny
Langel,and Linda Pound.
)RESOLUTION NO 00-05:Setting Public Hearing Date for KnapplBurt Voluntary Annexation.William
Lillis,300 Bank of America Building addressed the Council regarding this item.The Adntirtistrator/Clerk
will receive/file an application for voluntary annexation by Ashworth Properties,Inc,and a separate
3
application by Elizabeth P.Burt-Blackmer Trust.They are requesting the Council receive and file and set
them for public hearing.Due to the time frame they are requesting a special meeting on January 18th at
7:00PM.Moved by Gruber,second by Watts.They Mayor asked for a roll call vote:Ayes:Gruber,
Watts,Peard,Johnson,Berger.Nays:none.Motion carried 5-0.
Moved by Gruber,second Peard to direct the City Adminislrator to mail the appropriate notices to those
parties as required by law.The Mayor asked for a roll call vote:Ayes:Gruber,Peard,Watts,Berger.
Johnson.Motion carried 5-0.
RESOLUTION 00-05
RESOLUTION SCHEDULING PUBLIC HEARING ON PROPOSED ANNEXATION OF
PROPERTY IN THE VICINITY OF ASHWORTH ROAD (320TH STREET),VERMILLION
COURT AND INTERSTATE #80
WHEREAS,on January 3,2000,the City Council of Waukee,Iowa received a request from
Ashworth Properties,Inc.and the Elizabeth P.Burt-Blackmer 1994 Revocable Trust,to voluntarily annex
property owned by them,and referred such request to the City Administrator/City Clerk and legal counsel
for the City to proceed with voluntary annexation of the properties;and
WHEREAS,on January 18,2000,after Notice and Public hearing,the City Council will decide
and recommend whether the following described property he voluntarily annexed into the City of Waukee,
Iowa,said property being more fully set forth in Exhibits A and B attached thereto;NOW,THEREFORE,
BE IT RESOLVED,by the City Council of the City of Waukee,Iowa,as follows:
1.The City of Waukee consider the proposal to voluntarily annex the property,set out in the
maps and legal descriptions in Exltibits A,B,C and D attached hereto be reference made
a part hereof.A meeting of the City council at which said proposal is to be acted upon
shall be held in the council Chambers,City Hall,230 Highway #6,Waukee,Iowa,at 7:05
P.M.on January 18,2000,at which time the City Council will hear both those who
oppose and those who favor the proposal.
Also including all the adjoining and intervening secondary road rights of way,and all that
part of Ashworth Road (320"'Street)and Vermillion Court,adjoining the current
boundaries of the City of Waukee,Iowa.
2.The City Administrator/City Clerk is hereby authorized and directed to cause notice of
said proposal to be given by publication once,not less than ten (10)days and not more
than twenty (20)days before the date of hearing,all as specified in Section 362.3 and
368.7 (3)of the Iowa Code.Such notice shall be in the attached form.
3.The legal department of the City shall cause notice of the proposed
annexation to be given to the Cities of West Des Moines,Clive and Urbandale,to the
Dallas County Board of Supervisors and the Dallas County Attorney and to all of affected
utilities and solid waste collection service providers,if any.
Moved by Gruber,second by watts to adopt.
Donald 1..Bailey,Jr.,Mayor
ATTEST:
4
IMarkJ.Arentsen,City Administrator/Clerk
(1-3-00)
ROLL AYES NAYS ABSENT
Nick Gruber X
Marvin Berger X
Mike Watts X
Bill Peard X
Wayne Johnson X
COMMITTEE APPOINTMENTS:The Committee Appointments for 2000 are as follows:
Utility
Planning and Zoning
Parks Board
Library
Board of Adjustment
Finance
Public Safety
Development (Liaison to New Nonprofit Partnership)
Chamber -Development Liaison
Pro-Tern
Bill
Nick
Wayne
Marvin
Bill
Marvin &Mike
Nick
Mike
Mike
Wayne
RECEIVEDIFILE:Update on Mid-American Interconnect-John Gibson discussed with the Council that
the final contract should be at the J anuary 1iii meeting.The Mayor asked a question regarding using our
lines and could we bill them and re-coop some of our cost for that interconnect.John did not see this
happening.We are hooking on to Mid-American because the supply line to Northern Natural Gas is too
small.When they need extra gas we will be using all of the capacity of that line.Point of connection will
be at our City limits.Motioned by Berger,second by Gruber to receive/file the update on Mid-American
Interconnect.The Mayor asked for a roll call vote:Ayes:Berger,Gruber,Watts,Johnson,Peard.
]
RECEIVEDIFILE:Discussion on Which City Staff Members Should Be Attending City Council
Meetings.Motion by Watts,second by Peard to have only the City Staff attend the meetings when there is
only items on the agenda that would address their department or responsibility other than the normal staff
that already attends.The Mayor asked for a roll call vote:Ayes:Watts,Peard,Gruber,Johnson,Berger.
Nays:None.Motion carried 5-0.
RECEIVEDIFILE:Discussion of approximately $53,000 owed the City of Waukee for Hickman
Sanitary Trunk Sewer Phase 2.City Administrator Mark J.Arentsen gave the Council a report.He will be
talking to Kurt Rueckel and Veenstra &Kimm trying to find out the source of these billings.Then Mark
will meet with Jeff Downing and get his understanding of what happened.He will give the Council a
written report by the next meeting as to where we are with this.
Steve Downing,Downing Development,address the Council regarding they have never received an
itemized bill.
Motioned by Berger,second Peard to received/file the report on the outstanding monies owed the City of
the Waukee for the Hickman Sanitary Trunk Sewere Phase 2 project.The Mayor asked for a roll call vote:
Ayes:Berger,Peard,Watts,Johnson,Gruber.Nays:None.Motion carried 5-0.I
5
RESOLUTION NO.00-01:Motioned by Gruber,second by Peard to name the official depositories for the
City of Waukee.The Mayor asked for a roll call vote:Ayes:Gruber,Peard,Berger,Watts,Johnson.
Motion carried 5-0.
RESOLUTION NO.00 -01
Resolved that the City Council of Waukee in Dallas County,
Iowa,approves the following list of financial institutions to be
depositories of funds of the City of Waukee in conformance with all
applicable provisions of the Iowa Code Chapters 452 and 453 (1983)as
amended by 1984 Iowa Acts,S.P.2000.The City Clerk/Administrator
or Treasurer is hereby authorized to deposit funds of the City of
Waukee in amounts not to exceed the maximum approved for each
respective financial institution as set out below:
Bankers Trust Company,Des Moines
Brenton Bank,Des Moines
Earlham Savings Bank
Raccoon Valley State Bank,Adel
Telco Community Credit Union,Des Moines
Waukee State Bank
Liberty Savings Bank
$5,000,000
$4,000,000
$4,000,000
$500,000
$100,000
$5,000,000
$3,000,000
Attest:
Donald L.Bailey,Jr.,Mayor
Mark J.Arentsen,City Administrator/Clerk
1/3/00
RESULOTION NO.00-02:Motioned by Gruber,Berger to approve Jacobsen Acres Final Plat.The
Mayor asked for a roll call vote:Ayes:Gruber,Berger,Johnson,Watts,Peard.Nays:None.Motion
carried 5-0.
RESOLUTION NO.00-02
RESOLUTION ACCEPTING THE FINAL PLAT OF JACOBSEN ACRES LOTS 1 AND 2.
6
A SUBDIVISION IN DALLAS COUNTY AND WITIDN TWO MILES OF WAUKEE'S CITY
LIMITS.IWHEREAS,Kay Jacobsen has submitted the Final Plat of Jacobsen Acres lots 1 and 2,
and the Waukee Planning and Zoning Commission approved this at their meeting on
December 21,1999;and
WHEREAS,the City Council has reserved its right to review plats within two miles of its City limits;and
WHEREAS,the City Conncil has fonnd that the Final Plat has met the reqnirements of the Snbdivision
Ordinance;
NOW THEREFORE BE IT RESOLVED by the City Conncil of the City of Wankee,Iowa,that the
aforesaid Plat of Jacobsen Acres,a subdivision within (2)miles of the city limits of Waukee,Iowa,be
accepted hy the City of Waukee,Iowa.
BE IT FURTHER RESOLVED that the aforesaid plat attached hereto be and the same is hereby approved
and the Mayor and the Clerk of the City of Waukee,Iowa,be and they are hereby directed to certify this
Resolution affixed to the aforesaid Plat for the purpose of filing the same with the Recorder of Dallas
County,Iowa,as required by law.
PASSED AND APPROVED this 3,d day of January,2000.
Mayor Donald L.Bailey,JI'.}
Attest:
Mark J.Arentsen,Administrator/Clerk
(1-3-00)
ROLL CALL VOTE AYE NAY ABSENT
Nicholas C.Gruber
Marvin Berger
Mike Watts
Bill Peard
Wayne Johnson
x
X
X
X
X
RESOLUTION NO.00-03:Motioned by Gruber,second by Berger approve Bondurant &Cumming as
Non-Voting members of the Des Moines Area Metropolitan Planning Organization (MFO).The Mayor
asked for a roll call vote:Ayes:Gruber,Berger,Watts,Peard,Johnson.Nays:None.Motion carried 5-0.
)
7
RESOLUTION 00-03
RESOLUTION TO CONSIDER DESIGNATING BONDURANT &CUMMING
AS NON-VOTING MEMBERS OF THE DES MOINES AREA METROPOLITAN
PLANNING ORGANIZATION (MPO)
WHEREAS,The City of Waukee of Dallas County is a member of the Des
Moines Area Metropolitan Planning Organization,is organized under Iowa Code Chapter
28E;and
WHEREAS,the Des Moines Area Metropolitan Planning Organization has
received a request for the Cities of Bondurant &Cumming,Iowa,for an associate non-
voting membership in the Des Moines Area Metropolitan Planning Organization;and
WHEREAS,the Bylaws of the Des Moines Area Metropolitan Planning
Organization required an affirmative vote of three-fourths of the current Des Moines
Area Metropolitan Planning Organization members for a government to be eligible for an
associate non-voting membership;
NOW,THEREFORE,BE IT RESOLVED that the City of Waukee of Dallas
County hereby approves an associate non-voting membership for the Cities of Bondurant
&Cumming,Iowa.
DONE the 3 day of JANUARY 2000.
Donald L.Bailey,Jr.,Mayor
ATTEST:
Mark J.Arentsen,City Administrator/Clerk
(1-3-00)
ROLLCALL
Nicholas Gruber
Marvin Berger
Mike Watts
Bill Peard
Wayne Johnson
AYES
X
X
X
X
X
NAYS ABSENT
8
RESOLUTION NO.00-04:Motion by Berger,second by Johnson confirming loan to the Library
Foundation and assignment of real estate option contract &real estate contract.The Mayor asked for a roll
call vote:Ayes:Berger.Johnson,Peard,Watts,Gruber.Nays:None.Motion carried 5-0.1
RESOLUTION NO.00-04
A RESOLUTION RATIFYING,CONFIRMING AND APPROVING LOAN TO
WAUKEE PUBLIC LIBRARY FOUNDATION IN THE AMOUNT OF $125,000.00;
THE FORM OF PROMISSORY NOTE FROM WAUKEE PUBLIC LIBRARY
FOUNDATION TO CITY OF WAUKEE;THE FORM OF REAL ESTATE
CONTRACT BETWEEN KURT SHADE AND LORI SCHADE,HUSBAND AND
WIFE,AND WAUKEE PUBLIC LIBRARY FOUNDATION;AND ASSIGNMENT OF
OPTION AGREEMENT AND REAL ESTATE CONTRACT BETWEEN KURT
SCHADE AND LORI SCHADE AND WAUKEE PUBLIC LIBRARY FOUNDATION.
BE IT RESOLVED:
That the loan to Waukee Public Library Foundation in the Amount of
$125,000.00;the form of Promissory Note from Waukee Public Library Foundation
to City of Waukee;the form of Real Estate Contract between Kurt Schade and Lori
Schade,Husband and Wife,and Waukee Public Library Foundation;and
Assignment of Option Agreement and Real Estate Contract between Kurt Schade
and Lori Schade and Waukee Public Library Foundation should be,and the same is
hereby ratified,confirmed and approved.
}
Passed by the council this 3rd day of January,2000,and approved this 3rd day
of January,2000.
Donald L,Bailey,Jr.,Mayor
Attest:
Mark J.Arentsen,Administrator/Clerk
j
9
ROLLCALL AYES NAYS ABSENT
Berger
Johnson
Peard
Watts
Gruber
x
X
X
X
X
MOTION:Brief discussion took place regarding the Cities support of West Des Moines on the appeal of
their court case.Paul urged the Council to work with the Park Board in establishing a model ordinance.
The City of West Des Moines'attorney is drafting a model ordinance.The League will be working on this
also and pass information to Waukee and this will be passed to Panl.Motioned by Berger,second by
Johnson to consider filing Amicus Curiae Brief to support West Des Moines appeal of Court Case
involving Park Fees.The Mayor asked for a roll call vote:Ayes:Berger,Johnson,Watts,Gruber,Peard.
Nays:None.Motion carried 5-0.
MOTION:Paul Huscher discussed with the Council that he would like to see an agreement stating if we
Quit Deed for Right of Way in Belfry Estates and the City has to later have an additional easement that
they would not have to buy this property back.Mayor would like more research on this before the Council
takes action on this.This will be on the next agenda.Motioned by Berger,second Gruber,to receive a final
pending action by staff.The Mayor asked for a roll call vote:Ayes:Berger,Gruber,Watts,Peard,
Johnson.Nays:None.Motion carried 5-0..
RESOLUTION NO 00-06:Naming Official Publication-Motioned by Gruber,second by Peard the Des
Moines Register as the official publication for the City of Waukee ..The Mayor asked for a roll call vote:
Ayes:Gruber,Peard,Berger,Watts,Johnson.Nays:None.Motion carried 5-0.
RESOLUTION NO.00-06
NAMING OFFICIAL PUBLICATION
WHEREAS,the City of Waukee is reqnired to name an official publication for the purpose of publication
of City Council minutes and other required publications;AND,
WHEREAS,such publication should be available to the general public and have regular circulation in the
City of Waukee,
WHEREAS,the Dallas County News and Des Moines Register both fit this description,AND,
WHEREAS,the Dallas County News offers pricing advantages and the Des Moines Register provides a
faster response time which offers scheduling advantages to the City,AND,
WHEREAS,the flexibility of being able to use either newspaper is desirable,
NOW THEREFOR BE IT RESOLVED,that the City of Waukee hereby designates the Des Moines
Register as its official publication until such time as the City Attorney can determine if the City is able to
name two official publications.
10
IDonaldL.Bailey,Jr.,Mayor
Attest:
Mark J.Arentsen,Administrator/Clerk
ROLLCALL AYES NAYS ABSENT
Gruber
Peard
Berger
Watts
Johnson
x
X
X
X
X
REPORTS:
ECONOMIC DEVELOPMENT:Joshua discussed with the Council what took place at the Economic
Development meeting on December 28"'.Discussed the new Web Page for the City of Waukee.NOVA
Graphics was chosen to design our new Web Page.Joshua has met with Nova Graphs to look at our web
page.Design work will be taking place next week.The web page will be up and running the end of
January.Will have it referenced more easily.Would have more links.Discussed E-Mail access.]
PARK BOARD:Wayne Johnson discussed pursuing a plan with some young citizens to have a skate
park.They are coming up with an overall design.They are also going to be doing the fund raising.
Waukee State Bank will be setting up the appropriate account.They have identified an area in the park
where that can occur.
UTILITY COMMITTEE:John Gibson stated that they will be bringing the contracts to the Utility
Committee and call a special meeting.
CITY ADMINISTRATOR:Mark J.Arentsen discussed the primary activity over the next few weeks
will be the budget.Working on the Right of Way on 61h Street.Heard from the City of West Des Moines
that they might want to participate in the funding of Interchange justifications study.We are receiving
application for the Finance Director position.
CITY ATTORNEY:Paul Huscher will file the assignment and the contract at the recorders office.He
will do the Amicus Curiae Brief,he will be preparing a Supreme Court Brief.
CITY COUNCIL:-The Council extended happy new millennium to everyone and the new members
expressed they were happy to be on the Council and looking forward to their term.
MA YOR:Mayor expressed he is looking forward to this year and the challenges that are to going to face
the city.He asked everyone to keep an upbeat attitude as we tackle issues.Respect to the public,fellow
councilmen,and the staff.Ask that everyone attend your committee assignments.Ask that the connnittee
members go to all of the meeting or find another person to take their place if they could not attend.Be
allowed to ask any type of questions no matter how small.Ambassador to the public,communicate to the
citizens of the Waukee what their thoughts are.You are the elected officials and do develop the policies
and it's your responsibility to do what's in the best interest of the City.I
11
ADJOURNMENT:Moved by Gruber,second by Berger to adjourn at 9:05PM.Meeting adjourned,
ATTEST:
12